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Accepting the SW Arterial Military Road Reconstruction Project Copyrighted February 17, 2020 City of Dubuque Consent Items # 17. ITEM TITLE: Accepting the SW Arterial Military Road Reconstruction Project SUM MARY: City Manager recommending acceptance of the public improvement construction contract for the Southwest Arterial — Military Road Reconstruction Project as completed by Hoffman Construction Company. RESOLUTION Accepting the SouthwestArterial - Military road Reconstruction Project lowa DOT Project No. HDP- 2100(664)--7-31 SUGGESTED DISPOSITION: Suggested Disposition: Receive and File;Adopt Resolution(s) ATTACHMENTS: Description Type Military Road Reconstruction Project-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Cert Supporting Documentation lowa DOT Statement of Completion Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Southwest Arterial Project Military Road Reconstruction Project lowa DOT Project No. HDP-2100 (664)--71-31 DATE: February 7, 2020 Assistant City Engineer Bob Schiesl is recommending acceptance of the public improvement construction contract for the Southwest Arterial — Military Road Reconstruction Project, as completed by Hoffman Construction Company, in the final contract amount of$4,965,948.91, which is a 5.2% decrease from the original contract amount of$5,236,760.95. The Military Road reconstruction project was the third and final side-road reconstruction project administered by the City as part of the Southwest Arterial project. The project provided for the reconstruction (grading, bridge and paving of Military Road. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer Dubuque THE CITY OF � All•America Ciry Du B E �U.��K�,�.�� ' Maste iece on the Mississi i zoo�.zo�z�2013 �' pp Zoi�*zoi9 TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer SUBJECT: Southwest Arterial Project Military Road Reconstruction Project lowa DOT Project No. HDP-2100 (664)--71-31 DATE: February 5, 2020 INTRODUCTION The enclosed resolution provides for the acceptance of the public improvement construction contract for the Southwest Arterial - Military Road Reconstruction Project, lowa DOT Project No. HDP-2100 (664)--71-31. BACKGROUND Following the execution of the Memorandum of Understanding (MOU) between the City and the State, the City is continuing as the lead agency for the development and advancement of the Southwest Arterial project; including the completion of the final engineering design phase, right-of-way property acquisition, utility relocations, and archaeological and cultural resource phase III mitigation work. Additionally, per the conditions outlined in the MOU, the City is responsible for completing several side road construction projects which include the North Cascade Road reconstruction (completed), the English Mill Road reconstruction (completed), and the reconstruction of Military Road (now completed). The first phase of construction, the North Cascade Road project was completed in November of 2013. The project provided for the reconstruction (grading, paving & bridge) and realignment of North Cascade Road which will allow the Southwest Arterial to travel under the new North Cascade Road Bridge. Final project cost was approximately $3.7 Million. The completion of the English Mill Road reconstruction project was the second side-road reconstruction project administered by the City which was completed in November of 2017. The project provided for the reconstruction (grading, bridge and paving) and realignment of English Mill Road which will allow the Southwest Arterial to travel under the new English Mill Road Bridge. Final project cost was approximately $3.9 Million. DISCUSSION The Military Road Reconstruction Project was completed by Hoffman Construction Company, of Black River Falls, WI in the final contract amount of $4,965,948.91 which is a 5.2% decrease from the original contract amount of $5,236,760.95. The Military Road reconstruction project was the third and final side-road reconstruction project administered by the City as part of the Southwest Arterial project. The project provided for the reconstruction (grading, bridge and paving) of Military Road. The reconstructed segment of Military Road had a new bridge constructed which will allow the future Southwest Arterial to cross under Military Road. The new bridge is a 3-span, 272 ft. x 44 ft. pre-tensioned, pre-stressed concrete beam bridge include; 24-foot roadway; 5- foot paved shoulders; and a 10-foot wide separated sidewalk that would accommodate bicycle and pedestrian use. The new bridge also includes architectural enhancement treatments that include native Dubuque limestone textured piers, pier caps, abutment walls and barrier rails. The bridge also has architectural piers that extend above the bridge deck, along with future decorative LED roadway lighting and decorative bridge railing. RECOMMENDATION I recommend that the City Council accept the improvements and authorize the final payment of the contract amount of $4,965,948.91 to Hoffman Construction Company for the Southwest Arterial - Military Road Reconstruction Project, lowa DOT Project No. HDP- 2100 (664)--71-31. BUDGETIMPACT The project cost summary for the Military Road Reconstruction