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Annexation Study ConsultantMEMORANDUM May 14, 2003 TO:The Honorable Mayor and City Council Members FROM:Michael C. Van Milligen, City Manager SUBJECT:Consultant Selection for Annexation Study Update The City has adopted an updated Comprehensive Plan and Proposed Land Use Map, and is in the process of developing a joint City/County fringe area development agreement for the City's two-mile extraterritorial jurisdiction. An updated Annexation Study is important for implementation of these planning tools. A Consultant Selection Committee consisting of Water Department Manager Bob Green, Assistant City Engineer Gus Psihoyos, Purchasing Coordinator Kathy Sturm, Associate Planner Kyle Kritz, Assistant Planner Guy Hemenway, and Planning Services Manager Laura Carstens reviewed the two proposals submitted. The Committee's consensus is that Veenstra & Kimm is more qualified to update the Annexation Study and recommends City Council authorization to contract with Veenstra & Kimm, on an hourly fee basis with a maximum not to exceed $24,500, which includes all costs for labor and reimbursement of direct expenses incurred for the project. I concur with the recommendation and respectfully request Mayor and City Council approval. Michael C. Van Milligen MCVM/jh Attachment cc: Barry Lindahl, Corporation Counsel Cindy Steinhauser, Assistant City Manager Laura Carstens, Planning Services Manager MEMORANDUM May 13, 2003 TO:Michael C. Van Milligen, City Manager FROM:Laura Carstens, Planning Services Manager SUBJECT:Consultant Selection for Annexation Study Update INTRODUCTION This memo provides the Consultant Selection Committee's recommendation for a consultant to update the 1996-1997 Annexation Study. The City Council is asked to approve the selected consultant at their May 19, 2003 meeting. BACKGROUND The City has adopted an updated Comprehensive Plan and Proposed Land Use Map, and is in the process of developing a joint City/County fringe area development agreement for the City's two-mile extraterritorial jurisdiction. An updated Annexation Study is important for implementation of these planning tools. The enclosed FY03 CIP includes $25,000 for a new annexation study based on the models established in the previous study. The Annexation Study was produced in 1996-1997 for 12 growth areas around the city. It was expanded in 1997-1998 to include two additional areas, for a total of 14 areas. A map of the primary and secondary growth areas within the City of Dubuque's two-mile extra territorial jurisdiction that is being studied for the creation of a joint city/county fringe area development agreement is enclosed. This will form the basis of the study areas for the update of the Annexation Study. The process for updating the Annexation Study would consist of these four major steps: 1) Background a) Kickoff Meeting b) Review Past Planning Efforts 2) Development a) Analyze Growth Capacity b) Analyze Growth Effects c) Prepare Analysis of Growth Area Memo to Michael Van Milligen Annexation Study Update May 13, 2003 Page 2 3) Analysis a) Analyze Fiscal Considerations b) Cost/Benefit Analysis of Annexation 4) Report a) Development of Draft Report b) Presentation of Final Report DISCUSSION The Consultant Selection Committee for this study includes Bob Green, Water Department; Gus Psihoyos, Engineering Division; Kathy Sturm, Finance Department; and Kyle Kritz, Guy Hemenway and myself from the Planning Services Department. The Request for Proposals (RFP) was sent to eight potential consultants. Proposals were received from two firms: Veenstra & Kimm and IIW Engineers & Surveyors. The Consultant Selection Committee evaluated the two proposals using the following criteria: 1. Qualifications and experience of the firm and any sub-consultants. 2. Qualifications and experience of the principal consulting staff and sub-consulting staff that will work on the project. 3. Grasp of project requirements and level of interest. 4. Design approach/methodology in completing scope of services; creativity and problem solving ability. 5. Responsiveness and compatibility between consultants and City; general attitude and ability to communicate. 6. Proposed schedule required to complete project. 7. Proposed cost to complete project. RECOMMENDATION The Committee's consensus is that Veenstra & Kimm is more qualified to update the Annexation Study than IIW Engineers & Surveyors for these reasons: >Veenstra & Kimm has a greater depth of employees and relevant experience with their team, which includes two engineers, a planner and a GIS specialist. IIW Engineers & Surveyors would need to hire a planning sub-consultant. >Veenstra & Kimm has more direct experience as the lead consultant in preparing annexation studies for cities of comparable size to Dubuque. These studies included a number of related analyses that would be pertinent to Dubuque: utility extensions for annexation, extraterritorial planning, intergovernmental agreements, linkage to comprehensive plans, and both non-consenting voluntary and involuntary annexation proceedings. Memo to Michael Van Milligen Annexation Study Update May 13, 2003 Page 3 >Although IIW Engineers & Surveyors is very familiar with the Dubuque area through their work with municipalities and private subdivisions, Veenstra & Kimm has familiarity with the area as well. Veenstra & Kimm prepared the City of Asbury's annexation study and non-consenting voluntary annexation proceedings. This is an important area for Dubuque's annexation analysis. >Veenstra & Kimm has a more aggressive time frame to complete the study in 4 to 4% months, while IIW Engineers & Surveyors had a schedule of 9 months. >Veenstra & Kimm currently is working for the City of Dubuque on the Heritage Trail Extension and the Northwest Arterial water tower and water main projects. Veenstra & Kimm has been very punctual and has communicated well on these projects, and has been responsive to issues that arise. In the past, the City has experienced difficulty with IIW Engineers & Surveyors completing work in the established time frame. >Veenstra & Kimm's project manager, one of the two engineers, is the president of the firm and also an attorney who is familiar with the Iowa Code for annexation. He is experienced with preparing reports and making presentations to the City Development Board, the state board that decides annexation cases. This experience helps ensure that the update of the City's Annexation Studywill address what the City Development Board will be looking for, as we move forward with implementation of utility extensions and annexations. >Veenstra & Kimm's bid of $24,500 is within the $25,000 budget for the study. IIW's bid was $25,000 so cost was not a factor in the selection process. REQUESTED ACTION The requested action is for the City Council to authorize a contract with Veenstra & Kimm to prepare the Update of the Annexation Study, on an hourly fee basis with a maximum not to exceed fee of $24,500 that includes all costs for labor and reimbursement of direct expenses incurred for the project. A contingency of $500 would remain in the budget. Enclosures CC Consultant Selection Committee, w/o enclosures · Bob Green, Water Department Manager · Gus Psihoyos, Assistant City Engineer · Kyle Kritz, Associate Planner · Guy Hemenway, Assistant Planner · Kathy Sturm, Purchasing Coordinator EXP PRIOR TO FY 02 ESTIMATED FY02 PROJECT BUDGET A. EXPENDITURE ITEMS Design & Engineering Land and R.O.W. Utility Extension Study Other TOTAL B. PROJECT FINANCING General Fund Water Construction Fund Sewer Construction Fund TOTAL 20024)3 $ 25,000 $ 25,000 $ 25,000 $ 25,000 2003-04 $ 750,000 $ 750,000 $ 250,000 $ 5OO,OOO $ 750,000 2004-05 $ 750,000 $ 750,000 $ - 250,000 $ 500,000 $ 750,000 2005-06 $ 750,000 $ 750,000 $ 250,000 $ 500,000 $ 750,000 2006-07 $ 800,000 $ 800,000 $ 300,000 $ 500,000 $ 800.000 BEYOND 2007 ~$ P~OJECT DESCRIPTION This project provides for a new annexation study based on the models established during the previous study. The following years indicate utility funds available for implementation of the recommendations coming out of the study, JUSTIFICATION The City has completed action steps adopted by City Council as a result of the previous annexation study and has either completed or budgeted the balance of utility extensions necessary to serve citizens and businesses within the annexed areas. To maintain the City's ability to meet new growth demands, it is necessary to position ourselves for that future demand by identifying those growth areas and the costs associated with extending City services. RELATIONSHIP TO OTHER PROJECTS This project implements the Comprehensive Plan's Land Use and Urban Design Element: Goal 10.6; and Economic Development Element: Goals 8.4 and 10.5, FRINGE AREA MAP: Ci[y of Dubuque and Dubuque County Legend ~ PffmaryGrowthAreas Secondary Growth Areas- ~ Gravity Sanitary Sewer Sea-vice SecondaT~j Growth Areas- Combined Gravifly/ Lift Station Sanita~d Sewer Service ~ Oi, ttside Study Boundaries D~tbi,tque City Limits D~,tbuque City 2 Mile Jurisdiction Asb~try City [dmits Asbury City 2 Mile ]ztrisdiction ~,~ Sageville City Umits Sageville City 2 Mile fucisdiction ~ Peosta City Idmits · Peosta City 2 Miles Jurisdiction ~ Centralia City Limits Centralia City 2 Mile J~risdiction V~- Proposed Iowa 32 V~ Proposed Connection to Northwest Arterial V~ Dztbuque Regional Airport 04/15/03 PROPOSAL FOR UPDATE OF CITY OF DUBUQUE ANNEXATION STUDY DUBUQUE, IOWA April 30, 2003 VEENSTRA & KIMM, INC. PROPOSAL FOR UPDATE OF CITY OF DUBUQUE ANNEXATION STUD DUBUQUE, IOWA April 30, 2003 VEENSTRA & KlM~H, INC. VEENSTRA & KIMM, INC. 3000 Westown Parkway ~ West Des Moine$, Iowa $0266-1320 515-225-8000 · $15- 2 25- 7848 (FAX) · 800-241-8000(WATS) April 30, 2003 Laura Carstens Planning Services Manager Planning Services Department City of Dubuque City Hall 50 West 13th Street Dubuque, Iowa 52001-4864 DUBUQUE, IOWA UPDATE OF CITY OF DUBUQUE ANNEXATION STUDY PROPOSAL FOR PROFESSIONAL SERVICES In response to the City of Dubuque's April 15, 2003 request for proposals, Veenstra & Kimm, Inc. is pleased to submit its proposal to provide services to the City of Dubuque for the update of its annexation study. Veenstra & Kimm, Inc. understands the project will involve an update of the annexation studies completed in the late 1990s. The study will be updated to coordinate with the City's recent updating of its Comprehensive Plan. The update of the annexation study wilt form the foundation for the City of Dubuque's negotiation of an intergovernmental agreement with Dubuque County addressing the issues of fringe area development along the perimeter of the City of Dubuque. The annexation study should provide a basis for the City of Dubuque's policies and actions relating to annexation and the impacts on annexation on the City of Dubuque's future growth. The proposal is submitted on behalf of Veenstra & Kimm, Inc. Veenstra & Kimm, Inc. will be undertaking the work utilizing the resources of our home office in West Des Moines, Iowa with supporting assistance from our Coralville, Iowa office. Contact information for Veenstra & Kimm, Inc. is: West Des Moines · Coralville · Omaha · Moline · Mason City * Sioux City Laura Carstens April 30, 2003 Page 2 Veenstra & Kimm, Inc. 3000 Westown Parkway West Des Moines, Iowa 50266 515-225~8000 800-241-8000 (Wats) 515-225-7848 (Fax) bveenstra@v-k.net (E-mail) The contact person for Veenstra & Kimm, Inc. will be Bob Veenstra, Jr., P.E., President of Veenstra & Kimm, Inc. If you have any questions or need additional information, please contact the writer at 1-800-241-8000. VEENSTRA & KIMM, NC. H. R. Veenstra Jr. President TABLE OF CONTENTS SECTION I - FIRM PROFILE ........................................... 1-1 SECTION 2 - PROPOSAL QUALIFICATIONS ......................... 2-1 SECTION 3 - CERTIFICATE OF INSURANCE ......................... 3-1 SECTION 4- SCOPE OF SERVICES .................................. 4-1 SECTION 5 - PROPOSED PROJECT SCHEDULE .................. 5-1 SECTION 6 - FEES AND COMPENSATION ............................ 6-1 APPENDIX- RESUMES Veenstra & Kimm, Inc. SECTION I - FIRM PROFILE Veenstra & Kimm, Inc. (V&K) was founded in 1961 as a partnership of Bob Veenstra and Jim Kimm. The firm was founded to provide civil and environmental engineering services to Iowa cities and other public sector clients. The founders of the firm emphasized the area of long range utility planning for growing Iowa communities. By the mid-1960s, Veenstra & Kimm, Inc. recognized the importance of integrating its utility and infrastzucture planning with long range land use and comprehensive planning. In 1966 Veenstra & Kimm, Inc. expanded its business practice to include land use and corn prehensive planning. For the past 37 years Veenstra & Kimm, Inc.'s planning services group has provided a wide range of planning and planning consultation serwces to Iowa's cities and counties. Veenst~a & Kimm, Inc.'s approach to engineering and planning services recognizes the need to provide a full range of services to assist our client communities in addressing their engineering and planning needs, in addition to traditional engineering and planning services Veenstra & Kimm, inc. provides a full range of support services to assist our client communities. Since its founding in 1961, Veenstra & Kimm, Inc. has continued its primary business practice of providing services to Iowa cities and other public sector clients. Each year our public sector work for Iowa municipalities accounts for over 90% of our total business volume. Since its founding, Veenstra & Kimm, inc. has grown to its current staff size of approximately 67. Since its founding in 1961 through the mid-1990s Veenstra & Kimm, Inc. provided services to communities throughout the state of Iowa from our office in West Des Moines. In the mid-1990s, Veenstra & Kimm, Inc. recognized the advantages of more localized service delivery. Since 1996 Veenstra & Kimm, Inc. has Opened five branch offices. Our branch offices are located in Coralville, Iowa, Moline, Illinois, Omaha, Nebraska, Sioux City, Iowa and Mason City, Iowa. Veenstra & Kimm, Inc. utilizes an integrated service approach. Our service approach is based on the concept of integrated offices and is designed to allow all of our firm resources to be utilized in the most efficient manner possible. Veenstra & Kimm, Inc.'s branch offices are designed to facilitate local delivery of services through proximity to our clients while at the same time taking advantage of our firm resources. Veenstra & Klm.m, Inc. 1-1 Veenstra & Kimm, Inc.'s planning services group provides a range of planning services ranging from site plan rewew and consultation through development of comprehensive plans and comprehensive plan updates. Services provided by Veenstra & Kimm, Inc. include: Comprehensive Plan Development Comprehensive Plan Update Consultation on Corn prehensive Planning Annexation Studies · Annexation Consultation · Assistance with Annexation Proceedings Zoning and Subdivision Ordinances Site Plan Review · Construction Plan Review · Cost of Service Analysis Veenstra & Kimm, Inc. provides a wide range of civil and environmental engineering services. Veenstra & Kimm. Inc.'s civil engineering department provides services to Iowa municipalities focusing in the area of water, wastewater and storm drainage. Our civil engineering department provides a full range of services relating to transportation facilities and transportation planning. Veenstra & Kimm, Inc.'s environmental engineering department provides a full range of services relating to water treatment, wastewater treatment and associated services including pumping stations, water storage facilities, and consultation on environmental and hazardous waste. Services provided by Veenstra & Kimm, Inc. include: · Transportation Planning · Road and Street Design · Stormwater Drainage Analysis · Stormwater Planning · Storm Sewer Design · Storm Pump Station Design Water System Planning · Water Main Design · Water Supply Design and Consultation · Water Storage Facilities · Water Treatment · Sanitary Sewer Planning Sanitary Sewer Design · Pump Station Design Veenstra & Kimm, Inc. 1-2 · Wastewater Treatment Facilities Environmental Consultation Land Surveying · Topographic Surveying Easement and Right--of-Way Acquisition Veenstra & Kimm, Inc. has long recognized the tendency for engineers and engineering consultants to provide a narrow range of services focusing on traditional engineering. With our focus on long range planning, Veenstra & Kimm, Inc. has long recognized the importance of providing comprehensive services to address the needs of our client communities. The concept of comprehensive services integrates traditional engineering and planning serwces and recognizes the need for Veenstra & Kimm, Inc. to provide non-traditional services relating to financing and project implementation. Veenstra & Kimm, Inc.'s approach to planning services emphasizes the integration of the concepts of land use planning with the practical elements of engineering. All of Veenstra & Kimm, Inc.'s key personnel involved in land use planning bring a background that integrates both engineering and planning services. This approach allows Veenstra & Kimm, Inc. to fully integrate the concepts of planning with the more detailed engineering analysis. Veenstra & Kimm, Inc.'s approach to annexation studies and annexation policy also focuses on the integration of engineenng and planning. All of our personnel involved in annexation studies, including Bob Veenstra and John Kursitis, have the background and expertise to bring together the combination of engineering and planning. Veenstra & Kimm> inc. 1-3 SECTION 2 - PROPOSAL QUALIFICATIONS In this section of the proposal, Veenstra & Kimm, Inc. provides information on the project team and past experience. This section of the proposal addresses the request for information relating to the qualifications of the firm and the team as outlined in the request for proposal PROJECT TEAM For the update of the annexation study, Veenstra & Kimm. Inc. has deve]oped a project team to provide the necessary experience and expertise to meet the expectations of the annexation study and to provide the necessary planning and engineering expertise. The key members of Veenstra & Kimm, Inc.'s project team will be: Bob Veenstra Jr., P.E. Project Manager John Kursitis, AICP Project Planner Leo Foley, P.E. Project Engineer Luke Swank GIS Specialist The following paragraphs set forth a summary of the experience and qualifications of each of the three key members of the project team. Resumes of the four key members of the project team are set forth in the appendix material to our proposal. The overall project manager for Veenstra & Kimm, Inc. will be Bob Veenstra Jr., P.E. Veenstra's role on the project will be three-fold in nature. Veenstra will serve as the primary liaison and point of contact between the City of Dubuque and Veenstra & Kimm, Inc. Veenstra will oversee the development of the analysis methodology, the development of the annexation study and the findings and recommendations of the annexation study. The annexation study will bring together elements of land use planning, engineering analysis and financial analysis. The annexation study will bring together these three,elements with the strategic approach leading to the development of the findings and recommendations of the annexation study. Veenstra & Kimm, Inc. 2-1 Veenstra's role on the project team will be to work with the other key members of the project team and information obtained from the City of Dubuque to develop and irt plement the approach and findings of the annexation study. Veenstra's third role on the project team will be to provide the analytical evaluation and analysis of background data leading to the final recommendations of the annexation study, Veenstra brings to the project team a multi-faceted background and the experience necessary to complete the analysis and development of an annexation study. Veenstra received his Bachelors degree in civil engineering from Iowa State University and his Masters degree in environmental engineering from Iowa State Univei'sity. Veenstra is a licensed professional engineer in the state of Iowa and five other surrounding states. Veenstra received his law degree from Drake University Law School. Veenstra was admitted to the practice of law in Iowa in 1976. Veenstra joined Veenstra & Kimm, Inc. in 1976 with a focus in utility and infrastructure planning. For the past 26 years Veenstra has worked with numerous Iowa communities on short term and long term planning focusing on utility infrastructure and financing. Veenstra has long recognized the importance of utility service as a key element of long term growth strategy. With his background Veenstra has developed significant experience working with communities to develop strategies and approaches relating to utility financing. Veenstra & Kimm, Inc. recognizes the success of utility planning rests in the development of a successful plan for financing and implementing the recommendations. For growing communities project financing often requires a two-fold approach recogmzing the need of the City to facilitate the initia[ improvements and the use of a cost recovery strategy to allow the City to recover its investment cost as development occurs. Starting in the early 1990s Veenstra expanded his extensive background in utility planning and financial planning to assist two communities involved in comprehensive land use planning. Over the past 10 years Veenstra has taken an active role in facilitating our work on comprehensive land use planning and the integration of comprehensive planning with overall utility planning. Examples of projects where Veenstra has worked on comprehensive planning include: · City of Keokuk City of Charles City Citv of Osceola City of Perry · Citv of Laurens · Harrison County City of Story City Veenstra & Kimm, Inc. 2-2 With his background in both utility planning and comprehensive planning Veenstra has been actively involved assisting client communities in annexation activities. His experience has ranged from assistance and consultation on annexation, to annexation studies and assistance in annexation proceedings. Examples of Veenstra's work associated with annexation include: · City of Perry · City of Lake View · City of Asbury · City of Pella · City of Waukee · City of Johnston City of West Des Moines City of Ankeny City of Fort Dodge Annexation Study and Evaluation of Sanitary Sewer Extensions for Annexation Consultation and Assistance on Annexation Annexation Study and Assistance on Non-Consenting Voluntary Annexation Utility Planning for Water and Sanitary Sewer integrated with the City's Comprehensive Plan and the City's Involuntary Annexation Proceeding Consultant on Annexation and Assistance on Various Annexation Proceedings Consultant on Annexation, Utility Planning for Annexation and Assistance with Annexation Proceedings Wastewater Planning integrating with the City's Long Term Comprehensive Plan and Annexation Strategy Water and Wastewater Planning associated with the City's Growth Plan and Coordination with Annexation Proceed i ngs Development of Extraterritorial ?lanning and Proposed Intergovernmental Agreement with Webster County on Extraterritorial Growth Strategy Veenstra & Kimm, Inc. would like to note Veenstra served as the lead engineer for an annexation study in the late 1990s for the City of Asbury. Since completion of the assignment, Veenstra & Kimm, Inc. has not been retained by the City of Asbury for any additional assignments. On occasion over the past 4 years the City of Asbury has contacted Veenstra & Kimm, Inc. requesting information but has not retained Veenstra & Kimm. Inc. to complete any additional assignments. Veenstra assisted the City of Asbury in-a non-consenting voluntary annexation proceeding before the City Development Board. Veenstra & Kimm, Inc. 2-3 The second member of Veenstra & Kimm, Inc.'s project team will be John Kursitis, AICP. Kursitis' role on the project team will be to serve as the project planner. As project planner Kursitis' role on the project team will be to coordinate the planning elements of the project. Kursitis will review the updated comprehensive plan for the City of Dubuque and evaluate the impacts of the comprehensive plan on the