Minutes_Arts and Cultural Affairs Commission 12 17 19 Copyrighted
January 21, 2020
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Advisory Commission of 12/17/19 and
Working Group updates of 11/26/19, 12/17/19; Cable TV
Commission of 1/8/20; City Council proceedings of 1/6/20,
1/13/20; Community DevelopmentAdvisory Commission
of 12/18/19; Five Flags Civic CenterAdvisory Commission
of 11/25/19, 12/17/19; Resilient CommunityAdvisory
Commission of 1/2/20; Zoning Advisory Commission of
1/2/20; Proof of Publication for City Council Proceedings
of 12/16/19.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affairs Advisory Commission Minutes Supporting Documentation
of 12/17/19
Arts and Cultural Affairs Working Group Update of Supporting Documentation
11/26/19
Arts and Cultural Affairs Work Group Update of Supporting Documentation
12/17/19
Cable N Commission Minutes of 1/8/20 Supporting Documentation
City Council Procedeedings of 1/6/20 Supporting Documentation
City Council Proceedings of 1/13/20 Supporting Documentation
Community De�lopmentAdvisory Commission Minutes Supporting Documentation
of 12/18/20
Five Flags Civic CenterAdvisory Commission Minutes Supporting Documentation
of 11/25/19
Five Flags Civic CenterAdvisory Commission Minutes Supporting Documentation
of 12/17/19
Resilient Community Advisory Commission Minutes of Supporting Documentation
1/2/20
Zoning Advisory Commission Minutes of 1/2/20 Supporting Documentation
Proof of Publication for City Council Proceedings of 12 Supporting Documentation
16 19
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ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES
DATE: Tuesday, December 17, 2019
TIME: 2 p.m.
LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA
Regular Meeting
Commissioners Present: Ali Levasseur, Susan Riedel, Ryan Decker, Gina Siegert, Tyler
Daugherty, Paula Neuhaus, Nicholas Halder
Staff Present: Jennifer Petersen-Brant, Arts & Cultural Affairs Coordinator for City of Dubuque
Public Present: Jean Tucker
The meeting was called to order by Commissioner Levasseur at 2:01 p.m. following staff assurance
of compliance with lowa Open Meeting Law.
Review of Minutes: Motion to accept minutes of November 26, 2019 regular meeting by
Commissioner Decker, seconded by Commissioner Neuhaus. Commissioners Levasseur, Riedel,
Decker, Siegert, Daugherty, Neuhaus, Halder voted to approve motion; Motion passes.
Minutes / Reports from Working Groups and Task Force: Notes submitted by Petersen-
Brant reviewed by Commission with general discussion and appreciation for notes and
minutes being provided with request to share documentation from Loras College Sports
Marketing class' arts and culture survey in advance of next meeting electronically with
Commissioners. Motion to accept report by Commissioner Daugherty, seconded by
Commissioner Riedel. Commissioners Levasseur, Riedel, Decker, Siegert, Daugherty, Neuhaus,
Halder voted to approve motion; Motion passes.
Report on Arts Mean Business event attendance demographics and feedback: Petersen-Brant
provided PDF of Survey Monkey results with Commissioners prior to the meeting for discussion.
Survey results highlighted attendees represented 37% Arts, 29% Business, 13% City (all members
of Leadership Team), 21% Other. Representatives of Travel Dubuque, Chamber of Commerce,
GDDC, Clark, Loras, DB&T, Premier Bank, Hirschbach, City Council in attendance.
Discussion followed regarding: 1) strategies to increase business community attendance while
noting this year's attendance was improvement over past years; 2) requested evaluation marketing
of event to reach broader audience in general; 3) suggestion to deepen Chamber involvement i.e.
possible representation on planning committee, leveraging YP, champion of the arts Chamber
award; 4) broaden communication with arts groups and within City Economic Development
channels; 5) continue to hone message of importance/methods for businesses to leverage/engage
the arts. Petersen-Brant noted that planning and marketing should be able to occur further in
advance as she is more up to speed and planning committee is already thinking to next November's
events.
