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North Cascade Road Reconstruction Project Phase 1 Bridge Over Catsifh Creek to Edval Lane_Initiate Copyrighted February 4, 2020 City of Dubuque Items to be set for Public Hearing # 2. ITEM TITLE: North Cascade Road Reconstruction Project Phase 1 - Bridge over Catfish Creek to Edval Lane SUMMARY: City Manager recommending initiation of the public bidding procedure through the lowa Department of Transportation forthe North Cascade Road Reconstruction Project— Phase 1 — Bridge Over Catfish Creek to Edval Lane, and further recommends that a public hearing be set for February 17, 2020. RESOLUTION Preliminaryapproval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for February 17, 2020 ATTACHMENTS: Description Type North Cascade Road Reconstruction Project-MVM City Manager Memo Memo Staff Memo Staff Memo Resolution Resolutions Property Acquisition O�rview Map Supporting Documentation Project Limits Overview Map Supporting Documentation Dubuque THE CITY OF � uI�AaMca cih DuB E � � I � � I Maste iece on the Mississi i Zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: North Cascade Road Reconstruction Project Phase 1 - Bridge Over Catfish Creek to Edval Lane lowa DOT Project No. STBG-SWAP-2100 (669)--SG-31 DATE: January 28, 2020 Assistant City Engineer Bob Schiesl recommends initiation of the public bidding procedure through the lowa Department of Transportation for the North Cascade Road Reconstruction Project — Phase 1 — Bridge Over Catfish Creek to Edval Lane, and further recommends that a public hearing be set for February 17, 2020. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Bob Schiesl, Assistant City Engineer Dave Baker, Dubuque County Board Chair Anthony Bardgett, Dubuque County Engineer Dubuque THE CITY OF � All•America City U B E ��o��K�,�� ► � Maste iece on the Mississi i z°°'*2°12�z°13 �`P pp zoi�*zoi9 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer SUBJECT: North Cascade Road Reconstruction Project Phase 1 — Bridge over Catfish Creek to Edval Lane lowa DOT Project No. STBG-SWAP-2100 (669)--SG-31 DATE: January 27, 2020 INTRODUCTION The purpose of this memorandum is to provide the City Council with information related to the North Cascade Road Reconstruction Project, Phase 1 from the bridge over Catfish Creek to Edval Lane, lowa DOT Project No. STBG-SWAP-2100 (669)--SG-31 and request concurrence to initiate the public bidding procedure and establish the date for the public hearing. BACKGROUND With the upcoming completion of the Southwest Arterial (US 52) and the location of the Middle Interchange at North Cascade / English Mill Road, traffic volumes are expected to increase on North Cascade Road. The existing roadway is narrow, substandard in design and is inadequate to accommodate future traffic and development growth. The Timber Hyrst residential subdivision is under development and connects Creekwood Drive to North Cascade Road between Edval Lane and the Catfish Creek bridge. The development agreement for this subdivision between the City of Dubuque and North Cascade Road Developers, LLC., in addition to a pre-annexation development agreement with Gary Valentine stipulates that the City will complete safety related improvement to North Cascade Road. A portion of North Cascade Road Reconstruction Project, between the bridge over Catfish Creek to Edval Lane is located within the corporate limits of the City, while a segment remains within Dubuque County jurisdiction. The City has coordinated the road reconstruction project with the County Engineer, Anthony Bardgett, and are fully supportive of the proposed roadway safety improvements. Dubuque County will not be contributing funding towards the project. This roadway is classified as a collector under the FHWA Street Classification. The existing 24-foot rural roadway has granular shoulders and typical rural ditch grading and drainage. The existing sight distance along this stretch of North Cascade Road is less than desirable and the realignment of the existing curves in this area will improve safety for the motoring public. DISCUSSION The City has developed a project to reconstruct North Cascade Road between the bridge over Catfish Creek to the future intersection of North Cascade Road and the Southwest Arterial. The project will be developed into 2 phases; Phase 1 (2020) - from Catfish Creek bridge to Edval Lane; and Phase 2 (2022) - from Edval Lane to Southwest Arterial. The current 24-foot rural roadway will be widened to accommodate a 35-foot urban "complete street" section with 5-foot paved shoulders / bike lanes on each side and grading for future sidewalks on each side of the road. The existing curves on North Cascade Road are substandard and will be realigned to improve safety and allow for better sight distance. The attached aerial photo corridor map shows the proposed Phase 1 project limits for the North Cascade Road Reconstruction, from the bridge over Catfish Creek to Edval Lane. Figure 1 below shows the proposed "complete street" typical roadway section. 35' - 1�lORTH SIDE CENT RLINE SOUTH SIDE 5.5' 12' 12' S.5' � � -_�� s� r-� � � � � - \_ ;� . , _: I `II �- -- '� � i- , ��- �` - - 3 _I .