annexation study. Kursitis will assume primary responsibility for evaluating the development potential within various annexation areas. This development potential will be based on the previously comgfleted annexation study with appropriate adjustments To reflect the current comprehensive plan, and Veenstra & Kimm. nc.'s independent analysis of the development potential within the annexation areas. Kursitis' role on the g)roject team is a key component of our approach to annexation. Kursitis' responsibility will focus on the evaluation of the potential for future development by land use type. This analysis will be used to determine the potential revenue and cost of service for each of the annexation areas. Kursitis received his Bachelors degree in landscape architecture and is a registered landscape architect in the state of Iowa. Kursitis received his masters degree in urban and community planning. Kursitis is a member of the American Institute of Certified Planners (AICP). Kursitis joined Veenstra & Kimm, Inc. in 1966 and has almost 40 years of experience working with Iowa cities and counties relating to planning and annexation. Kursitis has worked with several Iowa counties in developing their comprehensive plan updates with his experience and background with both city and county planning. ~ursitis brings to the proiect team extensive experience dealing with fringe area development and fringe area development conflicts. Examples of recent comprehensive planning projects undertaken by John Kursitis for Iowa cities include: City of Charles City City of Lo-gan City of Perry · City of Osceola City of Decorah City of Mount Pleasant · City of Laurens Veenstra & Kimm, Inc. 2-4 Recent projects undertaken by John Kursitis dealing with county related planning issues include: Harrison County Comprehensive Plan Update Marion County Comprehensive Plan Update Extraterritorial Development Analysis for Fort Dodge and Webster County Avenue of the Saints Corridor Study Charles City and Floyd County Kursitis has experience working with client communities on various aspects of annexation. Kursitis has worked extensively with rapidly growing communities such as Waukee and Johnston in providing background information as these communities have evaluated the financial and policy implications of development and annexation. The third member of Veenstra & Kimm, Inc.'s project team will be Leo Foley, P.E. Foley's role on the project team is to serve as the project engineer. As project engineer, Foley's responsibilities on the project team wilt focus in two primary areas. Foley's first area of focus will be to assist Bob Veenstra in developing estimates of cost for providing utility and infrastructure services associated with each of the growth areas. Basic information on utility service and utility service costs were developed as a part of the earlier annexation studies. Foley's work with the project team will involve updating previous analysis and developing costs for infrastructure expansion to modified or new development areas. Foley's second area of work with the project team wi involve working with various City departments to develop updated costs for serwce required for development within each of the growth areas. The annexation study will need to account for the cost of providing services for each of the areas based on the type and extent of development. Foley will work with City departments to develop estimates of service costs based on objective criteria, such as a per capita cost basis for providing serwces. Foley joined Veenstra & Kimm, Inc. in 2000. Foley currently serves as manager of Veenstra & Kimm, Inc.'s eastern Iowa operations including overseeing work with our Coralville and Moline branch offices. Foley's educational background includes a Bachelors degree in civil engineering and a Masters degree in construction engineering. Foley is a licensed professional engineer in the state of Iowa. Veenstra & Kimm, Inc. 2-5 Since joining Veenstra & Kimm, Inc. Foley nas worked with several of our eastern Iowa client communities on issues relating to growth and infrastructure expansion. Foley has worked extensively with Coralville in the evaluation of costs for extending transportation and utility service to Coralville's expanding westerly and northwesterly areas. Foley has worked with the City of West Branch in evaluating the cost for providing water serwce to the City's long term growth corridors. Foley has worked with the City of Buffalo, Iowa and the City of Andalusia, Illinois on similar issues relating to growth and expansion. Foley also brings to the project team a working relationship with the City of Dubuque. Foley has worked with the City of Dubuque on two phases of the Heritage Trail project. Foley nas worked with the Dubuque Water Department on the Northwest Arterial Water Main and the Zone Four water tower currently under construction. Foley's ongoing established working relationships with the City of Dubuque will assist in the data gathering and analysis activities that wil De a key part of his responsibility for the update of the annexation study. LUKE SWANE GIS Specialist The fourth member of Veenstra & Kimm, Inc.'s project team will be Luke Swank. Swank's role on the project team will be to serve as the GIS and CAD specialist. Veenstra & Kimm, Inc. makes extensive use of existing GIS capability as a part of any planning study. Veenstra & Kimm, Inc. would anticipate use of the electronic mapping and electronic data as key elements of the analysis phase of the project. Swank's rote on the project team will be to utilize available GIS assets to assist in the analysis and in developing the final output and mapping associated with the study. Swank joined Veenstra & Kimm, Inc. in 2000. Swank received his Bachelors degree in geographic systems from Northwest Missouri State University. Since joining Veenstra & Kimm, Inc., Swank has worked almost exclusively in GIS and mapping activities for various planning and comprehensive planning projects. Swank is familiar with all major CAD software platforms including the "ARC" family of programs as well as the MicroStation and AutoCAD family of programs. Since joining Veenstra & Kimm, Inc., Swank. has worked almost extensively with John Kursitis and Veenstra & Kimm, lnc.'s land use planning department. Swank will serve as the key fourth member of Veenstra & Kimm, !nc.'s project team to provide the graphical and geographic system analysis and output associated with the project. Veenstra & Kimm, Inc. 2-6 SIMILAR PROJECTS In this section of the proposal, Veenstra & Kimm, Inc. sets forth a description of recent projects of a similar nature and extent to the update of the annexation study for the City of Dubuque. For each of the projects a description of the project is provided along with a contact reference. ANNEXATION STUDY City of Perry, Iowa In 1998, Veenstra & Kimm, Inc. was retained by the City of Perry to develop an annexation study. The annexation study was completed concurrently with the updating of the City of Perry's comprehensive plan. In the late 1990s the City of Perry recognized the potential for development activity to increase following the anticipated completion of the Highway 141 improvements scheduled for the time flame of 2000. During the comprehensive plan update the City of Perry had identified several potential areas for annexation, including annexation northerly along the Highway 44 corridor, annexation easterly along the Highway 141 corridor and annexation westerly toward the industrial area that included the IBP facility. One of the primary purposes of the annexation study was to identify the relative cost and benefits of annexation in each of the three primary areas. The annexation study was developed to assist the City in prioritizing its annexation areas. The results of the annexation study suggested the political implications of westerly annexation toward BP probably outweighed any economic advantages. The study recognized that northerly annexation may be desirable. However, the cost for infrastructure extension to the northerly area would be difficult to recover due to the relatively slow growth antici pated in the area due to transportation [imitations. The study recognized the most likely areas for future growth were along the southerly and easterly areas of the City following the Highway 141 corridor. The study prioritized the annexation focusing on the easterly and southerly areas. After completion of the annexation study the Perry City Council decided to forgo any immediate annexation due to the cost for providing infrastructure extension and the uncertainty regarding the development prior to the completion of Highway 141. Veenstra & Kimm, Inc. 2-7 In 2002 Veenstra & Kimm, Inc. was retained by the City of Perry to develop a sanitary sewer master plan for its east service area. The sanitary sewer master plan coincides with the highest priority annexation area identified in the earlier annexation studies. Although the City of Perry is antici pated to move slowly with annexation, the City is continuing the development of its background and supporting information that will be necessary to implement annexation. The contact person for the City of Perry is Jon Morrison, City Administrator. His telephone number is 515-465-2481. Project Manager: Bob Veenstra Jr. ANNEXATION STUDY AND ASSISTANCE City of Lake View, Iowa In 2000, Veenstra & Kimm, Inc. was retained by the City of Lake View to assist the City n its plan for annexation in the Black Hawk Lake area. The City had started its initial evaluation of annexation utilizing a local consultant. After the City experienced public opposition, the City retained Veenstra & Kimm, Inc. to provide assistance relating to annexation. Veenstra & Kimm, Inc.'s work with the City of Lake View included the development of an informal annexation study. The informal annexation study evaluated the cost for providing utility service, the areas where the City is likely to experience benefit from annexation and a review of the advantages and disadvantages of annexation. Based on the informal study, the City of Lake View slightly modified its annexation approach. The revised annexation area still allowed the City to achieve its primary goal of annexation along the southerly and easterly sides of Black Hawk Lake. The Lake View annexation analysis included several precursor elements prior to the formal annexation. First, Veenstra & Kimm, Inc. assisted the City to negotiate a 28E Agreement with Sac County. The 28E Agreement provided for the City to reimburse the County for costs the County had incurred to relocate a road within the annexation area. Although the City had not legal obligation to address this issue with Sac County the City believed the reimbursement provided a form of equity to the County for its previous investment. Second, the City had been providing water and sewer service to a benefitted sanitary district that served the area surrounding the easterly side of Black Hawk Lake. One of the elements of the annexation involved negotiating and agreement with the benefitted district to allow the district to transfer its assets and operations to the City of Lake View. This agreement would allow the City to assume responsibility for utility service in the new annexation area. Veenstra & Kimm, Inc. 2-8 Following the negotiation of the agreements with Sac County and the benefitted sanitary district the City proceeded with a non-consenting voluntary annexation. Veenstra & Kimm, Inc. worked closely with the City in the development of the non-consenting voluntary annexation and the presentation to the City Development Board. The non-consenting voluntary annexation was somewhat unique although the City had over 80% of the area as a voluntary petition it had less than 10% of the property owners. The City prevailed at the City Development Board. One of the property owners subsequently filed suit against the City Development Board. This case is still in itigation. A contact person for the City of Lake View is Scott Peterson, City Administrator. His telephone number is 712-657-2634. Project Manager: Bob Veenstra Jr. EXTRATERRITORIAL PLANNING ANALYSIS Fort Dodge and Webster County, Iowa Veenstra & Kimm, Inc. recently completed a project for the City of Fort Dodge on the update of its comprehensive plan. The update of the comprehensive plan lead to a second study jointly undertaken by the City of Fort Dodge and Webster County and funded through the Iowa Department of Economic Development. The second study looked at evaluating issues relating to growth in the extraterritorial planning area surrounding the City of Fort Dodge. The extraterritorial study recognized the City of Fort Dodge's primary growth area was westerly toward the Highway 169 corridor. One of the key elements of the extraterritorial study was the development of an 28E Agreement between the City of Fort Dodge and Webster County relating to development in the extraterritorial planning area of the City of Fort Dodge. The study area identified several types of areas of varying interest to the City of Fort Dodge. The concept developed for the City of Fort Dodge was based on the City assuming primary responsibility for all issues relating to development in the City's primary growth area. Under the proposed 28E Agreement the City would assume responsibility for zoning and subdivision actions within the designated area of future growth. With the City's primary responsibility the City could ensure coordination with its future planning and annexation. The City of Fort Dodge has proposed to Webster County the 28E Agreement. The City of Fort Dodge and Webster County are still negotiating the terms of the 28E Agreement. Veenstra & Kimm, Inc. 2-9 The extraterritorial study identified a series of annexation areas for the City of Fort Dodge. The annexation areas were developed based on geographic location and cost of service. Concurrently with the negotiations with Webster County, the City of Fort Dodge is evaluating its approach toward annexation. This analysis has been slowed by the City's recent vacancies on its City Council. The contact person for the City of Fort Dodge is Dennis Plautz. Planning Director. His telephone number is 51.5-573-8321 Project Manager: Bob Veenstra Jr. Project Planner: John Kursitis CONSULTATION ANNEXATION City of Waukee, Iowa Veenstra & Kimm, Inc. has worked with the City of Waukee, Iowa for the past 13 years. During this period the City of Waukee has experienced rapid growth in both population and area. Veenstra & Kimm, Inc. has worked closely with the City of Waukee as it has evaluated and implemented various initiatives relating to annexation. Because of its rapid growth rate the City of Waukee has not undertaken a formal annexation study. Rather, the City of Waukee nas addressed annexation on a more strategic approach. The City's approach has involved various initiatives by the City reacting to property owner inquiries and reacting to annexation activities by adjoining communities, including Clive and West Des Moines. Veenstra & Kimm, Inc.'s work with the City of Waukee nas been multi-faceted. Veenstra & Kimm, Inc. nas provided planning and cost estimating relating to land use and infrastructure improvements to serve annexation areas. Veenstra & Kimm, Inc. nas provided background research and graphic materials to assist the City in its internal deliberations concerning annexation and activities relating to the City Development Board. Veenstra & Kimm, Inc. has provided assistance to the City n various annexation activities. The services have ranged from internal consultation through assistance in testifying at City Development Board proceedings. Veenstra & Kimm, Inc.'s work with the City of Waukee is an example of an ongoing relationship that involves annexation. Veenstra & Kimm, nc. serves as the City of Waukee's designated city engineer and in this role provides significant assistance as the City continues its growth utilizing various annexation procedures. Veenstra & Kimm. Inc. 2-10 The contact for the City of Waukee is Mark Arentsen, City Administrator. His telephone number is 515-987-4522. Project Planner: John Kursitis Project Engineer: Bob Veenstra Jr. LONG RANGE WATER AND SEWER STUDY City of Pella, Iowa In 1998, Veenstra & Kimm, Inc. was retained by the City of Pella to update a long range water and sewer study. The purpose of the study was two-fold. First, the study evaluated the needs of the City's sanitary sewer system and water system to serve the existing developed area of the City. The second and larger part of the project involved the development of a plan to provide water and sewer service to the entire two-mile extraterritorial planning area of the City of Pella. The water and sewer study was undertaken as the City of Pella was completing its comprehensive plan update. The City anticipated that as it corn pleted its comprehens ve plan that it would undertake a major effort toward involuntary annexation. Veenstra & Kimm, Inc.'s study of the water and sewer system evaluated all of the areas surrounding the City. The analysis recognized that from a utility perspective the City would need to prioritize its development areas. Veenstra & Kimm, Inc.'s study prioritized future water and sewer extensions into a series of priorities. The priorities were coordinated with the City's anticipated growth corridors. These growth corridors extended along the southerly side of the City and westerly side of the City. The priority areas followed the recently completed Highway 163 bypass and specifically addressed the interchange areas where development was anticipated to occur. The Pella study relied heavily on GIS mapping and mapping systems provided by the City of Pella and Marion County. Almost all of the output of the study utilized GIS system information provided by the City of Pella with overlay information available from Marion County. The water and sewer study was directly related to the City's annexation policy. The study formed a key component of the cost of service analysis and prioritization analysis. The City of Petla used the service area analysis as part of its voluntary annexation petition fi]ed shortly after the completion of the comprehensive plan and the long range water and sewer study. Veenstra & Kimm, Inc. 2-11 The contact person for the City of Pella is Chuck Keuning, Water/Wastewater Director. His telephone number is 641-628-2464. Project Engineer: Bob Veenstra Jr. SUBCONSULTANTS Veenstra & Kimm, Inc. anticipates undertaking all the work on the project utilizing its own resources. Veenstra & Kimm, Inc. does not anticipate the use of any subconsultants on the project. PRESENT WORKLOAD The request for proposal asked for information on Veenstra & Kimm, Inc.'s current workload and the ability to complete the annexation study within the firm's current workload. In preparing any proposal Veenstra & Kimm, Inc. recognizes the importance of honoring our commitment to complete projects in a timely manner. Veenstra & Kimm, Inc. constantly monitors its future workload and the utilization of our personnel for project commitments. Before responding to any proposal, Veenstra & Kimm, Inc. will review our projected workload to determine if time is available to complete the proiect within the schedule required for the project. This schedule compatibility is especially critical for projects where the expertise of key staff members would make it difficult to assign tasks to other members of our staff. The annexation study update would fall within this category of a project where the key team members must have the available time to undertake the project. The ability to adjust staff assignments for the annexation study would be limited. Based on review, Veenstra & Kimm Inc. has determined the key members of the project team have the time available to complete the work on the project. Veenstra & Kimm, nc. would anticipate most of the significant work on the project would occur in the time frame of June through August, depending on the starting date for the project. Bob Veenstra Jr. has ongoing assignments for various projects. However, Veenstra's workload allows for the undertaking of his role in the annexation study in a timely manner. John Kursitis will be completing his major analysis work on the comprehensive plan update for Harrison County over the next 30 to 60 days. As the Harrison County project comes to a completion, Kursitis wil have the time necessary to complete the work on the annexation study. Luke Swank's workload is directly related to John Kursitis' work activities. Swank will have the time necessary to complete the project. Veenstra & Kimm, inc. 2-12 Leo Foley, the fourth member of the project team, has ongoing assignments that tend to be relatively short term in nature. With the lead time available for the annexation study, Foley's workload can be managed to provide the time necessary to complete the engineering component of the project, This engineering component of the annexation study will involve work during the early to middle stages of the study. In summary, Veenstra & Kimm, Inc. has rewewed its workload and determined the key members of the project team have the time available to complete the project. While all of the members of the project team have ongoing responsibilities, the scope of the annexation study is of a magnitude that would allow the key members the time necessary to provide the necessary services for timely completion of the annexation study. Veenstra & Kimm. Inc. 2-1 3 SECTION 3 - CERTIFICATE OF INSURANCE Veenstra & Kimm, Inc. is currently working with the City of Dubuque on other projects. Veenstra & Kimm, Inc. has previously provided certificates of insurance to the City of Dubuque in accordance with its standard format for professional contracts. Veenstra & Kimm, Inc. will provide the appropriate certificate of insurance to the City of Dubuque. Typically, the certificate of insurance would be provided concurrently with the initial submittal of a contract after the consultant selection process has been completed. Veenstra & Kimm, Inc. 3-1 SECTION 4 - SCOPE OF SERVICES The request for proposal asked for a description of the methods and strategy by which Veenstra & Kimm, Inc. would address the scope of services outlined by the City of Dubuque. The scope of services includes eight basic tasks, ranging from the kickoff meeting through the presentation of the final report on the annexation study. Veenstra & Kimm, Inc. typically utilizes a four step process for annexation studies. Veenstra & Kimm, Inc.'s four step process is similar in its general approach to the eight steps outlined by the City of Dubuque. Veenstra & Kimm, Inc.'s four step process addresses each of the eight activities outlined in the City of Dubuque's scope of services. Veenstra & Kimm, Inc.'s four step approach is designed to recognize there are concurrent elements at work that will occur during the study. Our four step approach is designed to identify the sequential nature of the annexation study allowing multiple tasks to be completed simultaneously within a work step. In developing an annexation study, Veenstra & Kimm, Inc.'s approach focuses on the cost and revenue from development, the anticipated development levels and other nc n-economic factors that impact annexation and development. In developing this proposal, Veenstra & Kimm, Inc. has reviewed the 1997-1998 Annexation Study. One purpose for the review was to compare our approach to' annexation studies to the approach used in the City's existing annexation study. Veenstra & Kimm, Inc.'s approach to the economic analysis is similar to the revenue and expense projection used in the 1997 study. Our approach tends to place more focus on the rate of development and likelihood of development in comparison to cost. Many costs for service are incurred to open an area for development. The rate of development is often a determining factor in prioritizing an area for annexation. While full development may provide an economic benefit to the City, the rate of development may have a significant bearing on the prioritization of an area for annexation. Slowly developing areas may not be considered a high priority due to the long period of return after the initial investment. The 1997 study included a prioritization of annexation areas. Veenstra & Kimm, Inc.'s approach focuses on the prioritization of the