The URL can be used to link to this page

Iowa Economic Development Authority- HUD National Disaster Resiliency Infrastructure Grant Update #13-NDRI-011 Copyrighted January 21, 2020 City of Dubuque Consent Items # 12. ITEM TITLE: lowa Economic DevelopmentAuthority- HUD National Disaster Resiliency Infrastructure Grant Update SUM MARY: City Manager recommending authorization for the Mayor to sign a letter to the lowa Economic DevelopmentAuthority outlining the budget status and possible amendment to Contract#13-NDRI-011 associated with the Bee Branch Watershed Flood Mitigation Project. SUGGESTED DISPOSITION: Suggested Disposition: Receiveand File;Approve ATTACHMENTS: Description Type HUD National Disaster Resiliency Infrastructure Grant City Manager Memo 13-NDRI-011-MVM Memo Staff Memo Staff Memo Letterto IEDA Supporting Documentation Attachment Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster Resilience Grant, Infrastructure Contract #13-NDRI-011, Letter to lowa Economic Development Authority on the Budget Status and a Possible Contract Amendment DATE: January 15, 2020 Civil Engineer Deron Muehring requests City Council authorization for the Mayor to sign a letter to the lowa Economic Development Authority outlining the budget status and possible amendment to Contract #13-NDRI-011. Pursuant to the contract, the City is to receive $23.3 million in HUD CDBG National Disaster Resilience Grant funding specifically for infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The lowa Economic Development Authority has requested that all grant sub-recipients, such as the City of Dubuque, provide a letter outlining the budget status and the need for any additional amendments to the funding contract. The main reason for the request is to help the lowa Economic Development Authority determine if each grant sub- recipient is on schedule to spend the money within the allotted timeframe. If the lowa Economic Development Authority determines that a sub-recipient will not be able to spend the funding by September 30, 2021, they may reallocate the funding to another sub-recipient for their use. The letter outlines that the City is in a position to spend more than the currently allotted funding and requests a possible amendment if additional funding is available. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Deron Muehring, Civil Engineer 2 Dubuque THE CITY OF � AII�America Cily DuB E ,�,�� , MaStC lECC 011 t�22 MiSS1S52 l zoo��zoiz�zois rP Pp zoi�*zai9 TO: Michael C. Van Milligen, City Manager FROM: Deron Muehring, Civil Engineer �n. DATE: January 13, 2020 RE: Bee Branch Watershed Flood Mitigation Project, HUD National Disaster Resilience Grant, Infrastructure Contract #13-NDRI-011, Letter to lowa Economic Development Authority on the Budget Status and a Possible Contract Amendment INTRODUCTION The purpose of this memorandum is to seek authorization to send a letter to the lowa Economic Development Authority (IEDA) at their request outlining the budget status and possible amendment to Contract#13-NDRI-011. Per Contract#13-NDRI-011, the City is to receive $23.3 million in HUD CDBG National Disaster Resilience Grant funding specifically for infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. BACKGROUND Since 1999 there have been six Presidential Disaster Declarations due to the property damage caused by flash flooding in the Bee Branch Watershed. While the Bee Branch Watershed comprises just over 20% of the entire city by area, more than 50% of Dubuque's population either lives or works in the watershed. The sixth disaster (DR-4018) occurred in July of 2011 when a storm event stalled over Northeast lowa and dropped more than 14 inches of rain in less than 12 hours on parts of the city. The aftermath was devastating with the Bee Branch watershed hit hardest. The city's storm drains were unable to handle the water, and substantial flash flooding occurred, damaging elements of the drainage system, tearing up roads, and flooding homes and businesses. The reports included 32 sewer back-ups, 259 requests for basement pumping, and 47 sanitary/storm sewer maintenance requests. In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds to help lowa recover from the 2011 floods. Per the award, the City of Dubuque is to receive $23.3 million for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The infrastructure improvements are as follows: 1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation Page 1 of 5 of culverts to pass stormwater through Canadian Pacific Railway (CPR) property at 506 Garfield Avenue — from the upper Bee Branch Creek to the lower Bee Branch Creek; 2 22"a Street/Kaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kaufmann & Kane intersection. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along street right-of-way corridor; and 3. 17th StreetM/. Locust Street Storm Sewer Improvements involving the installation of a 96-inch diameter pipe from the lower Bee Branch Creek through the CPR tracks to 17th Street and continuing to the west along 17th Street and west along W. Locust Street towards Angella St. The work includes inlets and local sewer connections and the complete reconstruction of the street and other underground utilities along street right-of-way corridor. In October of 2016, the City Council adopted Resolution 362-16, authorizing the execution of a funding contract with the lowa Economic Development Authority (IEDA) as a requirement for the City's receipt of$23,309,600.00 in CDBG Disaster Recovery — National Disaster Resiliency funds for the Bee Branch infrastructure improvements. In September of 2017 the City Council authorized an amendment to the contract with IEDA. The changes were deemed necessary based on IEDA's visit with the U. S. Department of Housing and Urban Development (HUD) regarding the agreements between IEDA and sub-recipients such as the City of Dubuque. HUD asked that specific clauses and agreement terms be incorporated into the agreement between IEDA and the City of Dubuque. The amendment also changed the overall grant amount to reflect the actual amount of eligible, pre-award administrative costs versus the estimated costs reflected in the original contract. It did not change the amount the City is to receive for designing and constructing the actual infrastructure improvements. DISCUSSION As outlined in the funding contract between the City and IEDA, the City is to expend the Community Development Block Grant Program Disaster Recovery — National Disaster Resiliency (CDBG-NDR) funding by September 30, 2021 . With less than twenty months left, IEDA has requested that all grant sub-recipients, such as the City of Dubuque, provide a letter outlining the budget status and the need for any additional amendments to the funding contract. The main reason for the request is to help IEDA determine if each grant sub-recipient is on schedule to spend the money within the allotted timeframe. If IEDA determines that a sub-recipient will not be able to spend the funding by September 30, 2021 , they may reallocate the funding to another sub-recipient for their use. The letter outlines that the City is in a position to spend more than the currently allotted funding and requests a possible amendment if additional funding is available. Page 2 of 5 There are three activities provided for in the City's HUD CDBG NDR funding contract with the IEDA. under which the City is to receive $23.3 million in CDBG Disaster Recovery — National Disaster Resiliency funds for the infrastructure improvements. The budget status of each is as follows: Activity NDR Budget Expended to Remaining Date Funds 172-01 [Watershed Planning] $35,753.00 $35,753.00 $0.00 181-01 [Administration] $157,500.00 $88,125.00 $69,375.00 69-01 [Watershed Improvements] $23,100,000.00 $14,076,935.00 $9,023,065.00 TOTALS $23,293,253.00 $14,200,813.00 $9,092,440.00 In addition to the amount expended to date, the City has awarded contracts and committed to HUD-funded expenditures totaling $9,023,065.00 such that the entire $23,100,000 budgeted for watershed improvements will be expended by September 30, 2021 . Moreover, the City has awarded contracts and committed to non-HUD funded expenditures totaling $13,491 ,934.96 such that the entire $21 ,600,000 in