Report_Library Board of Trustees 2 20 20 #195City of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description
City Council Proceedings of 2/17/20
City Council Proceedings of 2/22/20
City Council Proceedings of 2/24/20
City Council Proceedings of 2/26/20
Community Development Advisory Commission Minutes Supporting
of 1 / 15/20
Library Board of Trustees Minutes of 12/19/19
Library Board of Trustees Council Update No. 195 of
2/20/20
Resilient Community Advisory Commission Minutes of
2/6
Proof of Publication -City Council Proceedings of
1/26/20
Proof of Publication -City Council Proceedings of
1/27/20
Proof of Publication -City Council Proceedings of
1/28/20
Proof of Publication -City Council Proceedings of
2/4/20
Proof of Publication -List of Claims/Summary of
Revenues for ME 1/31/20
Copyrighted
March 2, 2020
Consent Items # 1.
Minutes and Reports Submitted
City Council proceedings of 2/17, 2/22, 2/24, 2/26;
Community Development Advisory Commission of 1/15;
Library Board of Trustees of 12/19/19 and Council Update
No. 195 of 2/20/20; Resilient Community Advisory
Commission of 1/20; Proof of publication for City Council
proceedings of 1/26, 1/27, 1/28, 2/4; Proof of publication
for List of Claims and Summary of Revenues for Month
Ending 1/31.
Suggested Disposition: Receive and File
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library
Library Board of Trustees Update
From the Meeting February 20, 2020
Present: Christy Monk, President; Pam Mullin, Vice -President; Rosemary Kramer,
Secretary, and Trustees, Robert Armstrong, Greg Gorton, and Patty Poggemiller.
Excused: Victor Lieberman
• The Board approved library expenditures.
• January marked the passage of 58% of the fiscal year. Expenditures were at 60%
and revenue is at nearly 104% of projections.
• Although January checkouts were down 2% compared to January of 2019, the
year-to-date total is up 6% compared to 2019. Overall the checkout of materials
for adults was unchanged, but materials for children decreased 7%. Visits
increased 8% during January compared to the previous January. Internet use and
wireless access increased 10% compared to the same time last year. Visits to the
Maker Space increased 47% compared to January of 2019. January was also a
busy month for the WhisperRoom, which had 19 visitors. Digital material
checkouts increased by 13% in January compared to the previous year.
• Personnel: Five clerk positions have been filled and several have started working,
bringing relief to those who have been shelving materials. Recruitment is
underway for a part-time library assistant in the Circulation department. Sharon
Daly, the library's full-time Library Aide in Youth Services has announced her
retirement effective May 31. Interviews are planned for the IT Manager position
and will be completed by February 24. Twenty-one applications were received
and seven candidates interviewed. Six candidates will take part in a second
interview.
• Kanopy streaming video was promoted in January and was a hit. The highest use
was in January and represented a 34% increase over the previous month and a
71% increase compared to four months ago.
• Strategic Plan Update: Focus groups will be held on Tuesday, March 24 and
Thursday, March 26. Focus groups on the topic of west side service are planned
for the 24th and the 26th at 6:00 p.m. at the Holiday Inn Express on Holliday
Drive. Two focus groups for staff are planned for the morning of the 26th and the
Board will participate in a focus group beginning at 2:15 on the 26th. A focus
group with senior citizens is planned at the Lifetime Center for late morning on
March 24th. Focus groups for teens and for the Spanish speaking population are in
the planning process.
• The Planning Retreat is confirmed for Friday, April 24 from about 10:00 a.m. —
4:00 p.m. The Board can invite between 11 and 16 additional people to the
Planning Retreat and will determine the mix of staff members and community
members to invite at their next meeting.
• Residency requirements for City employees has changed from moving to within
6.5 miles of the City of Dubuque within six months to relocating within two
years. The Library does not have a residency requirement except for the
director. Because there isn't a residency requirement for other employees, the
Board agreed to leave the six months residency requirement for the library
director as policy.
Library Board of Trustees
Christy Monk, Board President
Pam Mullin, Vice -President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
Patty Poggemiller
Susan Henricks, Director