Jackson Street Reconstruction Project from 11th-12th) Reconstruction Project_HearingCity of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyrighted
April 6, 2020
Public Hearings # 5.
Jackson Street Reconstruction Project from 11 th Street to
12th Street
Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for Jackson Street (11 th Street to 12th
Street) Reconstruction Project, and the City Manager
recommending approval.
RESOLUTION Approval of plans specifications, form of
contract, and estimated cost for the Jackson Street (11 th to
12th Streets Reconstruction Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description
Jackson Street Reconstruction 11th to 12th-MVM
Memo
Staff Memo
Resolutions (3)
Preliminary Schedule of Assessments
Proof of Publication
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jackson Street (11th to 12th) Reconstruction Project
Public Hearing
C I P# 2501281, 7201180
DATE: March 31, 2020
Dubuque
All -America City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $376,051 for the Jackson Street
(11th to 12t1) Reconstruction Project.
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $26,068.39. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner -
occupied residential financial assistance. However, the property at 1101 Jackson Street
(NRGY LLC) could reduce or eliminate their assessment by making qualifying
investments in the property as follows:
(1) One dollar of assessment will be forgiven for every five dollars of expenses incurred
for improvements made but only for improvements which require a building permit and
which result in an increase of the assessed valuation of the property. The property
owner must provide paid invoices to City for substantiation of the costs incurred.
(2) One dollar of assessment will be forgiven for every two dollars of expenses incurred
for improvements to the primary facade of the property but only if the improvement is
approved by the Historic Preservation Commission of the City of Dubuque. The
property owner must provide paid invoices to City for substantiation of the costs
incurred.
This same opportunity was afforded the other properties in the Historic Millwork District
when the last project occurred.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
2
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
RE: Jackson Street (11th to 12th) Reconstruction Project
Public Hearing
CIP# 2501281, 7201180
DATE: March 26, 2020
Dubuque
bead
AII•AamaHea 61t1
1111!'
2007,2012.2013
2017*2019
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Jackson Street (11th
to 12th) Reconstruction Project.
BACKGROUND
As part of the original Historic Millwork District Complete Streets Project, multiple
alternates were developed for that project that could be developed if funding was
available. The original Historic Millwork District Complete Streets project was a $7.9-
million-dollar project ($5.6 million from federal grants) that reconstructed four blocks of
Jackson Street from 7th to 11th, six blocks of 10th Street from Main Street to Elm Street,
and two blocks of Washington Street from 9th to 11th. The block of Jackson Street from
11th to 12th was one of the alternates in the original bid package for the Historic Millwork
District. The alternate could not be funded at the time, but City staff planned to request
funding in future years. Recently the Marriott Townplace hotel was built along this block,
which involved an $11 million private investment in the Historic Millwork District. Dupaco
is currently working on a major renovation of the Voices building at the corner of 10th and
Jackson which involves an estimated $37 million worth of private investment in the
Historic Millwork District.
DISCUSSION
The Jackson Street (11th to 12th) Reconstruction Project includes the reconstruction of
pavement, replacement of sidewalks, reconstruction of storm sewer and installation of
new decorative streetlights. The proposed corridor would match the design elements of
the Historic Millwork District but would not include brick and railroad track in the middle of
the street. The pavement would be 9-inch PCC concrete pavement. The sidewalks and
driveways would be constructed with reverse mix concrete to match the sidewalks in the
rest of the Historic Millwork District. The project will include fiber, electrical and
communications conduit. This conduit will accommodate the streetlights, and any future
parking and camera infrastructure required.
PUBLIC ENGAGEMENT
City staff have sent letters to the two abutting property owners in this corridor during the
week of February 3, 2020. The letter asks the abutting property owners to meet and
discuss the project with city staff so potential questions can be answered. Additionally,
staff have developed post cards that were sent to the property owners/tenants on Jackson
Street up to 14th Street prior to construction. Post cards are also being sent to all
properties within the Historic Millwork District boundary. This boundary runs from 5th
Street to 12th Street and from Elm Street to White Street. Business owners will also
receive a copy of the Road Construction Toolkit that was developed by staff in recent
years.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
March 2, 2020
March 6, 2020
March 6, 2020
April 6, 2020
April 9, 2020
April 20, 2020
July 17, 2020
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Jackson Street (11th to 12th) Reconstruction Project.
BUDGET IMPACT
The estimate of probable cost for the Jackson Street (11th to 12th) Reconstruction Project
is as follows:
Estimate
Construction Contract $ 297,274.00
Contingency 29,727.00
Construction Engineering & Inspection 49,050.00
Total Project Cost $376,051.00
The project funding summary is as follows:
CIP No.