annexation areas and coordination with the City's comprehensive plan and assessments of land use needs. Veenstra & Kimm, Inc.'s approach appears to place more focus on using annexation as an implementation tool for the comprehensive plan. Our approach uses land use needs and likelihood of development as driving factors in prioritizing areas for annexation. The prioritization tends to couple the actual economic return from development with the more strategic elements of land use needs and consistency with the comprehensive plan. Veenstra & Kimm, Inc. 4-1 In summarizing our approach, Veenstra & Kimm, Inc.'s goal in completing the annexation study is to coordinate the annexation recommendations with the City's goals for implementation of the key elements of its comprehensive plan and development strategy. STEP 1 - BACKGROUND Veenstra & Kimm, Inc.'s first step in an annexation study is the background phase. The background phase includes the initial kickoff meeting with the City to identify the scope of work and the procedures and practices that will be used during the course of the study. The kickoff meeting identifies the work tasks where the City of Dubuque will be providing assistance to the project team and the key personnel in the City of Dubuque who will be consulted during the course of the study. The kickoff meeting is used to identify existing resources including reports that would be available to the project team. The second part of Veenstra & Kimm, Inc.'s background step is the review and research to identify existing conditions and available information. The project team will review all available information including the comprehensive plan, annexation studies, previous engineering reports and budgetary information. The purpose of the research is to identify all of the relevant information that is available to assist the project team. More importantly the research stage is used to identify information that may not be available and information that will need to be upgraded and changed during the course of the study. For the annexation study update one of the key tasks to be completed during the research stage is the comparison of the late 1997-1998 annexation study with the City's current comprehensive plan. This comparison will be used to identify areas where the current comprehensive plan will require adjustment and modification of previous annexation analysis. STEP 2 - DEVELOPMENT Once the background research has been completed, Veenstra & Kimm, Inc. moves to the second step of the project. Veenstra & Kimm, inc. refers to the second step in the process as the development phase. The development phase is designed to compile and prepare all of the necessary information on land use, costs of service and infrastructure necessary to complete the annexation study. Veenstra & Kimm, Inc. 4-2 Veenstra & Kimm, Inc.'s development step is designed to address three of the elements identified in the City of Dubuque's scope of services. The development step addresses the three components of the scope of services identified as: 3. Analyze growth capacity 4. Analyze growth effects 5. Prepare analysis of growth areas Although characterized slightly differently, Veenstra & Kimm, Inc.'s approach will address each of these three key issues. The development step of the study is designed to answer the following basic q ~estions for each of the development areas. What development should occur and what is the extent of the development? What are the constraints on development? What are the revenues that would be available from development? What are the basic service costs, infrastructure costs necessary to provide service? What are the growth areas specific costs necessary for service? What are the total costs for service to each growth area including basic sewer service and utility service costs? Veenstra & Kimm, inc.'s approach to development starts with the evaluation of each of the annexation areas. The evaluation identifies the potential land uses and development potential for each of the areas. Each of the areas are characterized to identify their advantages and disadvantages from growth. The constraints that will limit development are identified and discussed. The characterization analysis of each of the areas projects the potential revenue that will be experienced from the anticipated development. The revenue projection is keyed to the land use characteristics and the potential development level within each of the areas. The second element of Veenstra & Kimm, Inc.'s development step is the review of the existing infrastructure capacity of the City of Dubuque to serve various annexation areas. This element of the development step focuses on the capacity of existing core infrastructure rather than focusing on the cost for extending infrastructure to the development areas. The core infrastructure analysis will look at each of the annexation areas on both an overall City capacity perspective as well as a geographically based perspective. Veenstra & Kimm, Inc. 4-3 This two-level approach to the analysis is based on the recognition there are key elements of the core infrastructure of the City that affected by the total capacity or population of the City and are not directly related to the location of development. On the other hand, there are other key elements of the infrastructure that are geographically specific and need to be taken into consideration for individual development areas. As the analysis of the existing infrastructure is undertaken improvements to address deficiencies either in overa capacity or growth capacity is completed and cost estimates developed to address these core infrastructure deficiencies. One of the key elements of the analysis is the allocation of costs for improvements for core infrastructure to individual development areas. For geographically specific improvements the cost for the improvements is generally allocated to the individual development areas that would benefit from the improvement. For core improvements this allocation procedure is somewhat more difficult. If future improvements are necessary as a result of total population growth, the City will need to determine how to allocate these costs. Some communities will allocate these costs on a uniform basis. Other communities will tend to allocate the cost based on a time variable allocation. The allocation methodology would tend to affect the cost-effectiveness. For example, if core improvements are allocated uniformly the initial development areas may be allocated a cost for improvements that may not physically be necessary. This may tend to understate the economic benefit of the initial development areas. The converse is true for later phases of development A third element of the development pnase is the identification of growth areas specific improvements that are necessary to provide service. The specific growth area based analysis will identify the cost for specific improvements including water, sewer and transportation that are necessary for individual growth areas. These costs would be in addition to the general costs that may be incurred as a result of the overall analysis of the infrastructure. The fourth element of the development step is the identification of costs of service that are allocated to development areas for basic services including administrative costs, public safety costs, park and recreation costs, and other service associated costs. Veenstra & Kimm, Inc.'s approach to identifying City service costs will vary with each community. The per capita cost basis or per acre cost basis that is similar to the method used in the 1997 study is the most popular method of allocating costs. As a practical matter, any allocation of basic City service costs is an approximation and the per capita or per acre basis appears to have the most sustainable method of allocation. The development phase is designed to characterize each of the areas and to identify the revenue and expenses associated with each of the areas. Veenstra & Kimm, Inc. 4-4 STEP 3 - ANALYSIS The third step in Veenstra & Kimm, lnc.'s approach to the annexation study is the analysis phase. The analysis step will utilize the background information on each of the areas and the revenue and expense projections to lead toward the specific evaluation of each area and development of specific recommendations. Veenstra & Kimm, Inc.'s analysis approach recognizes the interrelationship between the evaluation of individual areas and the overall fiscal impact on the City. Veenstra & Kimm, Inc. starts the analysis step with a development of an analysis of each of the areas. This analysis evaluates both fiscal and non-fiscal impacts of each of the growth areas. The fiscal analysis identifies the potential revenue and expenses for each of the areas. The second part of the analysis reviews each of the growth areas for factors that are not entirely economic in nature. The non-economic analysis recognizes the constraints and advantages of development that occur for reasons other than economics. For example, an area that may show a significant economic benefit may not be advantageous because the non-economic constrains would tend to weigh against development or timely development. On the other hand, there are occasions where areas may be highly prioritized that on their own would not be cost-effective, but may lead to more cost-effective development in adjoining areas. The cost benefit analysis leads to a matrix ranking of each of the areas based on economic priority and non-economic priority. After this basic analysis of each area is completed the second part of the analysis step reviews the overall impact on the City from the annexation priorities. The overall analysis factors into the annexation study two key elements. The first element is the recognition that there'are overall economic and demographic factors that affect development. Independently of the apparent economic viability of individual growth areas there are generally demographic factors that affect a community's overall ability to grow. The overall rate of growth must be recognized in taking into consideration the prioritization of growth. The second factor to be taken into consideration is the City's overall ability to finance costs associated with annexation. Frequently, the City will need to invest in infrastructure costs to facilitate development. While the City may recover these costs through future development, the City will frequently find itself in the position of the "banker". The City must be prepared to bear these costs for some time until development allows for recovery of the costs. The economic analysis of the City's ability to invest must reflect the financial condition of the City and prioritization of improvement costs. The analysis must recognize the demographic rate of growth and the potential recovery of cost the City may occur. Veenstra & Kimm, lncL 4-5 This second part of the analysis is designed to bring an overall perspective to annexation. In many 'nstances. this City overview will tend to be more constrained in its approach than the individual service area analyses which tend to not take into account the fiscal realities of development. Once the overall fiscal analysis has been completed the final part of the analysis phase is the development of the prioritization plan or priority plan. This final analysis task is the development of the recommendations of the annexation study. Each of the areas will be prioritized based on the economic advantages of each area and the priority plan will integrate the individual economic analysis with the overall City financial evaluation, STEP 4 - REPORT The fourth step in Veenstra & Kimm, Inc.'s approach to the study is the development of the report and presentation of the report. Typically Veenstra & Kimm, Inc.'s fourth step will focus on the formal development of the draft and final report. The scope of services noted the City would request presentation of the preliminary findings during the course of the study. Veenstra & Kimm, Inc.'s project approach is a participatory approach. Throughout the course of the study Veenstra & Kimm, Inc. wilt share the findings of the study with the City of Dubuque. Veenstra & Kimm, Inc. fourth step involves the two individual work activities. The first work activity is the development of the draft report. The draft report summarizes the studies and analysis, and presents the findings and prioritization. The report is a compilation and statement of the work completed during the study. The draft report is presented to the City for review and comment. After receiving rewew and comments from the City, the second .step in the process is the presentation of the final report. The final report is formally submitted to the City of Dubuque. The final in the scope of services is the presentation of the annexation study. The presentation of the annexation study can be to City staff and if requested, to the City Council and other interested elements of the City of Dubuque. SUMMARY Veenstra & Kimm, Inc.'s four step approach to the study is based on our experience working with commumties over the past 30 years. Veenstra & Kimm, Inc. believes our approach is very similar to the City of Dubucl ue's approach. Based on a rewew of the 1997 annexation study Veenstra & Kimm, Inc. would note that our standard annexation study probably places somewhat more emphasis on prioritization and focus of development. Veenstra & Kimm, Inc. 4-6 Veenstra & Kimm, Inc. has worked extensively with rapidly growing Iowa communities to address their development and growth needs. Our experience has shown that even the most rapidly growing communities must focus their development activities and direction. While Veenstra & Kimm, Inc. concurs that a City should look at all elements of its growth corridor we believe cities must focus on areas that are supportable financially and are likely to develop due to economic and demographic considerations beyond the control of the City. Veenstra & Kimm, Inc.'s experience has shown that communities that tend to look at all areas will lack the focus to spur development in key areas and may be less successful than the communities that focus their growth efforts. However, Veenstra & Kimm, Inc. recognizes the policy decisions with respect to focusing development area lies with each City. Ultimately the decision on how to prioritize and approach development must rest with the City. Veenstra & Kimm, Inc. 4-7 SECTION 5 - PROPOSED PROJECT SCHEDULE The request for proposal asked for a timeline and estimated completion date for the scope of work. Veenstra & Kimm, Inc. understands the desire of the City of Dubuque to complete the annexation study as soon as reasonably practical. However the annexation study must be undertaken in a series of analysis steps. The nature of the annexation study requires some period of time to work through the effort of developing and analyzing the annexation study. Based on the scope of services, Veenstra & Kimm, Inc. would anticipate the study would take approximately 4 months to 4.5 months to complete. The research step of the project would generally take approximately 2 weeks to 3 weeks to complete. Following the completion of the research step the longest element of the project is the development step. The development step of the project would start at approximately the middle of the first month of the study and would extend for approximately $ weeks to 6 weeks. This development phase would extend through the start of the third month of the study. The third step of the project is the analysis and development of the prioritization and summary of individual areas. This work element typically takes approximately 3 weeks to 4 weeks to complete. This step in the study would normally begin early in the third month and extend through the early part of the fourth month of the study. Following the compeltion of the analysis phase the project would move toward its final phase resulting in the development and presentation of the report. The draft report would normally be presented to the City late in the fourth month of the study. Once the draft report has been presented the timeline for completion becomes somewhat more under the control of the City. Typically time necessary to move from the draft stage to the final report is 2 to 3 weeks. Based on the presentation of [he draft report late in the fourth month of the study the final report would be anticipated in the middle of the fifth month of the study. Assuming work on the project were to start in late May to early June, Veenstra & Kimm, Inc. would anticipate the study would be completed by early October. The exact completion date will be somewhat dependent on the date of the start of the study and any adjustments in the schedule made during the course of the study. Veenstra & Kimm, Inc. SECTION 6- FEES AND COMPENSATION As set forth in the request for proposal, Veenstra & Kimm, Inc. has set forth its estimated cost for completion of the study. The estimated fee for the project is set forth in a sealed envelope that is enclosed at the end of this section of the proposal. Due to the somewhat variable nature of the project, Veenstra & Kimm, Inc. would propose the work be undertaken on an hourly fee basis with a maximum not to exceed fee. Veenstra & Kimm, Inc. recognizes the proposal and quotation of fees shall remain valid for a period of 90 days following the submittal of this proposal. Veenstra & Kimm, Inc. 6-1 APPENDIX RESUMES H. R. VEENSTRA JR., P.E., President, Pro]ed Manager EDUCATION Iowa State University, Ames, Iowa Bachelor of Science in Civil Engineering - 1971 Iowa State University, Ames, Iowa Master of Science in Sanitary Engineering- 1973 Drake University, Des Moines, Iowa Doctor of Jurisprudence - 1975 REGISTRATIONS . Professional Engineer - Iowa, Illinois, Missouri, Nebraska, Kansas, South Dakota Admitted to Iowa Bar- 1976 MEMBERSHIPS Water Pollution Control Federation; American Water Works Association; Consulting Engineers Council of Iowa (Past President); Iowa Engineering Society; National Society of Professional Engineers; American Bar Association; Iowa State Bar Association; Polk County Bar Association WORK EXPERIENCE VEENSTRA & KIMM, INC.- Since 1976 PROJECT EXPERIENCE Comprehensive Development Plan Studies: City of Fort Dodge City of Osceola City of Perry City of Keokuk City of Johnston Annexation Studies: City of Asbury City Of Lake View City of Dallas Center City of Perry City of Johnston Veenstra & Kimm, Inc. A-1 Extraterritorial Utility Service Studies: City of Johnston City of Ankeny City of West Des Moines Urbandale Sanitary Sewer District City of Norwalk City of Pella West Des Moines Water Works Long Range Utility Plans: City of Ankeny City of Johnston City of Altoona City of Des Moines City of West Des Moines City of Norwalk City of Creston City of Fort Dodge Utility Financing Evaluations: City of Ankeny City of Johnston City of West Des Moines City of Dallas Center City of Perry City of Norwalk City of Altoona City of Des Moines City of Pella Connection Fee District Studies: City of West Des Moines City of Johnston City of Ankeny City of Des Mo nes City of Norwalk Urbandale Sanitary Sewer District Veenstra & Kimm, Inc. A-2 JOHN KURSITIS, AICP, Pro~ect Planner EDUCATION Iowa State University, Ames, Iowa Bachelor' of Science in Landscape Architecture- 1966 Iowa State University, Ames, Iowa Master of Science in Town and Regional Planning- 1968 CONTINUING EDUCATION Traffic Detectors Workshop NEMA Microprocessor Controller Training Course Fundamentals of Pavement Management Stormwater Detention Basin Design National Flood Insurance Program Highway Capacity and Quality Plan REGISTRATION Landscape Architect- Iowa- 1976, Iowa Registration #90 CERTIFICATION American Institute of Certified Planners (AICP) - 1994 MEMBERSHIPS American Planning Association; American Society of Landscape Architects; American Institute of Certified Planners WORK EXPERIENCE Smith-Voorhees-Jensen Associates - 2 Years VEENSTRA & KIMM, INC.- Since 1968 John Kursitis is an Urban Planner/Landscape Architect with 30 years experience in comprehensive planning. Kursitis has been with Veenstra & Kimm, Inc. since 1968, and with another congulting firm for two years prior to that. He has prepared or supervised the preparation of comprehensive planning studies for most of the firm's planning projects over the past 30 years including transportation and utility studies. Kursitis has a bachelor's degree in landscape architecture and a master's degree ~n urban planning, both from Iowa State University. He is a registered landscape architect in Iowa, and a certified planner by the American Institute of Certified Planners (AICP). Kursitis is a member of the American Planning Association, the American Institute of Certified Planners, and the American Society of Landscape Architects. Veenstra & Kimm, Inc. A-3 PROJECT EXPERIENCE Comprehensive Development Plan Studies: Ankeny, Iowa Charles City, Iowa Oskaloosa, Iowa Grimes, Iowa Peila, Iowa Floyd County, Iowa Amana Colonies Land Use District Mount Pleasant, Iowa Decorah, Iowa Johnston Iowa Warren County, Iowa Waukee. Iowa Nevada. Iowa Iowa Air National Guard Story City, Iowa Pleasant Hill, Iowa Perry, Iowa Marion County, Iowa Woodward, Iowa Keokuk, Iowa Fort Dodge, Iowa Fort Dodge/~Vebster County, Iowa Clive, owa Des Moines, Iowa Johnston, Iowa Comprehensive Plan Update Comprehensive Plan Update Comprehensive Plan Update Comprehensive Development Plan Comprehensive Development Plan Update Avenue of the Saints Corridor Land Use Plan Corn )rehensive Land Use Plan Corn )rehensive Plan Update Com )rehensive Development Plan Update Com )rehensive Development Plan Update Com )rehensive Plan Update Com )rehensive Development Plan Zoning and Subdivision Ordinances Utility Study Comprehensive Plan Update Master Plan Comprehensive Plan Update Comprehensive Plan Update Utility Study Comprehensive Plan Update Comprehensive Plan, and Zoning and Subdivision Ordinance Update Comprehensive Plan Update Comprehensive Plan Update in progress Future Growth and Development Plan in progress Extraterritorial Joint Land Use Study in progress Greenbelt Park Development Plan Des Moines Golf & Country Club Improvements Des Moines International Airport, Iowa Air ',lational Guard Master Plan Des Moines International Airport, Master Plan Update for Fighter Aircraft, Tanker Aircraft and Cargo Aircraft Bennett B. Dewey Park Development Plan Site Development Plan, Lake Terra Site Cam pus Design and Development, Parking Lot Projects Foreman Park Improvements Des Moines Area Community College Lamoni, Iowa Veenstra & Kimm, Inc. A-4 LEO F. FOLEY, P.E., Project Engineer EDUCATION BS Agricultural Engineering (Civil Option), Purdue University - 1984 MS Construction & Engineering Management, University of Illinois - 1995 REGISTRATION Professional Engineer (Civil) ~ Iowa - 1989 General Contractors License - Iowa- 1999 WORK EXPERIENCE Army Corps of Engineers, Rock Island District- 14 Years VEENSTRA & KIMM, INC. - Since 2000 Foley has extensive experience with general civil engineering and planning water resource projects. Foley worked for 14 years with the Army Corps of Engineers, Rock Island District. He has varied experience with a strong planning and general engineering background. While with the Rock Island District he spent his first 8 years with various assignments in planning and engineering divisions and finished his last 6 years as a senior project manager. Foley has work experience that ranges from small projects to arge system programs with multiple stakeholders. He is very strong in the Environmental Restoration, Recreation, Brownfields, Storm Water Planning & Flood Protection. He is very experienced at leading multi-disciplined teams with various stakeholders to problem solving plans that are consensus oriented. Foley is well versed i~ public meeting facilitation and stakeholder negotiations. TYPICAL PROJECT EXPERIENCE RECREATIONAL TRAIL PROJECTS Central School Trail Coralville, Iowa Project Manager on the Central Schools Trail project designed in conjunction with a sanitary sewer and creek restoration project. The project design is complete and will be constructed in 2003. Mississippi River Trail Buffalo, Iowa Provide City Engineer services with a major responsibility to review and provide guidance and ensure the city gets a plan that meets their needs. Mississippi