Jackson Street Reconstruction Project from 11th St. to 12th St._InitiateCopyrighted
March 2, 2020
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Jackson Street Reconstruction Project from 11th Street to
12th Street
SUMMARY: City Manager recommending initiation of the public bidding
procedure for the Jackson Street (11th Street to 12th
Street) Reconstruction Project, and further recommends
that a public hearing be set for April 6, 2020.
SUGGESTED DISPOSITION:
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
RESOLUTION Approving the preliminary plats, schedule
of assessments and estimate of total cost for the Jackson
Street (11th Street to 12th Street) Reconstruction Project
RESOLUTION of Necessity for the Jackson Street (11th
Street to 12th Street) Reconstruction Project
RESOLUTION Fixing date of public hearing on Resolution
of Necessity
Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for April 6, 2020
ATTACHMENTS:
Description Type
Jackson Street Reconstruction 11th to 12th-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Approving Preliminary Plans Resolutions
Assessment Resolutions Resolutions
Schedule of Assessments Resolutions
Notice to Bidders Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jackson Street Reconstructions from 11th to 12th Street
DATE: February 25, 2020
Dubuque
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends initiation of the public bidding procedure for
the Jackson Street (11th to 12t1) Reconstruction Project, and further recommends that a
public hearing be set for April 6, 2020.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
7'
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
RE: Jackson Street (11th to 12th) Reconstruction Project
CIP# 2501281, 7201180
DATE: February 24, 2020
Dubuque
Al nerica City
I nl
I/I
2007.2012.2013
2017*2019
INTRODUCTION
The attached resolutions authorize the initiation of the public bidding procedure for the
Jackson Street (11 th to 12th) Reconstruction Project.
BACKGROUND
As part of the original Historic Millwork District Complete Streets Project, multiple
alternates were developed for that project that could be developed if funding was
available. The original Historic Millwork District Complete Streets project was a $7.9-
million-dollar project ($5.7 million from federal grants) that reconstructed four blocks of
Jackson Street from 7th to 11 th, six blocks of 10th Street from Main Street to Elm Street,
and two blocks of Washington Street from 9th to 11 th. The block of Jackson Street from
11 th to 12th was one of the alternates in the original bid package for the Historic Millwork
District. The alternate could not be funded at the time, but City staff planned to request
funding in future years. Recently the Marriott Townplace hotel was built along this block,
which involved an $11 million private investment in the Historic Millwork District. Dupaco
is currently working on a major renovation of the Voices building at the corner of 10th and
Jackson which involves an estimated $37 million worth of private investment in the
Historic Millwork District.
DISCUSSION
The Jackson Street (11th to 12th) Reconstruction Project includes the reconstruction of
pavement, replacement of sidewalks, reconstruction of storm sewer and installation of
new decorative streetlights. The proposed corridor would match the design elements of
the Historic Millwork District but would not include brick and railroad track in the middle of
the street. The pavement would be 9-inch PCC concrete pavement. The sidewalks and
driveways would be constructed with reverse mix concrete to match the sidewalks in the
rest of the Historic Millwork District. The project will include fiber, electrical and
communications conduit. This conduit will accommodate the streetlights, and any future
parking and camera infrastructure required.
PUBLIC ENGAGEMENT
City staff have sent letters to the two abutting property owners in this corridor during the
week of February 3, 2020. The letter asks the abutting property owners to meet and
discuss the project with city staff so potential questions can be answered. Additionally,
staff have developed post cards that are being sent to the property owners/tenants on
Jackson Street up to 14th Street prior to construction. Post cards are also being sent to
all properties within the Historic Millwork District boundary. This boundary runs from 5th
Street to 12th Street and from Elm Street to White Street. Business owners will also
receive a copy of the Road Construction Toolkit that was developed by staff in recent
years.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
March 2, 2020
March 6, 2020
March 6, 2020
April 6, 2020
April 9, 2020
April 20, 2020
July 17, 2020
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of contract,
and construction estimate for the Jackson Street (11th to 12th) Reconstruction Project. I
further recommend establishing the date of a public hearing and authorize the City Clerk
to advertise for bids for the Project.
