DMASWA Waste Minimization Grant for Multicultural Family Center ExpansionCity of Dubuque Consent Items # 8.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyrighted
March 16, 2020
Dubuque Metropolitan Area Solid Waste Agency
(DMASWA) Waste Minimization Grant for Multicultural
Family Center Expansion
City Manager recommending approval of a waste
minimization grant application to the Dubuque Metropolitan
Area Solid Waste Agency for the Multicultural Family
Center expansion.
Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
Multicultural Family Center Waste Minimization Grant City Manager Memo
MVM Memo
Staff memo Staff Memo
MFC DMASWA Waste Minimization Grant Application Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
SUBJECT: Dubuque Metropolitan Area Solid Waste Agency Waste Minimization
Grant for Multicultural Family Center Expansion
DATE: March 9, 2020
Leisure Services Manager Marie Ware recommends City Council approval of a $25,000
waste minimization grant application to the Dubuque Metropolitan Area Solid Waste
Agency for the Multicultural Family Center expansion. A minimum 25% match is
required by the grant and the construction project budget covers this match. The grant
request of $25,000 is being matched by $24,800 of the City project funds for items
already in the construction budget related to the kitchen construction.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
Masterpiece on the Mississippi
Dubuque
hfrid
AII•Ameriea City
illir
2007*2012*2013
2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: Marie L Ware, Leisure Services Manager
SUBJECT: Dubuque Metropolitan Area Solid Waste Agency Waste Minimization
Grant for Multicultural Family Center Expansion
DATE: March 6, 2020
INTRODUCTION
The purpose of this memorandum is to request approval for the grant application to the
Dubuque Metropolitan Area Solid Waste Agency Waste Minimization Grant for
Multicultural Family Center expansion.
DISCUSSION
This waste minimization grant is to reduce the food, paper and other recycling
components as well as trash waste from the variety of events and programs at the
Multicultural Family Center (MFC). The Center is being expanded in a construction
project currently in progress. A new kitchen is included, and a change order was
instituted to put in a commercial dishwasher as Leisure Services identified waste
minimization and the opportunity to share best practices of minimization within the teen
programs and other cultural events and programming. Currently all events use throw-
aways for the events and activities that have food. There is no food scrap collection as
the current facility does not have places for it to be instituted. 80% of the programs and
activities held are geared toward minorities and gender identities and attendance at
these events and activities is a very diverse set of individuals as well as ages. In the
future there is also going to be an emphasis on added programming for the seniors and
active seniors in the mornings at the expanded Center.
Cultural and other programming most often features serving of food or meals. Meals
and other food is also catered resulting in throw away serving trays, pans and utensils in
addition to all the throw away paper plates, cups, napkins, and plastic silverware.
The MFC has growing teen and tween programs that have about 40 participants each
on two program nights and most of those now coming to the MFC the other three
evenings of the week after school. A Teen Advisory Board has just begun. A meal is
served the two program evenings and snacks and other foods are served other times.
The Summer Teen Empowerment Program has 20 teens plus staff being served lunch
five days a week. Part of the responsibility for the teens in these programs is serving,
clean-up and sometimes food preparations.
The addition of the dishwasher with dinnerware, glass ware, flatware and all serving
wares and utensils will replace use of paper and other throw away products. The
addition cooking wares including pots, pans, utensils and more will allow a reduction in
throw away one-time use catering items. All of these items need areas they will be
stored when not used.
The sorting of waste items will be accommodated through food scrap receptacles, wash
out area, and outdoor storage space until pick up. Recycling and trash containers will
be located throughout the building with appropriate signage to allow all Center visitors to
understand what can be recycled. Casework is also provided for storage of these items.
Increasing recycling of items like napkins, tissues and paper towels will reduce trash
waste in appropriate recycling containers. Bottled water is often used so cups and
pitchers will eliminate the need for the bottles which add to the waste stream.
