Minutes_Arts and Cultural Affairs Advisory Commission 1 28 20 Copyrighted
February 17, 2020
City of Dubuque Consent Items # 1.
ITEM TITLE: Minutes and Reports Submitted
SUM MARY: Arts and Cultural Affairs Advisory Commission and Work
Groups of 1/28; City Council Proceedings of 2/4, 2/10;
Civil Service Commission of 1/30; Five Flags Civic Center
Commission of 1/27; Historic Preservation Commission of
2/6; Housing Commission of 1/28; Investment Oversight
Advisory Commission of 1/22; Zoning Advisory
Commission of 2/5; Zoning Board of Adjustment of 1/23;
Proof of Publication for City Council Proceedings of 1/13,
1/21; Proof of Publication for List of Claims and Summary
of Revenues for Month Ending 12/31/19.
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File
ATTACHMENTS:
Description Type
Arts and Cultural Affiars Advisory Commission Minutes Supporting Documentation
of 1/28/20
Arts and Cultural Affiars Advisory Commission Working Supporting Documentation
Group Udpates of 1/28/20
City Council Proceedings of 2/4/20 Supporting Documentation
City Council Proceedings of 2/10/20 Supporting Documentation
Civil Service Commission Minutes of 1/30/20 Supporting Documentation
Five Flags Civic Center Advisory Commission Minutes Supporting Documentation
of 1/27/20
Historic Preservation Commission Minutes of 2/6/20 Supporting Documentation
Housing Commission Minutes of 1/28/20 Supporting Documentation
Investment OversightAdvisory Commission Minutes Of Supporting Documentation
1/22/20
Zoning Advisory Commission Minutes of 2/5/20 Supporting Documentation
Zoning Board of Adjustment Minutes of 1/23/20 Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
1/13/20
Proof of Publication for Special City Council Supporting Documentation
Proceedings of 1/21/20
Proof of Publication for Regular City Council Supporting Documentation
Proceddings of 1/21/20
Proof of Publication for List of Claims and Summary of Supporting Documentation
Revenues for ME 12/31/19
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ARTS AND CULTURAL AFFAIRS COMMISSION MINUTES
DATE: Tuesday, January 28, 2020
TIME: 3:30 p.m.
LOCATION: Five Flags Center, Orpheum Room — 405 Main St, Dubuque, IA
Regular Meeting
Commissioners Present: Ali Levasseur, Nicholas Halder, Susan Riedel, Ryan Decker, Gina Siegert,
Paula Neuhaus
Commissioners Excused: Tyler Daugherty
Staff Present: Jenni Petersen-Brant, Arts & Cultural Affairs Coordinator for City of Dubuque
The meeting was called to order by Commissioner Riedel at 3:36 p.m. following staff assurance of
compliance with lowa Open Meeting Law.
Review of Minutes: Motion to accept minutes of December 17, 2019 as is by Commissioner Riedel,
seconded by Commissioner Halder. Commissioners Levasseur, Riedel, Decker, Siegert, Neuhaus,
Halder voted to approve motion; Motion passes.
Minutes / Reports from Working Groups and Task Force: Notes submitted by Petersen-Brant
reviewed by Commission with general discussion and appreciation for notes and minutes
being provided. Commissioner Riedel inquired if same notes from Working Groups and Task
Force are shared with the City Manager. Staff explained that the notes are submitted along
with Arts Commission minutes to City Clerk, who in turn includes them for review as part of
agenda packet for subsequent regular meeting of the City Council. This process provides
access for the City Manager and the public at large. Staff noted that Public Art Working
Group will begin meeting again, starting in February 2020, to provide input on drafting public
art policy, support development of possible Art at the Airport (modeled after Art on the River),
and advise on placement of Avery Dicycle which is now property the City of Dubuque. Motion
to accept report by Commissioner Halder, seconded by Commissioner Decker.
Commissioners Levasseur, Riedel, Decker, Siegert, Neuhaus, Halder voted to approve motion;
Motion passes.
Information Sharing on Five Flag Option: HR Cook, General Manager of the Five Flags Event
Center, presented information on the Five Flags option that will be on the ballot for public vote in
September 2020.
Questions and discussion from Commission followed. Staff offered information provided by City
Attorney Crenna Brumwell regarding role the Commission can or cannot take in publicly supporting or
not supporting the ballot. As the ballot language has not been approved by City Council, discussion
table.
Review of FY21 Grant Application Materials for Approval
Operating Support: Discussion regarding requirement for submission of a final report for
Operating Support grantees. Staff noted that this has been listed in materials associated with
previous funding cycles but form has not been available and thus data as to numbers of people
impacted, demographics of people served, and # of programs or diversity of experiences offered
have not been collected; this data is necessary for City to measure and report out on funding
program success. Final report supported, Commissioner asked that report form be available at the
time of 1St grant workshop on February 10.
Discussion regarding checklist of DEI professional development opportunities. Checklist viewed
as problematic. Motion to remove checklist from application materials and to provide as
downloadable PDF of suggested opportunities by Commissioner Decker, seconded by
Commissioner Siegert. Commissioners Levasseur, Riedel, Decker, Siegert, Halder voted to
approve motion; Commissioner Neuhaus opposed. Motion passes
Discussion of minor language edits followed. Motion to accept the Operating Support grant
application materials with edits and previous motions by Commissioner Decker, seconded by
Commissioner Siegert. Commissioners Levasseur, Riedel, Decker, Siegert, Neuhaus, Halder
voted to approve motion; Motion passes.
Special Projects:
Motion to strike `An applicant that has received Special Project funding for the past two
consecutive years' under Ineligible Applicants by Commissioner Riedel, seconded by
Commissioner Neuhaus. Commissioners Levasseur, Riedel, Decker, Siegert, Neuhaus, Halder
voted to approve motion; Motion passes.
Motion to accept change `to a partnership with one or more organizations' and accept requirement
to submit a letter of support from a partnering organization under Grant Imperatives by
Commissioner Halder, seconded by Commissioner Decker. Commissioners Levasseur, Riedel,
Decker, Siegert, Neuhaus, Halder voted to approve motion; Motion passes.
Discussion of minor language edits followed. Motion to accept the Special Projects grant
application materials with edits and previous motions by Commissioner Decker, seconded by
Commissioner Siegert. Commissioners Levasseur, Riedel, Decker, Siegert, Neuhaus, Halder
voted to approve motion; Motion passes.
Request to continue evaluation of Special Projects process and effectiveness by Commissioner
Neuhaus. Grants subcommittee to continue their efforts.
Old Business - Goal Setting Session: Scheduling of Goal Setting Session for January 2020 not
achieved. Discussion followed with Commission Chair and Vice-Chair to meet within next two weeks
to secure facilitator, venue, and set date for Goal Setting Session for March 2020. Commissioner
Riedel mentioned her availability limited to Tuesdays. Suggestion to hold as either special meeting
and forego regular meeting in March, or hold as main agenda at regularly scheduled March meeting;
request to avoid holding between March 18-22, 2020.
Motion to adjourn at 6:02 p.m. by Commissioner Riedel, seconded by Commissioner Siegert.
Next meeting: Tuesday, February 25 at 3:30 PM at Five Flags
Respectfully submitted:
Jenni Petersen-Brant ;
Arts and Cultural Affairs Coordinator
These minutes were passed and approved on , 2020.
Witnessed By: (signature)
(printed)
Its: (officer position)
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