2501281
7201180
Fund Description
Jackson Street Reconstruction
Jackson Street Storm Sewer
Special Assessment — Street Improvement, Commercial
Special Assessment — Commercial Deficiency
Total Project Funding
2
Fund Amount
$ 293,914.21
30,000.00
52,136.79
0.00
$376,051.00
PROPERTY ASSESSMENTS
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $26,068.39. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner -occupied
residential financial assistance. However, the property at 1101 Jackson Street (NRGY
LLC) could reduce or eliminate their assessment by making qualifying investments in the
property as follows:
(1) One dollar of assessment will be forgiven for every five dollars of expenses incurred
for improvements made but only for improvements which require a building permit and
which result in an increase of the assessed valuation of the property. The property owner
must provide paid invoices to City for substantiation of the costs incurred.
(2) One dollar of assessment will be forgiven for every two dollars of expenses incurred
for improvements to the primary facade of the property but only if the improvement is
approved by the Historic Preservation Commission of the City of Dubuque. The property
owner must provide paid invoices to City for substantiation of the costs incurred.
This same opportunity was afforded the other properties in the Historic Millwork District
when the last project occurred.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost and to adopt the Resolution of Necessity and the Preliminary Schedule of
Assessments for the Jackson Street (11th to 12th) Reconstruction Project through the
adoption of the enclosed resolution.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
John Klostermann, Public Works Director
Deron Muehring, Civil Engineer
3
RESOLUTION NO. 113-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE JACKSON STREET (11TH TO 12TH)
RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Jackson Street (11th to 12th) Reconstruction Project, in the estimated amount
$297,274.00, are hereby approved.
Passed, adopted and approved this this 6th day of April 2020.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, CM City Clerk
RESOLUTION NO. 114-20
RESOLUTION WITH RESPECT TO THE ADOPTION OF THE RESOLUTION OF
NECESSITY PROPOSED FOR THE JACKSON STREET (11TH TO 12TH)
RECONSTRUCTION PROJECT
Whereas, the City Council has proposed a Resolution of Necessity for the
Jackson Street (11TH TO 12TH) Reconstruction Project and has given notice of the
public hearing thereon as required by law; and
Whereas, the public hearing has been held, all persons offering objections have
been heard and consideration given to all objections and is pending before this Council;
and
Whereas, this is the time and place set as provided for the taking of action on the
proposed Resolution of Necessity.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed Resolution of Necessity described above is hereby:
XX Adopted, without amendment, and all objections filed or made having been duly
considered are overruled.
Adopted as amended by the Preliminary Schedule of Assessments attached
hereto as Exhibit A, and made a part hereof by reference. All objections filed or
made having been duly considered are overruled.
Deferred for later consideration to a City Council meeting to be held on the 20th
day of April 2020, at 6:30 p.m. in the Historic Federal Building Council Chambers
(second floor), 350 West 6th Street, with jurisdiction retained for further
consideration and action at the adjourned meeting.
Abandoned.
Passed, adopted and approved this 6th day of April 2020.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, CMC, City Clerk
RESOLUTION NO. 115-20
APPROVING SCHEDULE OF ASSESSMENTS AND ESTIMATE OF TOTAL COST
FOR THE JACKSON STREET (11TH TO 12TH) RECONSTRUCTION PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plat, schedule of assessments, and estimate of total cost for
the Jackson Street (11t" to 12th) Reconstruction Project are hereby approved.
Passed, approved and adopted this 6th day of April 2020.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, CMC, City Clerk
CITY OF DUBUQUE, IOWA
Jackson Street, 11th to 12th Street
PRELIMINARY SCHEDULE OF VALUATION AND PROPOSED ASSESSMENTS
DATE: 2-24-2020
The following schedule is hereby determined to show each lot proposed to be assessed for the improvement shown in the title together with the amount proposed to be assessed against each lot and the valuations shown opposite each lot are hereby fixed as
the true valuations of such lots by the City Council of the City of Dubuque.
PARCEL NUMBER
PROPERTY OWNER NAME
LOT DESCRIPTION
STREET ADDRESS
NET ASSESSED
VALUATION
VALUATION
WITH
IMPROVEMENT
NET PAVING
IMPROVEMENT
COST
NET PAVING
IMPROVEMENT
DEFICIENCY
TOTAL PUBLIC
IMPROVEMENT
COST
1024440007
Millwork Hotel Associates LLC
CITY LOTS 499, 498, & 498A
1151 WASHINGTON ST
$6,626,810
$6,653,389.54
$26,579.54
$0.00
$26,579.54
1024439015
NRGY LLC
S 1/3, M 1/3, LOTS 1 & 2 OF N 1/3 ALL OF CITY LOT 497 & CITY LOT 497A
1101 JACKSON ST
$443,470
$469,027.25
$25,557.25
$0.00
$25,557.25
TOTALS =
$52,136.70
STATE OF IOWA {SS:
DUBUQUE COUNTY
CERTIFICATION OF PUBLICATION
I, Suzanne Pike, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
March 6 & 13, 2020,
and for which the charge is $111.59
s0 �1iMM2,
Subscribed to before rne, a Notary Public in and for
Dubuque County, Iowa,
this day of 1 )\-, 20 02 .
Notary'Yublic in a
or Dubu ue County, Iowa.