This grant is for the physical structures and equipment to allow food scrap collection
and waste reduction from the MFC. Education and responsibilities for clean-up will be
integral to the teens served at the MFC. Their current job duties involve clean up after
meals thus new cleanup procedures will be instituted for washing the dishes and
separating food scraps. The waste reduction described will be used also during events
and activities of the Center. This will also allow the opportunity for many more to learn
waste reduction strategies for their own home.
BUDGET IMPACT
A minimum 25% match is required by the grant and the construction project budget
covers this match. The grant request is for $25,000 and it is being matched by $24,800
of the city project funds for items already in the construction budget related to the
kitchen construction.
ACTION REQUESTED
I respectfully request City Council approval for the grant application to the Dubuque
Metropolitan Solid Area Waste Agency Waste Minimization Grant for Multicultural
Family Center expansion.
Attachment: Grant Application
cc: Jacqueline Hunter, Multicultural Family Center Director
2
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DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY Grant #:
WASTE MINIMIZATION GRANT APPLICATION
All applicants must be DMASWA customers and located in the DMASWA planning area. Their efforts must result in
environmental education, solid waste best practices, and/or market development practices and programs in the
county. Funds are awarded on a reimbursement basis. Applicants must submit their project proposal/plan for
review prior to implementation. For additional information on grant criteria visit our website at www.DMASWA.org
INSTRUCTIONS: Fill out form completely and sign. Attach supporting documentation: Documentation varies based on grant
type, please see instructions for additional information
Questions about the form or need assistance with the form? Call 563-557-8220 or email us at
DMASWA@cityofdubuque.org
CONTACT PERSON
APPLICANT
CONTACT INFORMATION
ORGANIZATION
ADDRESS
CITY
STATE
ZIP
PHONE NUMBER
EMAIL ADDRESS
I
LOCAL REFUSE/RECYCLING HAULER
Field Trip Travel Assistance
APPLICATION
TYPE (Check all that apply)
Education Grant I ✓ Other Grants
APPLICANT INFORMATION
TAX STATUS
Not -For -Profit
I I For Profit
n Other:
ORGANIZATION TYPE
Education Entity
I I Institution
Other:
P
Citizen-Based/Neighborhood Association
Commercial/Industrial
Government Entity
I I Construction/Demolition
Identify
TARGETED PLANNING, MARKETING, OUTREACH & IMPLEMENTATION
whether you involved any of the following populations in your planning, marketing, outreach or implementation._
✓
Ages under 18
✓
Ages 18-60
✓
Ages 61+
American Indian/Alaskan
Native
✓
Asian
EBlack/African
American
Pacific Islander
✓
Multi -Racial
✓
Native Hawaiian/Other
✓
✓
Hispanic/Latinx
✓
White/Caucasian
L
Immigrants
✓
International Students
Refugees
Bi-Sexual
✓
Heterosexual/Straight
✓
Gay
✓
Lesbian
✓
Trans or Transgender
✓
Persons with Disabilities
LEnglish Language Learners
✓
Men
✓
Women
FUpper
class/Income
✓
Middle class/Income
✓
Working class/income
Unemployed/Fixed income
✓
Veterans
✓
College Students
Our process is non -targeted
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GRANT INFORMATION
1. Project Description (Space limited to the size of the text box)
This waste minimization grant is to reduce the food, paper and other recycling components as well as trash waste from the
variety of events and programs at the Multicultural Family Center (MFC). The Center is being expanded in a construction
project currently in progress. A new kitchen is included and a change order was instituted to put in a commercial dishwasher
as Leisure Services identified waste minimization and the opportunity to share best practices of minimization within the teen
programs and other cultural events and programming. Currently all events use throw-aways for the events and activities that
have food. There is no food scrap collection as the current facility does not have places for it to be instituted. 80% of the
programs and activities held are geared toward minorities and gender identities and attendance at these events and activities
is a very diverse set of individuals as well as ages. In the future there is also going to be an emphasis on added programming
for the seniors and active seniors in the mornings at the expanded Center.
