Report_Library Board of Trustees Council Update 1 23 20 Copyrighted
February 4, 2020
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council proceedings of 1/21, 1/26, 1/27, 1/28; Library
Board of Trustees Council Update#194 of 1/23; Proof of
Publication for City Council proceedings of 1/6.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
City Council Proceedings of 1/21/20 Supporting Documentation
City Council Proceedings of 1/26/20 Supporting Documentation
City Council Proceedings of 1/27/20 Supporting Documentation
City Council Proceedings of 1/28/20 Supporting Documentation
Library Board of Trustees Council Update#194 of Supporting Documentation
1/23/20
Proof of Publication for City Council Proceedings of Supporting Documentation
1/6/20
Carnegie-StoutPublic Library
LibraryBoard ofTrustees Update
From the Meering January 23, 2020
Present: Christy Monk, President; Pam Mullin, Vice-President; Rosemary Kramer,
Secretary, and Trustees, Robert Armstrong, Greg Gorton, Victor Lieberman, and Patty
Poggemiller.
• The Board approved library expenditures.
• December marked 50% of the fiscal year lapsing. Expenditures are at 50% and
revenue is at 94% of proj ections.
• Checkouts were stable in December; however, visits to the library were up 12%.
The Maker Space recorded a record number of visits in December with a count of
602. This represents a 39% increase over December 2018. Twelve of 18
databases showed an increase in use, which may be associated with increased
digital marketing.
• A comparison of a day in a month of past dues with library fines (March 2019)
was compared to a day in a month without fines (January 2020). Materials
checked out that were up to seven days overdue increased 5.7%, however; past
dues that were over 60 days decreased by 13.6%. The library is getting back
more materials long term, which is a boost to the budget.
• The Library Foundation agreed to support a grant request to the DRA for a Story
Book Walkthatthe library would like to install alongthe Bee Branch walk. The
Foundation has already expressed support far this project, but a grant will free up
funding for the Foundation to give for other projects as well.
• The Board reviewed a second draft of artwork for banners outside the library. A
few modifications were suggested and the Board will review a final draft in
February. The existing banners will be removed when the building is cleaned this
spring, with the newly designed banners installed afterward.
• The Board reviewed information on three library apps, which they are interested
in adding to increase digital access to the library. Funding must be identified.
• The Board approved a new policy regarding animals in the library,that City
Attorney, Crenna Brumwell assisted in creating.
• The Board approved the Personnel Handbook, which is updated. The update
included changes recommended by City Legal and Human Resources. The final
draft has been sent to City Legal, Human Resources, and Human Rights. If city
staff does not recommend changes that will result in new content,the handbook
will be published, otherwise it will return to the Library Board for a final review.
• The Board signed a contract with Kimberly Bolan Associates (KBA)to facilitate
the creation of a new strategic plan. KBA will use the community survey as the
foundation of a new plan. The planning process will kick off on March 25-26 with
eight focus groups. A day-long planning retreat will take place on Friday, May 8.
The new plan is expected to be ready by the end of this fiscal year.
Library Board of Trustees
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Christy Monk, Board President Susan Henricks, Director
Pam Mullin, Vice-President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
PaYty Poggemiller