AMY WAGNER
ommission Number 813362
My Commission Expires
October 22, 2021
CITY OF DUBUQUE
NOTICE OF PUBLIC
HEARING
JACKSON STREET
(11TH TO 12TH)
RECONSTRUCTION
PROJECT
The City Council will
hold a public hearing
on the proposed plans,
specifications, form of
contractand estimated
cost for the Jackson
Street'(11th to 12th)
Reconstruction Project,
in accordance with the
provisions of Chapter
26, Code of Iowa on the
6th day of April, 2020,
at 6:30 p.m. in the His-
toric Federal Building
Council Chambers
(second floor), 350
West 6th . Street,
Dubuque, lowa, at
which timetheowners
of property subject to
assessment forthe
proposed `improvement
or any other person
having an interest.,, in
the matter may appear
�d be heard for;, or
gainst the making of
the improvement, Said
proposed plans, speci- i
fications, form of con-
tract, estimated .cost,
the boundaries of the
district, the assess- s
ment against anylot,
or the final adoption of
a resolution of necessi-
ty. A'property owner
will be deemed to hay
waived al objection
unless at the time of
hearing the property
owner has filed objec
tions with the cleric:
Copies of supporting
documents for thetpub
lic hearings are orrfile
in the City Clerk's''Of-
fice, City Hall, 50' W.
13th St., Dubuque,
Iowa, , and may be
viewed during may
working hours;
Written comments re-
garding the above pub-
lic hearings may be'
submitted'' to the City
Clerk's Office, 50 W.
l3th St., Dubuque,.. IA
52601, on or before
Said time of public
hearing. At said time
and place` of public
hearings all interested
citizens and parties
will be given an oppor-
tunity to be heard for
or againstsaid proposal.
Individuals with limit-
ed English-, proficiency,
vision,hearing , or
speech impairments
requiring special assis-
tance should contact
the City Clerk's Office
at (563) 589-4100, TDD
(563) 690-6678, cty-
clerk4cityofdubuque.org
as soon as .feasible.
Deaf or hard -of -hearing
individuals can use Re-
lay Iowa by dialing 711
or (800) 735-2942.
Published: by order of
the City Council given
on the 2nd day of
March 2020.
Kevin;S. Firnstahl,
CMC, City Clerk
CITY OF DUBUQUE
NOTICE TO
PROPERTY OWNERS
JACKSON STREET;'.
• '" (1,1TH TO 12TH)
RECONSTRUCTION.
PROJECT
Notice isrgiven that
there is now:on_file for
public inspection in the
office of the clerk of:
the City,. of,. Dubuque,
Iowa, a proposed reso-
lution of necessity, an
estimate ofcost and
schedule showing` the
amounts proposed to
be` assessed against
each lot and the valua-
tion of each lot within a
district approved by
the City Council of the
City of Dubuque, Iowa,
for. a public improve-
ment of the types)
YN�1?/
and in the location(s)
as follows:
Reconstruction of the
following Street:,
• Jackson Street from
llth street to 12th
street
- Removal of the exist-
ng pavement, curb
and; gutter and side-
walk
- .Excavation of the
ubgrade to allow the
placement of granular
sub -base
- Installation'; of storm
e sewer
s - Installation of sub-
� drains
- Installation of 9-inch
PCC pavement
- Installation of curb
and gutter
- 'Installation of new
historic looking con-
crete sidewalks, drive-
ways and service walks
Installation of new
Historic Millwork Dis-
trict streetlights
- installation of con-
duit to accommodate
parking, fiber optic and
streetlight needs
The proposed district
to be ' bejr efjted. and
subjectto assessment
for: the cost of such im-
provements is de -I
scribed as follows:
All properties abutting
or served by utilities in
the fallowing street:
• Jackson Street from,
llth Street to 12th'
Street .�
Preliminary Schedule
of Valuation and
Proposed Assessments
Jackson Street, llth
to 12th Street Recon-
struction Project
Date: March 6, 2020 ;I
The following sched-
ule is hereby deter-
mined to show each lot
proposed to be as ,
sessed for the' improve-
ment `shown' in the title
together • with the
amount proposed to be
assessed against each
lot and the valuations
shown opposite,.. each
lot arehereby,fixedas
the true valuations of
such lots by the City
Council of the City of
Dubuque.
Parcel Number;
Property Owner
Name; . Lot Descrip-
tion; Street Address;
Net Assessed Valua-
tion; 'Valbation with
Improvement; Net 1
Paving Improvement,
Cost; Net. Paving Im-
provement Deficien-
cy; Total Public
Improvement Cost
1024440007; Millwork
Hotel Associates, LLC;,
City Lots 499, ` 498, &
498A; 1151 Washington
St.; $6,626,810.
$6,653,389.54; $26,579.54;
$0.00; $26,579.54'
1024439015; NRGY,
LLC; S`1/3, M :1/3', Lots
1 & 2 of N 1/3 all of City
Lot 497 & City Lot 497A;
1101 Jackson St;
$443,470; $469,027.25;
$25,557.25; $0.00
$25,557.25
2t 3/6,+13 , , ,