Review for FY21 Arts and Culture Grant Guidelines and Application Forms for Approval:
Petersen-Brant provided PDF's of drafts of FY21 Arts and Culture Operating Support (OS) and
Special Projects (SP) grant guidelines prior to the meeting for discussion. Petersen-Brant noted that
current drafts of grant program guidelines have been developed with input from Grants
Subcommittee of Commissioners Neuhaus and Daugherty. Discussion followed regarding: 1) SP
partnership stipulations and language; 2) clarification of cash match level, highlight not needed with
OS; 3) consensus that SP 2-year funding limitation be removed, as it is carry-over from previous
years that potentially disrupts momentum of those excelling with DEI, partnerships. Commissioner
Levasseur requested staff to provide report at January 28, 2020 meeting breaking down what
organizations have received funding, how much, and for what over past several years to better
explore elimination of 2-year funding limitation. Petersen-Brant noted ongoing research into other
communities' arts grant programs for models that might be replicated to expand needs of Dubuque's
arts and culture sector; Commissioners Neuhaus and Riedel encouraged exploration of major vs.
mini grants structure to SP in future.
Final review and approval of guidelines tabled until January 28, 2020 regular meeting of the
Commission.
Planning for Commission Goal Setting Meeting: General discussion regarding holding special
goal setting meeting for the Commission in anticipation of report on Arts Commission efforts to City
Council at end of fiscal year. Discussion noted that Julie Steffen facilitated last goal setting in August
2018. Suggested local facilitators included Jack Powers, Julie Steffen, David Schmidt, and Geri
Shafer. Petersen-Brant to review operating budget for potential stipend. Meeting to be held in
January or February with preference for January due to universities reconvening, Commissioner
Riedel only available Tuesday in February. Motion for Commission Chair Levasseur to call a 2-
hour Special Meeting for Goal Setting in January 2020 with 3�d party facilitator by
Commissioner Neuhaus, seconded by Commissioner Daugherty. Commissioners Levasseur,
Riedel, Decker, Siegert, Daugherty, Neuhaus, Halder voted to approve motion; Motion passes.
Grant submission, Asphalt Art Initiative: Petersen-Brant disseminated information and grant
submission materials for the Sustainability Awareness Bus Stop Sidewalk Murals grant proposal
submitted to Bloomberg Philanthropies' Asphalt Art Initiative on December 12, 2019.
Current events from Commission:
Commissioner Decker noted Rock of Ages coming to the Grand Opera House in February.
Commissioner Riedel noted final weekend of Nice Family Christmas upcoming at Bell Tower
Theater. Commissioner Levasseur noted retirement party for Five Flags staff Don Howes
and Terry Shallow, upcoming Toys for Tots event, and blood drive.
Motion to adjourn by Commissioner Riedel, seconded by Commissioner Halder at 3:32 PM.
Next meeting: Tuesday, January 28 at 3:30 PM at Five Flags
RespectFully submitted:
Jenni Petersen-Brant
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on , 2019.
Witnessed By: (signature)
(printed)
Its: (officer position)
Arts & Cultural Affairs
Master Plan Task Force
Working Group Updates
As of 11/26/19 to share with Arts and Cultural Affairs Commission
Task Force
MEf 10/24/19, GDDC
• Present: Kristin Dietzel, Stormy Mochal, Jason Neises, Sharon Covey, Jerelyn O'Connor, Jenni Petersen-Brant
• Meeting called to order at 8: OS AM
• No introductions necessary
• Working Group updates shared by representatives from various groups
o Branding& Communications Update from J. Petersen-Brant
• Acknowledgement of Arts & Culture survey being conducted by Loras College Sports Marketing
class;first surveys to be conducted during Fall into Art, Nov 1.TF requested results of survey be
presented at Jan TF meeting; results will have to be provided by B&C WG as students will wrap up
this project at end of 1�t semester.
• Outline of State of the Arts presentation shared. TF Members asked to follow up with Staff if they
have any suggestions or input.
o Creative Economyfrom S. Mochal, J. Petersen-Brant
• Discussion focused on continued work on creative economy directory and possible use as
resource, scale of implementation. Ideas included: Use by GDDC and other Econ Dev entities as
recruitment tool, facilitate meet-ups for groups of artists (perhaps via Next Door), tool for
conducting updating and more robust economic impact study, demonstration diversity and
variety of Dubuque's creative economy(if publicly available, anticipated).
