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Signed Contract_ChargePoint for Parking Ramp Vehicle Charging StationsCity of Dubuque ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description ChargePoint, Inc. Agreement Copyrighted March 16, 2020 Consent Items # 16. Signed Contract(s) ChargePoint, Inc. cloud plan and assure maintenance and management plan for the electric vehicle charging stations for the I ntermodal Ramp. Suggested Disposition: Receive and File Type Supporting Documentation Masterpiece on the Mississippi Dubuque AN•A®efea city rurcmm.rm;uacxa 1'I1'1 2007.2012*2013 2017*2019 Transportation Services Department 950 Elm Street Dubuque, IA 52001 Office (563) 589-4341 www.cityofdubuque.org TO: Michael C. Van Milligen, City Manager FROM: Renee Tyler, Director of Transportation Services SUBJECT: Vehicle Charging Stations DATE: March 11, 2020 Purpose The renewal of the Cloud Plan and Assure Maintenance and Management Plan for the electric vehicle charging stations in the Intermodal Ramp. Background As part of the construction of the Intermodal Ramp in 2015, three electric vehicle charging stations were installed. These stations are controlled by ChargePoint Network software, there is an annual fee for the software. Discussion We are renewing the charging services to maintain our ability to continue providing this service to our customers. Budget Impact Expenses: 1-year subscription for Maintenance & Management Site Validation is $2,220. ChargePoint Cloud Plan Renewal for one-year is $1,624. Total budget impact is $3,844. These expenses will be paid from 63046370-62663 and 63046100-62061. Action Required Transportation Services requests approval for the renewal for a 1-year period using funds from Parking funds 63046370-62663 and 63046100-62061. I respectfully request that the City Manager sign the attached contract. Cc: Jenny Larson, Finance Director Justin Harris -Davis, Operations Supervisor Russ Stecklein, Transportation Services Lisa Valentine, Transportation Services attachment Quotation ChargePoint, Inc. Driving a Better Way TM chargepoint.com Sales Representative: John Borja E-Mail: john.borja@chargepoint.com Telephone: (669) 254-1495 ha Quote Number: Q-88224-2 Date: 3/11/2020 Expires On: 4/9/2020 ChargePoint Org Name: City of Dubuque Parking Division Primary Contact: Steve Gerardy ChargePoint Org: NA002004 ChargePoint Cloud Plan Renewals Option 1 Select One Option: Option 2 Option 3 Total Ports 6 Total Ports 6 Total Ports 6 Expires On 2/22/2021 Expires On 2/22/2022 Expires On 2/22/2023 Total Price USD 1,624.00 Total Price USD 3,064.00 Total Price USD 4,270.00 ChargePoint Assure Maintenance & Management Renewals Please Select Total Stations 3 Expires On 2/22/2021 Total Price USD 2,220.00 CII decline ChargePoint Assure Total: $3,844.00 © 2019 ChargePoint, Inc. 254 E. Hacienda Avenue, Campbell, CA 95008 USA Page 1 of 3 harg Cloud Plan Details' COMMERCIAL: CPCLD-COMMERCIAL-REN Prepaid coterminous renewal Commercial Cloud Plan. Includes Secure Network Connection, On -going Station Software updates, Station Inventory, 24x7 Driver Support, Host Support, Session Data and Analytics, Fleet Vehicle Management and Integration, Fleet Access Control, Valet Dashboard, Power Management (Circuit, Panel, Site Sharing), Scheduled Charging, Driver Access Control, Pricing and Automatic Funds Collection, Waitlist, Videos (on supported hardware). Assure Maintenance & Mane emt3nt Det'a is Assure Maintenance & Management includes: CT4000-ASSURE-REN CT4000 prepaid coterminous renewal of Assure e Acceptai The provision of cloud services described in this agreement is subject to the terms and conditions of the Master Services and Subscription Agreement between the parties. All pricing confidential between Customer and ChargePoint. All invoices are: Net 30 days or prepaid. Prices do not include tax where applicable. Purchaser confirms that the shipping and billing information provided in the Quotation is accurate for ChargePoint's shipping and invoicing purposes. Customer to be invoiced at time of shipment Additional purchase terms and conditions can be found at http://www.chargepoint.com/termsandconditions By signing this quote I hereby acknowledge that I have the authority to purchase the product detailed on this document on behalf of my organization. Furthermore, I agree to the terms and conditions set forth above and that this signed quote shall act as a purchase order. Signature: Name (Print). Title: Company Name: City of Dubuque/The Jule Date: Accounts Payable Contact Name: Accounts Payable Contact E-Mail: Lisa Valentine Lvalenti@cityofdubuque.org Bill To Address: 949 Kerper Blvd Dubuque, IA 52001 Name: Renee Tyler Street: 950 Elm Street City: Dubuque IA State: Country: USA © 2019 ChargePoint, Inc. 254 E. Hacienda Avenue, Campbell, CA 95008 USA Page 2of3 Postal Code: 52001 harge Renewal Details Cloud Plan Renewals Station Name Station Station S/N Location Plan Type Token S/N Option 1 Expiration Co -Term Co -Term Date Exp Date Price Option 2 Co -Term Co -Term Exp Date Price Option 3 Co -Term Co -Term Exp Date Price DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034418 03/29/20 02/22/21 252.00 02/22/22 532.00 02/22/23 725.00 / Dubuque, Iowa 'PARKING VTERMODALRAMP3 142341005262 DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034419 03/29/20 02/22/21 252.00 02/22/22 532.00 02/22/23 725.00 PARKING / tt Dubuque, Iowa VTERMODALRAMP+t 142341005262 DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034412 02/22/20 02/22/21 280.00 02/22/22 500.00 02/22/23 705.00 PARKING / Dubuque, Iowa NTERMODALRAMP 142541005413 DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034413 02/22/20 02/22/21 280.00 02/22/22 i 500.00 02/22/23 705.00 PARKING / Dubuque, Iowa NTERMODALRAMP I 142541005413 DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034414 02/22/20 02/22/21 280.00 02/22/22 500.00 02/22/23 705.00 PARKING / Dubuque, Iowa NTERMODALRAMP 142541005415 DUBUQUE 351 E 9th St COMMERCIAL TKN1550106034416 02/22/20 02/22/21 280.00 02/22/22 500.00 02/22/23 705.00 PARKING / Dubuque, Iowa NTERMODALRAMP 142541005415 Assure Maintenance & Management Renewals Station Name Station S/N Station Plan Type Location DUBUQUE 351 E 9th St PARKING/ Dubuque, Iowa I VTERMODALRAMP4 142341005262 j DUBUQUE i 351 E 9th St PARKING / Dubuque, Iowa INTERMODALRAMP I 142541005413 i DUBUQUE 351 E 9th St PARKING / ' Dubuque, Iowa INTERMODALRAMPiZ 142541005415 ASSURE Token S/N XSJ1550106034417 Option 1 Expiration Co -Term Co -Term Date Exp Date Price 07/08/17 02/22/21 740.00 ASSURE ASSURE XSJ1550106034411 XSJ1550106034415 07/08/17 02/22/21 740.00 07/08/17 02/22/21 I 740.00 Option 2 Co -Term Exp Date -- NA -- © 2019 ChargePoint, Inc. 254 E. Hacienda Avenue, Campbell, CA 95008 USA Page 3 of 3 -- NA -- -- NA -- Co-Term Price -- NA -- Option 3 Co -Term Exp Date -- NA -- -- NA -- -- NA -- -- NA -- -- NA -- Co-Term Price -- NA -- -- NA -- -- NA --