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Building Services Department FY21 Budget PresentationCopyrighted March 23, 2020 City of Dubuque Public Hearings # 6. ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: Building Services Department FY21 Budget Presentation ATTACHMENTS: Description Building Services Department FY21 Policy Budget Outline Type Supporting Documentation Building Services This page intentionally left blank. -88- BUILDING SERVICES DEPARTMENT Budget Highlights Expenses Employee Expense Supplies and Services Machinery and Equipment Debt Service Total Expenses FY 2019 FY 2020 FY 2021 % Change From Actual Budget Requested FY 2020 Budget 1,053,353 1,052,201 1,085,076 355,068 379,860 409,620 3,173 45,265 27,600 117,874 117,905 109,325 3.1 7.8 % (39.0)% (7.3)% 1,529,468 1,595,231 1,631,621 2.3 Resources Reimbursement Federal Building Maintenance 246,303 227,850 235,529 3.4 % Sales Tax 20% Abated Debt 120,351 117,905 109,325 (7.3)% Operating Revenue 820,548 726,403 815,700 12.3 % Total Resources 1,187,202 1,072,158 1,160,554 8.2 Property Tax Support Percent Increase (Decrease) 342,266 523,073 471,067 (52,006) (9.9)% Personnel - Authorized FTE 11.75 11.75 11.75 INSPECTIONS FY 2019 FY 2020 FY 2021 %Change From Budget Highlights Actual Budget Requested FY 2020 Budget Expenses Employee Expense 684,486 695,001 Supplies and Services 114,932 118,800 Machinery and Equipment 306 30,498 716,388 119,198 27,600 3.1 % 0.3 % (9.5)% Total Expenses 799,724 844,299 Resources Operating Revenue 816,766 722,728 Property Tax Support Percent Increase (Decrease) Percent Self Supporting Personnel - Authorized FTE 863,186 2.2 % 815,600 12.9 (17,042) 121,571 47,586 (73,985) (60.9)% 102.1% 85.6% 6.75 6.75 94.5% 6.75 -89- BUILDING MAINTENANCE Budget Highlights Expenses Employee Expense Supplies and Services Machinery & Equipment Debt Service Total Expenses FY 2019 FY 2020 FY 2021 % Change From Actual Budget Requested FY 2020 Budget 368,867 357,200 368,688 3.2 % 240,136 261,060 290,422 11.2 % 2,867 14,767 cyo — 120,351 117,905 109,325 (7.3)% 732,221 750,932 768,435 2.3 % Resources Reimbursement Federal Bldg. Maintenance 246,303 227,850 235,529 3.4 % Sales Tax 20% Abated Debt 120,351 117,905 109,325 (7.3)% Misc. Reimbursement 3,783 3,675 100 (97.3)% Total Resources 370,437 349,430 344,954 (1.3)% Property Tax Support 361,784 401,502 423,481 21,979 Percent Increase (Decrease) 5.5 % Personnel - Authorized FTE 5.00 5.00 5.00 *Includes budgets for maintaining City Hall, City Hall Annex, Multicultural Family Center, 5th St Restroom & Ice Arena. ** Federal Building Maintenance Activity was moved to the Housing Department in FY 2009 with the exception that Federal Building Maintenance personnel remains in Building Services. Improvement Package Summary 1 of 3 This improvement level request is for a full-time secretary for the Building Services Department. This position is essential to meeting current and future expectations for levels of service. The Building Services Department does not currently have a secretary and the department Permit Clerk, Building Inspectors, and Manager currently handle administrative duties. This is no longer sustainable based on the workload of permit processing and inspection demands. FY19 inspections were 9% higher than the previous 4 -year average. FY20 year-to-date data shows a 10% increase in permits from the same time last fiscal year. Permits issued in FY19 increased 14% from the previous 5-year average. Increases in permits result in increasing demands placed on the permit clerk, inspectors, and management. The department also receives a large