• Discussion: Roles and Rosters
o Discussion regard Working Group roster provided by Petersen-Brant. One document determined to be
working document that did not include all individuals identified and contacted in recruitment process.
Other lists reviewed but no substantial feedback prompted. Consensus that when WGs have defined
projects that need additional people to roll up their sleeves on, WG chairs and Staff will reach out to
gauge interest of those on roster and then determine if additional volunteers are needed.
o Staff asked to reach out to all TF members regarding end of terms and possible renewal. Responses to be
reviewed atJanuaryTF meeting and new members identified, recruited if needed.
o Discussion regarding Imagine Dubuque. Staff, G.Shafer, and G. Siegert met with Chris Happ Olson in
October in effort to explore fostering synergy between Arts & Culture Master Plan and ID plan.TF
requested staff invite ID rep to present and discuss atJanuaryTF meeting connecting the dots between
A&C Master Plan and ID comp plan.
• Call to Action: Arts & Business Luncheon
o Suggested to give Master Plan update as part of A&B Luncheon Welcome. Provide signup sheets as call to
action for those present.
• Review of ineeting schedule
o TF to reconvene Jan 2020 and meet every other month, with consensus for meetings to continue on 4tn
Tuesday at 8am. Petersen-Brant will inquire as she touches base with TF members whether current day of
month/time of day is barrier to participating. NEXT MEETING: Thurs, Jan 23, 2020, 8am at GDDC
o Task Force reminded of invitation to attend State of the Arts presentation to City Council on Tues, Nov 12.
Arts & Cultural Affairs
Master Plan Task Force
Accessibility, Engagement, and Inclusion
MEf 11/4/19, McCarthy Center(2"' Floor, CFGD)
• Attending:Jenni Petersen-Brant, Sharon Covey, Ellen Henkels, Frank McClain, Jason Neises, David Schmitz, Geri
Shafer, John Stewart
• Professional Development session: Addressing Accessibility& Inclusion with our Dubuque A&C institutions and
organizations
o Read the article "The predicament of diversity: Multiculturalism in practice at the art museum" by len
Ang, prior to the meeting
o Guided discussion
• Fragmentation among traditional "gatekeeper" organizations.Traditional organizations needing
to adapt, what types of organizations can do it more quickly.
• Orchestras, operas, ballet, traditional funding sources. Community theater lends itself to
inclusiveness. Used to be a broader slice of the community that attended theater, the variety of
options adds to the fragmentation. Ineffective efforts to democratize arts like the opera.
• Are arts organizations still looking to maintain class distinctions. "Being seen" at arts events is a
driver of interest.
• Programming has been changing and democratizing, but funding still emphasizes more traditional
programming.
• Is innovation in programmingyouth facing? Is it carrying through with theseyouth as adults?
• Taking program beyond the museum walls. Neighborhood programs.
• Harlem Renaissance as organizing theme for a year of arts programming.The challenge of getting
African Americans involved in organizing the project, allowing ownership, accepting results.
Looking at 2021-22 as probably the earliest possible season.
• Potential partners: DuMA, Symphony, Heritage Center, Grand, JDIFF, Smokestack,
Driftless, Voices, Ballet, Bluff Strokes, Fly by Night, Five Flags, Poetry Slams, School
District, Arts Council, Fine Arts Society, Arboretum performances, Multicultural Family
Center, Carnegie Stout Library
• PeggyJackson, Alanda Gregory, Claudette Bees, Anderson Sainci, Cynthia,Doing WITH,
not FOR
o Action steps movingforward
• Geri &John are reaching out to African American community to find advisors/champions
• Jason &Jenni will float the idea with Travel Dubuque
• John is drafting a case statement to describe the project framework.
• Work plan:
o Updates on the A&C Master Plan implementation; Imagine Dubuque
o Midwest Culturally Inclusive Conference— UW-P—Jenni
• February 2020. Some very exceptional keynote speakers have been announced.
• Call for proposals due December 2�d—are any arts organizations or this working group interested
in presenting about the work we're doing.
