Minutes_City Council Proceedings 2 17 20City of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 2/17/20
City Council Proceedings of 2/22/20
City Council Proceedings of 2/24/20
City Council Proceedings of 2/26/20
Community Development Advisory Commission Minutes Supporting
of 1 / 15/20
Library Board of Trustees Minutes of 12/19/19
Library Board of Trustees Council Update No. 195 of
2/20/20
Resilient Community Advisory Commission Minutes of
2/6
Proof of Publication -City Council Proceedings of
1/26/20
Proof of Publication -City Council Proceedings of
1/27/20
Proof of Publication -City Council Proceedings of
1/28/20
Proof of Publication -City Council Proceedings of
2/4/20
Proof of Publication -List of Claims/Summary of
Revenues for ME 1/31/20
Copyrighted
March 2, 2020
Consent Items # 1.
Minutes and Reports Submitted
City Council proceedings of 2/17, 2/22, 2/24, 2/26;
Community Development Advisory Commission of 1/15;
Library Board of Trustees of 12/19/19 and Council Update
No. 195 of 2/20/20; Resilient Community Advisory
Commission of 1/20; Proof of publication for City Council
proceedings of 1/26, 1/27, 1/28, 2/4; Proof of publication
for List of Claims and Summary of Revenues for Month
Ending 1/31.
Suggested Disposition: Receive and File
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:30 p.m. on February 17, 2020
in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Jones (joined at 5:32 p.m.),
Resnick, Roussell, Shaw (joined at 5:31 p.m.), Sprank; City Manager Van Milligen, City
Attorney Brumwell
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Travel Dubuque Fiscal Year 2021
Budget.
WORK SESSION
Travel Dubuque Fiscal Year 2021 Budget
Keith Rahe, President and CEO of Travel Dubuque introduced the Travel Dubuque
staff who were present and conducted a work session on Travel Dubuque's Fiscal Year
20221 Budget. Topics included:
• Mission statement
• Staff, Executive Board and Advisory Board rosters
• 2019 year in numbers
• Visitor heat map for the top 10 metro areas
• Travel -related expenditures
• Hotel/Motel tax records and occupancy
• Updates, key efforts and highlights for:
o leisure traveler key efforts and highlights
o marketing efforts — social and print media
o sales efforts (groups, meetings, reunions) key efforts and highlights
o sports & events key efforts and highlights
o guest services key efforts and highlights
o community engagement and partners
o inclusivity key efforts
• Looking ahead / What's happening with events and festivals
• Beyond the Game: Major League Baseball Event August 2020
• Fiscal Year 2021 Budget: income, expenses, marketing, operations, and facilities
There being no further business, motion by Jones to adjourn at 5:53 p.m. Seconded
by Resnick. Motion carried 7-0.
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/s/Kevin S. Firnstahl, CMC
City Clerk
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:00 p.m. on February 17, 2020
in the second -floor Council Chambers of the Historic Federal Building, 350 W. 6th Street.
Present: Mayor Buol; Council Members Cavanagh, Jones, Resnick, Roussell, Shaw,
Sprank; City Manager Van Milligen, City Attorney Brumwell
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PROCLAMATION(S)
1. Dubuque Eagles Aerie & Auxiliary Month (February 2020) was accepted by Mayor
Roy D. Buol.
2. Dubuque's Read Across America Day (March 2, 2020) was accepted by Beth
McGorry, Director of Donor Relations for St. Mark Youth Enrichment.
3. Bruce Aune Day (March 2, 2020) was accepted by retiring news anchor Mr. Aune of
KCRG TV-9.
4. Irish American Month Proclamation (March 2020) was accepted by Bob Felderman
of the Ancient Order of Hibernians (AOH) Dubuque Division #2.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt the resolutions, and
dispose of as indicated. Seconded by Shaw. Motion carried 7-0.
1. Minutes and Reports Submitted: Arts and Cultural Affairs Advisory Commission and
Work Groups of 1/28; City Council Proceedings of 2/4, 2/10; Civil Service Commission of
1/30; Five Flags Civic Center Commission of 1/27; Historic Preservation Commission of
2/6; Housing Commission of 1/28; Investment Oversight Advisory Commission of 1/22;
Zoning Advisory Commission of 2/5; Zoning Board of Adjustment of 1/23; Proof of
Publication for City Council Proceedings of 1/13, 1/21; Proof of Publication for List of
Claims and Summary of Revenues for Month Ending 12/31/19. Upon motion the
documents were received and filed.
2. Notice of Claims and Suits: Linda Lucy for property damage, Emily Treanor for
property replacement, United States Postal Service for property damage. Upon motion
the documents were received, filed, and referred to the City Attorney.
