Cedar Street Force Main Air Vacuum Release Valve Replacement Project_HearingCopyrighted
March 16, 2020
City of Dubuque Public Hearings # 2.
ITEM TITLE: Cedar Street Force Main Air Vacuum Release Valve
Replacement Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of the plans, specifications, form of contract and
estimated cost for the Cedar Street Force Main Air Vacuum
Release Valve Replacement Project, and the City Manager
recommending approval.
SUGGESTED DISPOSITION:
RESOLUTION Approval of plans, specifications, from of
contract, and estimated cost for the Cedar Street Force
Main Air Vacuum Release Valve Replacement Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Cedar Street Force Main Air Vacuum Release Valve City Manager Memo
Replacement Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
Masterpiece on the Mississippi
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Cedar Street Force Main Air Vacuum Release Valve Replacement Project
Public Hearing
CIP #710-2606
DATE: March 6, 2020
Project Manager Steve Sampson Brown recommends City Council approval of the
plans, specifications, form of contract and estimated cost of $152,550 for the Cedar
Street Force Main Air Vacuum Release Valve Replacement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/..
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Steve Sampson Brown, Project Manager
Masterpiece on the Mississippi
TO: Michael C Van Milligen - City Manager
FROM: Steve Sampson Brown — Project Manager
DATE: March 6, 2020
RE:
Dubuque
All -America city
1� �I
2007•2012*2013
2017*2019
Cedar Street Force Main Air Vacuum Release Valve Replacement Project
Public Hearing
CIP #: 710-2606
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Cedar Street Force
Main Air Vacuum Release Valve Replacement Project.
BACKGROUND
In general, a force main system is comprised of lift stations and pressurized sanitary
sewer pipes known as force mains. Each component of the sanitary sewer utility lift
station and force main system requires periodic evaluation and improvements so that
they remain in reliable condition and can fulfill their vital role in conveying the City's
wastewater to the treatment plant. Approximately 80% of wastewater that flows to the
Water & Resource Recovery Center (W&RRC) for treatment arrives via the City's Cedar
Street and Terminal Street lift stations through a 30" and then 42" force main pipe
network. The existing 42" force main which runs between the Terminal Street Lift
Station and the W&RRC was constructed in 1977 and is made of prestressed concrete
cylinder pipe. The Cedar/Terminal force main system is beginning to show signs of
wear and there is a need to evaluate and plan for system improvements.
DISCUSSION
In June of 2019 the City Council authorized the release of a Request for Proposals
(RFP) related to selecting a vendor to conduct a remote, internal pipe inspection of the
42" force main. After a vendor was selected, city staff and the project's consulting
engineer from Strand Associates, Inc. worked with the pipe inspection vendor to
determine the best insertion location for the inspection tool and the project schedule.
The existing valve vault at the intersection of 14th Street and Sycamore Street was the
selected location for inserting the tool. In order to make this location ready to receive
the pipe inspection tool, several modifications to the concrete value vault and force main
piping are required. This project will make the needed modifications which include
replacement of air release/vacuum valve on the Cedar Street force main. Replacement
will consist of demolition and modifications to the existing valve vault structure,
excavation and placement of a new structure top slab with improved access doors, and
Page 1 of 3
various ductile iron pipe work including new air/vacuum valves, pipe restoration, and
other minor items.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specifications
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid -Letting)
Award Construction Contract
Final Project Completion Date
March 2, 2020
March 4, 2020
March 6, 2020
March 16, 2020
March 19, 2020
April 6, 2020
May 7, 2020
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Cedar Street Force Main Air Vacuum Release Valve
Replacement Project.
BUDGET IMPACT
The estimate of probable cost for this project is summarized as follows:
Descri tion
Construction Contract — Base Bid
Continency (10%)
Contract Admin
Total Project Cost
Estimate
$135,000.00
$13,500.00
$4,500.00
$152,550.00
The funding summary for the Cedar Street Force Main Air Vacuum Release Valve
Replacement Project is as follows:
CIP
Funding Source
Amount
710-2606 Cedar and Terminal Street Force Mains and Lift
Station Assessment and Improvements Project
Total Available Project Funding
$644,580.00
$644,580.00
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Cedar Street Force Main Air Vacuum Release Valve
Replacement Project through the adoption of the attached resolution.