• Meeting logistics
o Next meeting: December 2, 2019
DID NOT MEEf IN NOVEMBER
Arts & Cultural Affairs
Master Plan Task Force
DID NOT MEET IN NOVEMBER, Regular meeting coincided with Arts& Business Academy at Smokestack
NOT MEETING AT THIS TIME
Public Art Infrastructure
NOT MEEfING ATTHIS TIME
Arts & Cultural Affairs
Master Plan Task Force
Working Group Updates
As of 12/17/19 to share with Arts and Cultural Affairs Commission
Task Force
NEXT MEEfING:THURSDAY,JANUARY 23, 2020 @ GDDC, 8am
Accessibility, Engagement, and Inclusion
NEXT MEEfING: MONDAY,JANUARY 6, 2020 @ DBQCOMMUNITY FOUNDATION, 3:30pm
Regular(1n Wed of the month) meeting not held.
Attended presentation by Loras College Sports Marketing Group,Thurs, Dec 5.
Collaborative meeting with Creative Economy Working Group on Tues, Dec 10.See below.
Met Tues, Dec 10 @ Smokestack, 6pm
Present:Tabitha Link(CE),Temwa Phiri (BC), Gina Siegert (BC), Pat McCullough (BC), Eric Petersen-Brant (DBQ Com),
Andrew Raeside(DBQ Com),Jenni Petersen-Brant(Staff)
Meeting structured as an opportunity forthe Creative Economy and Branding& Communications Working Groups to
connect and initiate collaboration regarding Creative Economy Directory.
Noted at beginning of ineeting that the term artist used for meeting discussion was to be loosely defined as anyone
working within the creative economy in any art form, any genre, at any skill level located in Dubuque or Dubuque County.
Discussion prompted by agenda covered:
• Whatisthedirectoryfor?
o Promoting tourism
o Connecting to artists for projects
o Fostering artist to artist collaboration
o Building reputation/visibility of Dubuque as a place where lots of artists choose to make their home,
where artists feel supported
o City to share calls/opportunities
o For non-profits to find the talent/skills they need for projects/events
o Employment retention/small business development
• How does that inform the need/functionality/design for a public interFace?
o Identifiers for artists to self-select,those identifiers are then a searchable tool for the public to use
o Possible incorporation of a gig app
o Social links,website links to provide contact point and reviews/ recommendations already found on
artist's personal
Arts & Cultural Affairs
Master Plan Task Force
o Color scheme that links back to the branding/colors of the Arts and Culture Master Plan
o Keep it simple!
• What resources might be neededto develop/supportthe directory?
o Setting/maintaining the reputation of the directory is important
o Process for quality control, maybe examining backend insights for level of traffic
o Does there need to be a review process to `join'the directory, like those juried onto ArtAxis. Generally
considered that this was not an important aspect but acknowledged that regular review of directory
would be needed to keep up to date? Ongoing need for intern? B&C WG?
o Possibly mimic of a model, or branch off something like the lowa Culture app through the lowa Arts
Council; staffto investigate
• Initiating networking of Creative Economythrough public Facebook group
o Based on model from Chicago Artists Resources
o The collective community will create/ post the content,to be loosely overseen by B&C WG and Staff
o Goal to share opportunities, events, art work, art found around DBQ
o Good place to start priorto directory being compiled for inclusion and release on public interFace
o B&C WG to outline guidelines for engagement and set group standards,to be discussed at their next
meeting (January)
• Otherideas/concerns discussed:
o Indoor art market, arts expo—Millwork Night Market, revisit with Danielle Stowell at next meeting
o Desire to inventory arts or arts and craft fairs in DBQ and DBQ County happening on a regular basis;
check in with DBQ County Fine Arts Society on status of their annual event.
o Connecting artists who have work they wish to donate to fundraise for causes
o Connecting artists with non-traditional venues to activate spaces,think outside of the box for
opportunities: Kennedy Mall
o Perceived lack of Community Arts Center, community learning spaces with a broad mission, room for all
disciplines to be under one roof—is this truly missing and what gap would be filled/ benefits would it
have if it existed
o Tools for artists wanting to start a physical business, whether that is being at farme�'s market or having
a storefront or having a home-based business, etc, on City Arts and Culture web pages— licensing,
permits, funding opportunities, available property
NOT MEETING AT THIS TIME
Public Art Infrastructure
NOT MEEfING ATTHIS TIME