2020 AmeriCorps Creating Opportunities Teen Grant ApplicationCopyrighted
March 16, 2020
City of Dubuque Consent Items # 11.
ITEM TITLE: 2020 AmeriCorps Creating Opportunities Teen Grant
Application
SUMMARY: City Manager recommending approval of the 2020
AmeriCorps Formula Grant application recently submitted
to the Iowa Commission on Volunteer Services and now
submitted to the Corporation for National and Community
Service
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve
ATTACHMENTS:
Description Type
AmeriCorps Teen Grant Application-MVM Memo City Manager Memo
Staff memo Staff Memo
2020 Creating Opportunities Teen AmeriCorps Formula Supporting Documentation
Grant Application
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 AmeriCorps Creating Opportunities Teen Grant Application
Submission
DATE: March 9, 2020
Dubuque
kritil
All-A.aia City
111111
2007.2012.2013
2017*2019
Leisure Services Manager Marie Ware recommends City Council approval of the 2020
AmeriCorps Formula Grant application recently submitted to the Iowa Commission on
Volunteer Services and now submitted to the Corporation for National and Community
Service.
The grant focuses on supporting community programs for at -risk teens. The program
has been awarded three single -year grants since 2018. The grant was submitted to the
Iowa Commission on Volunteer Service. The first successful step was that the grant
was recommended for consideration for funding. The grant will be reviewed at the state
level and awards will be announced later this year, followed by the issuance of the grant
agreement for Council approval, if grant is awarded.
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer -only into year -around
programming. This grant will provide 4 year -long AmeriCorps positions in the following
capacities: 2 full-time (1700 hour) and 1 half-time (900 hour) positions with Hillcrest
Family Services - Mentor Dubuque, and 1 full-time (1700 hour) position with the
Multicultural Family Center. The grant will also provide 5 minimum -time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen -focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
The match for the grant is paid for by in -kind supervision, as well as funds from the
Leisure Services Recreation Department, Hillcrest Family Services and the Multicultural
Family Center.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
2
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: 2020 AmeriCorps Creating Opportunities Teen Grant Application
Submission
DATE: March 6, 2020
INTRODUCTION
Dubuque
tigting
AII•Anerl�gLI
WMTIN ALNI I}A).t.
111111
2007+2012*2013
2017*2019
The purpose of this memo is to request approval for the 2020 AmeriCorps Formula
Grant application recently submitted via e-grants to the Iowa Commission on Volunteer
Service and now submitted to the Corporation for National and Community Service
(CNCS).
BACKGROUND
AmeriCorps Partners in Learning Program has been extremely successful in its 20
years of operation, twelve of which have been under the leadership of the City of
Dubuque. The program's success is apparent in the over 800 AmeriCorps Alumni
giving over 450,000 hours of service in our community. These members and alumni
have performed invaluable service.
AmeriCorps members are paid living allowance stipend for their service and receive an
education award. The stipends and awards are a part of the grant. These funds are
often directly invested in our community in the form of groceries, rent or tuition to local
colleges and universities as well as other direct living expenses. Some of the
AmeriCorps members are grandparents and earn education awards they are passing
along to their grandchildren.
The Corporation for National and Community Service (CNCS) has established priority
areas of funding for their grants. AmeriCorps Partners in Learning fits nicely into CNCS
priority area of education. CNCS emphasizes performance measures and being able to
measure progress. They require evidence -based approaches with evaluative data and
use of a logic model. We must provide evidence that the proposed intervention is
effective for the proposed population and community challenge. A third -party evaluation
was completed prior to the writing of this grant. The evaluation provided excellent
feedback on the AmeriCorps Partners in Learning Program. This was used in the
writing of the grant attached.
The grant focuses on supporting community programs for at -risk teens. The program
has been awarded three single -year grants since 2018. The grant was submitted to the
Iowa Commission on Volunteer Service. The first successful step was that the grant
was recommended for consideration for funding. The grant will be reviewed at the state
level and awards will be announced later this year, followed by the issuance of the grant
agreement for Council approval, if grant is awarded.