direct leverage (local match) for watershed improvements will be expended by September 30, 2021 . Therefore, the $44,700,000 outlined in the State's application for Bee Branch watershed infrastructure improvements will be expended by September 30, 2021 . The improvements to be completed are as follows: Pro�ect Work to Be Com leted' Bee Branch Railroad Culvert Im rovements Culverts from Garfield Avenue throu h railroad ro ert Bee Branch (22ntl)/Kaufmann Ave Storm Sewer 22�a Street from Elm Street to N. Main Street Im rovements Bee Branch (17'")/W. Locust Storm Sewer 17'" Street from Pine Street to Heeb Street Im rovements *To be completed by September 31, 2021. The State is also interested in identifying those sub recipients that could expend additional HUD CDBG NDR funding prior to December 31 , 2021 . The letter outlines that the City is in such a position. At the time of the State's application, the Bee Branch infrastructure improvements were estimated to cost $50,055,373. The actual award was scaled back (scaled/scoping alternative 2) which, along with the City's direct leverage, provided the aforementioned $44,700,000 for the improvements. This left a $5 million funding gap. This gap increased due to actual project costs exceeding the original estimates. The original estimates for the improvements were prepared by a professional engineer back in 2015. While the estimates included a 20°k contingency, the grant application did not reflect higher project costs due to inflation. So, when the project improvements were bid three to four years after the application, a shortfall could be expected. According to Engineering News-Record (a technical publication that provides construction news, analysis, commentary and data), the general cost of construction grew by 9.9°k from 2015 to 2018 (ENR, March 19/26, 2018). And the cost of materials required for the Bee Page 3 of 5 Branch infrastructure improvements grew at even higher rates. For example, from 2015 to 2018 the cost of structural steel (materials required to constructed reinforced box culverts) grew by more than 43°k (ENR). These higher than anticipated project costs were realized when the City began bidding the work. The City bid the Bee Branch Creek Railroad Culverts Project in early 2019. The low bid submitted was $27.9 million, $9.9 million (or 55°k) more than the $18.0 million estimate outlined in the HUD CDBG-NDR grant application. While to a lesser extent, the bids for the other Bee Branch infrastructure work have been similarly higher than anticipated. As a result, the project limits have been necessarily truncated, leaving additional work for the future (see table below). Pro�ect Remainin Work' Bee Branch Railroad Culvert NA Infrastructure Im rovements Bee Branch (22"')/Kaufmann Ave N. Main Street to Kane Street Storm Sewer Im rovements Bee Branch (17'")/W. Locust Storm Heeb Street to Rosedale Ave Sewer Im rovements 'Work remaining after the current $23.1 million in HUD CDBG-NDR funding is exhausted. With the improvements designed (and Section 106 clearance granted), the City is in a position to move forward with bidding additional improvements without delay. If an additional $22,680,000 were made available, the City would be able to expend the funds on the improvements outlined above by September 30, 2021 . A breakdown is as follows: Pro�ect Additional Work Estimated Cost' Bee Branch (22"')/Kaufmann Ave N. Main Street to Hempstead Street $9,530,000 Storm Sewer Im rovements Bee Branch (17'")/W. Locust Storm Heeb Street to Kirkwood Street $13,150,000 Sewer Im rovements TOTAL $22,680,000 'Based on 2020 estimates. The City is also in a position to use any fraction of that amount as well. Attachment A shows the incremental costs of improvements along both Kaufmann Avenue and on 17�n St.M/. Locust Street. Any additional funding will help reduce the floodwaters that rush down 17�h StreetM/. Locust Street and down Kaufmann Avenue, preventing property damage and making those impacted low-to-moderate income residents more resilient to flooding. Based on the information provided, the City requests that the funding contract be