Millwork District Parking Lot 1 Project_HearingCopyrighted
March 2, 2020
City of Dubuque Public Hearings # 1.
ITEM TITLE: Millwork District Parking Lot 1 Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the Millwork District Parking Lot 1
Project, and the City Manager recommending approval.
SUGGESTED DISPOSITION:
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Millwork District Parking
Lot #1
Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Millwork District Parking Lot 1-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Millwork District Parking Lot 1
Public Hearing
CIP 3602250
DATE: February 25, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $727,046 for the Millwork District
Parking Lot 1 Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Mana
FROM: Gus Psihoyos, City Engineer
SUBJECT: Millwork District Parking Lot 1
Public Hearing
CIP 3602250
DATE: February 24, 2020
Dubuque
krikri
*Mein CO
1111:
2007.2012.2013
2_017*2019
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Millwork District
Parking Lot 1 Project.
BACKGROUND
In 2010, Gronen Properties, Wilmac Property Co and Warehouse Trust provided a letter to
the City requesting public development of 470 off-street parking spaces to assist with
attraction of commercial and residential tenants in the newly developed district. The 12th &
EIm St surface parking lot will bring the total number of City -owned parking spaces in the
Historic Millwork District to 580 spaces.
It should also be noted the Development Agreement with Dupaco Voices, LLC and the City
of Dubuque states "City shall develop an additional City surface parking lot at 12th and Elm
Street on the east side of EIm Street, on or before December 31, 2020."
DISCUSSION
The FY20 budget includes $375,460 carried from FY19 budget to continue the
development of public parking within the Historic Millwork District. The FY21 budget
requests funding in the amount of $589,000 for Millwork District Parking Improvements.
The project consists of the construction of a 71 stall concrete parking lot. The parking lot
construction will also include storm sewer, lighting, surveillance cameras, fiber optics,
conduit and landscaping.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Project Completion Date
February 17, 2020
February 21, 2020
February 21, 2020
March 2, 2020
March 5, 2020
March 16, 2020
October 30, 2020
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Millwork District Parking Lot 1 Project.
BUDGET IMPACT
The estimate of probable cost for the Millwork District Parking Lot 1 Project is as follows:
Description
Estimate
Construction Contract
Contingency
$574,740.00
$57,474.00
Design / Contract Admin / Construction Engineering $94,832.00
Total Project Cost $ 727,046.00
The project funding summary is as follows:
CIP
Funding Source
Amount
3602250
FY 20 Millwork District Parking Improvements
$375,460.00
3602250 Requested FY 21 Millwork District Parking Improvements $351,586.00
Total Project Funding
$727,046.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Millwork District Parking Lot 1 Project through adoption of the
attached resolution.
cc: Jon Dienst, Civil Engineer II
Todd Irwin, Engineering Tech
John Klostermann, Public Works Director
Renee Tyler, Transit Manager
RESOLUTION NO. 79-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE MILLWORK DISTRICT PARKING LOT #1
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
The proposed plans, specifications, form of contract and estimated cost for the
Millwork District Parking Lot #1 Project, in the estimated amount $574,740.00, are
hereby approved.
Passed, adopted and approved this this 2nd day of March 202
oy D. Buol, Mayor
Attest:
Kevin Firnstahl, CMC, City Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
February 21, 2020,
and for which the charge is $29.76
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this day of
JANET K. PAPE
Commission Number 19'9859
My Comm. E.xp, DEC 11, 202.2
20c O.
CITY OF DUBUQUE,
IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC
HEARING ON PLANS,
SPECIFICATIONS,
FORM OF CONTRACT, ,
AND ESTIMATED
COST FOR, THE MILL-
WORK DISTRICT
PARKING LOT #1
PROJECT
NOTICE IS HEREBY
'GIVEN: The City Coun-
cil of ' the City of
Dubuque, Iowa will
hold a public hearing
on the proposed plans,
specifications, form of
contract and estimated
cost for the Millwork.
District Parking Lot #1
Project, in accordance
with the provisions of
Chapter 26, Code of
Iowa, at 6:30 p.m., on
the 2nd day of March,
2020, in the Historic
Federal Building Coun-
cil Chambers (second
floor), 350 West 6th
Street, Dubuque, Iowa.
Said proposed plans,
specifications, form of
contract and estimated
cost are now on file in
the office of the City
Clerk.
The scope of 'the
Project is as follows:
Thjs,project consists
of the construction of a
71-stall concrete park-
ing lot. The parking lot
construction project
will also include storm
sewer, site :.lighting,
surveillance cameras,
fiber optics and 'land-
scaping.
Copies of supporting
documents for the pub-
lic hearings are on file
in the City Clerk's Of-
fice, City Hall,, 50 W.
13th St., Dubuque,
Iowa, and may be
viewed during normal
working hours.
Written comments re-
garding the above pub-
lic hearings may be
submitted to the City
Clerk's 'Office, 50 W.
13th St., Dubuque, IA
52001, on or before
said time ,of public
healing. At said time
and place of public
hearings all interested
citizens and parties
will be given an oppor-
tunity to be heard for
or against said proposal.
Individuals with limit-
ed English proficiency,
vision, hearing or
speech impairments or
requiring special assis-
tance should contact.;,
the City'. Clerk's Office
at (563) ' 589-4100,
TDD/TTY (563) 690-
6678, "ctyclerk@cityof-
dubuque.org as soon.
as feasible. Deaf or
hard -of -hearing indi-
viduals can use Relay
Iowa by"
(800) 735-2942.dialing
Published by order
711 or of
the City; Council given
on the':17th_ day of
February 2020.
Kevin S. Firnstahl,
CMC, City Clerk
it 2/21,