DISCUSSION
This formula -funded grant is a continued effort to support Teen Mentoring programs
through Leisure Services, the Multicultural Family Center, and Hillcrest Family Services
- Mentor Dubuque, expanding teen programs from summer -only into year -around
programming. This grant will provide 4 year -long AmeriCorps positions in the following
capacities: 2 full-time (1700 hour) and 1 half-time (900 hour) positions with Hillcrest
Family Services - Mentor Dubuque, and 1 full-time (1700 hour) position with the
Multicultural Family Center. The grant will also provide 5 minimum -time (300 hour)
positions that will support the Multicultural Family Center's summer STEP program and
5 positions to support the Leisure Services Summer Teen Night Programs. These
positions will work together to support teens to develop connections to their community
through teen -focused programs that will provide structured and unstructured mentoring,
community and health education, equity engagement and workforce development
opportunities.
In addition to our impact on community youth and local organizations, one of the areas
that AmeriCorps Partners in Learning prioritizes is with the AmeriCorps members
themselves. The Program strives to recruit from a diverse pool of candidates, with the
program previously having had a wide range of AmeriCorps from retirees, to college
students, to newcomers to Dubuque, to stay at home parents, to people looking for a
career change. The program strives to encourage it's AmeriCorps members to
recognize their service as engagement and continue to serve in some facet after their
year.
BUDGET IMPACT
The match for the grant is paid for by in -kind supervision, as well as funds from the
Leisure Services Recreation Department, Hillcrest Family Services and the Multicultural
Family Center.
The current 2020-2021 grant has been budgeted in the current FY 2020 city budget and
the remainder has been built into the FY 2021 budget anticipating a budget award. The
proposed grant request from CNCS is $98,548 which will be matched with local in -kind
and cash funds of $70,668, totaling to $169,216. The in -kind and cash match is paid for
by AmeriCorps sites and in -kind match for administration, supervision and training. The
2
Multicultural Family Center and Leisure Services has budgeted funds for their
AmeriCorps positions outlined in this grant. This grant would run from September 1,
2020 through August 31, 2021. This grant application is a state -level formula grant.
The application contains funding of the current AmeriCorps Director position that has
been budgeted each year in this on -going program anticipating funding of the grant.
This grant also contains a .28 FTE Clerical Assistant. If the grant is approved the
amended budget would contain this new .28 FTE position. The grant and match
funding outlined above fund this clerical assistant position. Both the AmeriCorps
Director as well as the Clerical Assistant position are grant dependent. If for some
reason the grant is not funded the positions are not funded.
RECOMMENDATION
I respectfully request and fully support City Council approval of the 2020 AmeriCorps
Creating Opportunities Teen Program grant application.
attachment: 2020 Application for Federal Assistance, Budget and Budget Narrative
CC: Heather Satterly, AmeriCorps Program Director
Jenny Larson, Budget and Finance Director
3
D RAFT FEDERAL IDENTIFIER:
PART I - FACE SHEEtFHIA0010011
Non -Construction
APPLICATION FOR FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION:
Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrantistem)
Application
STATE APPLICATION IDENTIFIER:
94.006
area codes):
PERSON TO BE CONTACTED
ON MATTERS INVOLVING THIS APPLICATION (give
NAME AND CONTACT
INFORMATION FOR PROJECT DIRECTOR OR OTHER
5. APPLICATION INFORMATION
DUNS NUMBER: 093105302
County: Dubuque
11.b. CNCS PROGRAM INITIATIVE (IF ANY):
FAX NUMBER:
TELEPHONE NUMBER:
(8621)t69@eitgdfdubuque.org INTERNET E-MAIL ADDR
8. TYPE 00111FINLIMIXIN (Check appo®(41eClittSkl)T
NEW
X
NEW/PREVIOUS GRANTEE
IICANOr{d TitPST It5MopDatZlhiEla((ep&cift6) 6o)v):
A. AUGMENTATION B. BUDGET REVISION
7. TYPE OF APPLICANT:
7a. Local Government - Municipal
7b
Corporation for National and Community Service
9. NAME OF FEDERAL AGENCY:
94.006
12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc):
13. PROPOSED PROJECT: 09/01/20 SERERTAUBE
15. ESTIMATED FUNDING: Year #:
2
b. APPLICANT
$ 0.00
d. LOCAL
e. OTHER
$ 0.00
DATE
Loc
AmeriCorps St91e. TITLE:
DDRESS (c
S
I Governme
10a. CATALOG OF FEDERAL DOMESTICASSISTAN
REVIEW ON:
TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR
YES. THIS PREAPPLICATION/APPLICATION WA AVAILABLE
14. CONGRESSk5f34i2IbISTRICT OF: a.Applicant Uiok 01 b.Program
ORDER 12372 PROCESS?