River Trail includes 7 miles of trail Veenstra & Kimm, Inc. A-5 through the City of Buffalo and also includes river front development options. The 3 million dollar project is awaiting 2004 funding. Heritage Trail Dubuque, Iowa Project Manager and Design Engineer for the 3 mile phase Heritage Trail. Phase I included constructed trail in multiple locations to link various other trails and city features. The Phase I Trail is currently being designed and includes a bridge and tie in to Phase I. The total project cost is approximately 1 million dollars and was funded with combinations of City, State DOT, Federal DOT, and IDNR funds. Grant Wood Trail Jones Co. Conservation, IA Project Manager and Design Engineer for the trail constructed primarily on an abandoned rail road bed. The trail surfacing was recycled asphalt. The project was just over 2 miles long and cost about $100,000. Muscatine Riverfront Trail Muscatine Iowa Project Manager for the river front trail that was constructed on top of the Army Corps of Engineers flood protection levee. The project included lighting and drinking fountains and connections to existing parks. MUNICIPAL INFRASTRUCTURE ?ROJECTS Coralville, Iowa West Land Use Plan. Study completed and storm water, sanitary, and water distribution projects are ongoing within City planned funds. Project Manager for the design and construction of the 3r° Ave Sanitary Pump Station. Design Engineer for the Silurian Well Project. Project Manager for the Central School Sanitary Sewer Project, Construction Engineer for the East Regional Detention Basin Project constructed in 2001. Veenstra & Kimm, Inc. A-6 Burlington, Iowa River Intake Study. Ongoing study to evaluate the feasibility of rehabilitation or replacement of the City municipal river intake for water distribution. Solon, Iowa Designed the water mmn replacement project that feeds the downtown areas of Solon. Clinton, Iowa - Rehabilitation design for Well House #8 including chemical feed system. Buffalo, Iowa Construction Manager for a wastewater treatment plant improvement and force main project. Design Engineer for the Jefferson Street Improvements. Project Manager for the Sanitary and Storm Sewer Efficiency study. West Branch, Iowa Design Engineer for the replacement of a main sanitary trunk sewer. Village of Andalusia, IL Design Engineer for the Sanitary Lagoon Improvement Study. LARGE WATER RESOURCE PROJECTS Muscatine Island Levee Raise - Project Manager of the levee raise project which included closure structures, pumping systems and over 200 utility relocations and acquisition of significant real estate along the 12 mile system. Illinois River Lock Rehabilitation Project Manager for a single project that included rehabilitation a 4 lock sites. Project highlight was a 4 lock closure in the summer of 1995 that allowed about $20M of lock rehabilitation work (gates/walls/electrical/mechanical) to occur in a 75 day period. Major Rehabilitation of Miss. River- Lock 15 Served as project manager from the Design Phase through Construction for the Rock Island, IL project. The project included mechanical, electrical and structural work and was com ~teted for $19M. Veenstra & Kimm, Inc. A-7 Major Rehabilitation of Miss. River- Lock 13 ENVIRONMENTAL RESTORATION Brownfields Program Manager - Upper Mississippi River Environmental Management Program Forest City, Iowa Environmental Assessment Truax Field Tank Removal and Remediation- Wisconsin Served as project manager from the Design Phase through Construction for the Fulton, IL project. The project included extensive Dam rehabilitation and complete overhaul of the electrical and mechanical systems and was corn pleted on time and below the $23M cost estimate. AND ASSESSMENT PROJECTS Served as program manager for Rock Island's COE for 2 years. Worked with various cities to leverage COE programs to support the EPA program. ProjecVprogram manager for this very ambitious environmental restoration project. Under Foley's leadership, 10 separate element projects were planned, designed and constructed at cost of over $30M. Currently serving as project manager and design engineer for the site environmental assessment and the site plan. The final project will include a tennis corn ~lex and skateboard park. Served as the lead engineer for the plans to remove 4 AST's and 1 UST and 2 miles of underground piping. The project encountered contaminated soils and water. The project included a monitoring plan for the water contamination and a complete assessment and remediation of the contaminated soils. Veenstra & Kimm, Inc. A-8 LUKE SWANK, GIS Specialist EDUCATION Northwest Missouri State University B.S. Geography Minor Economic Development Mapping Software Used: MicroStation, ArcView. Arclnfo CERTIFICATION Certified in ArcView and MicroStation WORK EXPERIENCE VEENSTRA & KIMM, INC. - Since 2000 PROJECT EXPERIENCE Fort Dodge, Iowa Logan, Iowa Waukee, Iowa Johnston, Iowa Granger, Iowa Iowa Department of Transportation Mitchellvitle, Iowa Dallas Center, Iowa Charles City, Iowa Floyd County, Iowa Norwalk, Iowa Future Growth and Development Plan Comprehensive Plan Utility Atlas Map Update Base Map and Zoning Map Update Zoning Map Update Base Map and Zoning Map Update Interstate 235 Utilities Utilities and Zoning Maps Comprehensive Pla~ Comprehensive Plan Update Avenue of the Saints Corridor Land Use Plan Utilities Map Update Veenstra & Kimm, Inc. A-9 VEENSTRA & KIMM, INC. 3000 Westown Parkway * West Des Moines, Iowa 50266-1320 $15-225-8000 · 515-225-7848(FAX) · 800-241-8000(WATS) April 30, 2003 Laura Carstens Planning Services Manager Planning Services Department City of Dubuque City Hall 50 West 13tl~ Street Dubuque, Iowa 52001-4864 DUBUQUE, IOWA UPDATE OF CITY OF DUBUQUE ANNEXATION STUDY PROPOSAL FOR PROFESSIONAL SERVICES In response to the City of Dubuque's April 15, 2003 request for proposals, Veenstra & Kimm, Inc. is pleased to submit its proposal to provide services to the City of Dubuque for the update of its annexation study. Veenstra & Kimm, Inc. understands the project will involve an update of the annexation studies completed in the late 1990s. The study will be updated to coordinate with the City's recent updating of its comprehensive Plan. The update of the annexation study will form the foundation for the City of Dubuque's negotiation of an intergovernmental agreement with Dubuque County addressing the issues of fringe area development along the perimeter of the City of Dubuque. The annexation study should provide a basis for the City of Dubuque's policies and actions relating to annexation and the impacts on annexation on the City of Dubuque's future growth. The proposal is submitted on behalf of Veenstra & Kimm, Inc. Veenstra & Kimm, Inc. will be undertaking the work utilizing the resources of our home office in West Des Moines, Iowa with supporting assistance from our Coralville, Iowa office. Contact information for Veenstra & Kimm, Inc. is: West Des Moines * Coral¥ille · Omaha · Moline * Mason City · Sioux City Laura Carstens April 30, 2003 Page 2 Veenstra & Kimm, Inc. 3000 Westown Parkway West Des Moines, Iowa 50266 515-225-8000 800-241-8000 (Wats) 515-225-7848 (Fax) bveenstra@v-k.net (E-mail) The contact person for Veenstra & Kimm, Inc. will be Bob Veenstra, Jr., P.E., President of Veenstra & Kimm, Inc. If you have any questions or need additional information, please contact the writer at 1-800-241-8000. H. R. Veenstra Jr. President Contents TABLE OF CONTENTS SECTION I - ~IR~ ?R©FI/F ........................................... 1-1 SECTION 2 SECTION 3 -C~RTI~IC^T~ C)~ INSU~^NC~ ............................... 3-~ SECTION 4 - $CC)~ C)~ $~RV~$ ...................................... A-1 SECTION 5 - ?ROPO$~D ?RO]£CT $CHEDUL~ ............................. ~-~ SECTION 6 - ~$ ^ND C©~?ENS^¥1C)N ................................ APPENDIX- R~$U~$ Veenstra & Kimm, Inc. One SECTION I - FIRM PROFILE Veenstra & Kimm, Inc. (V&K) was founded in 1961 as a partnership of Bob Veenstra and Jim Kimm. The firm was founded to provide civil and environmental engineering services to Iowa cities and other public sector clients. The founders of the firm emphasized the area of long range utility planning for growing Iowa communities. By the mid-1960s, Veenstra & Kimm, Inc. recognized the importance of integrating its utility and infrastructure planning with long range land use and comprehensive planning. In 1966 Veenstra & Kimm, Inc. expanded its business practice to include land use and comprehensive planning. For the past 37 years Veenstra & Kimm, Inc.'s planning services group has provided a wide range of planning and planning consultation services to Iowa's cities and counties. Veenstra & Kimm, Inc.'s approach to engineering and planning services recognizes the need to provide a full range of services to assist our client communities in addressing their engineering and planning needs. In addition to traditional engineering and planning services Veenstra & Kimm, Inc. provides a full range of support services to assist our client communities. Since its founding in 1961, Veenstra & Kimm, Inc. has continued its primary business practice of providing services to Iowa cities and other public sector clients. Each year our public sector work for Iowa municipalities accounts for over 90% of our total business volume. Since its founding, Veenstra & Kimm, Inc. has grown to its current staff size of approximately 67. Since its founding in 1961 through the mid-1990s Veenstra & Kimm, Inc. provided services to communities throughout the state of Iowa from our office in West Des Moines. In the mid-1990s, Veenstra & Kimm, Inc. recognized the advantages of more localized service delivery. Since 1996 Yeenstra & Kimm, Inc. has opened five branch offices. Our branch offices are located in Coralville, Iowa, Moline, Illinois, Omaha, Nebraska, Sioux City, Iowa and Mason City, Iowa. Veenstra & Kimm, Inc. utilizes an integrated service approach. Our service approach is based on the concept of integrated offices and is designed to allow all of our firm resources to be utilized in the most efficient manner possible. Veenstra & Kimm, Inc.'s branch offices are designed to facilitate local delivery of services through proXimity to our clients while at the same time taking advantage of our firm resources. Veenstra & Kimm, Inc. 1-1 Veenstra & Kimm, Inc.'s planning services group provides a range of planning services ranging from site plan review and consultation through development of comprehensive plans and comprehensive plan updates. Services provided by Veenstra & Kimm, Inc. include: · Comprehensive Plan Development · Comprehensive Plan Update · Consultation on Comprehensive Planning · Annexation Studies · Annexation Consultation · Assistance with Annexation Proceedings · Zoning and Subdivision Ordinances · Site Plan Review · Construction Plan Review Cost of Service Analysis Veens1~a & Kimm, Inc. provides a wide range of civil and environmental engineering services. Veenstra & Kimm, Inc.'s civil engineering department provides services to Iowa municipalities focusing in the area of water, wastewater and storm drainage. Our civil engineering department provides a full range of services relating to transportation facilities and transportation planning. Veenstra & Kimm, Inc.'s environmental engineering department provides a full range of services relating to water treatment, wastewater treatment and associated services including pumping stations, water storage facilities, and consultation on environmental and hazardous waste. Services provided by Veenstra & Kimm, Inc. include: · Transportation Planning · Road and Street Design · Stormwater Drainage Analysis · Stormwater Planning · Storm Sewer Design · Storm Pump Station Design · Water System Planning · Water Main Design · Water Supply Design and Consultation · Water Storage Facilities · Water Treatment · Sanitary Sewer Planning · Sanitary Sewer Design · Pump Station Design Veenstra & Kimm, Inc. 1-2 · Wastewater Treatment Facilities · Environmental Consultation · Land Surveying · Topographic Surveying · Easement and Right-of-Way Acquisition Veenstra & Kimm, Inc. has long recognized the tendency for engineers and engineering consultants to provide a narrow range of services focusing on traditional engineering. With our focus on long range planning, Veenstra & Kimm, Inc. has long recognized the importance of providing comprehensive services to address the needs of our client communities. The concept of comprehensive services integrates traditional engineering and planning services and recognizes the need for Veenstra & Kimm, Inc. to provide non-traditional services relating to financing and project implementation. Veenstra & Kimm, Inc.'s approach to planning services emphasizes the integration of the concepts of land use planning with the practical elements of engineering. All of Veenstra & Kimm, Inc.'s key personnel involved in land use planning bring a background that integrates both engineering and planning services. This approach allows Veenstra & Kimm, Inc. to fully integrate the concepts of planning with the more detailed engineering analysis. Veenstra & Kimm, Inc.'s approach to annexation studies and annexation policy also focuses on the integration of engineering and planning. All of our personnel involved in annexation studies, including Bob Veenstra and John Kursitis, have the background and expertise to bring together the combination of engineering and planning. Veenstra & Kimm, Inc. 1-3 ion Two SECTION 2 - PROPOSAL QUALIFICATIONS In this section of the proposal, Veenstra & Kimm, Inc. provides information on the project team and past experience. This section of the proposal addresses the request for information relating to the qualifications of the firm and the team as outlined in the request for proposal. PROJECT TEAM For the update of the annexation study, Veenstra & Kimm, Inc. has developed a project team to provide the necessary experience and expertise to meet the expectations of the annexation study and to provide the necessary planning and engineering expertise. The key members of Veenstra & Kimm, Inc.'s project team will be: Bob Veenstra Jr., P.E. John Kursitis, AICP leo Foley, P.E. Luke Swank Project Manager Project Planner Project Engineer GIS Specialist The following paragraphs set forth a summary of the experience and qualifications of each of the three key members of the project team. Resumes of the four key members of the project team are set forth in the appendix material to our proposal. The overall project manager for Veenstra & Kimm, Inc. will be Bob Veenstra Jr., P.E. Veenstra's role on the project will be three-fold in nature. Veenstra will serve as the primary liaison and point of contact bet~veen the City of Dubuque and Veenstra & Kimm, Inc. Veenstra will oversee the development of the analysis methodology, the development of the annexation study and the findings and recommendations of the annexation study. The annexation study will bring together elements of land use planning, engineering analysis and financial analysis. The annexation study will bring together these three,elements with the strategic approach leading to the development of the findings and recommendations of the annexation study. Veenstra & Kimm, Inc. 2-1 Veenstra's role on the project team will be to work with the other key members of the project team and information obtained from the City of Dubuque to develop and implement the approach and findings of the annexation study. Veenstra's third role on the project team will be to provide the analytical evaluation and analysis of background data leading to the final recommendations of the annexation study. Veenstra brings to the project team a multi-faceted background and the experience necessary to complete the analysis and development of an annexation study. Veenstra received his Bachelors degree in civil engineering from iowa State University and his Masters degree in environmental engineering from Iowa State University. Veenstra is a licensed professional engineer in the state of Iowa and five other surrounding states. Veenstra received his law degree from Drake University Law School. Veenstra was admitted to the practice of law in Iowa in 1976. Veenstra joined Veenstra & Kimm, Inc. in 1976 with a focus in utility and infrastructure planning. For the past 26 years Veenstra has worked with numerous Iowa communities on short term and long term planning focusing on utility infrastructure and financing. Veenstra has long recognized the importance of utility service as a key element of long term growth strategy. With his background Veenstra has developed significant experience working with communities to develop strategies and approaches relating to utility financing. Veenstra & Kimm, Inc. recognizes the success of utility planning rests in the development of a successful plan for financing and implementing the recommendations. For growing communities project financing often requires a two-fold approach recognizing the need of the City to facilitate the initial improvements and the use of a cost recovery strategy to allow the City to recover its investment cost as development occurs~ Starting in the early 1990s Veenstra expanded his extensive background in utility planning and financial planning to assist two communities involved in comprehensive land use ' planning. Over the past 10 years Veenstra has taken an active role in facilitating our work on comprehensive land use planning and the integration of comprehensive planning with overall utility planning. Examples of projects where Veenstra has worked on comprehensive planning include: · City of Keokuk · City of Charles City · City of Osceola · City of Perry · City of Laurens · Harrison County · City of Story City 2-'? Veenstra & Kimm, inc. With his background in both utility planning and comprehensive planning Veenstra has been actively involved assisting client communities in annexation activities. His experience has ranged from assistance and consultation on annexation, to annexation studies and assistance in annexation proceedings. Examples of Veenstra's work associated with annexation include: · City of Perry · City of Lake View · City of Asbury · City of Pella · City of Waukee · City of Johnston · City of West Des Moines · City of Ankeny City of Fort Dodge Annexation Study and Evaluation of Sanitary Sewer Extensions for Annexation Consultation and Assistance on Annexation Annexation Study and Assistance on Non-Consenting Voluntary Annexation Utility Planning for Water and Sanitary Sewer integrated with the City's Comprehensive Plan and the City's Involuntary Annexation Proceeding Consultant on Annexation and Assistance on Various Annexation Proceedings Consultant on Annexation, Utility Planning for Annexation and Assistance with Annexation Proceedings Wastewater Planning integrating with the City's Long Term Comprehensive Plan and Annexation Strategy Water and Wastewater Planning associated with the City's Growth Plan and Coordination with Annexation Proceedings Development of Extraterritorial Planning and Proposed intergovernmental Agreement with Webster County on Extraterritorial Growth Strategy Veenstra & Kimm, Inc. would like to note Veenstra served as the lead engineer for an annexation study in the late 1990s for the City of Asbury. Since completion of the assignment, Veenstra & Kimm, Inc. has not been retained by the City of Asbury for any additional assignments. On occasion over the past 4 years the City of Asbury has contacted Veenstra & Kimm, Inc. requesting information but has not retained Veenstra & Kimm, inc. to complete any additional assignments. Veenstra assisted the City of Asbury in a non-consenting voluntary annexation proceeding before the City Development Board. Veenstra & Kimm, Inc. 2-3 The second member of Veenstra & Kimm, inc.'s project team will be John Kursitis, AICP. Kursitis' role on the project team will be to serve as the project planner. As project planner Kursitis' role on the project team will be to coordinate the planning elements of the project. Kursitis will review the updated comprehensive plan for the City of Dubuque and evaluate the impacts of the comprehensive plan on the annexation study. Kursitis will assume primary responsibility for evaluating the development potential within various annexation areas. This development potential will be based on the previously completed annexation study with appropriate adjustments to reflect the current comprehensive plan, and Veenstra & Kimm, inc.'s independent analysis of the development potential within the annexation areas. Kursitis' role on the project team is a key component of our approach to annexation. Kursitis' responsibility will focus on the evaluation of the potential for future development by land use type. This analysis will be used to determine the potential revenue and cost of service for each of the annexation areas. Kursitis received his Bachelors degree in landscape architecture and is a registered landscape architect in the state of Iowa. Kursitis received his masters degree in urban and community planning. Kursitisis amember of the American Institute of Certified Planners (AICP). Kursitis joined Veenstra & Kimm, Inc. in 1966 and has almost 40 years of experience working with Iowa cities and counties relating to planning and annexation. Kursitis has worked with several Iowa counties in developing their comprehensive plan updates with his experience and background with both city and county planning. Kursitis brings to the project team extensive experience dealing with fringe area development and fringe area development conflicts. Examples of recent comprehensive planning projects undertaken by John Kursitis for iowa cities include: · City of Charles City · City of Logan · City of Perry · City of Osceola · City of Decorah · City of Mount Pleasant · City of Laurens Veenstra & Kimm, Inc. 2-4 Recent projects undertaken by John Kursitis dealing with county related planning issues include: · Harrison County Comprehensive Plan Update · Marion County Comprehensive Plan Update · Extraterritorial Development Analysis for Fort Dodge and Webster County · Avenue of the Saints Corridor Study Charles City and Floyd County Kursitis has experience working with client communities on various aspects of annexation. Kursitis has worked extensively with rapidly growing communities such as Waukee and Johnston in providing background information as these communities have evaluated the financial and policy implications of development and annexation. Pr°j~ E~i The third member of Veenstra & Kimm, Inc.'s project team will be Leo Foley, P.E. Foley's role on the project team is to serve as the project engineer. As project engineer, Foley's responsibilities on the p?oject team will focus in two primary areas. Foley's first area of. focus will be to assist Bob Veenstra in developing estimates of cost for providing utility and infrastructure services associated with each of the growth areas. Basic information on utility service and utility service costs were developed as a part of the earlier annexation studies. Foley's work with the project team will involve updating previous analysis and developing costs for infrastructure expansion to modified or new development areas. Foley's second area of work with the project team will involve working with various City · departments to develop updated costs for service required for development within each of the growth areas. The annexation study will need to account for the cost of providing services for each of the areas based on the type and extent of development. Foley will work with City departments to develop estimates of service costs based on objective criteria, such as a per capita cost basis for providing services. Foley joined Veenstra & Kimm, Inc. in 2000. Foley currently serves as manager of Veenstra & Kimm, Inc.'s eastern Iowa operations including overseeing work with our Coralville and Mo!ine branch offices. Foley's educational background includes a Bachelors degree in civil engineering and a Masters degree in construction engineering. Foley is a licensed professional engineer in the state of Iowa. · Veenstra & Kimm, Inc. Since joining Veenstra & Kimm, Inc. Foley has worked with several of our eastern Iowa client communities on issues relating to growth and infrastructure expansion. Foley has worked extensively with Coralville in the evaluation of costs for extending transportation and