amended in order to allocate the City more funding if additional funds are available. Page 4 of 5 BUDGET In addition to the HUD CDBG National Disaster Resilience Grant funding, per the Contract, the City has committed to $21 ,600,000 for the improvements as local, Direct Leverage. This is being done through a State Revolving Fund (SRF) loan specifically for the Bee Branch Railroad Culvert Improvements, state sales tax increment through the State Flood Mitigation Program, and local stormwater management utility fees. No additional City funding would be required if more HUD CDBG-NDR funding was made available to the City through a funding contract amendment. REQUESTED ACTION I respectfully request authorization for the Mayor to sign a letter to the lowa Economic Development Authority outlining the budget status and possible amendment to the funding contract related to the City's receipt of HUD CDBG-NDR funds for infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. Attach. Cc: Gus Psihoyos, City Engineer Teri Goodmann, Assistant City Manager Jenny Larson, Director of Finance and Budget John Tharp, Project Coordinator Mark Schneider, Grant Administrator-ECIA Page 5 of 5 PROJECT OVERVIEW ATTAC H M E N T A End of previous � phase 331+88 �`��'/y PROJECT LIMIT �'T VALERIA STREET PROPOSED CENTERLINE ��`�� STATION-80+95.32 � � � VALERIA STREET � w `� � w � E P:81+36.43� � �, �� 80+0 � � N: 3662817.87 � � � Z E: 5683092.40 � _ � BP:80+00.00 � , � PROPOSED CENTERLINE U PROJECT LIMITS N: 3662692.89� p CUSHING STREET E: 5683147.11 / ) � CUSHING STREET a �,�� ` �X�� 330+00 o STATION=50+65.00 o � PROPOSED CENTERLINE %� M n' KAUFM NN AVENUE 61+46 � Y � w _� u J 0 � � � "'I I I L�— O r L � U� � _� �_J u � , � � u �_� � _ o W , T— _ ____ __ �_ � ROJECT LIMITS " Sti,� o z + + + 32p+ ,+pp + + + + + �1_ NO T MAIN STREET �',�,'�i,� z J — I I � I � I ' � � I � I � I � I STATION=70+50.00 �Fj, � = KAUFM NN AVENUE Q � . ,_,_, __ PROPOSED CENTERLINE Q : _ _ _ NORTH MAIN STREET o � � �--� , j� � _ -, � � � � � i f � �I � ► i I� I 328+50 � N - $1.788 M � 317+75 N $5.8805 M $5.389 M $4.897 M $4.431 M $4.0395 M $3.648 M $3.2565 M 325+75 `� $6.372 M � � $2.865 M ; o PROPOSED CENTERLINE � KLEINE STREET w w _ PROJECT LIMITS �i PROPOSED 10"PCC(REINFORCED) 59+50—�� KLEINE STREET Q wSTATION=59+82.27 N � �� -- � PROPOSED PCC DRIVEWAY z �I NOTE: CONTRACTOR TO TAKE PHOTOS OF THESE SIGNIFICANT ITEMS THAT WILL BE REMOVED AND REINSTALLED AT THE INDIVIDUAL w z PROPERTIES BEFORE THEY ARE REMOVED,AND AFTER. SOME OF ,.Js � THESE ITEMS WILL NOT BE DISTURBED. WHERE EXISTING Total engineering �� PROPOSED PCC SIDEWALK/STEPS POTENTIALLY HISTORIC LIMESTONE RETAINING WALLS ARE PRESENT — AND IN DISREPAIR, NEW LIMESTONE WALLS CAN BE CONSTRUCTED. aC1CI COC1StC'UCtI0C1 � StrsetAddress Wistorically SignificantFeatures Station RTILT cost estimate w W 3Qfi IS�ufmann Ave. Limestone curb 327+Q0 RT 12-9-19 � �� 316 Kaufmann Ave. Limestane frant step 326+75 RT � PROPOSED 7 PCC PAVEMENT(UN-REINFORCED) 348 Kaufmann Ave. Limestone front step 324+25 RT 374 Kaufmann Ave. S�one retaining wall;'Limestone curb 321+00 RT � 379 Kaufmann Ave. Limestane curb 321+QQ LT (n 387 IS�ufmann Ave. Limestpne curb 32Q+50 LT w 4Qa Kaufmann Ave. Stane retaining wall 319+75 RT z PROPOSED HMA DRIVE 469 Kaufmann Av�. Stone retaining wall±Limestone curb 318+75 LT Q 417 Kaufmann Ave. Stone retaining wall?Concrete front stoop 318+5Q LT e� 425 Kaufmann Av�. S4one re�aining wall 317+75 LT � 446 Kaufmann Ave. Brick carport!Stone retaining wall 316+5Q RT (� 45Q Kaufmann Ave. Concrete steps 315+25 RT 0�� Q PROPOSED HMA PAVEMENT(INCLUDES C&G) 514 Kaufmann Av�. Limes�one curb 3�o+oa RT � � 0 M O � PROPOSED GRANULAR SURFACING O 50� 100� 200� � (DRIVEWAY) � SCALE 1" = 100' FEET a DESIGN TEAM: IIW/STRAND CITY OF DUBUQUE PROJECT NUMBER: 1X0006 KAUFMANN AVE: MAIN ST. TO KANE ST. Page 1 of 4 SHEET: A.09 REV. 2-13-19 LI . 