16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE
$ 0.00
c. STATE
NO. PROGRAM IS NOT COVERED BY E.O. 12372
IA 01
f. PROGRAM INCOME
$ 0.00
$ 169,217.00
YES if "Yes," attach an explanation. NO
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
L
g. TOTAL
b. TITLE
AmeriCorps Director
a. TYPED NAME OF AUTHORIZED REPRESENTATIVE
Heather M. Satterly
c. TELEPHONE NUMBER:
(563) 690-6171
d. SIGNATURE OF AUTHORIZED REPRESENTATIVE:
e. DATE SIGNED:
02/24/20
Page 1
DRAFT
Executive Su
Narratives
For Official Use Only
Page 2
DRAFT
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feel it would be
according to the
Narratives
For Official Use Only
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DRAFT
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enhance conne<
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Narratives
For Official Use Only
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DRAFT
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Narratives
For Official Use Only
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DRAFT
Narratives
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DRAFT
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working in Iow
Narratives
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DRAFT
I,lul.n,l vullu l.11l
members elect'',
and attaches it 1
Narratives
For Official Use Only
Page 8
DRAFT
Narratives
For Official Use Only
Page 9
DRAFT
Narratives
For Official Use Only
Page 10
DRAFT
Continuation
Narratives
For Official Use Only
Page 11
DRAFT
Performance M easures
MSYs by Focus Area
Economic Opportunity:1.06 Education:4.56
Tablel: MSYs by Focus Areas
wducatio
.11
Economic Opportunity
Secondary Focus Are
Primary Focus Area:
MSYs by Objective
19%
81%
Financial Literacy:1.00
Table2: MSYs by Objectives
Ik-12 Success:4.56
tSI7o
19%
Objectives
%MSYs
Financial Literacy
% of MSY NPM VS Applicant VS Not in ANY
100%
• Applicarrt:0 National:5.62 Not in ANY:O
1
Education
NPM
100%
Se yjeghEnte6rventjspfn ANY
106 0%
0%
Primary Intervention:
9
Time
5
icy Education
Table3: %MSYs by NPM vs.Ap
plica
For Official Use Only
Page 12
DRAF'
n ument unde t ogagg Falon�ipe.Literacy.
eens participgaung in the SIn5 program wi e a pre -assessment to
be shared with the AmeriCorps program for data purposes. Area:
Economic Opportu i rticipate in the pFrpgkrritribrnit@rAyents names, age, race and gdruieaiswill
Multicultural Family Center will register the teenaged youth who are chosen
Problem Statement:
Described Instrument:
Described Instrument:
For Official Use Only
Page 13
Out - of- School Time
recorded.
completed reilkiinstame Ices Mentor Dubuque program will be
a week for Welk fo least 80 hours of Teen Night Programs or have
Names of teenaged youth who participated in Teen Nights programs for 2 hours
Selected Interventions:
Teen Out -of -School Time ErRiaterntarice Measure:
Education
Problem Statement:
Described Instrument:
K- 12 Success
t.� ed:
Focus
knowledge of social -emotional skills.