number of phone calls and walk-in customers. A designated secretary would ensure customers can always access the department and would relieve other Building Services employees from being pulled away from regular job duties to perform administrative assistance. This position is also instrumental to implementing improvements in the inspection process including a centralized scheduling process. It is planned this position will use the Accela software permitting system to coordinate and schedule inspections. The request supports City Council goals for a Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery. -90- Related Cost: Related Cost: Total Cost: Property Tax Impact: Activity: Administration $ 43,250 Tax Funds $ 9,902 Tax Funds $ 53,152 $ 0.0209 0.20% Recurring Non -Recurring Recommend - No 2 of 3 This improvement request is for GPS Fleet Management Software. Verizon Wireless Reveal Now Fleet Tracking Software will allow Building Services Staff to track and locate vehicles in the field. It will improve fleet operations, worker productivity, and encourage safe driving. The software will allow staff to see real time driver locations and track speeds, idling, and driving behaviors. This will improve efficiency of inspection fleet and field service management. Related Cost: $ 1,380 Tax Funds Recurring Recommend - Yes Property Tax Impact: $ 0.0005 —% Activity: Code Enforcement (Building, Electrical, Plumbing) 3 of 3 This improvement level request is for a full-time custodian. The Facilities Management Staff currently consists of one full-time maintenance person and four full-time custodians. Custodial staff currently clean and maintain 137,000 square feet of space. The colts building remodel will add approximately 11,000 square feet of space, including six new bathrooms, a kitchen, and new office and meeting space. The majority of space will be used as a community center which will have significant custodial requirements. In addition, once the renovation of the Colts building is complete, the hours of the Multicultural Family Center (existing and new) will double. Custodial Staff capacity is not sufficient based on current responsibilities. The Building Services Department cannot maintain our facilities to expectations without additional support. For context, according to the International Facilities Management Association, a custodian can adequately clean approximately 25,000 square feet per workday. By these standards, staffing levels should currently equate 5.5 custodial FTE's. Once the MFC build -out is complete, Building Services will be responsible for maintenance of 148,000 square feet. Industry standards would suggest a custodial staff of 6 FTE's. The requested position will bring the department to 5 FTE's and is required to maintain current service levels. Related Cost: $ 62,789 Tax Funds Recurring Recommend - Yes Property Tax Impact: $ 0.0247 0.24% Activity: Facilities Maintenance Significant Line Items Employee Expense 1. FY 2021 employee expense reflects a 1.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2020 The employee contribution of 6.29% is unchanged from FY 2020. -91- 3. The City portion of health insurance expense is increased from $921 in FY 2020 to $1,013 in FY 2021 per month per contract which results in an annual cost increase of $16,057 or 11.26%. Supplies & Services 4. Property Maintenance decreased from $61,040 in FY 2020 to $59,142 in FY 2021. This line item represents lighting and electrical repairs, rug cleaning service, permit and inspection fees, HVAC maintenance, boiler inspection, annual backflow testing,annual window