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3. Disposition of Claims: City Attorney advising that the following claims have been
referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities
Assurance Pool: United State Postal Service for property damage. Upon motion the
documents were received, filed, and concurred.
4. Denial of Claim by Patrick Konzen: Senior Counsel recommending City Council deny
a claim against the City by Patrick Konzen as reviewed by the Iowa Communities
Assurance Pool (ICAP). Upon motion the documents were received and filed and
concurred with denial. (See public input for request to reconsider.).
5. Approval of City Expenditures: City Manager recommending City Council approval
for payment of City expenditures. Upon motion the documents were received and filed,
and Resolution No. 45-20 Authorizing the Director of Finance and Budget/City Treasurer
to make certain payments of bills that must be paid and approved for payment in
accordance with City procedures was adopted.
6. State of the City - Winter 2020: Mayor Roy D. Buol's State of the City article for
Winter 2020. Upon motion the document was received and filed.
7. Spring 2020 City Focus Magazine: City Manager providing a copy of the City of
Dubuque's City Focus Magazine for Spring 2020 highlighting public safety. Upon motion
the document was received and filed.
8. Adoption of the 2020 Edition of the Statewide Urban Design and Specifications
Program (SUDAS): City Manager recommending adoption of the 2020 edition of the Iowa
Statewide Urban Design and Specifications Program (SUDAS) and adoption of the 2020
edition of the City's Supplemental Specifications. Upon motion the documents were
received and filed, and Resolution No. 46-20 Approving adoption of the 2020 Edition of
Iowa Statewide Urban Design and specifications Program for Public Works Improvements
(SUDAS) was adopted.
9. Certified Local Government Report: City Manager recommending approval of the
2019 Certified Local Government (CLG) Annual Report. Upon motion the documents
were received, filed and approved.
10. Rejection of Bids for Golf Course Irrigation Project: City Manager recommending
rejection of the bids received for Phase 3 of the Bunker Hill Irrigation Replacement
Project. Upon motion the documents were received, filed and approved.
11. Civil Service Commission - Certified List: Civil Service Commission submitting the
certified list for the position of Police Corporal. Upon motion the document was received,
filed and made a Matter of Record.
12. Iowa Economic Development Authority (IEDA) Contract for Cottingham & Butler
Insurance Services, Inc. and Roshek Property, LLC: City Manager recommending
approval of a resolution authorizing Contract 20-HQJP-019 by and among Cottingham &
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Butler Insurance Services, Inc., Roshek Property, LLC, the City of Dubuque, and the Iowa
Economic Development Authority for the expansion of Cottingham & Butler's operations
in Dubuque. Upon motion the documents were received and filed, and Resolution No. 47-
20 Approving the Contract for State Business Financial Assistance by and among
Cottingham & Butler Insurance Services, Inc., Roshek Property, LLC, the City of
Dubuque, Iowa, and the Iowa Economic Development Authority was adopted.
13. Iowa Economic Development Authority Contract with Heartland Financial: City
Manager recommending approval of a resolution authorizing Contract 20-HQJP-018
between and among Heartland Financial USA, Inc., Dubuque Bank and Trust Company,
Roshek Property, LLC, the City of Dubuque and the Iowa Economic Development
Authority for the expansion of Heartland's operations in Dubuque. Upon motion the
documents were received and filed, and Resolution No. 48-20 Approving the Contract for
State Business Financial Assistance by and among Heartland Financial USA, Dubuque
Bank and Trust Company, Roshek Property, LLC, the City of Dubuque, and the Iowa
Economic Development Authority was adopted.
14. Map of Estimated Population Migration - April 1, 2010 to July 1, 2018: City Manager
providing a copy of the estimated population migration change for April 1, 2010 to July 1,
2018 from the Iowa Legislative Services Agency. Upon motion the document was
received and filed.
15. Accepting the Historic Federal Building Roof Restoration Project: City Manager
recommending acceptance of the public improvement contract for the Historic Federal
Building Roof Restoration Project, as completed by Giese Roofing Company. Upon
motion the documents were received and filed, and Resolution No. 49-20 Accepting the
Historic Federal Building Roof Restoration Project and authorizing the payment to the
contractor was adopted.
16. Accepting the Multicultural Family Center Hazardous Building Materials Removal
Project: City Manager recommending acceptance of the public improvement contract for
the Multicultural Family Center — Hazardous Building Materials Removal Project as
completed by Robinson Brothers Environmental, Inc. Upon motion the documents were
received and filed, and Resolution No. 50-20 Accepting the Multicultural Family Center
Hazardous Building Materials Removal Project was adopted.