Cultural and other programming most often features serving of food or meals. Meals and other food is also catered resulting
in throw away serving trays, pans and utensils in addition to all the throw away paper plates, cups, napkins, and plastic
silverware.
The MFC has growing teen and tween programs that have about 40 participants each on two program nights and most of
those now coming to the MFC the other three evenings of the week after school. A Teen Advisory Board has just begun. A
meal is served the two program evenings and snacks and other foods are served other times. The Summer Teen
Empowerment Program has 20 teens plus staff being served lunch five days a week. Part of the responsibility for the teens in
these programs is serving, clean-up and sometimes food preparations.
The addition of the dishwasher with dinnerware, glass ware, flatware and all serving wares and utensils will replace use of
paper and other throw away products. The addition cooking wares including pots, pans, utensils and more will allow a
reduction in throw away one time use catering items. All of these items need areas they will be stored when not used.
The sorting of waste items will be accommodated through food scrap receptacles, wash out area, and outdoor storage space
until pick up. Recycling and trash containers will be located throughout the building with appropriate signage to allow all
Center visitors to understand what can be recycled. Casework is also provided for storage of these items. Increasing
recycling of items like napkins, tissues and paper towels will reduce trash waste in appropriate recycling containers. Bottled
water is often used so cups and pitchers will eliminate the need for the bottles which add to the waste stream.
This grant is for the physical structures and equipment to allow food scrap collection and waste reduction from the MFC.
Education and responsibilities for clean-up will be integral to the teens served at the MFC. Their current job duties involve
clean up after meals thus new cleanup procedures will be instituted for washing the dishes and separating food scraps. The
waste reduction described will be used also during events and activities of the Center. This will also allow the opportunity for
many more to learn waste reduction strategies for their own home.
2. Project Timeline (Space limited to the size of the text box)
March -April of 2020 - Weights and/or documentation of current waste and recycling at the Center
Current to July of 2020 - The renovation of the former Colts building has begun and the contractor at the framing stage. This
renovation includes construction of a new kitchen that will have casework for cooking and serving wares as well as recycling
and trash, the purchase and installation of a three compartment, prep and handwash sink. The kitchen will also have a
commercial dishwasher, double oven and cooktop and hood to accommodate the preparation, cooking and cleanup of the
food.
May and June of 2020 - Purchase of the kitchen equipment including dinnerware, glassware, flatware and serving wares,
cooking wares, storage for pots and pans, trash and recycling receptacles plus signage and other kitchen items needed.
July -August 2020 - Initial education of staff and user groups on separation and use of appropriate containers
September 2020, March 2021, and September 2021 - Weights and/or documentation of current waste, food scraps and
recycling for documentation
3. Who will benefit from your project? (space limited to the size of the text box)
The mission of the Multicultural Family Center is to empower all families and community members of Dubuque to reach their
potential and build unity through diversity, equity and inclusion. Food is unifying across cultures. From the beginning of the
Center's opening most programs have had a food component. "Breaking bread" together allows people to share in the
cultures and most importantly to sit together and visit at the beginning, during or after the programs and events. The Center
is home to numerous groups including but not limited to the Black Men's Coalition, NAACP -Dubuque Chapter, LGBTQ+ youth
and adult support groups, transracial adoption group, Alcoholics Anonymous and Narcotics Anonymous and more. They
have numerous events focused around food and culture. These events are hosted by persons from various cultures that live
in Dubuque. For example events like Afghanistan Cultural Night, Celebrate Africa Celebration, Marshallese Independence
Day and India Cultural Cooking Night feature cooking and sharing information about the culture by a native or descendent of
that country. International Travel Club, Dia De Los Muertos, Hijab It Up and Little Luxuries Girl's Club are examples of
programs again led by persons of varying cultures. They serve snacks and food as a way to have conversations continue.