cleaning, plumbing repairs, winterizing drinking fountains and other repairs an maintenance. a. City Hall Maintenance decreased from $32,420 in FY 2020 to $27,366 FY 2021 based on a three-year average historical cost. b. 5th Street Restrooms increased from $850 in FY 2020 to $1,208 in FY 2021 based on a three-year average historical cost. c. City Hall Annex decreased from $9,570 in FY 2020 to $9,500 in FY 2021 based on a three-year average historical cost. d. Multicultural Family Center increased from $3,700 in FY 2020 to $6,568 in FY 2021 based on the completion of the renovated additional space in 2020. e. Shot Tower is unchanged from $1,000 in FY 2020 to $1,000 in FY 2021. This line item represents the cost of graffiti repair and general maintenance. f. General Building Maintenance unchanged from $13,500 in FY 2020 to $13,500 in FY 2021. This line item is for any significant repairs to City owned buildings. 5. Equipment Maintenance Contracts increased from $10,685 in FY 2020 to $11,451 in FY 2021. This budget represents quarterly alarm monitoring, outdoor camera annual maintenance, weekly boiler checks, and generator inspection and testing. 6. Software License increased from $38,964 in FY 2020 to $41,184 in FY 2021. This line item represents Building Services' share of Accela permitting software. 7. Electricity increased from $73,410 in FY 2020 to $101,420 in FY 2021 based on FY 2019 actual of $80,388 plus an increase for the renovated additional space at the Multicultural Family Center in 2020 plus 8%. 8. Natural Gas increased from $16,268 in FY 2020 to $24,308 in FY 2021 based on FY 2019 actual of $18,400 plus an increase for the renovated additional space at the Multicultural Family Center in 2020 plus 8%. 9. Stormwater increased from $38,964 in FY 2020 to $41,184 in FY 2021 based on FY 2019 actual billed SFU's, times the planned Stormwater rate of $8.29 per SFU for FY 2021. 10. Property Insurance decreased from $25,882 in FY 2020 to $12,099 in FY 2021 based on FY 2019 actual plus 5%. 11. Telephone increased from $11,266 in FY 2020 to $14,768 in FY 2021 based on FY 2019 actual of $11,005 plus an increase for the renovated additional space at the Multicultural Family Center. -92- Machinery & Equipment 1. Equipment replacement items include ($27,600): Administration Smart Phone $ 350 Plumbing/Mech. Code Enforcement Smart Phone $ 350 Building Code Enforcement AWD SUV $ 26,900 Federal Building Maintenance Maintenance Commercial Floor Scrubber + Carpet Cleaner $ Total Equipment $ 27,600 Debt Service 12. FY 2021 annual debt service includes the following ($109,325): Amount Debt Series Source Purpose Final Call Payment Date $ 4,201 2017A G.O. Sales Tax 20°/0 Smart Meters 2030 2025 $ 56,091 2018B G.O. Sales Tax 20% Engine House #1 2031 2018 $ 25,698 2012D G.O. Sales Tax 20% City Hall Tuckpointing 2032 2019 $ 23,335 2019C G.O. Sales Tax 20% City Hall HVAC 2034 2021 $ 109,325 Total Building Services Annual Debt Service Revenue 13. Building Permits increased from $467,589 in FY 2020 to $559,631 in FY 2021 based on FY 2019. Building Permit Fees fluctuate significantly based on private party building demand throughout the city. A building permit fee increase began in FY 2020 and will complete in FY 2021. 14. Plan Check Fees decreased from $35,960 in FY 2020 to $34,000 in FY 2021 based on FY 2019 actual. 15. Electrical Permits decreased from $81,134 in FY 2020 to $76,369 in FY 2021 based on FY 2019 actual. 16. Mechanical Permits increased from $65,966 in FY 2020 to $69,281 in FY 2021 based FY 2019 actual. -93- 17. Plumbing Permits increased from $58,526 in FY 2020 to $66,005 in FY 2021 based on FY 2019 actual. 