BUDGET IMPACT
The estimate of probable cost for the Jackson Street (11th to 12th) Reconstruction Project
is as follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Total Project Cost
The project funding summary is as follows:
CIP No.
2501281
7201180
Fund Description
Jackson Street Reconstruction
Jackson Street Storm Sewer
Special Assessment — Street Improvement, Commercial
Special Assessment — Commercial Deficiency
Total Project Funding
Estimate
$ 297,274.00
29,727.00
49050.00
$376,051.00
Fund Amount
$ 293,914.21
30,000.00
52,136.79
0.00
$376,051.00
2
PROPERTY ASSESSMENTS
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $26,068.39. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner -occupied
residential financial assistance. However, the property at 1101 Jackson Street (NRGY
LLC) could reduce or eliminate their assessment by making qualifying investments in the
property as follows:
(1) One dollar of assessment will be forgiven for every five dollars of expenses incurred
for improvements made but only for improvements which require a building permit and
which result in an increase of the assessed valuation of the property. The property owner
must provide paid invoices to City for substantiation of the costs incurred.
(2) One dollar of assessment will be forgiven for every two dollars of expenses incurred
for improvements to the primary facade of the property but only if the improvement is
approved by the Historic Preservation Commission of the City of Dubuque. The property
owner must provide paid invoices to City for substantiation of the costs incurred.
This same opportunity was afforded the other properties in the Historic Millwork District
when the last project occurred.
ACTION TO BE TAKEN
The City Council is requested to give preliminary approval to the Resolution of Necessity,
approve the Preliminary Schedule of Assessments, establish the date of the public
hearing, and authorize the City Clerk to advertise for bid proposals through the adoption
of the enclosed resolutions for the Jackson Street (11th to 12th) Reconstruction Project.
Attach.
Prepared by Jon Dienst, P.E.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
John Klostermann, Public Works Director
Deron Muehring, Civil Engineer
3
RESOLUTION NO. 72-20
JACKSON STREET (11TH TO 12T") RECONSTRUCTION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE
ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Section 1. The proposed plans, specifications, form of contract and estimated cost for the
Jackson Street (11th to 12th) Reconstruction Project in the estimated amount $376,051.00, are
hereby preliminarily approved and ordered filed in the office of the City Clerk for public
inspection.
Section 2. A public hearing will be held on the 6th day of April, 2020, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor) 350 W. 6th Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed plans
and specifications, form of contract and estimated cost of said Project, and the City Clerk be
and is hereby directed to cause the attached notice of the time and place of such hearing to be
published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice
shall be published not less than four days nor more than twenty days prior to the date of such
hearing. At the hearing, any interested person may appear and file objections to the proposed
plans, specifications, form of contract, or estimated cost of the Project.
Section 3, The Jackson Street (11th to 12th) Reconstruction Project is hereby ordered to be
advertised for bids for construction. The amount of the security to accompany each bid shall be
in an amount which shall conform to the provisions of the Notice to Bidders hereby approved.
Section 4. The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the attached Notice to Bidders to be posted
in the Master Builders of Iowa Plan Room, the Construction Update Network, and on the City
of Dubuque website at www.cityofdubuque.org/bids, which notice shall be published not less
than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m.
on the 9th day of April 2020. Bids shall be opened and read by the City Clerk at said time and
will be submitted to the City Council for final action at 6:30 p.m. on the 20th day of April, 2020,
in the Historic Federal Building Council Chambers (second floor), 350 West 6th Street,
Dubuque, Iowa.
Passed, approved and adopted this 2nd day of March 2020.
