Minutes_Library Board of Trustees 2 11 10Carnegie -Stout Public Library
Board of Trustees'
Meeting Minutes of February 11, 2010
The Board of Trustees of the Carnegie -Stout Public Library (C -SPL) met in the
Library Director's Office at 4:30 p.m. on Thursday, February 11, 2010.
Present: President Diann Guns, Vice President Beverly Kolz; Secretary
Kristen Smith; Trustee Paula Connors; Trustee David Hammer;
Trustee Elizabeth Leeper; Trustee Mike Willis; Library Director
Susan Henricks; and Recorder Denette Kellogg
1. President Diann Guns called the meeting to order 4:33 p.m. and the agenda
was adopted.
2010."
"Moved to adopt the meeting agenda of Thursday, February 11,
Motion: Ko /z
Second: Connors
Vote: Aye — 7; Nay — 0
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ORIGINAL
2. Library Budget FY-2011 — Guns reported that the purpose of the special
meeting is for the Library Board to review the proposed budget for FY -11 and
recommendations for staffing by the City Manager. The Board expressed its
concern that without the basic request for adequate staffing post renovation,
difficult decisions would be faced that may negatively impact citizens. This
would also mean that the Library's accreditation may be in jeopardy as would
be State funding received annually.
Guns provided a copy of the requested Improvement Packages (IP) for FY -11
along with the letter from the last budget year provided to the City Council
dated February 19, 2009 addressing the Library's critical staffing needs when
the renovation project is complete. The requests are nearly identical to the
FY -10 budget IP requests. The Board reviewed the information and noted its
ongoing request for support to the Council over the past seven years in
regard to the need for staffing post renovation and its designation as a
priority as part of the City Council's goals. Smith reported a concern with the
Library being a priority and not be recommended for funding.
The Board reviewed the current IP requests and discussed the minimum
staffing needs to staff the post renovated facility. Discussion was held about
some jobs requiring higher skill levels and others entry level, with both being
critical. Henricks reviewed the IP requests and reported on the minimum
staffing needs as requested in positions 1 -5, or 1 -4 along with 6 as being
essential post renovation.
The Board agreed to ask for help from the council in support of staffing that
is needed post renovation. Similar to last year, a letter will be developed
and provided to the Council for consideration prior to the Library's budget
hearing scheduled for before the Council Wednesday, February 24, 2010.
Board members agreed to each contact a Council member to ask if they have
any questions or need more information and to ask for their support after
they have received the letter.
Smith reported watching other department budget hearings and on them
being asked on how their requests fit in with Council priorities. The Board
and the Director discussed how the Library meets so many of the goals and
needs in the community. Of note were the goals of Every Child -Every
Promise, Project Hope, life -long learning, historic preservation, sustainability
and downtown development.
The Board also agreed to develop a letter to supporters asking them to share
their support and feedback with Council members prior to the budget
hearing, or to come to the budget hearing not to speak, but to stand at the
end of the budget presentation to show their support to the Council for these
requests.
Guns reported she would draft the letter for review to be provided to the
Council on behalf of the Library Board. Connors reported she would draft the
letter to go to supporters for review prior the mailing. The Board agreed to
have both letters sent early next week.
Leeper exited the meeting at 5:24 p.m.
3. Communications /Public Comment - Henricks reported on a construction
progress meeting held this morning and on a decision she made in respect to
not covering the marble on first floor in specific areas where carpet had been
previously planned near the entrance to the library. The new plan is to leave
the original marble where they can and to fill in with carpet. The Board
concurred with this decision.
4. Library Board Adjournment - The Board adjourned at 5:28 p.m.
"Motion to adjourn."
Motion: Kolz
Second: Willis
Vote: Aye — 6; Nay — 0
/- t(A-
N
Kristen Smith, Board Secretary
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