1 1'I J.1 J N: 3664162.81 ATTAC H M E N T A E: 5680812.19 �9 NGo�� ,� PROJECT OVERVIEW 11 � ��NG�� '�� NOTE: CONTRACTOR TO TAKE PHOTOS OF THESE SIGNIFICANT ITEMS s4 v0 THAT WILL BE REMOVED AND REINSTALLED AT THE INDIVIDUAL �� PROPOSED CENTERLINE �� PROPERTIES BEFORE THEY ARE REMOVED,AND AFTER. SOME OF �� + KANE STREET �� EP:21+13.72 THESE ITEMS WILL NOT BE DISTURBED. WHERE EXISTING 1^�Np ♦ ��tv �N: 3663942.78 POTENTIALLY HISTORIC LIMESTONE RETAINING WALLS ARE PRESENT � E: 5681091.24 AND IN DISREPAIR, NEW LIMESTONE WALLS CAN BE CONSTRUCTED. �� ' � � �� \� O L Street Rddress Wistorically Significant Features Station RTfLT �,C�� 3Qfi IS�ufmann Ave. Limestpne curb 327+Q0 RT � � a�'� PROPOSED CENTERLINE 316 Kaufmann Ave. Limestane frant step 326+75 RT r300+00 � /� GREENFIELD STREET 348 Kaufmann Ave. Limestone front step 324+25 RT Ii + a �,` � � 374 ISaufmann Ave. S�one retaining wall;'Limestone curb 321+00 RT I �, � ' 379 IEaufmann Ave. Limestane curb 321+6Q LT O,�k�Q 1� � �� 3 � 387 IS�ufmann Ave. Limestpne curb 32Q+50 LT 3 �� +� 4Qa Kaufmann Aae. S�one retaining wall 319+75 RT � �` � �� 409 Kaufmann Av�. S4one re�aining wall;Limes�one curb 318+75 LT � � ` 417 Kaufmann Ave. Stane retaining wall?ConcreFe front stoop 318+5Q LT `� I �/...\ 425 Kaufmann Av�. Stone re�aining wall 317+75 LT �4I 446 Kaufmann Ave. Brick carport'Stone retaining wall 316+5Q RT X!`� 45a Kaufmann Ave. Con�rete steps 315+25 RT BP: 10+00.00 BP:20+00.00� �..� 514 Kaufmann Aw�. Limes�one curb 31 Q+Oo RT N: 3663983.85 N: 3663883.61 l E: 5680820.57 E: 5680994.13 �� `.� z w ��\ A o PROPOSED CENTERLINE \� �,�✓ p KAUFMANN AVENUE � �� 0 ,� ; x i / z '�Q ��L � �� Q � c � � �i EP:30+76.03 � �� i� � �'�� N: 3663462.13 0 x �Q' � �E: 5681366.15 � � rn / `9 JPv/ PROPOSED CENTERLINE o � N "��' `'��' VALERIA STREET � ' N ` X � � � ` PROPOSED CENTERLINE p � � �` �� KAUFMANN AVENUE w PROPOSED 10"PCC(REINFORCED) /� �" 311+75 D = � � $8.846 M �_� � � �� . I�� Q BP:30+00.00� � , � I � � � N PROPOSED PCC DRIVEWAY N: 3663428.22 � '''c,�, . I_� �_J �i __ �+ + U Z �� E: 5681298.10 � ��,�, +'_ + � � � i m w 309+75 �� -- — � $9.53 M � — . � �, � D zi PROPOSED PCC SIDEWALK/STEPS � �,� � � � � � EP:41+68.78� � � N: 3663253.29 •� � o � E: 5681419.41 00+�'�' o � w PROPOSED 7 PCC PAVEMENT(UN-REINFORCED) 8.063 M $7.6715M $7.280 M . 5 � PROPOSED CENTERLINE � � HEMPSTEAD STREET w I 312+75 u~j PROPOSED HMA DRIVE � $8.4545 M � ��t� z BP:40+00.00 � Q � N: 3663091.70� � � PROPOSED HMA PAVEMENT(INCLUDES C&G) E: 5681370.67 a C� w Total engineering O,g��. � = and construction 1� Q cost estimate � , M PROPOSED GRANULAR SURFACING �2_g_�g � � (DRIVEWAY) � 0 50' 100' 200' % SCALE 1" = 100' FEET a DESIGN TEAM: IIW/STRAND CITY OF DUBUQUE PROJECT NUMBER: 1X0006 KAUFMANN AVE: MAIN ST. TO KANE ST. Page 2 of 4 SHEET: A.08 REV. 2-13-19 �3+35 ATTAC H M E N T A 5+50 6+50 10+00 11+00 12+00 F 7+50 $1 .52M $970,000 � > $4.31 M $3.88M $3.45M '�i $2.40M $1 .94M "9� � � BP:500+00.00 W � z z �S N: 661330.62 = Q w �2 � E: 6&1252.97 o F Z BP:800+00.00 � � S� PI:700+8 .43 � W N: 3661028.08 p � � $ �N: 36610 6.15 � E: 5683677.34 0 o E: 5683 .63 EP 501+Sp.00 Total Project Cost including 0 0 �o��oo N: 661193.41 construction, desi n en ineerin x y� EP:801+00.00 o PI:9+33.30 E: 684313.59 9 9 g� N: 3660934.59 m N: 366098425� Pes+s�, io+o � and construction engineering (typ.) E: 5683717.71 E: 5683832.83 N: 36610 9.28 0 `E: 56838 1.74 �1+50 + E: 5684385.54 1g+20 801+00 1 � � N � ��5,, 3+00 4+00 / 'b 5+00 6+00 7+00 9+00 10 0 11 00 12 00 13+00 14+00 15+00 16+00 17+00 18+00 - �� - I � I- - �--f- � -r•••--•� - �•••..-f W 17 H ST. ' { � soo+o - I + � E 17TH ST. � EP: 18+p0.13 � z��5 �'2\ � 30+00 BP:10+00.00 BP:600 0.00 20+00 BP:20+00.00 � N: 3861339.78 � ,y g+00 � I N: 3661057.11 N: 36611 4.40 I N: 3661181.04 � E: 5684645.26 Bp:2+75.00 b BP:30+00. o E: 56&4001.33 E: 58841 .48 E: 5684285.24 PI:701+49.44 + o o PI:16+00.10 N: 3660723.52 k N: 3660933. $ N: 3680987.59 0 �+ � ? N: 3661251.03 E: 5683228.36 E: 5883715. + E: 5683875.45 � � � � N E: 5684443.93 ro EP:31+00. � �� d� EP:702+50.00 N: 3660&42.0 } N EP:10+g3. 