City Clerk's Office FY21 Budget PresentationCopyrighted
February 22, 2020
City of Dubuque Public Hearings # 3.
IT E M T I T L E:City Clerk's Office F Y21 B udget Presentation
S UM M ARY:
S UG G E S T E D D I S P O S I T I O N:
AT TAC H ME N TS:
Description Type
City Clerk's Office F Y21 Policy Budget Outline Supporting Documentation
Budget Presentation Supporting Documentation
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CITY CLERK’S
OFFICE
FISCAL YEAR 2021
BUDGET PRESENTATION
MISSION STATEMENT
City Clerk’s Office
The City Clerk’s Office is committed to accurately recording and
preserving the actions of the City Council; providing information
and support to the Mayor and City Council, City staff, and the public
in a timely, courteous, and fiscally responsible manner to encourage
a transparent city government. Responsibilities include record
management, board and commission recruitment, administration of
the Civil Service Commission, administering licenses and permits,
processing requests and permits for special events, and acts as the
City Liaison for global presence in the Sister City Relationships
Committee.
City Clerk’s Office (3.00 Full-Time Equivalents)
Trish Gleason
Assistant City
Clerk
Kevin Firnstahl
City Clerk
Pam McCarron
Permit Clerk
FISCAL YEAR 2020
HIGHLIGHTS
•Council Member-Elect Orientation
•Phase II Microfilm City Records Conversion to
Laserfiche received and is in progress
•Farmer’s Market Application allowing for
streamlined market event and market vendor
designations
FUTURE
INITIATIVES •Online boards and commissions meeting
agendas in the same manner as City
Council agendas
•Online payment for special event
permits, business licenses, and bicycle
licenses
•Tracking of alcohol/tobacco licensees’
payment of delinquent city fees prior to
license approval
City Clerk’s Office
FY2021 REQUESTED PROPERTY TAX SUPPORT
$126,499 $2.17
Net Property
Tax Support
Average homeowner’s*
property tax cost for the
City Clerk’s Office
(*Avg. home value of $146,567)
City Council election
expenses are biennial.
FY 21 is not an election
year ($0).
BOARDS & COMMISSIONS DEMOGRAPHICS (Residency)
BOARDS &
COMMISSION
DEMOGRAPHICS
Gender
BOARDS &
COMMISSION
DEMOGRAPHICS
Race/Ethnicity
BOARDS &
COMMISSION
DEMOGRAPHICS
AGE
BOARDS & COMMISSION DEMOGRAPHICS
Race/Ethnicity Comparison & History
Project FY 21 Project Cost Total Project Cost
City Clerk’s Office Redesign $5,000 $30,400
FY 21 CAPITAL IMPROVEMENT PROJECTS
City Clerk’s Office
PERFORMANCE MEASURES
City Clerk’s Office
City Council Goal: Financially Responsible, High-Performance City
Organization
1. Department Objective: Provide City services responsive to the
community.
Since transparency is not a specifically defined action, but rather a cultural
expectation, clerks are crucial to a transparent City. It is not what you do, it is
how you do it.
2. Department Objective: to promote resident engagement in municipal
government that is representative of the Dubuque population as a whole by
recruiting and retaining a diverse, inclusive, and qualified pool of boards
and commissions applicants.
PERFORMANCE MEASURES: GOALS ON TRACK
+16.5% Increase +34.6% Increase
PERFORMANCE MEASURES: GOALS IMPROVING
Target: Reduce City Board & Commission Vacancies to 11% or less
Goal
PERFORMANCE MEASURES
FY19 Average: 173 Calls per Day
THANK YOU
www.cityofdubuque.org/cityclerk