The Center also offers a once a month food pantry. There are many elderly members of the community that participate in this
pantry. As described above the teen programs will also benefit the most as they meet the most often.
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GRANT INFORMATION (Cont.)
4. Name other groups, municipalities, businesses, or public agencies with whom you are partnering. (Space limited to the size of
the text box)
City of Dubuque Resource Management Coordinator and Supervisor Anderson Sainci and the Public Works Department and
Sustainable Community Coordinator Gina Bell
In the future after using items that would be purchased through this grant in the programming especially with our teens and
tweens there will be a grant application for education and a field trip to the DMASWA to assist the teen and tween groups in
further learning regarding source reduction, reuse, recycling, composting and more.
5. Explain how your project will have a long-term effect on source reduction, reuse methods, recycling, composting,
hazardous materials disposal, and/or related education. (Space limited to the size of the text box)
1. Since the Center currently does not separate food waste and the number of programs and people attending the center
continues to grow which increases the use of foods, the long-term effect is very positive in that 100% of what was in the
waste stream before would be reduced to the occasional mistake to 0%. This will be possible by having the appropriate
storage areas both inside and outside the center for the food scraps and washouts which is not possible currently.
2. By purchasing plates, cups, utinsels, serving items, pots, pans and other reusable items for the kitchen the Center will
reduce the amount of trash dramatically as all serving of food is done currently with disposable one -use plates, cups,
silverware, throw away bowls, trays, and more. Water bottles are used many times each week during programs and
activities. These reductions will be significant.
3. By educating and having the appropriate containers for the waste items like napkins and paper towels can be sorted from
the true trash. Center attendees will learn the right containers to put each item that might seem throw away in to. These skills
can transfer to what they can do at home as well.
4. A fully set up kitchen will reduce the amount of catering needed for events. This reduces the one -use serving pans that
get thrown away after the event as well as the one use serving utinsels.
5. The education of persons of various races and cultures is the most exciting part of this project because during programs
and events staff can be sharing and/or teaching about the methods of source reduction, separation and also the celebration
of accomplishments of the Center in waste reduction.
6. How will you track and evaluate the effectiveness of your program (i.e., numbers of people educated, amount of waste
diverted, amount of toxins diverted)? (Space limited to the size of the text box)
We met with City of Dubuque Resource Management Coordinator and Supervisor Anderson Sainci to discuss how to improve
our sustainability and lower our waste. The conversation led us to apply for this grant. Our plan is to work with his Division to
weigh and catalog the current waste as well as recycling produced by the Center. This will give us a baseline to compare to
with the changes proposed in this grant. Sainci will be involved with the Teen and Tween groups that meet weekly at the
Center to assist in the initial measurements, teaching and monitoring the recycling and food scrap program as it is established
throughout the newly renovated former Colts building and the renovated current center. The Teen Advisory Board would be
involved in assisting with the program's success. The square footage footprint of the building will be increasing thus an apples
to apples comparison for weight would not produce comparable results. We will be able to quantify the number of persons
educated. Documenting what is in the contents of current waste and recycling and then a couple months after the newly
renovated expansion opens comparing the waste and recycling contents will determine how we are doing in waste diversion
and what additional education is needed to further reduce waste into recycling. By separating food scraps will be 100%
diversion as currently no food scraps are separated. Measuring the food scraps in after moving into the newly renovated
expansion will be measurable.
6. How will you report your progress to the DMASWA and to the larger community? (Space limited to the size of the text box)
A report of progress on the measurements listed above will be made every 6 months after the Center expansion is dedicated
for a period of the grant. Any education materials, posters or signage developed will be shared with the DMASWA. In the
reports successes of these pieces will be reported. Progress will be reported on one of the moveable room dividers in the
Center and helpful hints that could be used at home will also be posted. During the two year timeframe mention on progress
of the waste reduction efforts would be made in the budget report to the Council for the Center and social media postings. It
is possible that the effort at waste reduction and minimization would be shared in other city publications.