18. The Inspections maintenance level budget is 94.49% self-supporting in FY 2021 as compared to 85.60% self-supporting in FY 2020. -94- BUILDING SERVICES The mission of the Building Services Department is to provide exceptional professional and responsive building services for residents, contractors, and developers in the City of Dubuque. These services protect and enhance the investment, safety, welfare, equity and resiliency of our community. Through these efforts, the Building Services Department supports healthy and viable neighborhoods and businesses. The Building Services Department delivers its mission through two core services: Construction Services and Facility Management. u .i g Services Manager Permit Clerk Code Compliance Facifirties Management Inspector II Commercial Inspector II Residential Inspector II Electrical Inspector II Plumb/Meal Inspector II ADA (0.75) Maintenance Supervisor Custodian (4) -95- BUILDING SERVICES SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES People — Interact daily with citizens, contractors, developers, architects, engineers, and other business professionals offering them outstanding service on demand. — Providing our permit applications and contractors with quality and informative inspections ensuring their projects meet all codes providing safe structures for for the community Effective communication and collaboration with other City departments ensuring an efficient delivery of service to support a financially sound, high - performing city organization Planning Building Services participates in Design Review Team meetings during the preliminary design phase offering insight and solutions from a code perspective — Preserve historic structures by utilizing the Existing Building Code and Historical Property compliance method during the Plan Review — Promote an inclusive community for all by reviewing projects to meet ADA and Fair Housing Regulations and provide financial assistance through the Downtown ADA Assistance Program — Ensure our facilities are properly maintained, project long-term facility management budgeting and planning, offering our citizens and employees a clean and safe facility. Partnerships The Building Services Department coordinates with many construction professionals, non -profits, public and private sector agencies and residents. The Building Services Department views its role in these relationships as partnerships for development. -96- $800,000 $600,000 $400,000 $200,000 $0 BUILDING SERVICES FY 2019 FY 2020 FY 2021 Full -Time Equivalent 11.75 11.75 11.75 Resources and Property Tax Support Reimb Federal Building FY 2019 Operating Revenue Property Tax Support FY 2020 FY 2021 The Building Services Department is supported by 11.75 full-time equivalent employees, which accounts for 66.50% of the department expense as seen below. Overall, the department's expenses are expected to increase by 2.28% in FY 2021 compared to FY 2020. Expenditures by Category by Fiscal Year Employee Expense Supplies and Services Machinery and Equipment Debt $1,053,353 $1,052,201 $1,085,076 $379,860 $3,173 $45,265 $27,600 $117,874 $117,905 $109,325 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 FY 2019 FY 2020 FY 2021 -97- BUILDING SERVICES Code Compliance Mission & Services Building code compliance begins with permit application and plan review. The department serves as liaison between all other city departments with a role in construction regulation and review. The department guides customers through the process and advises on all building code matters in a concise, timely, and