0 u�i E: 5683755. J N: 3660875.40 � N: 3660971.33 � EP:21+34.40 p�+3q � E: 5683915.64 F E: 5684038.77 � N: 3661057.86 73+09 Q � �0 Z EP:601+5p.00 � E: 5684339.00 } / � Q N: 3860987.04 � w GcP � E: 5684215.76 Q � EP:73+09.13 / �' � Q N: 3680694.32� s�. o E: 5683543.05 ' LEGEND ❑ q��HMAALLEYS ❑ 7��HMA � 8��PCC PAVEMENT(REINFORCED) � 8��PCC PAVEMENT(UNREINFORCED) ❑ 7��PCC ❑ 6��PCC DRIVEWAY 0 50' 100' 200' SCALE 1" = 100' FEET ❑ SIDEWALK DESIGN TEAM: IIW/WHKS/STRAND CITY OF DUBUQUE PROJECT NUMBER: 1X0005 17TH/LOCUST- HEEB TO KIRKWOOD Page 3 of 4 SHEET: A.05 REV. K:\8501.00- HUD RESILIENCI'�CAD\KIRKWOOD\WHKS\SHEETS\8501 A2 SHEETS PHASE 2.DWG 12/2/2019 2:41 PM TFREESE EP:402+00.00 ATTAC H M E N T A N: 3661377.81 F NOR E: 5682053.02 0 � N w 52+00 � � 57+50 58+50 59+50 60+50 61 +50 0 50' 100' $13.15M 62+50 SCALE 1" = 100' FEET $10.77M $10.34M $9.90M $9.47M $8.99M $8.54M sP:aoo+oo.00 0 � N: 3661177.62 �+ + PC:63+28.54 603+00 E: 5682050.74� � 400+00 N: 61151.36 501+50 E: 82681.74� \ o ' 5p+00 51+00 53+00 54+00 55+00 56+00 58+00 59+00 60+00 61+00 62+00 63+00 � - I � I- - +--H �- � - - - I � I- �\° 52 0o LOCU T ST. �� BS ,A° � � ".� BP:50+00.00 .�`�� o � 57+ 0 N: 3661206.60 '� �EP:501+50.00 PT:64+90.31 E: 5681354.35 �EP:603+00.00 N: 3661183.94 N: 3661106.40 � N: 366119120 E: 5681898.84 E: 5682835.49 ��"`� E: 5681724.49 301+30 � 301+00 o BP:300+00.00 � o N: 3660958.39 � ,` � '° F BP:500+00.00 E: 568283429 �j � N: 368103423 �Q BP:600+00.00 W E: 5681889.57 �O N: 3661020.73 U 300+00 �\�� E: 5681477.63 w a 1 64+3p eP:zoo+oo.00 �ev�� N: 366095328 Q' � $7.40M E: 5683174.09� o��`� LEGEND PC:900+gq.59 � C�� EP:201+00.00 0 50' 100' 200' � SCALE 1�� = 100' FEET �� E: 5683173.69� I E: 5683265.71 ❑ 4 HMAALLEYS s`C�' "� �O � y„_ `l� 200+00 ❑ �,�b 1 � 901+00 7"HMA BP:900+00.00 pT:901+17.42 N: 3661031.77 N: 3660922.63 ,� � E: 5683139.93 �\ �E: 5683171.84 y" � ❑ 8"PCC PAVEMENT(REINFORCED) �� / 73+09 �4 65+OO�c66+00 67+00 68+00 70+00 71+00 72+00 73+00 � �� + �- +� - -� + t I- t� � ❑ 8"PCC PAVEMENT(UNREINFORCED) LOCUST ST. � � b � PT:64+9 .31 301+30 EP:901+27.89 N: 366110 40 EP:301+30.00 � 69+00 � \ ❑ 7"PCC 301+00 N: 3660913.58 N: 3661059.54 EP:73+09.13 E: 568283549 _ EP:101+00.00 E: 5683166.57 E: 5682975.95 N: 3660694.32 N: 3660908.39 BP:3 0+00.00 901+28 E: 5683175.48 �� Z+75 E: 5683543.05 � 101+00 � ❑ 6"PCC DRIVEWAY N: 36 0958.39 100+OO�i E: 58 283429 BP:2+75.00 F BP: 100+00.00� �• �. - �N: 3660723.52 300+00 � N: 3660841.25 �J g E: 5683228.36 ❑ � E: 5683101.37 � �.r SIDEWALK W U �� Z Q DESIGN TEAM: IIW/WHKS/STRAND CITY OF DUBUQUE PROJECT NUMBER: 1X0005 17TH/LOCUST- HEEB TO KIRKWOOD Page 4 of 4 SHEET: A.04 REV. K:\8501.00- HUD RESILIENCI'�CAD\KIRKWOOD\WHKS\SHEETS\8501 A2 SHEETS PHASE 2.DWG 12/2/2019 2:41 PM TFREESE THE CITY OF DUB Dubuque E NhAmerica=City 1 I1T Masterpiece on the Mississippi 2007.2012.2013 2017*2019 Ann Schmid Disaster Recovery Team Leader Iowa Economic Development Authority RE: Contract #13-NDRI-011 Office of the Mayor City Hall 50 West 13`h Street Dubuque, IA 52001-4864 www.cityofdubuque.org January 21, 2020 Dear Ms. Schmid, Per your request, the City of Dubuque has reviewed the budget for our open National Disaster Resiliency Grant (NDR). The following table shows the current budget by activity as of December 31, 2019. Total Budget by Activity: Activity NDR Budget Expended to Date Remaining Funds 172-01 [Watershed Planning] $35,753.00 $35,753.00 $0.00 181-01 [Administration] $157,500.00 $88,125.00 $69,375.00 69-01 [Watershed Improvements] $23,100,000.00 $14,076,935.00 $9,023,065.00 Per IEDA's request, we are providing information on the proposed use of remaining NDR funds, based on categories defined by IEDA: A. Committed/Contracted - Not Yet Drawn $9,023,065.00 (This is the amount of NDR eligible funds remaining on any open construction or consulting contracts that you are committed to spending but have not drawn down yet) B. Estimate of Planned Not Yet Contracted $22,680,000.00 (This is the estimated amount of eligible NDR funds needed to complete projects with owner commitment, where some project delivery such as engineering, inspection, environmental review, etc. has been incurred but the project has not yet been contracted) C. Estimate for Conceptual Projects $0.00 (This is the amount of funding you think you could expend on projects that have not yet received owner commitment, inspection and/or engineering, but might move forward to completion prior to Sept. 2021) We are also providing an accounting of the direct