Project is summarized below: Description Estimate Award Final Construction Contract $7,078,100.00 $5,236,760.95 $4,965,948.91 Contract Admin / Construction Engineering 323,925.00 323,925.00 249,287.35 Total Construction Cost $7,402,025.00 $5,560,685.95 $5,215,236.26 The proposed project funding is summarized as follows: CIP No. Fund Source Description Amount 3001287 lowa DOT Repurposing Funding $ 2,600,000.00 3001287 lowa DOT Primary Road Funding 2,289,704.08 3001287 Federal SAFETEA-LU Funding (80%) 199,429.88 3001287 City - Local Funding (10%) 63,051.15 3001287 County - Local Funding (10%) 63,051.15 Total Project Funding $ 5,215,236.26 2 REQUESTED ACTION The City Council is requested to adopt the attached resolution to accept the public improvements and to authorize the payment of the final contract amount of $4,965,948.91 to Hoffman Construction Company for the Southwest Arterial - Military Road Reconstruction Project, lowa DOT Project No. HDP-2100 (664)--71-31. cc: Jenny Larson, Director of Finance and Budget 3 Prepared by Gus Psihoyos, City Engineer, 50 W. 13th St., Dubuque, IA 52001, 563-589-4276 Return to Kevin Firnstahl, City Clerk, 50 W. 13th St., Dubuque, IA 52001, 563-589-4100 RESOLUTION NO. 51-20 ACCEPTING THE SOUTHWEST ARTERIAL - MILITARY ROAD RECONSTRUCTION PROJECT IOWA DOT PROJECT NO. HDP-2100(664)--71-31 WHEREAS, the public improvement contract for the Southwest Arterial - Military Road Reconstruction Project, (the Project) has been completed by the Contractor, Hoffman Construction Company (Contractor), the City Engineer has examined the work and recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $4,965,948.91; and WHEREAS, the Contractor has previously been paid $4,950,594.71, leaving a balance of $15,354.20; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $15,354.20 as provided in Iowa Code chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code chapter 26.13. Passed, approved and adopted this 17th day of February 2020. Roy D. Buol, Mayor Attest: Ken S. Firnstahl, C>VIC City Clerk CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE SOUTHWEST ARTERIAL - MILITARY ROAD RECONSTRUCTION PROJECT IOWA DOT PROJECT NO. HDP-2100 (664)--71-31 The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that he has inspected the Southwest Arterial - Military Road Reconstruction Project, and it has been performed in compliance with the terms of the Public Improvement Contract, and that the total cost of the completed work is $5,711,836.26. Dated this 7t" day of February 2020. � Gus Psihoyos, City Engineer Filed in the office of the City Clerk on the 7t" day of February , 2020. � Kevi S. Firnstahl, CMC, City Clerk Form 830435 &IOWADOT 08-14 SMARTER !SIMPLER !CUSTOMER DRIVEN STATEMENT OF COMPLETION AND FINAL ACCEPTANCE OF WORK Contractor Hoffman Construction Co & Subsidiaries Work Type Bridge New - PPCB Accounting ID(s) 33766 Project Number(s) HDP-2100(664)--71-31 Letting Date October 18, 2016 Contract ID 31-2100-664 CO#3-4.5 Days Added CO#7-2.5 Days Added Type of Contract n Specified Start Date n Approximate Start Date n Late Start Date April 3, 2017 nCompletion Date Contract Actual Start Date March 17, 2017 Field Completion Date October, 18, 2019 Site No.(s) 00 Working Days Specified: 187 Working Days Charged: Closure Days Specified: Closure Days Charged: Recommended for Acceptance Iowa DOT Contract Acceptance Signature Signature Project Engineer Date February 17, 2020 District Construction Engineer Date Signature entral Office Use i_ City of Dubuque, Dubuque Cou�Ylty this 17th Day of February Ls' (Mayor, Roy Buol Recorded Finance Recorded Construction & Materials 2020 Year NOTE: On county administered projects, the County Engineer is required to sign "Recommended for Acceptance" and "Approved and Work Accepted on Behalf of the Board of Supervisors". Project Engineer — Send original to District District — Forward original to Office of Construction & Materials and copy to Project Engineer. Form 830238 OS-97 wd ��lowa Department of Transportation WEEKLY REPORT OF WORKING DAYS IMPORTANT! Whenever the prime or a subcontractor starts or completes wark it shall be so stated on the corresponding daily line below. This shall also apply when work is resumed after a winter shutdown. Late/Approx. Starting Date 04/03/2017 Report No. g0 Intermediate Construction Period, if specified Week Ending Sat. 10/20/2018 Length of project 0 km(miles) County Dubuque Type of Work(If Bridge Give Design No.) Bridge New- Project No. HDP-2100(664)--71-31 ppCB Contract No. 31-2100-664 Contractor Hoffinan Construction Co. Days of Contractor Working Week Date Controlling Operation Explanation of Delays Working Days • r N Char Sunday 10/14/18 Puncl�List No 0.0 Monday 10/15/18 P�snch List No 0.0 Tuesday 10/16/18 Punch List No 0.0 Wednesday 10/17/18 Punch List No 0.0 Thursday 10/18/18 Punch List Yes 0.0 Friday 10/19/18 Punch List No 0.0 Saturday 10/20/18 Punch List No 0.0 Remarks: TOTALS FOR THE WEEK Percent of Contract Completed 100% 0.0 Total Working Days Used Percent of Time Used 102% Last Report 191.5 Total Working Days Used T'o Date 191.5 �lumber of Warking Days Specified 187.0 km(miles) percent Type of Work a Quantity Completed Completed To Date To Date Inspector Ryan Obrecht �o �q �Dlb Project Engineer Date