utility service to Coralville's expanding westerly and northwesterly areas. Foley has worked with the City of West Branch in evaluating the cost for providing water service to the City's long term growth corridors. Foley has worked with the City of Buffalo, Iowa and the City of Andalusia, Illinois on similar issues relating to growth and expansion. Foley also brings to the project team a working relationship with the City of Dubuque. Foley has worked with the City of Dubuque on two phases of the Heritage Trail project. Foley has worked with the Dubuque Water Department on the Northwest Arterial Water Main and the Zone Four water tower currently under construction. Foley's ongoing established working relationships with the City of Dubuque will assist in the data gathering and analysis activities that will be a key part of his responsibility for the update of the annexation study. The fourth member of Veenstra & Kimm, Inc.'s project team will be Luke Swank. Swank's role on the project team will be to serve as the GIS and CAD specialist. Veenstra & Kimm, Inc. makes extensive use of existing GIS capability as a part of any planning study. Veenstra & Kimm, Inc. would anticipate use of the electronic mapping and electronic data as key elements of the analysis phase of the project. Swank's role on the project team will be to utilize available GIS assets to assist in the analysis and in developing the final output and mapping associated with the study. Swank joined Veenstra & Kimm, Inc. in 2000. Swank received his Bachelors degree in geographic systems from Northwest Missouri State University. Since joining Veenstra & Kimm, Inc., Swank has worked almost exclusively in GIS and mapping activities for various planning and comprehensive planning projects. Swank is familiar with all major CAD software platforms including the "ARC" family of programs as well as the MicroStation and AutoCAD family of programs. Since joining Veenstra & Kimm, inc., Swank. has worked almost extensively with John Kursitis and Veenstra & Kimm, Inc.'s land use planning department. Swank will serve as the key fourth member of Veenstra & Kimm; Inc.'s project team to provide the graphical and geographic system analysis and output associated with the project. · Veenstra & Kimm, Inc. 2-(~ SIMILAR PROJECTS In this section of the proposal, Veenstra & Kimm, Inc. sets forth a description of recent projects of a similar nature and extent to the update of the annexation study for the City of Dubuque. For each of the projects a description of the project is provided along with a contact reference. ANNEXATION STUDY City of Perry, Iowa In 1998, Veenstra & Kimm, Inc. was retained by the City of Perry to develop an annexation study. The annexation study was completed concurrently with the updating of the City of Perry's comprehensive plan. In the late 1990s the City of Perry recognized the potential for development activity to increase following the anticipated completion of the Highway 141 improvements scheduled for the time frame of 2000. During the comprehensive plan update the City of Perry had identified several potential areas for annexation, including annexation northerly along the Highway 44 corridor, annexation easterly along the Highway 141 corridor and annexation westerly toward the industrial area that included the IBP facility. One of the primary purposes of the annexation study was to identify the relative cost and benefits of annexation in each of the three primary areas. The annexation study was developed to assist the City in prioritizing its annexation areas. The results of the annexation study suggested the political implications of westerly annexation toward IBP probably outweighed any economic advantages. The study recognized that northerly annexation may be desirable. However, the cost for infrastructure extension to the northerly area would be difficult to recover due to the relatively slow growth anticipated in the area due to transportation limitations. The study recognized the most likely areas for future growth were along the southerly and easterly areas of the City following the Highway 141 corridor. The study prioritized the annexation focusing on the easterly and southerly areas. After completion of the annexation study the Perry City Council decided to forgo any immediate annexation due to the cost for providing infrastructure extension and the uncertainty regarding the development prior to the completion of Highway 141. Veenstra & Kimm, I,r~c. 2-/ In 2002 Veenstra & Kimm, Inc. was retained by the City of Perry to develop a sanitary sewer master plan for its east service area. The sanitary sewer master plan coincides with the highest priority annexation area identified in the earlier annexation studies. Although the City of Perry is anticipated to move slowly with annexation, the City is continuing the development of its background and supporting information that will be necessary to implement annexation. The contact person for the City of Perry is Jon Morrison, City Administrator. His telephone number is 515-465-2481. Project Manager: Bob Veenstra Jr. ANNEXATION STUDY AND ASSISTANCE City of Lake View, Iowa In 2000, Veenstra & Kimm, Inc. was retained by the City of Lake View to assist the City in its plan for annexation in the Black Hawk Lake area. The City had started its initial evaluation of annexation utilizing a local consultant. After the City experienced public opposition, the City retained Veenstra & Kimm, Inc. to provide assistance relating to annexation. Veenstra & Kimm, Inc.'s work with the City of Lake View included the development of an informal annexati'on study. The informal annexation study evaluated the cost for providing utility service, the areas where the City is likely to experience benefit from annexation and a review of the advantages and disadvantages of annexation. Based on the informal study, the City of Lake View slightly modified its annexation approach. The revised annexation area still allowed the City to achieve its primary goal of annexation along the southerly and easterly sides of Black Hawk Lake. The Lake View annexation analysis included several precursor elements prior to the formal annexation. First, Veenstra & Kimm, Inc. assisted the City to negotiate a 28E Agreement with Sac County. The 28E Agreement provided for the City to reimburse the County for costs the County had incurred to relocate a road within the annexation area. Although the City had not legal obligation to address this issue with Sac County the City believed the reimbursement provided a form of equity to the County for its previous investment. Second, the City had been providing water and sewer service to a benefitted sanitary district that served the area surrounding the easterly side of Black Hawk Lake. One of the elements of the annexation involved negotiating and agreement with the benefitted district to allow the district to transfer its assets and operations to the City of Lake View. This agreement would allow the City to assume responsibility for utility service in the new annexation area. Veenstra & Kimm, Inc. 2-8 Following the negotiation of the agreements with Sac County and the benefitted sanitary district the City proceeded with a non-consenting voluntary annexation. Veenstra & Kimm, Inc. worked closely with the City in the development of the non-consenting voluntary annexation and the presentation to the City Development Board. The non-consenting voluntary annexation was somewhat unique although the City had over 80% of the area as a voluntary petition it had less than 10% of the property owners. The City prevailed at the City Development Board. One of the property owners subsequently filed suit against the City Development Board. This case is still in litigation. A contact person for the City of Lake View is Scott Peterson, City Administrator. His telephone number is 712-657-2634. Project Manager: Bob Veenstra Jr. EXTRATERRITORIAl. PLANNING ANALYSIS Fort Dodge and Webster County, Iowa Veenstra & Kimm, Inc. recently completed a project for the City of Fort Dodge on the update of its comprehensive plan. The update of the comprehensive plan lead to a second study jointly undertaken by the City of Fort Dodge and Webster County and funded through the Iowa Department of Economic Development. The second study looked at evaluating issues relating to growth in the extraterritorial planning area surrounding the City of Fort Dodge. The extraterritorial study recognized the City of Fort Dodge's primary growth area was westerly toward the Highway 169 corridor. One of the key elements of the extraterritorial study was the development of an 28E Agreement between the City of Fort Dodge and Webster County relating to development in the extraterritorial planning area of the City of Fort Dodge. The study area identified several types of areas of varying interest to the City of Fort Dodge. The concept developed for the City of Fort Dodge was based on the City assuming primary responsibility for all issues relating to development in the City's primary growth area. Under the proposed 28E Agreement the City would assume responsibility for zoning and subdivision actions within the designated area of future growth. With the City's primary responsibility the City could ensure coordination with its future planning and annexation. The City of Fort Dodge has proposed to Webster County the 28E Agreement. The City of Fort Dodge and Webster County are still negotiating the terms of the 28E Agreement. Veenstra & Kimm, Inc. 2-9 The extraterritorial study identified a series of annexation areas for the City of Fort Dodge. The annexation areas were developed based on geographic location and cost of service. Concurrently with the negotiations with Webster County, the City of Fort Dodge is evaluating its approach toward annexation. This analysis has been slowed by the City's recent vacancies on its City Council. The contact person for the City of Fort Dodge is Dennis Plautz, Planning Director. His telephone number is 515-573-8321. Project Manager: Bob Veenstra Jr. Project Planner: John Kursitis CONSULTATION ANNEXATION City of Waukee, Iowa Veenstra & Kimm, Inc. has worked with the City of Waukee, iowa for the past 13 years. During this period the City of Waukee has experienced rapid growth in both population and area. Veenstra & Kimm, Inc. has worked closely with the City of Waukee as it has evaluated and implemented various initiatives relating to annexation. Because of its rapid growth rate the City of Waukee has not undertaken a formal annexation study. Rather, the City of Waukee has addressed annexation on a more strategic approach. The City's approach has involved various initiatives by the City reacting to property owner inquiries and reacting to annexation activities by adjoining communities, including Clive and West Des Moines. Veenstra & Kimm, inc.'s work with the City of Waukee has been multi-faceted. Veenstra & Kimm, Inc. has provided planning and cost estimating relating to land use and infrastructure improvements to serve annexation areas. Veenstra & Kimm, Inc. has provided background research and graphic materials to assist the City in its internal deliberations concerning annexation and activities relating to the City Development Board. Veenstra & Kimm, Inc. has provided assistance to the City in various annexation activities. The services have ranged from internal consultation through assistance in testifying at City Development Board proceedings. Veenstra & Kimm, inc.'s work with the City of Waukee is an example of an ongoing relationship that involves annexation. Veenstra & Kimm, inc. serves as the City of Waukee's designated city engineer and in this role provides significant assistance as the City continues its growth utilizing various annexation procedures. Veenstra & Kimm, inc. 2-1U il il The contact for the City of Waukee is Mark Arentsen, City Administrator. His telephone number is 515-987-4522. Project Planner: John Kursitis Project Engineer: Bob Veenstra Jr. LONG RANGE WATER AND SEWER STUDY City of Pella, Iowa In 1998, Veenstra & Kimm, Inc. was retained by the City of Pella to update a long range water and sewer study. The purpose of the study was t~vo-fold. First, the study evaluated the needs of the City's sanitary sewer system and water system to serve the existing developed area of the City. The second and larger part of the project involved the development of a plan to provide water and sewer service to the entire two-mile extraterritorial planning area of the City of Pella. The water and sewer study was undertaken as the City of Pella was completing its comprehensive plan update. The City anticipated that as it completed its comprehensive plan that it would undertake a major effort toward involuntary annexation. Veenstra & Kimm, Inc.'s study of the water and sewer system evaluated all of the areas surrounding the City. The analysis recognized that from a utility perspective the City would need to prioritize its development areas. Veenstra & Kimm, Inc.'s study prioritized future water and. sewer extensions into a series of priorities. The priorities were coordinated with the City's anticipated growth corridors. These growth corridors extended along the southerly side of the City and westerly side of the City. The priority areas followed the recently completed Highway 163 bypass and specifically addressed the interchange areas where development was anticipated to occur. The Pella study relied heavily on GiS mapping and mapping systems provided by the City of Pella and Marion County. Almost all of the output of the study utilized GIS system information provided by the City of Pella with overlay information available from Marion County. The water and sewer study was directly related to the City's annexation policy. The study formed a key component of the cost of service analysis and prioritization analysis. The City of Pella used the service area analysis as part of its voluntary annexation petition filed shortly after the completion of the comprehensive plan and the long range water and sewer study. Veenstra & Kimm, Inc. 2-11 The contact person for the City of Pella is Chuck Keuning, Water/Wastewater Director. His telephone number is 641-628-2464. Project Engineer: Bob Veenstra Jr. SUBCONSULTANTS Veenstra & Kimm, Inc. anticipates undertaking all the work on the project utilizing its own resources. Veenstra & Kimm, Inc. does not anticipate the use of any subconsultants on the project. PRESENT WORKLOAD The request for proposal asked for information on Veenstra & Kimm, Inc.'s current workload and the ability to complete the annexation study within the firm's current workload. In preparing any proposal Veenstra & Kimm, Inc. recognizes the importance of honoring our commitment to complete projects in a timely manner. Veenstra & Kimm, Inc. constantly monitors its future workload and the utilization of our personnel for project commitments. Before responding to any proposal, Veenstra & Kimm, Inc. will review our projected workload to determine if time is available to complete the project within the schedule required for the project. This schedule compatibility is especially critical for projects where the expertise of key staff members would make it difficult to assign tasks to other members of our staff. The annexation study update would fall within this category of a project where the key team members must have the available time to undertake the project. The ability to adjust staff assignments for the annexation study would be limited. Based on review, Veenstra & Kimm, Inc. has determined the key members of the project team have the time available to complete the work on the project. Veenstra & Kimm, Inc. would anticipate most of the significant work on the project would occur in the time frame of June through August, depending on the starting date for the project. Bob Veenstra Jr. has ongoing assignments for various projects. However, Veenstra's workload allows for the undertaking of his role in the annexation study in a timely manner. John Kursitis will be completing his major analysis work on the comprehensive plan update for Harrison County over the next 30 to 60 days. As the Harrison County project comes to a completion, Kursitis will have the time necessary to complete the work on the annexation study. Luke Swank's workload is directly related to John Kursitis' work activities. Swank will have the time necessary to complete the project. Veenstra & Kimm, Inc. 2-12 Leo Foley, the fourth member of the project team, has ongoing assignments that tend to be relatively short term in nature. With the lead time available for the annexation study, Foley's workload can be managed to provide the time necessary to complete the engineering component of the project. This engineering component of the annexation study will involve work during the early to middle stages of the study. In summary, Veenstra & Kimm, Inc. has reviewed its workload and determined the key members of the project team have the time available to complete the project. While all of the members of the project team have ongoing responsibilities, the scope of the annexation study is of a magnitude that would allow the key members the time necessary to provide the necessary services for timely completion of the annexation study. Veenstra & Kimm, Inc. 2-1 3 on Three SECTION 3 - CERTIFICATE OF INSURANCE Veenstra & Kimm, Inc. is currently working with the City of Dubuque on other projects. Veenstra & Kimm, Inc. has previously provided certificates of insurance to the City of Dubuque in accordance with its standard format for professional contracts. Veenstra & Kimm, Inc. will provide the appropriate certificate of insurance to the City of Dubuque. Typically, the certificate of insurance would be provided concurrently with the initial submittal of a contract after the consultant selection process has been completed. Veenstra & Kimm, Inc. 3-1 Four f~ECTION 4 - SCOPE The request for proposal asked for a description of the methods and strategy by which Veenstra & Kimm, Inc. would address the scope of services outlined by the City of Dubuque. The scope of services includes eight basic tasks, ranging from the kickoff meeting through the presentation of the final report on the annexation study. Veenstra & Kimm, Inc. typically utilizes a four step process for annexation studies. Veenstra & Kimm, Inc.'s four step process is similar in its general approach to the eight steps outlined by the City of Dubuque. Veenstra & Kimm, Inc.'s four step process addresses each of the eight activities outlined in the City of Dubuque's scope of services. Veenstra & Kimm, Inc.'s four step approach is designed to recognize there are concurrent elements at work that will occur during the study. Our four step approach is designed to identify the sequential nature of the annexation study allowing multiple tasks to be completed simultaneously within a work step. In developing an annexation study, Veenstra & Kimm, Inc.'s approach focuses on the cost and revenue from development, the anticipated development levels and other non-economic factors that impact annexation and development. In developing this proposal, Veenstra & Kimm, Inc. has reviewed the 1997-1998 Annexation Study. One purpose for the review was to compare our approach to annexation studies to the approach used in the City's existing annexation study. Veenstra & Kimm, Inc.'s approach to the economic analysis is similar to the revenue and expense projection used in the 1997 study. Our approach tends to place more focus on the rate of development and likelihood of development in comparison to cost. Many costs for service are incurred to open an area for development. The rate of development is often a determining fa~:tor in prioritizing an area for annexation. While full development may provide an economic benefit to the City, the rate of development may have a significant bearing on the prioritization of an area for annexation. Slowly developing areas may not be considered a high priority due to the long period of return after the initial investment. The 1997 study included a prioritization of annexation areas. Veenstra & Kimm, Inc.'s approach focuses on the prioritization of the annexation areas and coordination with the City's comprehensive plan and assessments of land use needs. Veenstra & Kimm, Inc.'s approach appears to place more focus on using annexation as an implementation tool for the comprehensive plan. Our approach uses land use needs and likelihood of development as driving factors in prioritizing areas for annexation. The prioritization tends to couple the actual economic return from development with the more strategic elements of land use needs and consistency with the comprehensive plan. Veenstra &Kimm, Inc. ! ! ! ! i In summarizing our approach, Veenstra & Kimm,' Inc.'s goal in completing the annexation study is to coordinate the annexation recommendations with the City's goals for implementation of the key elements of its comprehensive plan and development strategy. STEP I - BACKGROUND Veenstra & Kimm, Inc.'s first step in an annexation study is the background phase. The background phase includes the initial kickoff meeting with the City to identify the scope of work and the procedures and practices that will be used during the course of the study. The kickoff meeting identifies the work tasks where the City of Dubuque will be providing assistance to the project team and the key personnel in the City of Dubuque who will be consulted during the course of the study. The kickoff meeting is used to identify existing resources including reports that would be available to the project team. The second part of Veenstra & Kimm, Inc.'s background step is the review and research to identify existing conditions and available information. The project team will review all available information including the comprehensive plan, annexation studies, previous engineering reports and budgetary information. The purpose of the research is to identify all of the relevant information that is available to assist the project team. More importantly the research stage is used to identify information that may not be available and information that will need to be upgraded and changed during the course of the study. For the annexation study update one of the key tasks to be completed during the research stage is the comparison of the late 1997-1998 annexation study with the City's current comprehensive plan. This comparison will be used to identify areas where the current comprehensive plan will require adjustment and modification of previous annexation analysis. STEP 2 - DEVELOPMENT Once the background research has been completed, Veenstra & Kimm, inc. moves to the second step of the project. Veenstra & Kimm, Inc. refers to the second step in the process as the development phase. The development phase is designed to compile and prepare all of the necessary information on land use, costs of service and infrastructure necessary to complete the annexation study. d Veenstra & Kimm, Inc. Ii i Veenstra & Kimm, Inc.'s development step is designed to address three of the elements identified in the City of Dubuque's scope of services. The development step addresses the three components of the scope of services identified as: 3. Analyze growth capacity 4. Analyze growth effects 5. Prepare analysis of growth areas Although characterized slightly differently, Veenstra & Kimm, Inc.'s approach will address each of these three key issues. The development step of the study is designed to answer the following basic questions for each of the development areas. · What development should occur and what is the extent of the development? · What are the constraints on development? · What are the revenues that would be available from development? · What are the basic service costs, infrastructure costs necessary to provide service? · What are the growth areas specific costs necessary for service? · What are the total costs for service to each growth area including basic sewer service and utility service costs? Veenstra & Kimm, Inc.'s approach to development starts with the evaluation of each of the annexation areas. The evaluation identifies the potential land uses and development potential for each of the areas. Each of the areas are characterized to identify their advantages and disadvantages from growth. The constraints that will limit development are identified and discussed. The