program. Teens will take a pre -assessment to measure their current
Teen Night programs and the Hillcrest Family Services Mentor Dubuque
AmeriCorps Members will record names of teenaged youth who participate in
Described Instrument:
For Official Use Only
Page 14
DRAFT
IIILL 4,r1I0I QL.CI IDL Il.1
AmeriCorps Funding Priorities
For Official Use Only
Page 15
Demographics
HF Priority: En
EO Priority: Er
Ed Priority: En
Number of vol
Other Revenu
For Official Use Only
Page 16
DRAFT
Not Applicable
Evaluation
Required Doflffi'ftle
Not Applicable
Not Applicable
For Official Use Only
Logic Model
Outcomes
M id -Term
Long -Term
Problem
Inputs
Activities
Outputs
Outcomes
Short -Term
Page 18
Budget Narrative for 20AC223627
Budget Narrative: City of Dubuque Creating Opportunities AmeriCorps Program for City of Dubuque
Section I. Program Operating Costs
A. Personnel Expenses
Position/Title -Qty -Annual Salary -% Time
CNCS Share
Grantee Share
Total Amount
Program Director: - 1 person(s) at 63300 each x 13.17 % usage
8,337
0
8,337
Program Assistant: - 1 person(s) at 12363 each x 40.44 % usage
5,000
0
5,000
CATEGORY Totals
13,337
0
13,337
B. Personnel Fringe Benefits
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Program Director Fringe Benefits: Program Director (Workers Comp + FICA
+ IPERS= 20.9%)
1,692
0
1,692
Program Assistant Fringe Benefits: (Workers Comp + FICA + IPERS=
20.9%)
1,015
0
1,015
CATEGORY Totals
2,707
0
2,707
C. Travel
Staff Travel
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Travel to CNCS-Sponsored Meetings: N/A
0
0
0
ICVS (Director travel to ICVS sponsored meeting): ICVS (Director travel to
ICVS sponsored meeting: 3 Trips to Des Moines @ 450 miles each=1350
miles x .58 per mile (City of Dubuque policy approved mileage
reimbursement rate) = $783; $50 per day diem x 3 days $150; $242 for 2
night in hotel )
587
588
1,175
Director Travel: Director Travel (Mileage for site supervision for site visits, 8
midterm reviews, and service projects, x 1000 miles per year x .58 per mile
(City of Dubuque policy approved mileage reimbursement rate)=$580.)
580
0
580
CATEGORY Totals
1,167
588
1,755
Member Travel
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
CATEGORY Totals
0
0
0
D. Equipment
Item/Purpose -Qty -Unit Cost
CNCS Share
Grantee Share
Total Amount
https://egrants.cns.gov/...EQMKOr629zmW5%212129052057%211582573058350&scope=4&report=RPT_BGT NARR&app=20AC223627[2/24/2020 5:06:49 PM]
Budget Narrative for 20AC223627
CATEGORY Totals 0
E. Supplies
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Member gear w/AmeriCorps logo: Member gear w/AmeriCorps logo
(Uniforms -polo shirts for year long program members, 4 x $40= $160, t-
shirts for teen program 10 x $15 = $150, name tags $5 x 14 members = 70;
all with AmeriCorps logo)
0
380
380
Office supplies: (paper, ink, toner, pens, pencils, post -it notes) $20 per
month x 12= $240)
240
0
240
CATEGORY Totals
240
380
620
F. Contractual and Consultant Services
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
MD Full Year Member Supervision: (3 hours of direct member
supervision/week per member for 50 weeks (2 ft & 1 HT member) by host
site staff @ a minimum of $25/hour)- Daily Rate of 25
0
11,250
11,250
MFC Full Year Member Supervision: (3 hours of direct member
supervision/week per member for 50 weeks (1 FT member) by host site staff
@ a minimum of $25/hour)- Daily Rate of 25
0
3,750
3,750
Summer Member Supervision: (2 hours of direct member supervision/week
per member for 10 weeks (10 members) by host site staff @ a minimum of
$18/hour)- Daily Rate of 18
0
3,600
3,600
CATEGORY Totals
0
18,600
18,600
G. Training
Staff Training
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
CATEGORY Totals
0
0
0
Member Training
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
Member Development: (4 Mounds Team Building/communication training; 1
trainings per year at $600)- Daily Rate of 600
0
600
600
Member Orientation: Member Orientation (Portfolios, handbooks, printed
materials and other training supplies as needed. $30 x 14 members. 3 day
orientation training for fall and summer members. Ongoing monthly training
for both fall and summer members.)- Daily Rate of 30
0
420
420
CATEGORY Totals
0
1,020
1,020
https://egrants.cns.gov/...EQMK0r629zmW5%212129052057%211582573058350&scope=4&report=RPT_BGT NARR&app=20AC223627[2/24/2020 5:06:49 PM]
Budget Narrative for 20AC223627
H. Evaluation
Purpose -Calculation -Daily Rate
CNCS Share
Grantee Share
Total Amount
CATEGORY Totals
0
0
0
. Other Program Operating Costs
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
Background Checks: Background Checks (19 x $54 each = 1026. Includes
FBI, state of residence and state of service checks for 68 members. No
funds budgeted for 17 site supervisors and 2 staff. There is no expected
turn -over for staff and site supervisors.)