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GRANT INFORMATION (Cont.)
7. Summarize your budget requests below and attach an itemized budget.(spacelimitedtothesizeofthetextbox)
This renovation includes construction of a new kitchen that will have casework for cooking and serving wares as well as
recycling and trash, the purchase and installation of a three compartment, prep and handwash sink. The kitchen will also have
a commercial dishwasher, double oven and cooktop and hood to accommodate the perparation, cooking and cleanup of the
food.
The kitchen equipment will include dinnerware, glassware, and flatware for 100. Dinnerware includes items like plates, bowls,
cups, mugs, silverware, serving bowls and platters (what would be placed on a family dinner table). The serving wares and
cooking wares will accommodate cooking for 100. These include items like pots and pans, pitchers for water, tongs, spatulas,
knives, measuring cups and spoons and all the other items it takes to cook for 100 of your friends.
Trash and recycling receptacles plus signage will be placed not only in the kitchen but throughout the building so that waste
can be separated anywhere you are in the MFC. This contributes to making recycling and sorting a habit. The more we teach
and reinforce the habit the better. There is also storage racking for pots and pans and other items when not in use.
8. Total project cost? (Space limited to the size of the text box)
$49,800
9. Grant funds requested from DMASWA?(space limited to the size of the text box)
$25,000
10. Other grants received? (space limited to the size of the text box)
Not applicable
11. Cost assumed by applicant? (Space limited to the size of the text box)
$24,800
APPLICANT INFORMATION & SIGNATURE
APPLICANT NAME (PLEASE PRINT OR TYPE)
APPLICANT TITLE (PLEASE PRINT OR TYPE)
Marie L. Ware
Leisure Services Manager
APPLICANT SIGNATURE
DATE
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Location: your signing location here
Date: 2020-02-29 18:49:01
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2-29-20
Applications received between:
Will be reviewed after:
MAIL/EMAIL DOCUMENTS TO
December 2nd - March 1st
March 2nd - June 1st
June 2nd - September 1st
September 2nd - December 1st
March 1st
June 1st
September 1st
December 1st
DMASWA c/o Public Works Department
Attn: Waste Minimization Grant Application
925 Kerper Court
Dubuque, IA 52001
DMASWA@cityofdubuque.org
Date Received: Date Approved:
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DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
WASTE MINIMIZATION GRANT ITEMIZED BUDGET
INSTRUCTIONS: Fill out form completely and sign. Attach supporting documentation: Documentation varies based on grant
type, please see instructions for additional information
Questions about the form or need assistance with the form? CaII 563-557-8220 or email us at
DMASWA@cityofdubuque.org
GRANTEE CONTACT INFORMATION
CONTACT PERSON
ORGANIZATION
ADDRESS
CITY
STATE
ZIP
I I
I
PHONE NUMBER
EMAIL ADDRESS
I
GRANT
Budget Line Item
BUDGET
Agency Share
Grantee Match
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Three Compartment Sink and plumbing
$1,700.00
$300.00
$2,000.00
Prep and Handwash Sink and plumbing
$0.00
$2,500.00
$2,500.00
Casework for cook and serve wares
$2,000.00
$0.00
$2,000.00
Casework for recycling and trash bins
$1,000.00
$0.00
$1,000.00
Dinnerware, glassware, flatware and serving wares
$5,000.00
$0.00
$5,000.00
Cooking wares - pots, pans, utensils
$5,100.00
$0.00
$5,100.00
Storage for pots and pans
$1,000.00
$0.00
$1,000.00
Trash and recycling receptacles, signage
$1,700.00
$0.00
$1,700.00
Exterior area for food waste receptacle
$500.00
$0.00
$500.00
Commercial Dishwasher and plumbing
$7,000.00
$0.00
$7,000.00
Commercial Refrigerator
$0.00
$4,000.00
$4,000.00
Commercial Double Oven and installation
$0.00
$8,000.00
$8,000.00
Cooktop and Hood
$0.00
$10,000.00
$10,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL FUNDING
$25,000.00
$24,800.00
$49,800.00
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DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY
WASTE MINIMIZATION GRANT MINORITY IMPACT STATEMENT
The Dubuque Metropolitan Area Solid Waste Agency supports the community efforts to be a viable, livable, and equitable
community, and to advance equity and inclusion. As part of this effort, all grant applications submitted to the DMASWA shall
include a Minority Impact Statement. This is modeled off of the mechanism used by the State of Iowa to require grant
applicants to consider the potential impact of the grant project's proposed programs or policies on minority groups.