Roy D. Buol, Mayor
Attest:
Kev(ifi S. Fir stahl, CM , City Clerk
RESOLUTION NO. 73-20
APPROVING THE PRELIMINARY PLATS, SCHEDULE OF ASSESSMENTS AND
ESTIMATE OF TOTAL COST FOR THE JACKSON STREET (11TH TO 12TH)
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the attached preliminary plats, schedule of assessments, and estimate of total
cost for the Jackson Street (11th to 12th) Reconstruction Project are hereby approved.
Passed, approved and adopted this 2nd day of March 2020.
1,2„L„,
oy D. Buol, Mayor
Attest:
Kevin $. Firnstahl, CMC, City Clerk
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RESOLUTION NO. 74-20
RESOLUTION OF NECESSITY FOR THE
JACKSON STREET (11TH TO 12TH) RECONSTRUCTION PROJECT
Whereas, the plat, preliminary schedule of assessments, and estimate of total cost
for the Jackson Street (11th to 12th) Reconstruction Project have been duly prepared and
approved by the City Council of the City of Dubuque and ordered placed on file in the
office of City Clerk.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The Jackson Street (11th to 12th) Reconstruction Project will provide:
Reconstruction of Jackson Street between 11 th and 1 2th Streets
— Removal of the existing pavement, curb and gutter and sidewalk
— Excavation of the subgrade to allow the placement of granular sub -base
— Installation of storm sewer
Installation of sub -drains
— Installation of 9-inch PCC pavement
Installation of curb and gutter
— installation of new historic looking concrete sidewalks, driveways and service
walks
— Installation of new Historic Millwork District streetlights
— Installation of conduit to accommodate parking, fiber optic and streetlight needs
There is on file in the office of the City Clerk an estimated total cost of the work,
and a preliminary plat and schedule showing the amount proposed to be assessed to
each lot for the improvement.
The date, time, and place the council will hear property owners subject to the
assessment and interested parties for or against the improvement, its cost, the
assessment, or the boundaries of the district:
That the City Council deems it advisable and necessary for the public welfare to
make the herein mentioned improvements.
Unless a property owner files objections with the City Clerk at the time of hearing
on the resolution of necessity, the property owner is deemed to have waived all objections
pertaining to the regularity of the proceeding and the legality of using the special
assessment procedure.
Said improvements shall be constructed in accordance with the plans and
specifications which have been approved by the City Council and are now on file in the
Office of the City Clerk. The cost of making such improvement will be assessed against
property lying with the assessment limits.
The above resolution was introduced, approved and ordered placed on file with the City
Clerk this 2nd day of March 2020.
oy D. Buol, Mayor
Attest:
Kevfi S. Firnstahl, CMC, City Clerk
RESOLUTION NO. 75-20
FIXING DATE OF PUBLIC HEARING ON RESOLUTION OF NECESSITY
Whereas, the City Council of the City of Dubuque, Iowa, has given its preliminary
approval to the plat, preliminary schedule of assessments, and estimated total cost for
the Jackson Street (11 th to 12th) Reconstruction Project and ordered the plat, schedule of
assessments, and estimate of total cost placed on file in the Office of the City Clerk; and
Whereas, the proposed Resolution of Necessity for Project has been introduced
and is now on file in the Office of the City Clerk.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The City Council will meet on the 6th day of April 2020, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque, Iowa.
At which time the owners of property subject to assessment for the proposed
improvement or any other person having an interest in the matter may appear and be
heard for or against the making of the improvement, the boundaries of the district, the
cost, the assessment against any lot, or the final adoption of a resolution of necessity.
A property owner will be deemed to have waived all objections unless at the time
of hearing the property owner has filed objections with the City Clerk.
The City Clerk be and is hereby authorized and directed to cause a notice of the
time and place of such hearing to be published in a newspaper having general circulation
in the City of Dubuque, Iowa, which notice shall be published once each week for two
consecutive weeks, the first publication of which shall be not less than ten days prior to
the day fixed for its consideration.