characterization analysis of each of the areas projects the potential revenue that will be experienced from the anticipated development. The revenue projection is keyed to the land use characteristics and the potential development level within each of the areas. The second element of Veenstra & Kimm, Inc.'s development step is the review of the existing infrastructure capacity of the City of Dubuque to serve various annexation areas. This element of the development step focuses on the capacity of existing core infrastructure rather than focusing on the cost for extending infrastructure to the development areas. The core infrastructure analysis will look at each of the annexation areas on both an overall City capacity perspective as well as a geographically based perspective. Veenstra & Kimm, Inc. 4-3 This two-level approach to the analysis is based on the recognition there are key elements of the core infrastructure of the City that affected by the total capacity or population of the City and are not directly related to the location of development. On the other hand, there are other key elements of the infrastructure that are geographically specific and need to be taken into consideration for individual development areas. As the analysis of the existing infrastructure is undertaken improvements to address deficiencies either in overall capacity or growth capacity is completed and cost estimates developed to address these core infrastructure deficiencies. One of the key elements of the analysis is the allocation of costs for improvements for core infrastructure to individual development areas. For geographically specific improvements the cost for the improvements is generally allocated to the individual development areas that would benefit from the improvement. For core improvements this allocation procedure is somewhat more difficult. If future improvements are necessary as a result of total population growth, the City will need to determine how to allocate these costs. Some communities will allocate these costs on a uniform basis. Other communities will tend to allocate the cost based on a time variable allocation. The allocation methodology would tend to affect the cost-effectiveness. For example, if core improvements are allocated uniformly the initial development areas may be allocated a cost for improvements that may not physically be necessary. This may tend to understate the economic benefit of the initial development areas. The converse is true for later phases of development. A third element of the development phase is the identification of growth areas specific improvements that are necessary to provide service. The specific growth area based analysis will identify the cost for specific improvements including water, sewer and transportation that are necessary for individual growth areas. These costs would be in addition to the general costs that may be incurred as a result of the overall analysis of the infrastructure. The fourth element of the development step is the identification of costs of service that are allocated to development areas for basic services including administrative costs, public safety costs, park and recreation costs, and other service associated costs. Veenstra & Kimm, Inc.'s approach to identifying City service costs will vary with each community. The per capita cost basis or per acre cost basis that is similar to the method used in the 1997 study is the most popular method of allocating costs. As a practical matter, any allocation of basic City service costs is an approximation and the per capita or per acre basis appears to have the most sustainable method of allocation. The development phase is designed to characterize each of the areas and to identify the revenue and expenses associated with each of the areas. Veenstra & Kimm, Inc. 4-4 # # i W ! ! ! i I I I STEP 3 ~ ANALYSIS The third step in Veenstra & Kimm, Inc.'s approach to the annexation study is the analysis phase. The analysis step will utilize the background information on each of the areas and the revenue and expense projections to lead toward the specific evaluation of each area and development of specific recommendations. Veenstra & Kimm, Inc.'s analysis approach recognizes the interrelationship bet~veen the evaluation of individual areas and the overall fiscal impact on the City. Veenstra & Kimm, Inc. starts the analysis step with a development of an analysis of each of the areas. This analysis evaluates both fiscal and non-fiscal impacts of each of the growth areas. The fiscal analysis identifies the potential revenue and expenses for each of the areas. The second part of the analysis reviews each of the growth areas for factors that are not entirely economic in nature. The non-economic analysis recognizes the constraints and advantages of development that occur for reasons other than economics. For example, an area that may show a significant economic benefit may not be advantageous because the non-economic constrains would tend to weigh against development or timely development. On the other hand, there are occasions where areas may be highly prioritized that on their own would not be cost-effective, but may lead to more cost-effective development in adjoining areas. The cost benefit analysis leads to a matrix ranking of each of the areas based on economic priority and non-economic priority. After this basic analysis of each area is completed the second part of the analysis step reviews the overall impact on the City from the annexation priorities. The overall analysis factors into the annexation study two key elements: The first element is the recognition that there are overall economic and demographic factors that affect development. Independently of the apparent economic viability of individual growth areas there are generally demographic factors that affect a community's overall ability to grow. The overall rate of growth must be recognized in taking into consideration the prioritization of growth. The second factor to be taken into consideration is the City's overall ability to finance costs associated with annexation. Frequently, the City will need to invest in infrastructure costs to facilitate development. While the City may recover these costs through future development, the City will frequently find itself in the position of the "banker". The City must be prepared to bear these costs for some time until development allows for recovery of the costs. The economic analysis of the City's ability to invest must reflect the financial condition of the City and prioritization of improvement costs. The analysis must recognize the demographic rate of growth and the potential recovery of cost the City may occur. Veenstra & Kimm, Inc. 4-5 ! ! ] This second part of the analysis is designed to bring an overall perspective to annexation. In many instances, this City overview will tend to be more cons~'ained in its approach than the individual service area analyses which tend to not take into account the fiscal realities of development. Once the overall fiscal analysis has been completed the final part of the analysis phase is the development of the prioritization plan or priority plan. This final analysis task is the development of the recommendations of the annexation study. Each of the areas will be prioritized based on the economic advantages of each area and the priority plan will integrate the individual economic analysis with the overall City financial evaluation. STEP 4 - REPORT The fourth step in Veenstra & Kimm, Inc.'s approach to the study is the development of the report and presentation of the report. Typically Veenstra & Kimm, Inc.'s fourth step will focus on the formal development of the draft and final report. The scope of services noted the City would request presentation of the preliminary findings during the course of the study. Veenstra & Kimm, Inc.'s project approach is a participatory approach. Throughout the course of the study Veenstra & Kimm, Inc. will share the findings of the study with the City of Dubuque. Veenstra & Kimm, Inc; fourth step involves the two individual work activities. The first work activity is the development of the draft report. The draft report summarizes the studies and analysis, and presents the findings and prioritization. The report is a compilation and statement of the work completed during the study. The draft report is presented to the City for review and comment. After receiving review and comments from the City, the second step in the process is the presentation of the final report. The final report is formally submitted to the City of Dubuque. The final in the scope of services is the presentation of the annexation study. The presentation of the annexation study can be to City staff and if requested, to the City Council and other interested elements of the City of Dubuque. SUMMARY Veenstra & Kimm, Inc.'s four step approach to the study is based on our experience working with communities over the past 30 years. Veenstra & Kimm, Inc. believes our approach is very similar to the City of Dubuque's approach. Based on a review of the 1997 annexation study Veenstra & Kimm, Inc. would note that our standard annexation study probably places somewhat more emphasis on prioritization and focus of development. Veenstra & Kimm, Inc. 4-6 Veenstra & Kimm, Inc. has worked extensively with rapidly growing Iowa communities to address their development and growth needs. Our experience has shown that even the most rapidly growing communities must focus their development activities and direction. While Veenstra & Kimm, Inc. concurs that a City should look at all elements of its growth corridor we believe cities must focus on areas that are supportable financially and are likely to develop due to economic and demographic considerations beyond the control of the City. Veenstra & Kimm, Inc.'s experience has shown that communities that tend to look at all areas will lack the focus to spur development in key areas and may be less successful than the communities that focus their growth efforts. However, Veenstra & Kimm, Inc. recognizes the policy decisions with respect to focusing development area lies with each City. Ultimately the decision on how to prioritize and approach development must rest with the City. 4-/ Veenstra & Kimm, inc. on Five SECTION 5 - PROPOSED PROJECT SCHEDULE The request for proposal asked for a timeline and estimated completion date for the scope of work. Veenstra & Kimm, Inc. understands the desire of the City of Dubuque to complete the annexation study as soon as reasonably practical. However, the annexation study must be undertaken in a series of analysis steps. The nature of the annexation study requires some period of time to work through the effort of developing and analyzing the annexation study. Based on the scope of services, Veenstra & Kimm, Inc. would anticipate the study would take approximately 4 months to 4.5 months to complete. The research step of the project would generally take approximately 2 weeks to 3 weeks to complete. Following the completion of the research step the longest element of the project is the development step. The development step of the project would start at approximately the middle of the first month of the study and would extend for approximately 5 weeks to 6 weeks. This development phase would extend through the start of the third month of the study. The third step of the project is the analysis and development ,of the prioritization and summary of individual areas. This work element typically takes approximately 3 weeks to 4 weeks to complete. This step in the study would normally begin early in the third month and extend through the early part of the fourth month of the study. Following the compeltion of the analysis phase the project would move toward its final phase resulting in the development and presentation of the report. The draft report would normally be presented to the City late in the fourth month of the study. Once the draft report has been presented the timeline for completion becomes somewhat more under the control of the City. Typically time necessary to move from the draft stage to the final report is 2 to 3 weeks. Based on the presentation of the draft report late in the fourth month of the study the final report would be anticipated in the middle of the fifth month of the study. Assuming work on the project were to start in late May to early June, Veenstra & Kimm, Inc. would anticipate the study would be completed by early October. The exact completion date will be somewhat dependent on the date of the start of the study and any adjustments in the schedule made during the course of the study. Veenstra & Kimm, Inc. 5-1 Six SECTION 6 - FEES AND COMPENSATION As set forth in the request for proposal, Veenstra & Kimm, Inc. has set forth its estimated cost for completion of the study. The estimated fee for the project is set forth in a sealed envelope that is enclosed at the end of this section of the proposal. Due to the somewhat variable nature of the project, Veenstra & Kimm, Inc. would propose the work be undertaken on an hourly fee basis with a maximum not to exceed fee. Veenstra & Kimm, Inc. recognizes the proposal and quotation of fees shall remain valid for a period of 90 days following the submittal of this proposal. Veenstra & K~mm, Inc. 6-1 I I I I I I I I I I I ! I I I I I I I APPENDIX RESUMES I I I I I I I I I I I I I I I i I I H. R. VEENSTRA JR., P.E., President, Proiect Manager EDUCATION Iowa State University, Ames, Iowa Bachelor of Science in Civil Engineering- 1971 Iowa State University, Ames, Iowa Master of Science in Sanitary Engineering - 1973 Drake University, Des Moines, Iowa Doctor of Jurisprudence - 1975 REGISTRATIONS Professional Engineer - Iowa, Illinois, Missouri, Nebraska, Kansas, South Dakota Admitted to Iowa Bar - 1976 MEMBERSHIPS Water Pollution Control Federation; American Water Works Association; Consulting Engineers Council of Iowa (Past President); Iowa Engineering Society; National Society of Professional Engineers; American Bar Association; Iowa State Bar Association; Polk County Bar Association WORK EXPERIENCE VEENSTRA & KIMM, INC.- Since 1976 PROJECT EXPERIENCE Comprehensive Development Plan Studies: City of Fort Dodge City of Osceola City of Perry City of Keokuk City of Johnston Annexation Studies: City of Asbury City of Lake View City of Dallas Center City of Perry City of Johnston Veenstra & Kimm, Inc. A-1 I I I I I I I I I I I I ! i I I Extraterritorial Utility Service Studies: City of Johnston City of Ankeny City of West Des Moines Urbandale Sanitary Sewer District City of Norwalk City of Pella West Des Moines Water Works Long Range Utility Plans: City of Ankeny City of Johnston City of Altoona City of Des Moines City of West Des Moines City of Norwalk City of Creston City of Fort Dodge Utility Financing Evaluations: City of Ankeny City of Johnston City of West Des Moines City of Dallas Center City of Perry City of Norwalk City of Altoona City of Des Moines City of Pella Connection Fee District Studies: City of West Des Moines City of Johnston City of Ankeny City of Des Moines City of Norwalk Urbandale Sanitary Sewer District Veenstra & Kimm, Inc. A-2 I I I I I I I I I ! I i I I I ! JOHN KURSITIS, AICP, Project Planner EDUCATION Iowa State University, Ames, Iowa Bachelor of Science in Landscape Architecture - 1966 Iowa State University, Ames, Iowa Master of Science in Town and Regional Planning - 1968 CONTINUING EDUCATION Traffic Detectors Workshop NEMA Microprocessor Controller Training Course Fundamentals of Pavement Management Stormwater Detention Basin Design National Flood Insurance Program Highway Capacity and Quality Plan REGISTRATION Landscape Architect- Iowa- 1976, Iowa Registration #90 CERTIFICATION American Institute of Certified Planners (AICP)- 1994 MEMBERSHIPS American Planning Association; American Society of Landscape Architects; American Institute of Certified Planners WORK EXPERIENCE Smith-Voorhees-Jensen Associates - 2 Years VEENSTRA & KIMM, INC. - Since 1968 John Kursitis is an Urban Planner/Landscape Architect with 30 years experience in comprehensive planning. Kursitis has been with Veenstra & Kimm, Inc. since 1968, and with another consulting firm for two years prior to that. He has prepared or supervised the preparation of comprehensive planning studies for most of the firm's planning projects over the past 30 years including transportation and utility studies. Kursitis has a bachelor's degree in landscape architecture and a master's degree in urban planning, both from Iowa State University. He is a registered landscape architect in Iowa, and a certified planner by the American Institute of Certified Planners (AICP). Kursitis is a member of the American Planning Association, the American Institute of Certified Planners, and the American Society of Landscape Architects. Veenstra & Kimm, Inc. A-3 ! ! ! ! ! i I I I I i I i I I PROJECT EXPERIENCE Comprehensive Development Plan Studies: Ankeny, Iowa Charles City, Iowa Oskaloosa, Iowa Grimes, Iowa Pella, Iowa Floyd County, Iowa Amana Colonies Land Use District - Mount Pleasant, Iowa Decorah, Iowa Johnston, Iowa Warren County, Iowa Waukee, Iowa Nevada, Iowa Iowa Air National Guard Story City, Iowa Pleasant Hill, Iowa Perry, Iowa Marion County, Iowa Woodward, Iowa Keokuk, Iowa Fort Dodge, Iowa Fort Dodge/Webster County, Iowa - Clive, Iowa Des Moines, Iowa Johnston, Iowa Des Moines Area Community College Lamoni, Iowa Comprehensive Plan Update Comprehensive Plan Update Comprehensive Plan Update Comprehensive Development Plan Comprehensive Development Plan Update Avenue of the Saints Corridor Land Use Plan Com Corn Corn Com Corn Com )rehensive )rehensive )rehensive )rehensive )rehensive )rehensive Land Use Plan Plan Update Development Plan Update Development Plan Update Plan Update Development Plan Zoning and Subdivision Ordinances Utility Study Comprehensive Plan Update Master Plan Comprehensive Plan Update Comprehensive Plan Update Utility Study Comprehensive Plan Update Comprehensive Plan, and Zoning and Subdivision Ordinance Update Comprehensive Plan Update Comprehensive Plan Update in progress Future Growth and Development Plan in progress Extraterritorial Joint Land Use Study in progress Greenbelt Park Development Plan Des Moines Golf & Country Club Improvements Des Moines International Airport, Iowa Air National Guard Master Plan Des Moines International Airport, Master Plan Update for Fighter Aircraft, Tanker Aircraft and Cargo Aircraft Bennett B. Dewey Park Development Plan Site Development Plan, Lake Terra Site Campus Design and Development, Parking Lot Projects Foreman Park Improvements Veenstra & Kimm, Inc. A-4 I i I I i I i I i I I I I i I I LEO F. FOLEY, P.E., Project Engineer EDUCATION BS Agricultural Engineering (Civil Option), Purdue University- 1984 MS Construction & Engineering Management, University of Illinois- 1995 REGISTRATION Professional Engineer (Civil) - Iowa- 1989 General Contractors License- Iowa- 1999 WORK EXPERIENCE Army Corps of Engineers, Rock Island District - 14 Years VEENSTRA & KIMM, INC. - Since 2000 Foley has extensive experience with general civil engineering and planning water resource projects. Foley worked for 14 years with the Army Corps of Engineers, Rock Island District. He has varied experience with a strong planning and general engineering background. While with the Rock Island District he spent his first 8 years with various assignments in planning and engineering divisions and finished his last 6 years as a senior project manager. Foley has work experience that ranges from small projects to large system programs with multiple stakeholders. He is very strong in the Environmental Restoration, Recreation, Brownfields, Storm Water Planning & Flood Protection. He is very experienced at leading multi-disciplined teams with various stakeholders to problem solving plans that are consensus oriented. Foley is well versed in public meeting facilitation and stakeholder negotiations. TYPICAL PROJECT EXPERIENCE RECREATIONAL TRAIL PROJECTS Central School Trail Coralville, Iowa Project Manager on the Central Schools Trail project designed in conjunction with a sanitary sewer and creek restoration project. The project design is complete and will be constructed in 2003. Mississippi River Trail Buffalo, Iowa Provide City Engineer services with a major responsibility to review and provide guidance and ensure the city gets a plan that meets their needs. Mississippi River Trail includes 7 miles of trail Veenstra & Kimm, Inc. A-5 I i i i I ! I I I I I I I i I I through the City of Buffalo and also includes river front development options. The 3 million dollar project is awaiting 2004 funding. Heritage Trail Dubuque, Iowa Project Manager and Design Engineer for the 3 mile phase I Heritage Trail. Phase I included constructed trail in multiple locations to link various other trails and city features. The Phase II Trail is currently being designed and includes a bridge and tie in to Phase I. The total project cost is approximately 1 million dollars and was funded with combinations of City, State DOT, Federal DOT, and IDNR funds. Grant Wood Trail Jones Co. Conservation, IA Project Manager and Design Engineer for the trail constructed primarily on an abandoned rail road bed. The trail surfacing was recycled asphalt. The project was just over 2 miles long and cost about $100,000. Muscatine Riverfront Trail Muscatine Iowa Project Manager for the river front trail that was constructed on top of the Army Corps of Engineers flood protection levee. The project included lighting and drinking fountains and connections to existing parks. MUNICIPAL INFRASTRUCTURE PROJECTS Coralville, Iowa West Land Use Plan. Study completed and storm water, sanitary, and water distribution projects are ongoing within City planned funds. Project Manager for the design and construction of the 3rd Ave Sanitary Pump Station. Design Engineer for the Silurian Well Project. Project Manager for the Central School Sanitary Sewer Project. Construction Engineer for the East Regional Detention Basin Project constructed in 2001. Veenstra & Kimm, Inc. A-6 I I I i i 1 I ! I I ! I i I ! i I i Burlington, Iowa River Intake Study. Ongoing study to evaluate the feasibility of rehabilitation or replacement of the City municipal river intake for water distribution. Solon, Iowa Designed the water main replacement project that feeds the downtown areas of Solon. Clinton, Iowa Rehabilitation design for Well House #8 including chemical feed system. Buffalo, Iowa Construction Manager for a wastewater treatment plant improvement and force main project. Design Engineer for the Jefferson Street Improvements. Project Manager for the Sanitary and Storm Sewer Efficiency study. West Branch, Iowa Design Engineer for the replacement of a main sanitary trunk sewer. Village of Andalusia, IL Design Engineer for the Sanitary Lagoon Improvement Study. LARGE WATER RESOURCE PROJECTS Muscatine Island Levee Raise Project Manager of the levee raise project which included closure structures, pumping systems and over 200 utility relocations and acquisition of significant real estate along the 12 mile system. Illinois River Lock Rehabilitation Project Manager for a single project that included rehabilitation a 4 lock sites. Project highlight was a 4 lock closure in the summer of 1995 that allowed about $20M of lock rehabilitation work (gates/walls/electrical/mechanical) to occur in a 75 day period. Major Rehabilitation of Miss. River - Lock 15 Served as project manager from the Design Phase through Construction for the Rock Island, IL project. The project included mechanical, electrical and structural work and was completed for $19M. Veenstra & Kimm, Inc. A-7 ! i I I I I I ! I i I I I I I I I I Major Rehabilitation of Miss. River- Lock 1 3 ENVIRONMENTAL RESTORATION Brownfields Program Manager - Upper Mississippi River Environmental Management Program Forest City, Iowa Environmental Assessment Truax Field Tank Removal and Remediation- Wisconsin Served as project manager from the Design Phase through Construction for the Fulton, IL project. The project included extensive Dam rehabilitation and complete overhaul of the electrical and mechanical systems and was completed on time and below the $23M cost estimate. AND ASSESSMENT PROJECTS Served as program manager for Rock Island's COE for 2 years. Worked with various cities to leverage COE programs to