INSTRUCTIONS: Please choose the statement(s) that pertains to this grant application. Complete all the information
requested for the chosen statement(s).
Questions about the form or need assistance with the form? Call 563-557-8220 or email us at
DMASWA@cityofdubuque.org
MINORITY IMPACT STATEMENT`.
or unique positive impact
box):
and help form habits that can
its surrounding area. As people
sorting of the trash and the
served which can educate them
method as they can learn and
The proposed grant project programs or policies could have a disproportionate
on minority persons.
positive impact expected from this project (Space limited to the size of the text
see below the populations served are wide ranging and the opportunity to educate
as well is great. This captive audience is as diverse as any in Dubuque and
Center for the events and activities they will see signage that assists them in the
recepticles. They will participate in separation as a part of the meals and snacks
be done within their home should they choose. The teen population is the best
habits as a young person and later in life as adults that teach their children.
Describe the
As one can
be taken home
gather at the
appropriate
what could
institute these
Indicate
V�
which group(s) is impacted:
Women
r
Persons with Disabilities
r
Black/African American
1 '
Hispanic/Latinx
1 "
Asian
1 " I
Pacific Islander
American Indian/Alaskan
E
this
proposed
Other
or policies could have a disproportionate
projec (Space limited to the size of the text box):
program or policy:
of the minority groups impacted:
The proposed grant project programs
,on minority persons.
negative impact expected from
rationale for the existence of the
of consultation of representatives
or unique negative impact
Describe the
Present the
Provide evidence
Not applicable
Indicate which group(s) is impacted:
Women
Persons with Disabilities
Black/African American
Hispanic/Latinx
Asian
DPacific Islander
QAmerican
Indian/Alaskan
_
Other
Q
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MINORITY IMPACT STATEMENTS (con
The proposed grant project programs or policies are not expected to have a disproportionate or unique
impact on minority persons.
Present the rationale for determining no impact (Space limited to the size of the text box):
Not applicable
APPLICANT INFORMATION & SIGNATURE
APPLICANT NAME (PLEASE PRINT OR TYPE)
APPLICANT TITLE (PLEASE PRINT OR TYPE)
Marie L. Ware
APPLICANT SIGNATURE
Leisure Services Manager
DATE
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"Minority Persons", as defined in Iowa Code Section 8.11, mean individuals who are women, persons with a
disability, Blacks, Latinos, Asians or Pacific Islanders, American Indians, and Alaskan Native Americans.
"Disability", as defined in Iowa Code Section 15.102, subsection 5, paragraph "b", subparagraph (1):
b. As used in this subsection:
DEFINITIONS
(1) "Disability" means, with respect to an individual, a physical or mental impairment that substantially limits
one or more of the major life activities of the individual, a record of physical or mental impairment that substantially
limits one or more of the major life activities of the individual, or being regarded as an individual with a physical or
mental impairment that substantially limits one or more of the major life activities of the individual.
"Disability" does not include any of the following:
(a) Homosexuality or bisexuality.
(b) Transvestism, transsexualism, pedophilia, exhibitionism, voyeurism, gender identity disorders not resulting
from physical impairments or other sexual behavior disorders.
(c) Compulsive gambling, kleptomania, or pyromania.
(d) Psychoactive substance abuse disorders resulting from current illegal use of drugs
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