- -- - -- , _. - - - -`: - j ' � - _. `:_. i _ � _ _j - - - / _ \ ,,, 12'DRIVE � \ 5'WIDE BIKE � 12'DRIVE LANE GRADE FOR FUTURE LANE LANE YELLOW 10'WIDE BIKE PATH S�RIPING NORTH CaSCADE RD. 5'WIDE BIKE LANE 35'WIDE COMPLETE STREET Figure 1 As part of the North Cascade Road Reconstruction project, the City will be installing a new 12-inch water main along North Cascade to Creekwood Drive (Timber Hyrst subdivision). Once the water main is extended and connected at Creekwood Drive, a critical water main distribution loop will then be completed while also positioning the water main system to support future expansion and growth towards the Southwest Arterial corridor. PROPERTY ACQUISITION With the widening of North Cascade Road to accommodate a 35-foot urban "complete street" section and the realignment of the two (2) curves to improve safety, it was necessary for the City to acquire property from eleven (11) impacted properties. All right- of-way, including fee title acquisitions, permanent easements, and temporary construction easements have been acquired. The attached aerial photo corridor map shows the impacted properties that were purchased. PUBLIC OUTREACH - COORDINATION In an effort to inform the general public and impacted property owners along North Cascade Road and the nearby Timber Hyrst subdivision, the Engineering Department staff will be hosting a public informational meeting. The meeting will be held in March, following the bid letting which will allow the City knows who the contractor will be and their anticipated construction schedule. The open forum meeting will allow staff to discuss the scope of the project, construction staging, road closures, detours and schedule, as well as to answer any questions relating to the project. Since North Cascade Road will be closed during construction, allowing for local access only to property owners within the work area, the public informational meeting will provide mutual benefit to both staff, the contractor, residents and the general public. With the North Cascade Road construction closure, the posted detour will be using English Mill Road. PROJECT SCHEDULE The project development schedule for the North Cascade Road Reconstruction Project, Phase 1 from the bridge over Catfish Creek to Edval Lane is as follows: lowa DOT Advertisement for Bids January 22, 2020 City Initiate Concurrence in Public Bidding Process February 4, 2020 City Publish Public Hearing Notice on Plans &Specifications February 7, 2020 City Public Hearing on Plans & Specifications February 17, 2020 lowa DOT Receipt of Bid Proposals (Bid-�etting) February 18, 2020 City Award Construction Contract (subject to iowa �oT Approvaq March 2, 2020 Public Informational Meeting March 2020 lowa DOT Late Start Date May 25, 2020 Contract Completion Date 100 Working Days Completed Fall 2020 RECOMMENDATION I recommend City Council concurrence with initiating the public bidding procedure through the lowa DOT and set February 17�h, 2020, as the date for a public hearing on the North Cascade Road Reconstruction Project. BUDGETIMPACT The estimate of probable cost for the North Cascade Road Reconstruction Project is as follows: Description Estimate Construction Contract $ 1 ,820,000 Contingency 273,000 Right-of-Way Property Acquisition 129,000 Engineering Design 209,000 Contract Admin / Construction Engineering 157,000 Total Project Cost $ 2,588,000 The anticipated project funding is summarized as follows: CIP Fundinq Source Amount 300 2021 DMATS SWAP Funding $ 2,077,000 350 2021 North Cascade Road Reconstruction 366,000 740 2525 North Cascade Water Main Extension 145,000 Total Project Funding $ 2,588,000 The North Cascade Road Reconstruction Project will be the City's first project to be developed and constructed under the Federal Aid SWAP Policy which will use State Primary Road funds to reimburse the City for 100°k of eligible roadway construction and property acquisition costs which eliminates the requirement for a 20°k local match. All other associated costs, such as engineering design, contract administration, construction engineering and inspection will be funded solely with City funding. ACTION TO BE TAKEN The City Council is requested to concur with initiating the public bidding procedure through the lowa DOT and set the date for a public hearing on the North Cascade Road Reconstruction Project, Phase 1 from the bridge over Catfish Creek to Edval Lane through adoption of the enclosed resolution. cc: Jenny Larson, Director of Finance and Budget Denise Ihrig, Brant Schueller, Kerry Leppert, Water Department Nate Kieffer, P.E., Land Surveyor Nathan Steffen, P.E., Civil Engineer Kent Ellis, lowa DOT F:\PROJECTS\North Cascade Rd Reconstruction(669)\Council&Staff Documents\Initiate Prepared by Bob Schiesl, Asst. City Engineer, 50 W. 13th St., Dubuque, IA 52001, 563-589-4276 Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100 RESOLUTION NO. 40-20 NORTH CASCADE ROAD RECONSTRUCTION PROJECT PHASE 1 - BRIDGE OVER CATFISH CREEK TO EDVAL LANE IOWA DOT PROJECT NO. STBG-SWAP-2100 (669)--SG-31 PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The proposed plans, specifications, form of contract and estimated cost for the North Cascade Road Reconstruction Project, Phase 1 from the bridge over Catfish Creek to Edval Lane, Iowa DOT Project No. STBG-SWAP-2100 (669)--SG-31, in the estimated amount $2,588,000, are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Section 2. A public hearing will be held on the 17th day of February 2020, at 6:00 p.m. in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not less than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Passed, approved and adopted this 4th day of February 2020. poy D. Buol, Mayor Attest: Kevi S. Firnstahl, CMC, City Clerk NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE NORTH CASCADE ROAD RECONSTRUCTION PROJECT, PHASE 1 — BRIDGE OVER CATFISH CREEK TO EDVAL LANE, IOWA DOT PROJECT NO. STBG-SWAP-2100 (669)--SG-31 NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, lowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the North Cascade Road Reconstruction Project, Phase 1 from the bridge over Catfish Creekto Edval Lane, lowa DOT Project No. STBG-SWAP-2100 (669)- -SG-31 , in accordance with the provisions of Chapter 26, Code of lowa, at 6:00 p.m., on the 17�h day of February, 2020, in the Historic Federal Building Council Chambers (second floor), 350 West 6�h Street, Dubuque, lowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: . The project will provide for the reconstruction of North Cascade Road (grading, paving, storm sewer, and water main), from the bridge over Catfish Creek to Edval Lane. Any visual or hearing-impaired persons needing special assistance or personswith special accessibility needs should contact the City Clerk's office at (563) 589-4120 or TDD at (563) 690-6678 at least 48 hours prior to the meeting. Published by order of the City Council given on the 7�h day of February , 2020. Kevin S. 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