17. Accepting the SW Arterial Military Road Reconstruction Project: City Manager
recommending acceptance of the public improvement construction contract for the
Southwest Arterial — Military Road Reconstruction Project as completed by Hoffman
Construction Company. Upon motion the documents were received and filed, and
Resolution No. 51-20 Accepting the Southwest Arterial - Military road Reconstruction
Project Iowa DOT Project No. HDP-2100(664)--7-31 was adopted.
18. HOME Tenant Based Rental Assistance Program: City Manager recommending
authorization of an application to the Iowa Finance Authority (IFA) for the administration
of the HOME Tenant Based Rental Assistance Program. Upon motion the documents
were received and filed, and Resolution No. 52-20 Authorizing the Mayor to execute an
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application for the HOME Tenant -Based Rental Assistance Program and authorizing the
Director of Housing and community Development and the City Manager to approve the
application was adopted.
19. Urban Revitalization Program Applications - December 20-31, 2019: City Manager
recommending approval of the Urban Revitalization Program Application for 2320
Jackson Street. Upon motion the documents were received and filed, and Resolution No.
53-20 Approving Property Tax Abatement Applications submitted by property owners in
recognized Urban Revitalization Areas and authorizing the transmittal of the approved
applications to the City Tax Assessor was adopted.
20. Improvement Contracts / Performance, Payment and Maintenance Bonds: Tricon
General Construction for the Finance Department Construction Remodel Project; Utility
Service Contractors for the Lower Bee Branch Security Network Project. Upon motion the
documents were received, filed and approved.
ITEMS SET FOR PUBLIC HEARING
Motion by Shaw to receive and file the documents, adopt the resolutions, set the public
hearings as indicated, and direct the City Clerk to publish notice as prescribed by law.
Seconded by Resnick. Motion carried 7-0.
1. Millwork District Parking Lot 1: City Manager recommending initiation of the public
bidding procedure for the Millwork District Parking Lot 1 Project, and further recommends
that a public hearing be set for March 2, 2020. Upon motion the documents were received
and filed and Resolution No. 54-20 Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing on plans, specifications, form
of contract, and estimated cost; and ordering the advertisement for bids was adopted
setting a public hearing for a meeting to commence at 6:00 p.m. on March 2, 2020 in the
Historic Federal Building.
2. Eagle Point Park Environmental Restoration Project Phase 2 - Bioretention Basin
Construction, Tree Removal and Native Vegetation Establishment Initiate Bids: City
Manager recommending initiation of the bidding procedure for the Eagle Point Park
Environmental Restoration Project — Phase 2) Bioretention Basin Construction, Tree
Removal, and Native Vegetation Establishment, give preliminary approval to the
construction plans and specifications, and establish March 2, 2020 as the date of the
public hearing. Upon motion the documents were received and filed and Resolution No.
55-20 Preliminary approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids was adopted setting a public hearing for a
meeting to commence at 6:00 p.m. on March 2, 2020 in the Historic Federal Building.
3. Public Housing Authority Five -Year Plan: City Manager recommending that the City
Council schedule a public hearing for March 23, 2020 on the Public Housing Authority 5-
Year Plan (2020-2024). Upon motion the documents were received and filed and
Resolution No. 56-20 Setting a public hearing on Public Housing Authority 5-Year Plan
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(2020-2024) was adopted setting a public hearing for a meeting to commence at 6:00
p.m. on March 23, 2020 in the Historic Federal Building.
BOARDS/COMMISSIONS
Appointments to the following commission was made at this meeting.
1. Zoning Advisory Commission: One, 3-Year term through July 1, 2020 (Expired term
of Norton). Applicant: Pat Norton, 920 Valentine Dr. Motion by Jones to appoint Mr. Norton
the reminder of a 3-year term through July 1, 2020. Seconded by Shaw. Motion carried
7-0.
PUBLIC HEARINGS
1. Request to Rezone Property at 2319 Manson Road: Proof of publication on notice
of public hearing to consider approval of a request from Kristin and Steve Vaassen to
rezone property located at 2319 Manson Road from R-1 Single -Family Residential Zoning
District to C-3 General Commercial Zoning District, and the Zoning Advisory Commission
recommending denial. Motion by Cavanagh to receive and file the documents and that
the requirement that a proposed ordinance be considered and voted on for passage at
two Council meetings prior to the meeting at which it is to be passed be suspended.
Seconded by Resnick. Motion failed 5-2. Motion by Cavanagh to receive and file the
documents and concur with the denial. Seconded by Resnick. Motion carried 7-0.