Attachments
SSB/ssb
cc: Gus Psihoyos — City Engineer
Page 2 of 3
John Klostermann — Public Works Director
Willie O'Brien — W&RRC Manager
Deron Muehring - Civil Engineer
Todd Irwin — Engineering Technician
F:\PROJECTS\Sanitary\Cedar-Terminal Lift Stations and FMs Assessment\Internal Pipe Inspection\City Council
Documentation\1_Initiate\Cedar St FM Air Vacuum Release Valve Replacement Initiate Memo 02.25.2020.docx
Page 3 of 3
RESOLUTION NO. 90-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE CEDAR STREET FORCE MAIN AIR VACUUM
RELEASE VALVE REPLACEMENT PROJECT
That the proposed plans, specifications, form of contract and estimated cost for the
Cedar Street Force Main Air Vacuum Release Valve Replacement Project, in the
estimated amount $135,000.00 are hereby approved.
Passed, adopted and approved this 16th day of March 2020.
Roy D. Buol, Mayor
Attest:
Kevti S. Firnstahl, CMCity Clerk
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
followingdates:
March 06, 2020,
and for which the charge is $35.34
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 10 day of
Notary Public in
14/AA ,2002a,
AAA' K
d for Dubuque County, Iowa.
JANET K. PAPE
Commission Number 19.9859
bty Comm. Exp. DEC 11, 2022
working hours.
Written,,comments re-
garding the above pub-
lic hearings may be
submitted to the City
Clerk's Office, 50 W.
13th St., Dubuque, IA
52001, on or before
said time of public
hearing. At said time
and place of public
hearings all interested
citizens and parties
UE will be given an oppor
said proposal.
OFFICIAL NOTICE Individuals with limit;
NOTICE OF PUBLIC ed English proficiency,
NEARING ON PLANS, vision, hearing or
FORM ICATIRACT, speech impairments
FORM OF CONTRACT, requiring special assis-
AND ESTIMATED tance should contact
COST FOR THE the City Clerk's Office
CEDARFSTREET at (563) 589-4100, TDD
VACUUMOCMAIN AIR (563) 690-6678, cty-
RELEASE clerkcityofdubuque.org
VALVE _. REPLACE- ,
MENT PROJECT as soon as feasible.
NOTICE IS HEREBY Deaf or:hard-of-hearing I
GIVEN: The City Coun- individuals can use Re-
cil of, the City of lay Iowa by dialing 711
Dubuque, Iowa will or(800),735-2942.„
hold •a; public hearing Published' by order of
on theproposed-plans,, the City 'Council given
specifications, form of on .the 2nd:day of
contract and estimated March.2020
cost , for . the Cedar Kevin S. Firnstahl,
Street Force Main Air • ` CMC, City Clerk
Vacuum Release Valve It 3/6
Replacement, • Project,
in accordance with the
provisions of" Chapter
26; Code of Iowa, at
6:30 p.m., on the l6th
day of March 2020, in
the Historic Federal
• Building Council Cham-
bers (second floor), 350
West 6th Street,.'
Dubuque, Iowa Said
proposed plans, speci-
fications, form of con-
tract and estimated
cost are. now. on file in
the office of the City
Clerk. At said' hearing
any interested person
may appear and file
objections thereto.
The. scope of the'?
Project is as follows:'
This• project consists
of making needed mod-''
ificationsk to the force
main valve vault which
includes replacement
of the air release/Vacu-
um valve on the Cedar
Street force main.'Re-
placement will consist
of demolition and mod-
ifications to the,exist-
ing valve. vault
structure, excavation'
and placement of ,a
new structure top slab
with improved access
doors, and various duc-
tile -iron pipe work in-
cluding new air/
,vacuum valves, pipe
restoration, and other
;minor items.
Copies of supporting
documents for the pub-
lic hearings are on file
in the City Clerk's Of-
fice, City Hall, 50 W.
13th St, Dubuque,
Iowa, and may be
viewed during normal
CITY OF DUBUQUE,
tunity to be, heard for
IOWA or against p p