Port of Dbq Sign, Wall, LandscaMEMORANDUM
May 14, 2003
TO:The Honorable Mayor and City Council Members
FROM:Michael C. Van Milligen, City Manager
SUBJECT:Port of Dubuque Sign, Landscaping and Recognition Wall
Public Works Director Mike Koch recommends initiation of the bidding process for the
Port of Dubuque Sign, Landscaping and Recognition Wall Project, and further
recommends that a public hearing be set for June 16, 2003.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
Michael A. Koch, Public Works Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
May 13, 2003
TO:Michael C. Van Milligen, City Manager
FROM:Michael A. Koch, Public Works Director
SUBJECT:Port of Dubuque Sign, Landscaping, and Recognition Wall
INTRODUCTION
The enclosed resolutions authorize the bidding procedure for the Port of
Dubuque Sign, Landscaping, and Recognition Wall Project.
DISCUSSION
The layout for the Port of Dubuque sign, landscaping and recognition wall was
presented to the City Council at April 7, 2003 meeting and was given preliminary
approval.
Port of Dubuque Sign & Landscaping
The Port of Dubuque sign and landscaping are designed for the parking lot
green-space at the intersection of 3rd and Bell Street. This area provides visitors
the first glimpse to the Port of Dubuque.
The proposed landscaping plans include a large variety of plantings to provide
color throughout the year and are used in various combinations throughout the
planting islands. The Diamond Jo staff has indicated that they will also use those
same planting types to continue the color themes throughout its parking lots.
The schematic will also fit into the streetscape for trees that will be planted along
5th and Bell Streets.
The proposed Port of Dubuque sign for the 3rd and Bell Street intersection sits
between the directional monuments designed by URS-BRW and are part of the
Bell Street project. The design elements for the sign will be consistent with the
materials for the directional monuments.
Recognition Wall
The recognition wall will be created to recognize the donors and partners of
those who have provided funding for the America's River projects. The materials
used in the design will match the directional monument with a river scene imprint
at the top. From a distance, people will see the river view; and as you get closer
to the wall, the names, which are etched in the stainless steel, will become more
visible and catch your eye. The Riverwalk follows along this section of the
floodwall, and will be viewed by those going to the Amedcan Trust River's Edge
Plaza as well as by those using the ramp that gradually rises on the landside of
the floodwall until it joins the Riverwalk on top of the floodwall.
The schedule for the project is as follows:
Advertisement for Bids May 23, 2003
Notice of Public Hearing June 6, 2003
Receipt of Bids June 5, 2003
Public Hearing June 16, 2003
Award of Contract June 16, 2003
Completion September 12, 2003
RECOMMENDATION
It is recommended that the City Council give preliminary approval to the plans for
the sign and landscaping, and the recognition wall, and to establish the date of
the public hearing and to authorize the City Clerk to advertise for proposals.
BUDGET IMPACT
The estimate for the project is:
Sign & Landscaping Recognition Wall
Construction Contract $ 84,000.00 $116,248.00
Contingency 8,400.00 11,624.00
Inspection 1,700.00 3,400.00
Engineering 8,541.40 5,989.31
Total Project Cost $102,641.40 $137,261.31
The budget for signage and landscaping was included in the Vision Iowa budget
and the City's CIP under Amenities for $78,750. The overage of $23,891.40
would come from the Wall Street Access budget of $82,688, which is no longer
required due to the final location of the Hotel/Water Park and the extension of 5th
Street versus creating a Wall Street cul-de-sac.
The cost estimate for donor and partnership recognition walls is $137,261.31.
This source of funding for the improvements would be the $100,000 budgeted for
the floodwall recognition wall and $37,261.31 from the balance of the Wall Street
funds of $58,796.60.
ACTION REQUESTED
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through the adoption of the
enclosed resolutions.
MAK/vjd
Prepared by Michael Felderman, Civil Engineer
cc: Pauline Joyce, Administrative Services Manager
Jim Kolf, Durrant
RESOLUTION NO. 167-03
PRELIMINARY APPROVAL OF PLANS AND SPECIFICATIONS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated
Cost for the Port of Dubuque Sign, Landscaping, and Recognition Wall Project, in
the estimated amount $239,902.71 are hereby approved and ordered filed in the
office of the City Clerk for public inspection.
Passed, adopted and approved this 19th day of May, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 168-03
FIXING DATE OF HEARING ON PLANS AND SPECIFICATIONS
Whereas, the City Council of the City of Dubuque, Iowa has given its
preliminary approval on the proposed plans, specifications, and form of contract
and placed same on file in the office of the City Clerk for public inspection of the
Port of Dubuque Sign, Landscaping, and Recognition Wall Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That a public hearing will be held on the 16th day of June, 2003, at 6:30
p.m. in the Public Library Auditorium at which time interested persons may
appear and be heard for or against the proposed plans and specifications, form
of contract and cost of said improvement, and the City Clerk be and is hereby
directed to cause a notice of time and place of such hearing to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be not less than four days nor more than twenty days prior to the day fixed
for its consideration. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, contract, or estimated cost of
the improvement.
Passed, adopted and approved this 19th day of May, 2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, City Clerk
~,4feanne F. Schneider, CMC, City Clerk
RESOLUTION NO. 169-03
ORDERING BIDS
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the Port of Dubuque Sign, Landscaping, and Recognition Wall
Project is hereby ordered to be advertised for bids for construction.