Applicants Kristin and Steve Vaassen spoke in support of their request stating that
noise and traffic issues cited by the neighboring properties will not be an issue. They
cordially dismissed themselves from the chambers for the remainder of the meeting.
Planning Services Manager Laura Carstens provided a staff report.
Attorney Peter Arling, 1744 Creekwood Dr.; Marty McNamer, 1800 Manson Rd.; Bob
Hartig, 1804 Creekwood Dr.; Kevin Crayhan, 1600 Mason Rd.; Matt Horsfield, 1720
Creekwood Dr.; Elizabeth Duccini, 1605 Manson Rd.; Larry Vogt, 1750 Creekwood Dr.;
Attorney Davin Curtis, on behalf of C3 Investments Trust / Christy McCoy, 1834
Creekwood Dr., spoke in opposition to the rezoning request citing the lack of plan review
prior to the request; noise stemming from public events held in the renovated barn;
increased traffic and parking congestion involving Manson Rd. and Creekwood Dr.; litter;
drunk drivers; and the permanent nature of the zoning not congruous to the wooded,
residential neighborhood.
The City Council discussed additional issues that included the timeline of the project
from the Zoning Board of Adjustment's conditional use permit to the Zoning Advisory
Commission's review indicating that the structure was renovated for the purpose of an
event center without proper zoning in place first. City Attorney Brumwell responded to
questions from the City Council about when Council Members can or cannot review
zoning issues with property owners and neighbors.
2. Request to Rezone Property at 1865 Radford Road: Proof of publication on notice
of public hearing to consider approval of a request from Horizon Development Group to
rezone property located at 1865 Radford Road from LI Light Industrial Zoning District to
OC Office Commercial Zoning District and the Zoning Advisory Commission
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recommending approval. Motion by Resnick to receive and file the documents and that
the requirement that a proposed ordinance be considered and voted on for passage at
two Council meetings prior to the meeting at which it is to be passed be suspended.
Seconded by Roussell. Developer Scott Kweiciniski of Horizon Development spoke in
favor of the rezoning and provided financing details. Planning Services Laura Carstens
provided a staff report. Motion carried 7-0.
Motion by Resnick for final consideration and passage of Ordinance No. 8-20
Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development
Code, by reclassifying hereinafter described property located at 1865 Radford Road from
LI Light Industrial District to OC Office Commercial District. Seconded by Sprank. Motion
carried 7-0.
3. Vacate Sanitary Sewer Utility Easement over Silvia Property in Timber-Hyrst Estates
#5: Proof of publication on notice of public hearing to consider vacating a Sanitary Sewer
Utility Easement across Part of Lot 64 in Timber-Hyrst Estates #5 owned by Lori E. and
Brian A. Silvia, and the City Manager recommending approval. Motion by Resnick to
receive and file the documents a adopt Resolution No. 57-20 Disposing of property by
vacating City interest in a sanitary sewer utility easement over and across Lot 64 in
Timber-Hyrst Estates #5, in the City of Dubuque, Iowa. Seconded by Jones. Motion
carried 7-0.
4. North Cascade Road Reconstruction Project Phase 1 - Bridge over Catfish Creek to
Edval Lane: Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract, and estimated cost for the North Cascade Road
Reconstruction Project Phase 1 - Bridge over Catfish Creek to Edval Lane, and the City
Manager recommending approval. Motion by Shaw to receive and file the documents and
adopt Resolution No. 58-20 Approval of plans, specifications, form of contract, and
estimated cost for the North Cascade Road Reconstruction Project Phase 1 - Bridge Over
Catfish Creek to Edval Lane - Iowa DOT Project No. STBG-SWAP-2100(669)--SG-31.
Seconded by Cavanagh. Responding to questions from the City Council, Assistant City
Engineer Bob Schiesl stated that the vertical alignment of North Cascade Road won't
change but the road elevation will near the creek and at Creekwood Drive. Motion carried
7-0.
5. Viking USA, LLC River Cruises Riverfront Docking Agreement: Proof of publication
on notice of public hearing to consider approval of a Riverfront Docking Agreement with
Viking USA, LLC, and the City Manager recommending approval. Motion by Jones to
receive and file the documents and adopt Resolution No. 59-20 Approving Riverfront
Docking Agreement with Viking USA, LLC for the design and construction of an expanded
docking facility along the Port of Dubuque Riverfront. Seconded by Resnick. Nino Erba,
180 W. 5th Street, stated that he was concerned about boats docking along the Riverwalk
blocking the view of the river and questioned if local businesses and hotels were
consulted. Assistant City Engineer Bob Schiesl stated that only boats of 400 ft. or more
can use the dock when not occupied by a Viking vessel. City Manager Van Milligen said
that the logistics of fee collection will be figured through Travel Dubuque and the City's
Leisure Services Department similar to that of the Dubuque Marina. Motion carried 7-0.