informative manner to ensure a positive customer experience. Our Department performs plan review and inspections for all construction projects including; building, mechanical, electrical, plumbing, solar, signs, fire systems, and ADA compliance. Other activities include supporting appeals boards, supporting the Fats, Oils, and Grease (FOG) program, enforcing property maintenance codes, licensing storage containers, and managing the Downtown ADA and Lighting incentive programs. Code Compliance Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $799,724 $844,299 $863,186 Resources _ $816,766 $722,728 _ $815,600 Code Compliance Position Summary FY 2021 Building Services Manager 1.00 Permit Clerk 1.00 Inspector II --FT 4.00 Inspector II --PT 0.75 Total Full -Time Equivalent Employees 6.75 Performance Measures City Council Goal: Vibrant Community: Healthy and Safe Performance Measure (KPI) Target FY18 Actual FY19 Actual FY20 Estimate Performance Indicator 1 Activity Objective: Effective Building Department ISO numeric rating on building department effectiveness (Building Code Effectiveness Grading Schedule (BCEGS) Score) < 4/10 4/10 4/10 4/10 City Council Goal: Connected Community: Equitable Mobility Activity Objective: Ensure all facilities used by the public are fully accessible for persons with disabilities. # businesses with improved accessibility (Downtown ADA Assistance Program) 6 2 2 3 Ea -98- BUILDING SERVICES Facility Management Overview Building Services Department provides custodial and building maintenance services for City Hall, City Hall Annex, Historic Federal Building, Ruby Sutton Building, 5th Street Restrooms, Bunker Hill, Allison Henderson Park and the Dubuque Shot Tower. In total staff cleans and maintains over 150,000 square feet of public and office space. Responsibilities include routine custodial services, maintenance, repairs, and monitoring or HVAC systems. Staff schedules routine maintenance on our generators, elevators, HVAC equipment, fire alarm and sprinkler systems, backflow valves, and security systems. Facility Management Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $357,894 $381,042 $415,788 Resources $250,086 $231,525 $235,629 Facility Management Position Summary FY 2021 Maintenance Worker 1.00 Custodian 4.00 Total Full -Time Equivalent Employees 5.00 Performance Measures City Council Goal: Financially Responsible, High Performance Organization Performance Measure (KPI) Target FY18 Actual FY19 Actual FY20 Estimate Performance Indicator 1 Activity Objective: Continue implementation of the ADA Transition Plan # of accessibility improvement projects in public facilities >8 0 4 5 Ea -99- This page intentionally left blank. -100- Recommended Operating Revenue Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY18 Actual Revenue FY19 Actual Revenue FY20 Adopted Budget FY21 Recomm'd Budget 100 42165 ABANDONED BLDG LICENSES 100 42205 BUILDING PERMITS 100 42210 ELECTRICAL PERMITS 100 42215 MECHANICAL PERMITS 100 42220 PLUMBING PERMITS 100 42260 PERMIT, MISC 8,335 481,160 81,859 62,623 58,526 4,552 20,400 559,631 76,369 69,281 66,005 416 9,996 467,589 81,134 65,966 58,526 4,552 0 559,631 76,369 69,281 66,005 3,600 `ICENSES AND PERMITS - Total 697,055 792,103 687,763 100 51914 PLAN CHECK FEES 15,360 14,940 35,960 34,000 HARGES FOR SERVICES - Total 15,360 14,935,960 100 53102 PRIVATE PARTICIPANT 0 3,500 0 0 100 53403 IA DISTRICT COURT FINES 1,920 6,714 2,500 6,714 100 53605 MISCELLANEOUS REVENUE 120 283 120 100 100 53610 INSURANCE CLAIMS 0 3,000 0 0 100 53620 REIMBURSEMENTS -GENERAL 60 9 60 0 WISCELLANEOUS 400 54210 GO BOND PROCEEDS 391,950 