support the EPA program. Project/program manager for this very ambitious environmental restoration project. Under Foley's leadership, 10 separate element projects were planned, designed and constructed at cost of over $30M. Currently serving as project manager and design engineer for the site environmental assessment and the site plan. The final project will include a tennis complex and skateboard park. Served as the lead engineer for the plans to remove 4 AST's and 1 UST and 2 miles of underground piping. The project encountered contaminated soils and water. The project included a monitoring plan for the water contamination and a complete assessment and remediation of the contaminated soils. Veenstra & Kimm, Inc. A-8 I I I I ! i I i i I i ! I I I I I I LUKE SWANK, GIS Specialist EDUCATION Northwest Missouri State University B.S. Geography Minor Economic Development Mapping Software Used: MicroStation, ArcView, Arclnfo CERTIFICATION Certified in ArcView and MicroStation WORK EXPERIENCE VEENSTRA & KIMM, INC. - Since 2000 PROJECT EXPERIENCE Fort Dodge, Iowa Logan, Iowa Waukee, Iowa Johnston, Iowa Granger, Iowa Iowa Department of Transportation Mitchellville, Iowa Dallas Center, Iowa Charles City, Iowa Floyd County, Iowa Norwalk, Iowa Future Growth and Development Plan Comprehensive Plan Utility Atlas Map Update Base Map and Zoning Map Update Zoning Map Update Base Map and Zoning Map Update Interstate 235 Utilities Utilities and Zoning Maps Comprehensive Plan Comprehensive Plan Update Avenue of the Saints Corridor Land Use Plan Utilities Map Update Veenstra & Kimm, Inc. A-9 City of Dubuque, Iowa Dubuque Annexation Study - April 30, 2003 Proposal For Professional Services II,~W En~nee~ ~ Sul'veyors, P.C. April 30, 2003 Laura Carstens Planning Services Manager City Hail 50 West 13m Street Dubuque, Iowa 52001-4864 Re: Proposal for Engineering Services for Dubuque Annexation Study Dear Ms. Carstens: Attached is a response to the Request For Proposals re-issued by your office for an update of the Annexation Study prepared in 1996-97. IIW Engineers and Surveyors, PC will provide the data acquisition, conceptual engineering, cost estimating, and GIS analysis to provide the services for a complete Annexation Study. IIW will subcontract to a local planning agency or work with a City selected agancy such as East Central Intergovernmental Association (ECIA) to provide additional planning expertise as required. IIW has many years of experience providing professional services to communities in the local area. Typically, the smaller communities of the area have hired two firms separately to provide diverse expertise, IIW for identification, conceptual design, and cost estimating for municipal utility extension into developing areas; and a planning agency such as ECIA to identify potantial land use, GIS analysis and revenue projections. Currently IIW, acting as designated City Engineer, and ECIA are providing these types of separate services to the cities of Dyersville and Peosta for annexation studies, and to Maquoketa for a Land Use and Transportation model. IIW is presently providing GIS analysis and conceptual engineering to Planning Resources, Inc. in East Dubuque to study transportation and land use impacts. IIW staff has provided engineering services for utility design and feasibility studies throughout the Dubuque area for over 28 years and brings this historical knowledge to the study area. IIW staff has worked on all components of utility extensions of the City's systems, and are aware of current transportation planning studies for roadway access. is familiar with the recently developed County Comprehensive Plan, updated City Comprehensive Plan, various transportation studies currently under consideration, and brings this knowledge to the study.. IIW bas expertise in GIS analysis to provide the data base for revenue and cost projections. The primary contact for the Annexation Study will be Julie NeebeI, P.E., jneebel~iiwengr, com 4155 Pennsylvania Avenue Dubuque, Iowa 52002 Voice: (563) 556-2464, Fax: (563) 556-7811 IIW has a long history of successfully working with City staff on previous projects and look forward to working with the City of Dubuque. Our local team also provides an opportunity for the City to support local business and expand the expertise ora local firm to bring more work, and hopefully more jobs, back to Dubuque. Please contact us if you have questions. Sincerely, I~IN~ SURVEYORS, P.C. ~'~e~nnnis~ennis Waugh,~//~'cP.E/. E.~ President I Project Engineer and Project Manager IIW Engineers & Surveyors, P.C. Dubuque, IA Hazel Green, WI INTEGRI73', EXPERTISE. SOLUTIONS, Civil Engineenug Structural Engineenng Environmental Engineering Municipal Engineer/ng Transportation Engineering Architectural Engineenng Land Surveying Quality Control Testing In£orrnation Technology 4155 Pennsylvania Avenue Dubuque, Iowa 52002-2628 563.556.2464 563.556.7811 fax www.iiwengr corn FIRM PROFILE WHY IIW IIW En~ eel Page I of 18 Surveyors, P.C. is a consulting engineering, surveying and architectural INTEGRITY. engineering firm offering a wide range of professional E×PEI~TIS[. services as illustrated below. Responsiveness to client SOLUIIONS. needs, creative th/nking and communication, coupled with a highly qualified staff are the cornerstone of IIW's business philosophy. IIW was incorporated in February 1982 and became an employee-owned company in 1999. IIW has continued progressive growth, meeting increasing market and client needs. The company now has over 60 employees, including over 15 licensed professionals. Our name represents the states of Iowa, Illinois and Wisconsin because IIW provides engineering services to a large number of communities and private companies in Eastern Iowa, Northwestern Illinois and Southwestern Wisconsin. Our corporate office is in Dubuque, Iowa. llW's Integrity Integrity means commitment. Our job does not stop until the project is both successfully completed and functioning, and reimbursement of local fimding has occurred. Our engineers are our project managers and are present throughout the duration of a project. We work hard to provide services that meet the needs of clients in a timely and cost effective manner. IIW does not constrain ideas to previously used solutions. As solutions are developed, we continue to improve and refme those solutions, making projects less costly than before. We help the client understand the pros and cons of a collaborative solution designed to meet their needs within the allocated budget. We will design a cost effective solution using the first cost consideration and then long-term (maintenance) costs. We will identify your expectations and implement your ideas throughout the project development process. Our Motto: Integrity. Expertise. Solutions. emphasizes this philosophy. IIW has had substantial experience providing the same services required in order to prepare a comprehensive annexation study for the City of Dubuque. These services have .included feasibility and cost studies of sewer and water main extensions, identifying areas of limitation of service, identifying the sequence and triggers for additional water supply, pumping and/or storage. These studies have been performed for municipalities, private developers, and industrial development corporations. Local communities for which this type of work has been done recently include Bellevue, Dyersville, Maquoketa, Peosta, and Tipton. These projects have typically addressed limited areas of the community, but the methodology is the same for a comprehensive study that will be required for the City of Dubuque Annexation Study IIW has also designed many subdivisions in the terrain of Dubuque County, and is very familiar with actual unit densities, existing private and public water and sewer systems throughout the County. This historical knowledge will provide the basis for more accurate revenue projections as related to areas already served by private systems for realistic development density within the annexation area. INTEGRITY. EXPERTISE. SOLUTIONS. FIRM PROFILE WHY IIW Page 2 of 18 IIW also has additional expertise relevant to an annexation study. These include realistic assessment of sites suitable for industrial and commercial development based on terrain and construction cost considerations for suitable site of a marketable size for the type of use proposed. Potential uses are sensitive to these issues as well as transportation and utility access, and IIW has substantial experience in design of all types of large and small industrial and commercial sites, multifamily and single family residential in the immediate Dubuque area. Professional services include: STRUCTURAL ENGINEERING · Building Structures · Bridges · Environmental Strantures · Dam Stractures · Overhead Crane Systems · Structural Assessments MUNICIPAL ENGINEERING · Water Distribution Systems · Water Supply · Capital Improvements Planning · Grant Application Assistance · Street Improvements · Financial Analysis and Rate Studies · Geographic Information Systems ARCHITECTURAL ENGINEERING · Building Design · Facility Planning · Restoration · ADA/Building Code Reviews · Feasibility Studies/Cost Estimating CIVIL ENGINEERING · Site/Lend Development · Storm Water Management · Subdivisions · Industrial Parks · Recreational Facilities · Urban and Regional Planning · Golf Courses TRANSPORTATION ENGINEERING · Highways · Railroads · Highway Safety Training · Traffic Engineering QUALITY CONTROL TESTING/INSPECTION · Concrete Testing and Inspection · Asphalt Testing and Inspection · Soil Density and Compaction · Soil and Aggregate Gradation · Welding and Bolting Inspection · Nuclear Density Testing · M~sonry Testing and Inspection ENVIRONMENTAL ENGINEERING · Wastewater Collection/Treatment · Water Treatment/Storage/Distribution · Asbestos and Lead Management · Site Assessments · Sanitary Sewers · Hazardous Waste Treatment LAND SURVEYING · Boundary and Topographic Surveys · ALTA/ACSM Land Title Surveys · Route and Bridge Surveys · Aerial Control Surveys · Construction Surveys · Lot Surveys · Monnmentation · Global Positioning Systems INFORMATION TECHNOLOGY · CADD/CAE Consulting · LAN/WAN Consulting · Intemet Technologies · Technology Training Our expertise includes not only that necessary for the basic engineering task, but for innovative cost effective solutions. This Proposal for an update to the 1996-97 Annexation Study for the City of Dubuque brings some of the most local experienced personnel to provide an efficient thorough evaluation of potential annexation areas. IIW has designed several of the recent subdivision, water system and street improvements on the west side of Dubuque, and has been involved on a subcontract basis for the major highway corridor planning. This knowledge base will provide efficient assessment of the existing system capacity and the availability and conditions for expansion. IIW does not have any conflicts of interest with Asbury or Sageville, however IIW does serve as the City Engineer for Peosta. Since Peosta is on the fringe of the study area, we do not believe conducting this study is a conflict of interest, rather mutual benefits can be examined. INTEGRITY. EXPERTISE. SOLUTIONS, QUALIFICATIONS - IIW PERSONNEL Page 3 of 18 IIW employs the latest in technology and engineering methodology backed with over 28 years design experience. Staff to provide these services are located in our Dubuque, Iowa office. The IIW engineering study team shall lead the study and be assisted by a local planning team. The project manager will be Julie Neebel, P.E. assisted by Bill Heiken, and Steve Hunn, P.E. The project principal will be Dennis F. Waugh, P.E., S.E. utilizing Charles Cate, P.E. and Gary Sejkora, P.E. as technical resources analysis for gravity sewer, lift station, water distribution and storage requirements. Wray Childers, P.L.S. will provide land survey services such as supervising field data collection and supervising any demographic or other courthouse research. At this time we are not expecting any field data collection requirements. The personnel listed in our statement of qualifications are current staff who will perform the work on your project, as opposed to other less qualified personnel. Additional support personnel will be available as necessary to prepare the technical submittals. By utilizing multiple staff, the assigned staff will have the availability to carry out the scope of services and the diversity to provide expertise in various areas of analysis. Julie Neebel, P.E. has over 18 years of transportation engineering related experience and would act as project manager for this project. She has 10 years experience with the Wisconsin DOT, including experience conducting studies for the Division of Planning and Budget, four years conducting transportation safety training seminars, and four years experience with IIW as a project manager and design engineer. While working for the Wisconsin Department of Transportation, Julie conducted planning and feasibility studies to evaluate issues such as cost sharing methods and funding mechanisms and formulas to equitably distribute funding based on various weighted values such as miles of road, land area, etc. In these efforts Julie gamed experience with the political impacts of such decisions as the results of the study and analysis was presented directly the Department of Transportation Secretary and legislative committees. Since joining IIW, Julie was Project Engineer and Project Manager for the Dubuque Jaycee/ Peosta Channel Trail in Dubuque, Iowa. She has assisted in the preparation of a Recreational Trail Master Plan for the City of Maquoketa, Iowa. Julie is currently the project manager for the Ice Harbor West Road and Trail project for the City of Dubuque, IA. Ms. Neebel assisted in the public information services for the US 20 Capacity Improvement over the Mississippi River bridge and the US 20 Capacity Study from Devon Drive to Peosta projects. The strengths she will bring to the project include an ability to be organized in collecting and managing the data and preparation of the report in terms that the city staff and council can review and understand. tNTEGRffY. EXPERI1SE. SOLU11ONS. QUALIFICATIONS - IIW PERSONNEL ,I I I I I I Page 4 of 18 William J. Heiken is a Geographic Information Specialist and Forest Ecologist for IIW. He joined I1W in 2000, immediately stepping into the GIS mapping process to generate exhibits for use in the Highway 20 Capacity Study Public Information efforts. He develops such products for various clients to use for planning, management and analysis. With the USDA-Forest Service Mr. Heiken acted as manager and supervisor of the development and use of GIS for areas of 150,000 acres to well over a million acres. Systems included 15-30+ resource layers, and 30-50+ relational databases. Mr. Heiken has also conducted landscape level analysis and modeling of forest succession, forest fires, watershed, wildlife habitat and other environmental responses to management practices and natural processes. As a part of the Army Corps of Engineers levee certification study, Mr. Heiken has performed an analysis to determine the economic loss if the levee in East Dubuque, IL were not in place. Steven J. llunn, P.E. Mr. Hunn has a Bachelor of Science in Environmental Emphasis from the University of Platteville, Wisconsin. Mr. Hunn has served as a project engineer and project manager on a variety of civil engineering project. Hands-on management of all aspects of project planning through construction docnmems for all sizes of industrial, commercial and residential land development projects. IVtr. Hunn has recently joined the IIW family from California. Mr. Hmm can bring a new perspective as a result of his exposure to California land use planning and zoning regulations developed by California. As a response to the density of the population which is not typically experienced by a Dubuque native. Relevant project experience gained with his previous employer includes: · Bayside Business Center - Davis Street, San Leandro, CA. Planned development which involved rezoning of the property and reaching consensus between the planning commission and developer to determine appropriate and economically responsible uses for the site. · Hayward Boulevard Development, Hayward, CA. This project was a site design that included the evaluation of the most financially beneficial development options comparing 20 attached units to 2 detached units, which met the requirements of the regulatory planning administrators. As a part of this project a decision matrix was developed to aid in the decision making. INTEGRITY. EXPERTISE. SOLUTIONS. I I I I I I I ! I i I I I i i I I QUALIFICATIONS - IIW PERSONNEL Page 5 of 18 Dennis Waugh, P.E., S.E. will be the Project Principal in charge of the overall conduct of the study and serve as a technical resource. Mr. Waugh has a Bachelor of Science in Civil Engineering from Iowa State University and a Master of Science in Structural Engineering from Iowa State University. Mr. Waugh has had 25 years of experience in site evaluation and development in the Dubuque area. Mr. Waugh was the project principal for the following projects in the Dubuque area: · Dubuque Industrial Center - Phase II and 6 industrial site in the Center · Dubuque Industrial Center West - Chavenelle Drive Extension · Seippel Road fi.om DICW to US 20, including bridge over railroad · Preliminary site assessment study along Seippel Road and west of DICW · Site assessment and site design of Eagle Window and Door, 4 industrial sites along Kerper Blvd and Kerper Court · Flexsteel Industries Flood Control - Dubuque, IA · Medical Associates Office and Commercial Park, Dubuque, IA · Emerald Acres Subdivision and Alpine Park Mobile Home Park, Dubuque, IA · Bellevue West Side Storm Water Study · Over 100 Bridge Projects, 50 in Dubuque County Charles Cate, P.E. is a manager of civil and environmental engineering projects in water, wastewater, landfills, site assessments, underground storage tanks and storm water management. Mr. Cate will serve as a technical resource. His areas of expertise include planning studies, cost estimates, plans and specifications, administration, supervision of construction, ordinance development, operation and maintenance manuals and rate studies. Mr. Cate is a Professional Engineer in Iowa, Illinois, Wisconsin and Minnesota. He earned a Bachelor of Science in Civil Engineering fi.om the University of Wisconsin - Platteville. He also earned a Master of Science in Environmental EngIneering from Kansas State University. INTEGRITY. EXPERllSE. SOLUTIONS. QUALIFICATIONS - IIW PERSONNEL Page 6 of 18 Gary Sejkora, P.E., is a manager of civil and environmental engineering projects in water, municipal engineering, and site development. Mr. Sejkora will serve as a technical resource. Mr. Sejkora is an Iowa Licensed Professional Engineer with Bachelor of Science in Civil Engineering and a Master of Science in Environmental Engineering from Iowa State University. He has more than 28 years experience in environmental, municipal, and transportation engineering. Mr. Sejkora specializes in providing quality control for water and wastewater systems. He performed consulting engineering services for municipalities in Eastern Iowa since 1972. Mr. Sejkora has provided engineering services for major utility extensions and site evaluations in the Dubuque area. · 16-inch water main along U.S. Highway 20 and Seippel Road · Water main extension to Portzen Commercial Subdivision on Highway 20 · 12-inch water main along Old Highway Road · 12-inch water main along Roosevelt Street · 4th Level Pressure System Study · Identify main loop system and future storage requirements · Identify limits of the 4th pressure level service area · Preliminary Design - Northwest Arterial Loop connections · Pennsylvania Avenue Tower and Pumping Station · Review of sanitary sewer and water main designs for most of the subdivisions listed under firm experience · Recent water storage or supply project in Maquoketa, DeWitt, Bellevue, Miles, Preston, Dyersville, and Peosta · Rural Water Study for Dubuque County · Dyersville Annexation Study utility requirements · Peosta Annexation Study utility requirements · Water Supply, storage and distribution projects and feasibility studies in Bellevue, Maquoketa, Dyersville, Peosta, DeWitt, Tipton, Miles, Marquette, Ossian, Castalia, and Preston. II Ii N N il Wray Childers, P.L.S. has 24 years experience as project surveyor for civil and environmental engineering projects; industrial, commercial, and residential land developments. Mr. Childers has substantial experience in various types of surveys such as boundary, topographic, construction, land title, highway, route, control and remonnmentation surveys. He is responsible for providing land surveying support, if any is required for the project. INTEGRITY. EXPERTISE. SOLUTIONS. QUALIFICATIONS - IIW WORK EXPERIENCE Page 7 of 18 Peosta Annexation Study IIW Engineers & Surveyors working in cooperation with the City of Peosta and ECIA is examining the impacts of the annexation of Burds Acres into the Peosta corporate limits. The study includes benefits, costs, and foreseeable liabilities versus selling water to Burds Acres with regard to tax receipts, water service, sanitary sewer service, police and fire service and roadways maintenance and Road-Use Tax Fund implications. IIW is providing information about existing and planned sanitary sewer, water, and storm sewer infrastructure systems to allow ECIA to update geographic information systems mapping. This project was initiated in October of 2002 and will be completed by June 30, 2003. IIW staff working on this project is primarily Gary Sejkora assisted by other technical personnel. Maquoketa Land Use and Transportation Model IIW Engineers & Surveyors is working work with ECIA to develop a future (20-year) land use plan for the City of Maquoketa. The Plan includes a two-mile extraterritorial boundary from the incorporated limits of the City of Maquoketa and the U.S. Highway 61 corridor south to and including the U.S. Highway and Iowa 36 interchange. The land use plan is laying the ground work for updating the City of Maquoketa Zoning Ordinance, Subdivision Ordinance, and Fringe Area Agreement with Jackson and Clinton Counties for extraterritorial subdivision review and regulation and a rezoning process. IIW is incorporating GIS mapping hi the project for the geographical area of the City of Maquoketa, the two- mile extraterritorial area, and the U.S. Highway 61 corridor south to Iowa 136. The land use elements of the map were provided by ECIA. This project began in July of 2002 with a target completion date for this project is September of 2003. IIW staff working on this project includes Bill Heiken and John Wandsnider. INTEGRITY. EXPERTISE. SOLUIIONS. QUALIFICATIONS - IIW WORK EXPERIENCE Page 8 of 18 Dyersville Annexation Study ECIA is identifying the land expected to be annexed into the corporate limits of the City of Dyersville in the next five, ten and twenty years in accordance with the goals and objectives of the long-range plan and those areas which are economically feasible to annex. ECIA through the scope of this project is providing planning level cost estimates for extension of infrastructure and services; estimated tax revenue for potentially annexed lands according to existing and planned land uses; estimate of anticipated maintenance and operation costs; and mapping of existing and future infrastructure; estimated tax revenue for potentially armexed lands; and planning level mapping for anticipated infrastructure. The completion date for this project is June 30, 2003. IIW staff working on this project is primarily Gary Sejkora assisted by other technical personnel. East Dubuque Land Use and Storm Water Management Study The East Dubuque Storm Water Management and Geographic Information System (GIS) is a project to develop future land use and storm water management practices to mitigate the impacts of flooding for the City of East Dubuque, Illinois. IIW Engineers & Surveyors, P.C. is a member of a consulfmg team led by HDR Engineering, Inc., working in conjunction with S.B. Friedman & Company, and Planning Resources. IIW's responsibilities include development and implementation of a GIS as a decision-making tool and to support long-range plans, and providing local