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6. Amending the Radford Road Urban Revitalization Area Plan: Proof of publication on
notice of public hearing to consider approval of the Amended Radford Road Urban
Revitalization Plan, and the City Manager recommending approval. Motion by Shaw to
receive and file the documents and adopt Resolution No. 60-20 Approving the adoption
of an Amended Urban Revitalization Plan for the Radford Road Urban Revitalization Area.
Seconded by Roussell. Motion carried 7-0.
7. Public Hearing for Resolution Establishing Maximum Property Tax Dollars for Fiscal
Year 2021: City Manager recommending approval of the Fiscal Year 2021 Resolution
Establishing Maximum Property Tax Dollars. City Assessor Troy Patzner provided a brief
presentation. Motion by Shaw to receive and file the documents and adopt Resolution
No. 61-20 Approval of the Fiscal Year 2021 Maximum Property Tax Dollars for the
affected Tax Levy total. Seconded by Jones. City Assessor Troy Patzner provided a slide
presentation on the property tax cycle. Motion carried 7-0.
Fountain of Youth Executive Director Caprice Jones, 1497 Central Avenue, Board
Representative Shirley Templeton -Vaughn and clients Brooklyn Williams and Yolanda,
spoke in support of funding for the Fountain of Youth.
Ryan [Shernack], 408 W. 5th Street, asked that tax dollars not be used for continued
traffic/security cameras citing the use of facial recognition and cameras in other countries
suppresses democratic efforts.
Four Mounds Foundation Executive Director Jill Courtney requested that the Council
continue support of the Four Mounds HEART Program.
PUBLIC INPUT
Patrick Konzen, 3145 Windsor Avenue, was given permission to speak about his claim
against the City (Consent Item #4). Mr. Konzen outlined his issues and the timeline and
asked for reconsideration. City Manager Van Milligen provided information on the
agencies and staff that have reviewed his claim to date.
ACTION ITEMS
1. Fundraising and Naming Request for Mathias Ham Historic Site: City Manager
recommending approval of the fundraising and naming recognition request submitted by
Dubuque County Historical Society for the Mathias Ham Historic Site. Motion by Jones to
receive and file and approve the recommendation. Seconded by Resnick. Motion carried
7-0.
2. Code of Ordinances Amendment Title 1-6A-3 - City Council Meeting Start Time:
Pursuant to City Council direction, City Attorney is providing an ordinance amending the
start time of City Council meetings from 6:00 p.m. to 6:30 p.m. Motion by Jones to receive
and file the documents and that the requirement that a proposed ordinance be considered
and voted on for passage at two Council meetings prior to the meeting at which it is to be
passed be suspended. Seconded by Sprank. Motion carried 7-0.
Motion by Jones for final consideration and passage of Ordinance No. 9-20 Amending
City of Dubuque code of Ordinances Title 1 Administration, Chapter 6 Mayor and City
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Council, Article A Rules and Procedures, Section 1-6A-3 Types of Meetings. Seconded
by Resnick. Motion carried 7-0.
3. Table Mound Mobile Home Park: City Council to set a meeting date for discussion
of Table Mound Mobile Home Park situation. Restated motion by Shaw to receive and file
and refer to staff. Lengthy City Council discussion included asking staff to research
options the City may or may not have for assisting and sending a letter supporting
proposed legislation to local legislators. Seconded by Resnick. Motion carried 7-0.
4. Consideration of a City Election/Referendum on the Bond Issuance for the Five
Flags Civic Center and Theater and Ballot Language: City Manager providing an
information packet for the City Council's consideration of a City Election/Referendum on
the Bond Issuance for the Five Flags Civic Center and Theater and ballot language.
Motion by Resnick to receive and file and adopt Resolution No. 62-20 Calling for a special
City election. Seconded by Cavanagh. Motion carried 7-0.
5. Presentation of the City Manager's Fiscal Year 2021 Budget Recommendation: City
Manager presenting the Fiscal Year 2021 Budget recommendation. Motion by Resnick to
receive and file. Seconded by Cavanagh. City Manager Van Milligen provided a slide
presentation on the Fiscal Year 2021 recommended budget. Motion carried 7-0.
COUNCIL MEMBER REPORTS
Council Member Jones reported on the death of Nancy Pregler, spouse to former City
of Dubuque Mayor Walt Pregler.
There being no further business, the Mayor declared the meeting adjourned at 10:13
p.m.
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/s/Kevin S. Firnstahl, CMC
City Clerk
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