2,370 0 0 400 54220 BOND DISCOUNT 2,513 107 0 0 54 OTHER FINANCING SOURCES - To 394,463 400 59350 FR SALES TAX CONSTRUCTION 126,632 117,874 117,905 109,325 rTRANSFER IN AND INTERNAL - Total 126,632 109,325 UILDING SAFETY - Total 1,235,610 940,899 844,308 925,025 -101- Recommended Operating Expenditure Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 100 61010 100 61020 100 61050 100 61092 100 61310 100 61320 100 61410 100 61415 100 61416 FULL-TIME EMPLOYEES PART-TIME EMPLOYEES OVERTIME PAY VACATION PAYOFF IPERS SOCIAL SECURITY HEALTH INSURANCE WORKMENS' COMPENSATION LIFE INSURANCE 647,776 692,025 48,346 50,876 244 1,707 2,838 0 716,109 58,871 0 0 729,474 59,524 0 0 62,303 70,291 73,157 74,480 50,682 53,978 59,286 60,360 174,899 157,408 119,198 135,255 36,386 26,518 24,957 25,360 513 551 623 623 61 - WAGES AND BENEFITS 1,023,986 1,053,353 1,052,201 1,085,076 100 62010 OFFICE SUPPLIES 1,296 1,827 1,296 1,827 100 62030 POSTAGE AND SHIPPING 1,191 1,841 1,227 2,025 100 62032 FLAGS 0 0 700 0 100 62061 DP EQUIP. MAINT CONTRACTS 7,924 7,129 6,851 6,914 100 62062 JANITORIAL SUPPLIES 840 6,544 7,600 8,576 100 62090 PRINTING & BINDING 305 553 500 591 100 62110 COPYING/REPRODUCTION 348 1,380 373 402 100 62130 LEGAL NOTICES & ADS 6,750 0 250 0 100 62140 PROMOTION 73 0 300 300 100 62170 SUBSCRIPTIONS -BOOKS -MAPS 2,364 402 88 410 100 62190 DUES & MEMBERSHIPS 1,510 1,450 2,244 1,479 100 62204 REFUNDS 128 99 0 0 100 62206 PROPERTY INSURANCE 20,662 11,523 25,882 12,099 100 62208 GENERAL LIABILITY INSURAN 8,281 7,689 7,708 8,073 100 62230 COURT COSTS & RECORD FEES 803 6,301 1,955 1,955 100 62310 TRAVEL -CONFERENCES 0 1,400 3,500 3,500 100 62320 TRAVEL -CITY BUSINESS 0 75 245 245 100 62340 MILEAGE/LOCAL TRANSP 110 0 112 0 100 62360 EDUCATION & TRAINING 3,891 2,313 8,000 8,000 100 62411 UTILITY EXP-ELECTRICITY 73,410 80,388 73,410 101,420 100 62412 UTILITY EXP-GAS 16,268 18,400 16,268 24,308 100 62415 UTILITY EXPENSE STORMWATR 50,529 53,195 57,386 60,669 100 62421 TELEPHONE 10,052 11,005 11,266 14,768 100 62431 PROPERTY MAINTENANCE 44,370 40,134 61,040 59,142 100 62435 ELEVATOR MAINTENANCE 0 175 5,647 5,647 100 62436 RENTAL OF SPACE 3,936 3,608 3,936 3,608 100 62438 FIRE SUPPRESSION 0 0 8,558 8,558 100 62511 FUEL, MOTOR VEHICLE 3,857 3,609 3,856 3,961 100 62521 MOTOR VEHICLE MAINT. 4,107 3,054 4,180 5,039 100 62528 MOTOR VEH. MAINT. OUTSOUR 577 0 0 0 100 62611 MACH/EQUIP MAINTENANCE 0 44 0 44 100 62614 EQUIP MAINT CONTRACT 22,572 23,446 10,685 11,451 100 62627 CAMERA MAINTENANCE 504 576 300 676 100 62663 SOFTWARE LICENSE EXP 26,632 56,088 38,964 41,184 -102- Recommended Operating Expenditure Budget - Department Total 57 - BUILDING SAFETY Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 100 62666 CREDIT CARD CHARGE 100 62667 DATA SERVICES 100 62671 MISC. OPERATING SUPPLIES 100 62699 CASH SHORT AND OVER 100 62710 CONTRACTOR SERVICES 100 62713 LEGAL SERVICES 400 62713 LEGAL SERVICES 100 62716 CONSULTANT SERVICES 400 62721 FINANCIAL CONSULTANT 400 62731 MISCELLANEOUS SERVICES 100 62765 GRANTS 5,563 6,710 682 807 0 11 (2) 5 5,563 720 0 0 6,710 789 0 0 3,410 1,312 5,000 5,000 384 733 0 0 4,015 0 0 0 0 0 4,000 0 5,531 0 0 0 1,646 1,144 0 0 250 100 250 250 62 - SUPPLIES AND SERVICES 334,771 355,068 379,860 409,620 100 63311 ADMIN. OVERHEAD (241,077) (246,303) (227,850) (235,529) 63 - ADMIN/OVERHEAD/STORES GAR (241,077) (246,303) (227,850) (235,529) 100 71120 PERIPHERALS, COMPUTER 0 0 198 0 100 71123 SOFTWARE 0 0 2,000 0 100 71211 DESKS/CHAIRS 0 0 6,567 0 100 71310 AUTO/JEEP REPLACEMENT 14,000 0 26,900 26,900 100 71610 CUSTODIAL EQUIPMENT 0 2,717 0 0 100 72417 CAMERA RELATED EQUIPMENT 