expertise to assist in developing storm water management practices. The development and implementation of the GIS includes maps and data for land use, zoning, utilities, transportation, topography, and environmental features. INTEGRITY. EXPERTISE, SOLUTIONS. FAMILIARITY WITH DUBUQUE Page 9 of 18 IIW has accomplished a relatively large number of projects in the past few years in the Dubuque area. All of these projects required preliminary design and construction cost estimating. Nearly all of these projects required a level of plarming and feasibility analysis. IIW has provided full engineering services for these projects: Industrial/Commercial/Office Parks Portzen Commercial Park Kerper Court Dubuque Industrial Center West - Chavenelle Road Extension Westmark Office Park Medical Associates Office Park Cedar Ridge Industrial Park Cedar Ridge Farm Place No. 4 Cedar Lake Plaza Holliday Addition West End Commercial Subdivision West Dubuque Industrial Park, Peosta Major Facilities Manson Road Bridge Fengler Street Bridge Seippel Road and Bridge Ice Harbor Road Mississippi River Discovery Center - Civil and Structural Utilities Pennsylvania Ave Pump Station Highway 20 West Water Main Seippel Road Water Main Ice Harbor Stormwater Purnping Station Bell Street Utilities Recreational Facilities Jaycees Trail Subdivisions Ridgewood, Asbury - 68 Lots Jaeger Heights No. 2, Dubuque - 45 Lots Loras Estates, Dubuque - 15 Lots Arrowhead Development, Asbury - 160 Lots Emerald Acres, Dubuque - 40 Lots South Lake Sub, Farley - 53 Lots Wertzberger Acres No. 2, Dubuque County- 12 Lots Woodland Ridge, Dubuque - 20 Lots Shady Oaks - 35 Lots Autumn Ridge, Dubuque - 41 Lots Twin Ridge Subdivision No. 5, Dubuque County- 18 Lots Forest Ridge Estates, Dubuque - 10 Lots Emberwood Estates, Dubuque County - 16 Lots Pinto Ridge, Dubuque - 5 Lots Grand River Bluffs, Dubuque County - 25 Lots Badger Ridge, East Dubuque - 62 Lots Alpine Park Mobile Home Park, Dubuque, - 450 Lots GIS mapping East Dubuque Zoning, Utilities, Land Use Maquoketa Zoning, Utilities, Land Use Transportation Cemetery Management US 20 Transportation Planning Study Southwest Arterial Utility Mapping Municipal Engineering Services Bellevue Cresco DeWitt Maquoketa Preston Tipton Municipal Engineering within Dubuque County Balltown Bankston Centralia Dyersville Luxemburg Peosta Zwingle INTEGRI]Y. EXPERTISE. SOLUTIONS. WORKLOAD AND SCHEDULE Page 10 of 18 In addition to the above list, there have been many industrial site feasibility studies prepared in conjunction with local industrial development organizations such as the Greater Dubuque Development Corporation, Dyersville Industrial Corporation, Dubuque Area Industrial Development Corporation, and Maquoketa Industrial Development Area Services. This type of feasibility study involved extensive preliminary design for street, sanitary sewer, major water main extension for domestic, process and fire protection uses, and storm water management. IIW's involvement has lead to successful projects for Klauer Manufacturing, Times-Mirror, Theisen Supply, Uelner Tool & Die, Precision Engineering, Metrix, and Nordstrom in Dubuque, and Captive Plastics and Bodine Electric in Peosta. Recent major industrial projects include Kirchhoff Distributing, Hodge Warehousing (Infosafe), Eagle Window and Door, McGraw-Hill, and Giese Manufacturing in Dubuque, Generac and Family Dollar in Maquoketa. This experience has given IIW very valuable knowledge in utility requirements for both commercial and industrial land use densities, utility and fire protection requirements, and traffic access. IIW bas also worked with planning agencies on a wide variety of fimding methods. Workload and Schedule Julie Neebel is currently fmishing the Dubuque Ice Harbor West Road and Trail project and several Iowa Department of Transportation let bridge projects. She should be free to work on this annexation study in late summer. Steve Hurm and Bill Heiken are available to begin the data accumulation in conjunction with Julie's schedule. Insurance Requirements If IIW is selected we will provide a Certificate of Insurance meeting the requirements specified in the Request For Proposals for this project. The City of Dubuque currently has IIW's Certificate of insurance on file. Fees and Compensation During the initial kick-off meeting IiWq will identify the limits of services to be within the city's budget of $25,000 and will work with city staff to prioritize the information that can be provided within the budget limitations. INTEGRITY. EXPERllSE. SOLUTIONS. PROJECT APPROACH il IIW Engineers & Surveyors, P.C. is very interested in providing engineering and planning services for this annexation project. IIW will provide engineering and management services utilizing a local planning agency such as East Central Intergovernmental Association (ECIA) as a sub-consultant for project planning oversight. If the City of Dubuque wishes to hire ECIA separately instead of having IIW utilize them as a subcontractor, this is a possible way for the City to gain a cost advantage of the reduced fee ECIA would charge to the City as a member of their organization. IIW would still direct the progress of the work. IIW enjoys solving problems and looks forward to the oppommity to help evaluation future expansion in the Dubuque area for the purpose of identifying potential annexation areas. These evaluations will include establishment of criteria and a weighting system to help in evaluating the decisions about annexation. Methodology for the Study The methodology below follows that requested in the proposal. It appears some of the steps could be consolidated and performed concurrently. This would create a more read-able report and less intimidating document upon the completion of the study. For the fee quoted, a revision of the report would be provided, rather than an entirely new report. For example, if existing assumptions presented in the report continue to appear accurate, they would be carried through to the updated report, however, if the development which has occurred since the previous report does not accurately represent the assumptions in the 1996-1997 report, this npdated report would be revised. 1) Hold Kick-off Meeting This meeting will review the status of the present annexation study, how much of the study has been implemented, and which areas need major, minor or no updates. Discussion will include impacts of the current alignments for the SW Arterial and recent extension of the NW Arterial with the assumption the city has added these elements into their existing GIS system. Recent subdivisions in Dubuque County will be mapped and additions to Asbury, Centralia, Sageville, and Peosta will be included to help define areas of expansion. The kick-off meeting will also clearly define the goals of the study and end product, including determination of how much involvement and level of discussions that needs to be held with the jurisdictions which are being investigated as a part of this study. At the kick-off meeting a method of ranking the potential annexation areas would be developed. This criteria discussed would include cost / benefit, goals and objectives of armexation, and system demands. These elements would be defined and a quantative method of measuring each item determined. The kick off meeting would verify that the report created is a usable tool, not just a stack of paper with a bunch of numbers. The level of recommendations and interaction with City Staff to def'me the elements which are important will be fully determined at this meeting. The role of IIW and City staff will be fully defined along with the communication chain to be followed during the study. INTEGRITY. EXPERTISE. SOLUTIONS. PROJECT APPROACH Page 12 of 18 2) Review Past Planning Efforts In addition to the reviewing the previous Annexation Study and previous Industrial Area Study, DMATS transportation studies as related to the SW Arterial and the US 20 improvement studies and the Dubuque County Comprehensive Plan will also be reviewed. As a resource, ECIA has significant involvement in the development of the Dubuque County Comprehensive Plan. IFW will consult with ECIA to efficiently integrate the County plan. The unique knowledge of the transportation planners at ECIA will allow rapid and efficient evaluation of transportation improvements as related to areas under consideration for annexation. 3) Analyze Growth Capacity ItW has senior personnel who have been preparing utility, subdivision, and transportation improvements in Dubuque County for 30 years. These personnel can bring a very significant amount of historical knowledge of water, sewer, drainage and transportation systems to this study. This extensive knowledge of facilities in the adjacent areas and how they would relate to the City's growth potential would allow optimization of required additional facilities to supplement the existing. As an example, IIW has preformed a rural water study for Dubuque County to identify those systems, rural areas and communities that would benefit from extension and interconnection of water systems. Additional private work throughout the area, design development of rural subdivision and familiarity with those private systems would be beneficial in identifying extension into feasible areas. The study included extension of various water systems to Sageville, the Mud Lake area, Centralia, Peosta, and other areas adjacent to the City. IIW has been the primary designer of water systems improvements in Peosta for 20 years, and has preformed a thorough analysis of Centralia's water system, and is aware of the many private systems for the rural subdivisions in the adjacent areas. IIW brings all this historical knowledge, to this study. It is not included in the scope of services, however, if desired IIW has the ability to update GIS maps with th/s information about the rural water systems. IIW is also very familiar with the City of Dubuque's infiastructure, its uniqueness, capacity and limitations. We are aware of the 3rd and 4th pressure level capacities and limitations of the water system, and flow requirements that will limit the economically feasible extent of industrial and commercial use to meet insurance and building code requirements. IIW personnel have worked on several of Dubuque's lift stations and at the wastewater treatment facility and are aware of the capacity of those facilities. IIW has designed much of the City's water main extensions on the west side, most recently for the City and private developers along Highway 20 and North Cascade Road. IIW has designed the increased pumping capacity at the Pennsylvania Avenue water tower and identified the locations of required additional storage. Included with this analysis was the feasibility of water service along Highway 20. This work has allowed IIW to be thoroughly knowledgeable of the possibilities and limitations of the existing City facilities. 4) Analyze Growth Effects IIW has prepared many analyses for extensions of utilities in many communities for the purpose of identifying the feasibility of the extensions. These extensions also require identification of increased loading on the wastewater treatment facility, water supply, storage, and pumping, and the level of development when these facilities will also require additional capacities. INTEGRITY. EXPERTISE. SOLUTIONS. PROJECT APPROACH Page 13 of 18 IIW is currently providing this type of information to ECIA for Dyersville in order to identify the areas to be served by existing gravity sewer systems, location of required lift stations, extension of water mains and streets to access developable areas in the preparation of an annexation study. A similar study is scheduled to be prepared for the City of Peosta. A current land use and transportation study is being prepared for the City of Maquoketa, which will also identify future utility requirements. IIW is working with Planning Resources, Inc. of Wheaton, Illinois to conduct a study for the City of East Dubuque, which evaluates the impacts and potential growth areas due to the Hwy 20 modifications in East Dubuque. The result of these studies is a priority list of future improvements, approximate timing of improvements as a function of the rate of growth in certain areas, and the identification criteria to assist in determining when these improvements should be implemented. 5) Prepare Analysis of Growth Areas IIW has also formed many urban and rural subdivisions in the rough terrain of Dubuque County. Tiffs experience will allow experienced judgment in the proper allocation of single family and multi-family use, and densities for this area. Housing densities can vary substantially because of the terrain, which can lead to over prediction of potential tax revenues and under prediction of costs for development, maintenance and services to be provided. Recent development in Dubuque County in the areas adjacent to the Dubuque corporate limits has a substantially different rate than the 3.5 traits per acre density used for projections in the 1996-97 study. Our study approach would utilize GIS data to more thoroughly evaluate the existing density in the current new rural subdivisions to identify currently developing densities. After review, the single classification of Single Family maybe further subdivided into two or three levels of density to reflect current development practices and demand. Initial GIS mapping would identify those areas with common characteristics to quantify current densities in the nearby developing areas, current levels of assessment and tax revenues. A planning meeting with IIW and the City would then be held to review this data and develop a strategy for the study details and the level of economic breakdown. It may also be useful to conduct a survey of local realtors to identify the current demand for which types of development, characteristics and features. This may have a significant impact on the size and types of development currently in demand, the assessed values and tax revenue projections. Necessary utility extensions would be identified, preliminary sizes and lengths for water mains and interceptor sewers would be determined for feasible connection to existing available City service locations. As stated in the request for proposals, city departments will provide necessary infrastructure cost estimates needed to conduct the projects. IIW would rely on information provided by Fire and Police Departments, however, could provide other infrastructure cost estimates if the city chooses to add these to the scope of the projects. Water supply, storage, and pttmping requirements would be identified for the levels of development at which point they would be required. Lift station sizes both initial and full development requirements would be described and force main points of connection would be identified for development in those watersheds not served by existing gravity sanitary sewers. Areas presently served by private INTEGRITY. EXPERTISE. SOLUI~ONS, PROJECT APPROACH Page 14 of 18 water systems and septic systems would be generally identified, itemized separately and not included in revenue projections. Extension of transportation systems would also be generally identified to provide land access to existing collector and arterial systems. If ECIA has the travel demand model updated with 2000 Census data, a review of the significant changes from the previous model will be conducted to evaluate any major facility improvements can be generally projected as a function of the rate of growth in certain areas, similar to the criteria identified for major water system improvements. This would include a general description of arterial improvements, levels of access, signalization, and frontage road development. The SW Arterial will provide access to a large area that has minimal development, and will provide a major impact on the feasibility of development along the arterial. The economic feasibility of extension of a combination of water sewer, and local streets will determine the priority, location, and rate of growth along this corridor. A major policy impact affects the locations of access to the SW Arterial, which will require careful consideration of frontage roads and collector street systems. All these considerations reduce density, tax revenue generation, and increase costs. Timely analysis of these needs may allow the construction of utility services to be performed in conjunction with the roadway construction. The level to which the needs to be studied would need to be defined at the kick-off meeting. 6) Analyze Fiscal Considerations Many of the considerations identified in conjunction with the Southwest Arterial have the effect of reducing developable area and increasing development and service costs. These considerations result in reduced revenue projections. Identification of major water main systems, interceptor sewers, and collectors and their sequence in development expansion is a critical component in identifying the costs involved, and the priority of extension of the basic tnmk systems to a potentially developable area. An important consideration is not that just these systems have to be extended, but that the trunk systems have to be extended first without any revenue source to cover the cost until follow-up development occurs. This sequence and prioritization often dictates the funding source. IIW has had significant experience with many funding types and is very well qualified to identify those projects to be funded by general obligation and revenue bonds, special assessments, and the application requirements and restrictions for economic development grants, such as EDA and RISE. IIW was significant in assisting the City of Maquoketa in the attraction of Family Dollar and Generac into their industrial park. The ability of IIW to develop accurate cost estimates and assist in the preparation of funding applications as well as meeting the infrastructure needs of the businesses enabled the City of Maquoketa to create a package attractive enough to entice Generac and Family Dollar to locate in the Maquoketa industrial park instead of in other communities that were being considered. INIEGRI]Y. EXPERTISE. SOLUTIONS. PROJECT APPROACH Page 15 of 18 7) Cost/Benefit Analysis of Annexation Cost/ benefit analysis must include a sequence of improvements, because although the cost/benefit may indicate the long term economic feasibility of a certain development, the sequence has a significant effect on the time value of money, and may make a major effect on the cost/benefit feasibility. For example, the construction of the SW Arterial with sufficient Right Of Way for future 4 lane construction and access at only 4 locations, future development will also require consideration for frontage roads, connections at the points of access, a large transmission water main, and large interceptor sewers. All these systems would have to be constructed before any private development could occur to generate revenue to pay for the construction cost. Then the rate of private development could determine the feasibility of the initial installation of some of these systems. IIW has had substantial experience in phased development to optimize the relationship between the minimum infrastructure necessary to initiate development and start a phased infrastructure - development sequence. The West Dubuque Development Park in Peosta is a good example of this sequence. First a water tower utilizing an old well began the possibility of industrial development in Peosta. A wastewater treatment facility followed, and as industries began to increase demands, a second water tower and well were constructed. This was followed by phased increases in the wastewater treatment facility, and the area has finally grown to the point that the original old well can now be replaced with fimds generated from the growth of the industrial park. Similar considerations for sequential improvements as related to increased development have been used in Dyersville and Maquoketa. Both of these communities have lift stations, interceptor sewers, and water transmission mains designed to provide adequate capacity for existing use and options to increase capacity as demand increases. An example of innovative engineering includes the use of a partially underground concrete storage tank as a second source of water for fire protection insurance requirements with a standby pump, which will be used to meet that requirement until additional industrial development requires an additional water tower to be constructed at a location that provides better service to a larger area. Along with the projected revenues, the cost of providing the services offered by the city would need to be determ'med. These costs include fire and police protection as well as the maintenance of any infraslxucture provided. The study would consider not only the initial cost but based on information provided by city departments the continued costs of providing service and revenue. Based on this financial information and the criteria developed at the kick-off meeting, the potential annexation areas would be ranked. This level of planning will provide not only a summary of costs and revenues, and a sense of timing and sequence of events that will lead to these costs and revenues. I1W would prepare a summary that identifies the sequential costs and revenues to help identify the cash flow considerations in addition to a simple cost/benefit consideration. INTEGRII~, EXPERTISE. SOLUTIONS. PROJECT APPROACH Page 16 of 18 8) Presentation of Findings IIW would present the development of the study as an on-going process. Instead of ouly an initial mid-study and final meeting, IIW would meet with City staff on a regular basis to review the current status of analysis and identify the direction of ongoing study efforts allowing the direction of the study to be modified as information which changed certain assumptions became available. This continuing dialogue should provide the most useful information with the optimal effort, and identify which additional detailed study would be considered extra work. A draft report would be presented to City staff for review, and then a public presentation of the final report made after incorporation of City staff review comments. A schedule to provide the above services follows. INTEGRITY. EXPERTISE. SOLUTIONS. PROJECT SCHEDULE Page '~7 of 18 Month, Year: July'03 August'03 Se ,tember'03 October'03 November'03 December'93 January'04 February'04 (ICKOFF MEETING AND REVIEW OF PAST EFFORTS :::: Meet with city to affirm and refine p ann ng goa s and objectives Establish priorities for analysis Review 1996 - 1997 annexation stud}, L Review back,round data and plannin~l needs Collect additional data as needed ~,NALYSIS OF GROWTH CAPACITY, EFFECTS AND AREAS Review and map current systems, stren,gths and weaknesses Define impacts of annexations on current s},stems Review ~lrowth ,9oals and objectives, prioritize needs I Prepare ~lrowth area descriptions Project land use I I Proiect revenues I Profiles of Annexation area I Meet with Clt), to evaluate data and verify stud}, scope Document revenue lost or ,gained Develop financin,g strate¢~}, I I Analyze phasln,g of potential annexation areas [ Cost/benefit analysis of assets* Overview of impacts b}, Cit}, departments* Provide summaryofcostsandrevenues I I I Draft and Final Repeals [ *Develop priority assessments early to aid in city budget process INTEGRITY, EXPERTISE, SOLUTIONS, REFERENCES Page 18 of 18 IIW Engineers & Surveyors, P.C. provides a broad range of engineering services to many types of clienIs. The following references are provided for your convenience: DYERSVILLE, IOWA ED TSCHIGGFRIE PEOSTA, IOWA OSSIAN, IOWA BELLEVUE, IOWA PRESTON, IOWA FAYETrE, IOWA DAVE VAN DEE, CITY ADMINISTRATOR 340 First Avenue East Dyersville, Iowa 52040 563-875-7724 PRIVATE DEVELOPER FOR ALPINE HEIGHTS & EMERALD ACRES 400 Julien Dubuque Drive Dubuque, Iowa 52003 563-583-9698 JIM WEYDERT, MAYOR P.O. Box 65 Peosta, IA 52068-0065 563-556-6212 (work) JOYCE BAKEWELL, CITY CLERK P.O. BOX 295 ©ssian, IA 52161-0295 563-532-8939 LORAS HERRIG, CITY ADMINISTRATOR 106 N. 3rd Street Bellevue, iA 52031-1235 563-872-4024 STEVE RITENOUR, MAYOR 12 W Gillet, P.O. Box 37 Preston, IA 52067 563-689-3081 WILLIAM DOHRMANN, MAYOR P.O. Box 28 Fayette, IA 52142 563-425-4316 INTEGRITY. EXPERTISE. SOLUTIONS.