leverage to be expended by the City on the watershed infrastructure improvements. As of December 31, 2019, the City has open construction and/or consulting contracts totaling $13,491,934.96 in non -HUD NDR Service People Integrity Responsibility Innovation Teamwork funding that the City is committed to spending but has not been expended or drawn down yet. See table below. Budget Explanation: Planned Expenditures As indicated, the City has awarded contracts and committed to HUD -funded expenditures totaling $9,023,065.00 such that the entire $23,100,000 budgeted for watershed improvements will be expended by September 30, 2021. Moreover, the City has awarded contracts and committed to non -HUD funded expenditures totaling $13,491,934.96 such that the entire $21,600,000 in direct leverage for watershed improvements will be expended by September 30, 2021. Therefore, the $44,700,000 outlined in the State's application for Bee Branch watershed infrastructure improvements will be expended by September 30, 2021. The improvements to be completed are as follows: Project Direct Leverage Budget Expended to Date Remaining Funds 69-01 [Watershed Improvements] $21,600,000.00 $11,301,392.75 $10,298,607.25 Budget Explanation: Planned Expenditures As indicated, the City has awarded contracts and committed to HUD -funded expenditures totaling $9,023,065.00 such that the entire $23,100,000 budgeted for watershed improvements will be expended by September 30, 2021. Moreover, the City has awarded contracts and committed to non -HUD funded expenditures totaling $13,491,934.96 such that the entire $21,600,000 in direct leverage for watershed improvements will be expended by September 30, 2021. Therefore, the $44,700,000 outlined in the State's application for Bee Branch watershed infrastructure improvements will be expended by September 30, 2021. The improvements to be completed are as follows: Project Work to Be Completed* Bee Branch Railroad Culvert Infrastructure Improvements Culverts from Garfield Avenue through railroad property Bee Branch (22nd)/Kaufmann Ave Storm Sewer Improvements Elm Street to N. Main Street Bee Branch (17th)/W. Locust Storm Sewer Improvements Pine Street to Heeb Street o be completed by September 31, 2021. Possible Additional Expenditures The improvements outlined for the Bee Branch watershed in the State's HUD NDR application were described as three undertakings: The Bee Branch Railroad Culvert Infrastructure Improvement Project, the Bee Branch Kaufmann Avenue Storm Sewer Improvements Project, and the Bee Branch West Locust Storm Sewer Improvements Project. At the time of the State's application, the improvements were estimated to cost $50,055,373. The actual award was scaled back (scaled/scoping alternative 2) which, along with the City's direct leverage, provided the aforementioned $44,700,000 for the improvements. This left a $5 million funding gap. This gap has increased due to actual project costs exceeding the original estimates. The original estimates for the improvements were prepared by a professional engineer back in 2015. While the estimates included a 20% contingency, the projects reflected in the State's application for HUD funding did not reflect higher costs due to standard inflation rates. So, when the project improvements were bid three to four years after the application, a shortfall could be expected. According to Engineering News -Record (a technical publication that provides construction news, analysis, commentary and data), the general cost of construction grew by 9.9% from 2015 to 2018 (ENR, March 19/26, 2018). And the cost of materials required for the Bee Branch infrastructure improvements grew at even higher rates. For example, from 2015 to 2018 the cost of structural steel (materials required to constructed reinforced box culverts) grew by more Service People Integrity Responsibility Innovation Teamwork than 43% (ENR). These higher than anticipated project costs were realized when the City began bidding the work. The City bid the Bee Branch Railroad Culvert Infrastructure Improvement Project in early 2019. The low bid received came in at $27.9 