0 0 8,200 0 100 72418 TELEPHONE RELATED 442 456 1,400 700 71 - EQUIPMENT 14,442 3,173 45,265 27,600 400 74111 PRINCIPAL PAYMENT 473,464 91,004 94,950 89,184 400 74112 INTEREST PAYMENT 31,033 26,870 22,955 20,141 74 - DEBT SERVICE 504,497 117,874 117,905 109,325 57 - BUILDING SAFETY TOTAL 1,636,618 1,283,165 1,367,381 1,396,092 -103- Recommended Expenditure Budget Report by Activity & Funding Source 57 - BUILDING SAFETY - BUILDING SERV. ADMIN. - 57100 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 59,010 156,670 150 90,525 192,643 10,023 84,362 195,584 350 82,471 205,598 BUILDING SERV. ADMIN. 215,680 283,318 289,969 ELECTRICAL CODE ENE - 57200 288,419 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT 221 SUPPLIES AND SERVICES 5,850 WAGES AND BENEFITS 107,925 ELECTRICAL CODE ENF. 5,764 108,141 113,996 113,904 DEBT SERVICE - 57300 1. 383 6,274 107,167 6,393 109,703 immommil 113,824 116,09 FUNDING SOURCE: DEBT SERVICE Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget DEBT SERVICE 504,497 117,874 117,905 109,325 SUPPLIES AND SERVICES 11,192 1,144 - 0 DEBT SERVICE 515,689 119,01117,905 109,325 BLDG. CODE ENFORSE 1 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT 221 6 20,059 26,900 SUPPLIES AND SERVICES 15,201 12,246 21,331 21,861 WAGES AND BENEFITS 275,613 275,529 285,076 291,384 LDG. CODE ENFORSE 291,035 287,781 326,466 T = 340,145 CITY HALL MAINT. - 57500 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 2,867 8,767 0 149,222 164,457 170,747 176,167 73,246 72,258 70,187 72,299 CITY HALL MAINT. IMF 222,467 239,582 249,701 CITY HALL ANNEX MAINT. - 57510 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget -104- Recommended Expenditure Budget Report by Activity & Funding Source 57 - BUILDING SAFETY EQUIPMENT 1,500 0 SUPPLIES AND SERVICES 40,045 36,280 41,697 44,401 WAGES AND BENEFITS 29,191 28,803 27,841 28,797 ITY HALL ANNEX MAINT. w w 69,236 65,084 71,038 73,198 FEDERAL BUILDING MAINT. - 57520 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES (241,077) (246,303) SUPPLIES AND SERVICES 378 434 WAGES AND BENEFITS 247,942 245,869 (227,850) 227,850 (235,529) 434 235,197 IMF FEDERAL BUILDING MAINT. 7,243 1157 CENTRAL AVE MAINT. - 57540 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES WAGES AND BENEFITS 24,845 31,291 22,569 21,936 28,981 61,627 31,322 32,395 1157 CENTRAL AVE MAINT. 1 47,414 ICEE ARENA - 57550 11111, 53,228 60,303 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES 12,153 12,817 ICE ARENA 12,153 - 12,817 5TH ST RESTROOMS - 57560 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT 4,500 SUPPLIES AND SERVICES 5,823 6,518 5,818 6,793 5TH ST RESTROOMS ■ 5,823 6,518 10,318 SHOT TOWER - 57570 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES 3,717 F SHOT TOWER 1 3,717 PLBG/MECH. CODE ENF. - 57700 1,000 1,000 1,000 1,000 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget EQUIPMENT 14,000 150 33 350 -105- Recommended Expenditure Budget Report by Activity & Funding Source 57 - BUILDING SAFETY SUPPLIES AND SERVICES WAGES AND BENEFITS 7,334 6,397 110,831 108,174 6,833 8,473 107,174 109,703 PLBG/MECH. CODE ENF. lir M 132,164 114,721 114,040 118,526 PCARD CLEARING - 99999 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES 11 WM- PCAING BUILDING 11 — BUILDING SAFETY TOTAL $1,636,618 $1,283,165 $1,367,381 -106- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 57 BUILDING SERVICES DEPARTMENT FY 2019 FY 2020 FY 2021 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 76,752 1.00 $ 95,437 1.00 $ 100,375 100 5450 GE-34 INSPECTOR II 4.00 $ 310,486 4.00 $ 320,260 4.00 $ 324,146 100 8875 GE-26 PERMIT CLERK 