Passed, adopted and approved this 2nd day of March 2020.
oy D. Buol, Mayor
Attest:
Kiin S. Fimsta'hl, CMC, City Clerk
NOTICE TO PROPERTY OWNERS
JACKSON STREET (11TH TO 12TH) RECONSTRUCTION PROJECT
Notice is given that there is now on file for public inspection in the office of
the clerk of the City of Dubuque, Iowa, a proposed resolution of necessity, an estimate
of cost and schedule showing the amounts proposed to be assessed against each lot
and the valuation of each lot within a district approved by the City Council of the City of
Dubuque, Iowa, for a public improvement of the type(s) and in the location(s) as follows:
Reconstruction of the following Street:
• Jackson Street from 11 th street to 12th street
— Removal of the existing pavement, curb and gutter and sidewalk
— Excavation of the subgrade to allow the placement of granular sub -base
— Installation of storm sewer
Installation of sub -drains
Installation of 9-inch PCC pavement
Installation of curb and gutter
Installation of new historic looking concrete sidewalks, driveways and service
walks
Installation of new Historic Millwork District streetlights
Installation of conduit to accommodate parking, fiber optic and streetlight needs
The proposed district to be benefited and subject to assessment for the cost of
such improvements is described as follows:
All properties abutting or served by utilities in the following street:
• Jackson Street from 11 th Street to 1 2th Street
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST:
The City Council will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Jackson Street (11th to 12th) Reconstruction Project,
in accordance with the provisions of Chapter 26, Code of Iowa on the 6th day of April,
2020, at 6:30 p.m. in the Historic Federal Building Council Chambers (second floor),
350 West 6th Street, Dubuque, Iowa, at which time the owners of property subject to
assessment for the proposed improvement or any other person having an interest in the
matter may appear and be heard for or against the making of the improvement, said
proposed plans, specifications, form of contract, estimated cost, the boundaries of the
district, the assessment against any lot, or the final adoption of a resolution of necessity.
A property owner will be deemed to have waived all objections unless at the time of
hearing the property owner has filed objections with the clerk.
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the day of 2020.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
JACKSON STREET (11TH TO 12TH) RECONSTRUCTION PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be
filed before 2:00 p.m. on April 9, 2020 in the Office of the City Clerk, City Hall -
First Floor, 50 West 13th Street, Dubuque, Iowa.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on April 9, 2020,
at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council at its meeting on April 20, 2020. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids.
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the
Notice to Proceed has been issued and shall be fully completed by July 17, 2020.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the
successful Bidder will enter into a contract for the work Bid upon and will furnish
after the award of contract a corporate surety Bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The Bid security
must be in the amount of ten percent (10%) of the amount of the contract and
must be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the Bidder may provide a Bid
Bond with corporate surety satisfactory to the governmental entity. The Bid Bond
must contain no conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering
Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa
52001. The Contract Documents will also be available on the City's website at
www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and
provisions grown and coal produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax
exemption certificate will be available for all material purchased in Iowa for
incorporation into the Project.
120.8 General Nature of Public Improvement Project
Jackson Street (11th to 12th) Reconstruction Project CIP # 250-1281
The Jackson Street (11th to 12th) Reconstruction Project will provide:
• Removal of the existing pavement, curb and gutter and sidewalk
• Excavation of the subgrade to allow the placement of granular sub -base
• Installation of 15-inch storm sewer
• Installation of 6-inch sub -drains
• Installation of 9-inch PCC pavement
• Installation of curb and gutter
• Installation of new historic looking concrete sidewalks, driveways and service
walks
• Installation of new Historic Millwork District streetlights
• Installation of conduit to accommodate parking, fiber optic and streetlight needs
120.10 Title VI — Non -Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal
Regulations, Department of Transportation, Subtitle A, Office of the Secretary,
Part 21, Nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively insure that in any contract entered into pursuant to this
advertisement, minority business enterprises will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on
the grounds of race, color, national origin, sex, age, or disability in consideration
for an award.
On March 6, 2020, this notice was posted at the following locations:
1. The City of Dubuque Website
2. Master Builders Website: cadams(ambionline.com