million, $9.9 million (or 55%) more than the $18.0 million estimate outlined in the grant application. To a lesser extent, the bids for the other Bee Branch infrastructure work have been similarly higher than anticipated. As a result, the project limits have been necessarily truncated, leaving additional work for the future (see table below). Project Remaining Work Bee Branch Railroad Culvert Infrastructure Improvements NA Bee Branch (22"tl)/Kaufmann Ave Storm Sewer Improvements N. Main Street to Kane Street Bee Branch (17th)/W. Locust Storm Sewer Improvements Heeb Street to Rosedale Ave As stated above, the City is in a position to bid and complete an additional $22,680,000 in improvements. This is based on the final design of the 17th Street/W. Locust Street improvements and the 22nd Street/Kaufmann Avenue improvements. A breakdown is as follows: Project Additional Work Estimated Cost* Bee Branch (22"d)/Kaufmann Ave Storm Sewer Improvements N. Main Street to Hempstead Street $9,530,000 Bee Branch (17th)/VV. Locust Storm Sewer Improvements Heeb Street to Kirkwood Street $13,150,000 TOTAL $22,680,000 *Based on 2020 estimates. With the improvements designed (and Section 106 clearance granted), the City is in a position to move forward with bidding the improvements without delay. If an additional $22,680,000 were made available, the City would be able to expend the funds on the improvements outlined above by September 30, 2021. The City is also in a position to use any fraction of that amount as well. Attachment A shows the incremental costs of improvements along both Kaufmann Avenue and on 17th St./W. Locust Street. For example, with an additional $1.52 million the City could Additional funding will reduce the floodwaters that rush down both 17th Street/W. Locust Street and down Kaufmann Avenue, preventing property damage and making those impacted low -to -moderate income residents more resilient to flooding. As a result of the above information, the City requests that if additional funds are available, please adjust our budget by increasing NDR funds as deemed appropriate for Bee Branch infrastructure improvements [69-01 (Watershed Improvements)]. Si - :Iy, Ric W. Jones, Mayor Pro Tem Service People Integrity Responsibility Innovation Teamwork C.D.B.G. Funding - IowaGrants.gov Single Audit Form Recipient: Dubuque Contract Number: 13-NDRI-011 Award Date: End Date: October 11, 2016 September 30, 2021 2 CFR Part 200 changed the threshold of required audits from entities awarded federal funds. If a unit of local government or non-profit organization has expended $750,000 or more in federal funds from any federal sources or programs during a fiscal year, that entity is required to have these funds audited in accordance with the implementing regulations found in 2 CFR Part 200. Entities that have not expended $750,000 in federal funds in a fiscal year are not required to have an audit performed. As part of the Single Audit Act requirements, IEDA is required to advise you of the Catalog of Federal Domestic Assistance (CFDA) Number of the program through which the grantee received funding. The CFDA number for the CDBG — National Disaster Resiliency program is 14.272 After reviewing the audit requirements described above, check one of the boxes below and have this form signed by the appropriate official of your organization. The completed form, with the original signature, MUST be returned to your Grant Administrator at: East Central Intergovernmental Association Attn: Mark Schneider 7600 Commerce Park Dubuque, Iowa 52002 Your grant administrator will then upload an electronic copy of this signed form to the Audit Document Component in lowaGrants. NOTE TO GRANT ADMINISTRATOR: Please e-mail Khristy.Smith@iowaeda.com once the electronic copy of the Single Audit Form has been uploaded into lowaGrants. I certify that No is Audit Required e Audit is Required (will be available J a n 2021 ) For fiscal year 2020 4,„41 Signature Mr. Roy Buol July 9, 2020 Date NOTE: IEDA must receive this form back within 30 days of receipt. C.D.B.G. Funding - IowaGrants.gov Single Audit Form 7/1/2020 10.06 AM