1.00 $ 51,516 1.00 $ 52,689 1.00 $ 53,767 100 3,420 0E-09 MAINT. WORKER - FEDERAL BLDG 1.00 $ 53,864 1.00 $ 55,083 1.00 $ 55,695 100 2040 0E-06 CUSTODIAN I 4.00 $ 188,336 4.00 $ 192,640 4.00 $ 195,491 TOTAL FULL TIME EMPLOYEES 11.00 $ 680,954 11.00 $ 716,109 11.00 $ 729,474 61020 Part Time Employee Expense 100 2,800 GE-34 INSPECTOR II TOTAL PART TIME EMPLOYEES 0.75 $ 57,564 0.75 $ 58,871 0.75 $ 59,524 0.75 $ 57,564 0.75 $ 58,871 0.75 $ 59,524 TOTAL BUILDING SERVICES DEPT. 11.75 $ 738,518 11.75 $ 774,980 11.75 $ 788,998 -107- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP-GR POSITION CLASS FY 2019 FY 2020 FY 2021 FTE BUDGET FTE BUDGET FTE BUDGET Building Services Administration -FT 10057100 61010 100 5800 GE-38 BUILDING SAFETY MANAGER 1.00 $ 76,752 1.00 $ 95,437 1.00 $ 100,375 10057100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 51,516 1.00 $ 52,689 1.00 $ 53,767 Total 2.00 $ 128,268 2.00 $ 148,126 2.00 $ 154,142 Building Inspections -FT 10057400 61010 100 5450 GE-34 INSPECTOR II Total Plumbing/Mechanical Inspections -FT 10057700 61010 100 5450 GE-34 INSPECTOR II Total Electrical Inspections -FT 10057200 61010 100 5450 GE-34 INSPECTOR II Total City Hall Maintenance -FT 10057500 61010 100 2040 OE-06 CUSTODIAN I Total Building Inspector II -Part Time 10057400 61020 100 2800 GE-34 INSPECTOR II Total 2.00 $ 154,272 2.00 $ 160,130 2.00 $ 162,242 2.00 $ 154,272 2.00 $ 160,130 2.00 $ 162,242 1.00 $ 78,225 1.00 $ 80,065 1.00 $ 80,952 1.00 $ 78,225 1.00 $ 80,065 1.00 $ 80,952 1.00 $ 77,989 1.00 $ 80,065 1.00 $ 80,952 1.00 $ 77,989 1.00 $ 80,065 1.00 $ 80,952 1.00 $ 47,436 1.00 $ 48,520 1.00 $ 49,053 1.00 $ 47,436 1.00 $ 48,520 1.00 $ 49,053 0.75 $ 57,564 0.75 $ 58,871 0.75 $ 59,524 0.75 $ 57,564 0.75 $ 58,871 0.75 $ 59,524 Federal Building Maintenance -Full Time 10057520 61010 100 3420 OE-09 MAINT. WORKER - FEDERAL 1.00 $ 53,864 1.00 $ 55,083 1.00 $ 55,695 _ 10057520 61010 100 2040 OE-06 CUSTODIAN I 2.15 $ 100,978 2.15 $ 103,286 2.15 $ 104,947 Total 3.15 $ 154,842 3.15 $ 158,369 3.15 $ 160,642 Multicultural Family Center Maintenance -FT 10057540 61010 100 2040 OE-06 CUSTODIAN I 0.45 $ 21,135 0.45 $ 21,618 0.45 $ 21,966 Total 0.45 $ 21,135 0.45 $ 21,618 0.45 $ 21,966 City Hall Annex/Housing Maintenance -Full Time 10057510 61010 100 2040 OE-06 CUSTODIAN I Total 0.40 $ 18,787 0.40 $ 19,216 0.40 $ 19,525 0.40 $ 18,787 0.40 $ 19,216 0.40 $ 19,525 TOTAL BUILDING SERVICES DEPT. 11.75 $ 738,518 11.75 $ 774,980 11.75 $ 788,998 -108- Capital Improvement Projects by Department/Division BUILDING SAFETY CIP FY 18 Actual FY 19 Actual FY 20 Adopted FY 21 Recomm'd Number Capital Improvement Project Title Expense Expense Budget Budget 1001178 PERMIT TRACKING SYSTEM 14,952 3501045 CITY HALL REMODELING 71,158 285 3501428 GENERAL BLDG MAINTENANCE 1,362 3501757 CITY HALL ANNEX MAINT 17,453 3502764 DILAPIDATED BDG ASSESS 7,565 3502803 CITY HALL BOILER 67,260 3502804 CITY ANNEX WINDOWS 48,548 3502805 CARRIAGE HOUSE ROOF REPLC 22,475 3502858 INTEG ACCESS SECURITY SYS 48,500 3602424 DTWN URBN RNL DRST ADA 10,000 9,996 15,000 30,000 3602802 DT ADA NON-PROFIT ASSIST 0 0 100,000 100,000 BUILDING SAFETY 114,925 17,8 -109- PRGRM/ DEPT PROJECT DESCRIPTION FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TOTAL PAGE BUILDING SERVICES Public Safety Downtown URD Non-ProfitADA Assistance $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 500,000 279 Downtown ADA Assistance $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 280 Integrated Access Control and Security System $ 48,500 $ 19,750 $ 17,500 $ — $ — $ 85,750 281 TOTAL $178,500 $149,750 $147,500 $130,000 $130,000 $735,750 -110-