1,026
0
1,026
Member Timekeeping System: Member Timekeeping System ($16 x 14
members=$240)
0
224
224
Member Assistance Program: $250 + $10/MEMBER = $390
390
0
390
Site Liability Insurance: FLAT RATE @ $500
0
500
500
CATEGORY Totals
1,416
724
2,140
SECTION Totals
18,867
21,312
40,179
PERCENTAGE
47%
53%
Section II. Member Costs
A. Living Allowance
Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow
CNCS Share
Grantee Share
Total Amount
Full Time (1700 hrs): 3 Member(s) at a rate of 16150 each
Members W/O allowance 0
30,450
18,000
48,450
Three Quarter Time (1200 hours): 0 Member(s) at a rate of 0 each
Members W/O allowance 0
0
0
0
1-Year Half Time (900 hours): 1 Member(s) at a rate of 8550 each
Members W/O allowance 0
4,950
3,600
8,550
2-Year Half Time (1st Year): Member(s) at a rate of each
Members W/O allowance
0
0
0
2-Year Half Time (2nd Year): Member(s) at a rate of each
Members W/O allowance
0
0
0
Reduced Half Time (675 hrs): Member(s) at a rate of each
Members W/O allowance
0
0
0
Quarter Time (450 hrs): Member(s) at a rate of each
Members W/O allowance
0
0
0
Minimum Time (300 hrs): 10 Member(s) at a rate of 2850 each
Members W/O allowance 0
16,500
12,000
28,500
CATEGORY Totals
51,900
33,600
85,500
https://egrants.cns.gov/...EQMKOr629zmW5%212129052057%211582573058350&scope=4&report=RPT_BGT NARR&app=20AC223627[2/24/2020 5:06:49 PM]
Budget Narrative for 20AC223627
B. Member Support Costs
Purpose -Calculation
CNCS Share
Grantee Share
Total Amount
FICA for Members: 85500*.0765= $6541
6,541
0
6,541
Worker's Compensation: living allowance total (85500) x City of Dubuque
Workers Comp Rate (.032) = 2736
2,736
0
2,736
Health Care: 12 months of health insurance for 3 FT member at
$400/MEMBER*12 MO = 14400
14,400
0
14,400
CATEGORY Totals
23,677
0
23,677
SECTION Totals
75,577
33,600
109,177
PERCENTAGE
69%
31%
Section III. Administrative/Indirect Costs
A. Corporation Fixed Percentage
Item -Calculation
CNCS Share
Grantee Share
Total Amount
Corporation Fixed Amount:
2,955
14,936
17,891
Commission Fixed Amount:
1,970
0
1,970
CATEGORY Totals
4,925
14,936
19,861
B. Federally Approved Indirect Cost Rate
Calculation -Cost Type -Rate -Rate Claimed -Cost Basis
CNCS Share
Grantee Share
Total Amount
CATEGORY Totals
0
0
0
SECTION Totals
4,925
14,936
19,861
PERCENTAGE
25%
75%
BUDGET Totals
99,369
69,848
169,217
PERCENTAGE
59%
41%
Total MSYs
5.62
Cost/MSY
17,681
Source of Funds
Section
Match Description
Amount
Type
Source
https://egrants.cns.gov/...EQMK0r629zmW5%212129052057%211582573058350&scope=4&report=RPT_BGT NARR&app=20AC223627[2/24/2020 5:06:49 PM]
RPT_BGT_424
February 24, 2020 6:04 PM
Travel to CNCS-Sponsored Meetings
City of Dubuque
Total
Total
Budget Dates:
0 0 0 0
Section I Percentage
47% 53%
Section I + III. Funding Percentages
SaibigzEtrIcRaklaivingillhjeS Funds
Required Match
40V
24%
59%
60%
41%
RPT_BGT_424
February 24, 2020 6:04 PM
City of Dubuque
Cost/MSY
AlobigEncRalciaivingillhjeS Funds
Required Match
$17,6813
24%
0%
0%