BE IT FURTHER RESOLVED, that the amount of the security to
accompany eaeh bid shall be in an amount which shall conform to the provisions
of the Notice to Bidders hereby approved as a part of the plans and
specifications heretofore adopted.
That the City Clerk is hereby directed to advertise for bids for the
construction of the improvements herein provided, to be published in a
newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall not be less than four days nor more than forty-five days prior to the receipt
of said bids at 2:00 p.m. on the 5th day of June, 2003. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the Council for final
action at 6:30 p.m. on the 16th day of June, 2003.
Passed, adopted and approved this 19th day of May ,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
RESOLUTION NO.
RESOLUTION ADOPTING PLANS AND SPECIFICATIONS
Whereas, on the 14th day of May, 2003, plans, specifications, form of
contract and estimated cost were filed with the City Clerk of Dubuque, Iowa for
the Port of Dubuque Sign, Landscaping, and Recognition Wall Project.
Whereas, notice of hearing on plans, specifications, form of contract, and
estimated cost was published as required by law.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
That the said plans, specifications, form of contract and estimated cost are
hereby approved as the plans, specifications, form of contract and estimated cost
for said improvements for said project.
Passed, adopted and approved this day of
.,2003.
Terrance M. Duggan, Mayor
Attest:
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS OF THE RECEIPT OF BIDS
FOR THE PORT OF DUBUQUE SIGN,
LANDSCAPING, AND RECOGNITION WALL PROJECT
Sealed proposals will be received by the City Clerk of the City of Dubuque,
Iowa, at the Office of City Clerk in City Hall no later than 2:00 o'clock p.m. on the
5th day of June, 2003, for the construction of Port of Dubuque Sign, Landscaping,
and Recognition Wall Project.
Copies of the plans and specifications may be obtained in the City
Engineer's office at City Hall. No plan deposit is required.
Payment to the contractor will be made from funds as may be legally used
for such purposes.
All work herein provided for shall be commenced within ten (10) days after
the Notice To Proceed has been issued, and shall be fully completed by the 12th
day of September, 2003.
Ail bids must be submitted on the Bid Form bound in the specifications.
Each bid shall be accompanied by a satisfactory Bid Bond executed by the
Bidder and an acceptable surety; or a cashier's or certified check payable to the
City Treasurer, City of Dubuque, drawn on a bank in Iowa or a bank chartered
under the laws of the United States, in the amount of ten percent (10%) of the
bids submitted as security that the bidder will enter into a contract for doing the
work and will give bond with proper securities for the faithful performance of the
contract in the form attached to the specifications.
The successful bidder will be required to fumish a performance bond in an
amount equal to one hundred percent (100%) of the contract price. Said bond is
to be issued by a responsible surety company approved and acceptable to the
City Council, and shall guarantee the faithful performance of the contract and
terms and conditions therein contained, and shall guarantee the prompt payment
of all materials and labor and protect and save harmless the City of Dubuque,
Iowa, from claims and damages of any kind caused by the operations of the
Contractor. Said Bond shall also guarantee the material and the maintenance of
the improvement(s) constructed for a minimum period of two (2) years from and
after its completion and acceptance by the City Council.
No bid submitted by any Contractor which contains a condition or
qualification shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be construed as a non-qualifying bid and will be
rejected by the City Council as not responsive.
All proposals must be made on blanks furnished by the City Engineer and
each bidder will be required to state his prices for doing all the items in each
section on which he makes a bid and for all things necessary to make a complete
job.
The Bidder's attention is directed to the City of Dubuque's Affirmative
Action Program which is included in the Contract Specifications and the
provisions thereof and hereby made a part of the Contract Documents by
reference and incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a
statement of his financial and practical qualifications as provided for in the
General Requirements of the Specifications.
By virtue of statutory authority, a preference will be given to products and
provisions grown and coal produced within the State of Iowa and to Iowa
Domestic Labor.
The City Council reserves the right to reject any and all bids or to waive
any technical ties and irregularities.
All bids will be publicly opened and read by the City Clerk at 2:00 o'clock
p.m. on the 5~ day of June, 2003, and will be submitted to the City Council for
final action at a meeting to be held in the Public Library Auditorium, 360 West
11th Street, at said City at 6:30 p.m. on the 16th day of June, 2003. A contract will
be awarded at that time or such subsequent time as the City may determine.
Published by order of the City Council of the City of Dubuque, Iowa and
dated this of ,2003.
Jeanne F. Schneider, CMC, City Clerk
CONSTRUCTION SCHEDULE AND LIQUIDATED DAMAGES
Work herein provided for shall be commenced within the (10) days after notice to
proceed has been issued and shall be fully completed by September 12, 2003.
For each calendar day that any work shall remain uncompleted beyond the
completion schedule, $500.00 per calendar day will be assessed, not as a
penalty but as predetermined and agreed liquidated damages. The contractor
will be separately invoiced for this amount, and final payment will be withheld
until payment has been made of this invoice.
The assessment of liquidated damages shall not constitute a waiver of the City's
right to collect any additional damages which the City may sustain by failure of
the contractor to carry out the terms of his contract.
An extension of the contract period may be granted by the City for any of the
following reasons:
1. Additional work resulting from a modification of the plans.
2. Delays caused by the City.
Other reasons beyond the control of the Contractor, which in the City's
opinion, would justify such extension.