Tenth and Central Parking Ramp_Fire Headquarters Expansion ProjectMasterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 10th & Central Parking Ramp (U.S. Department of Commerce Economic
Development Administration Funding Pending)
CIP #730 -2179)
Fire Headquarters Expansion Project (Funded Totally by General
Obligation Bonds)
(CIP #730 -2266)
DATE: March 30, 2010
Parking System Supervisor Tim Horsfield recommends initiation of the bidding process
for the 10 & Central Parking Ramp and Fire Headquarters Expansion Project, and
further recommends that a public hearing be set for April 19, 2010.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
MCVM:jh
Attachment
cc: Barry Lindahl, City Attorney
Cindy Steinhauser, Assistant City Manager
Tim Horsfield, Parking System Supervisor
H
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Michael C. Van Milligen
Dubuque
All- Amalca City
1
2007
Masterpiece on the Mississippi
TO:
FROM:
DATE:
SUBJECT:
INTRODUCTION
BACKGROUND
1 IPage
Michael C. Van Milligen, City Manager
Tim Horsfield, Parking System Supervisor
March 31, 2010
10 & Central Parking Ramp (U.S. Department of Commerce Economic
Development Administration Funding Pending)
(CIP # 730 -2179)
Fire Headquarters Expansion Project (Funded Totally by General
Obligation Bonds)
(CIP # 730 -2266)
Dubuque
AU Amerrcacity
2007
The enclosed resolutions authorize the public bidding procedure for the 10 & Central
Parking Ramp and Fire Headquarters Expansion Project.
The City Council has previously approved the site and design firm for the construction of
a 477 space parking ramp and also the addition of three truck bays onto the current fire
headquarters.
An application for partial funding was submitted to the U.S. Department of Commerce,
Economic Development Administration. City staff has been in discussions and
negotiations for EDA assistance for nearly 18 months. Over that timeframe, the location
and size of the proposed parking ramp have been modified. The original application
requested $7 million from EDA. Due to changes in how the Denver EDA allocates
public works funding within our region, the EDA could only commit to a $1.5 million
grant. City staff has submitted the additional information requested by the EDA, and we
anticipate receiving the contract very soon. The City of Dubuque also sold general
obligation bonds in the amount of $9.2 million to fully fund the cost of the project.
The design team for the project consists of Desman Associates, Straka /Johnson
Architects and Buesing Associates. As the ramp was designed, in order to achieve the
number of vehicles spaces desired, it was determined the ramp would be seven
stories /levels in height, therefore reaching a height of 82 feet at the top of the spandrel.
The parking ramp will exceed the height requirement of the C -4 Downtown Commercial
District. The maximum height allowance in a C -4 District is 75 feet. Because the
structure is a public building, it is exempted from the bulk of the regulations of the
Unified Development Code in Article 3 -16 Public Buildings and Uses.
The parking ramp design has been reviewed and approved by the City Council, the
Historic Preservations Commission and the State Historic Preservation Office. Since
the building will be located in an area that is not adjacent to residential and because it
will be similar in height to other downtown structures (Dubuque County Courthouse,
American Trust, Roshek Brothers' Building, Fischer Building, Hotel Julian etc.), Planning
Services Staff feels that exempting the property from the height requirement will not be
detrimental to the surrounding property.
If this ramp was not a public building, the structure would need to receive a height
variance from the Zoning Board of Adjustment. City Attorney Barry Lindahl has advised
against seeking a variance due to the exemption provided for the parking ramp in UDC
Article 3 -16.
DISCUSSION
The 10 & Central Parking Ramp and Fire Headquarters Expansion Project will include
the following:
10 & Central Parking Ramp (Partially Funded by U.S. Department of Commerce,
Economic Development Administration — Approval Pending)
The 10 & Central Parking Ramp will be a 7- level, 2 -bay wide cast -in- place, post -
tensioned concrete parking facility partially clad with an architectural precast concrete
facade and containing 477 parking spaces.
The parking facility will be considered an open structure, in conformance with
International Building Code, and clad with a combination of thin brick -faced architectural
precast concrete and solid color precast panels to emulate a buff limestone facade
containing sufficient openings to provide natural ventilation of all parking areas. Two
stair towers will be clad with an aluminum curtain wall on two sides and each tower will
have one elevator. The towers will be constructed on the northeast and southwest
corners of the facility.
Vehicle entrances and exits will be on Iowa Street on the southwest corner and onto
Central Avenue on the east side of the site.
Fire Headquarters Expansion (Totally Funded by General Obligation Bonds)
The fire headquarters expansion will include the construction of a three -bay wide fire
station equipment expansion structure on the west side of the existing adjacent Fire
Department Headquarters. Site work includes demolition of the existing parking lot and
construction of new site work and landscaping per drawing and specifications.
2 I Page
The contractor shall be responsible for protection of the adjacent existing fire station
headquarters, existing east/west running utilities just south of the proposed parking
deck and newly - installed utilities, curb and gutter that will be in place along 9th Street,
10 Street, and Central Avenue including the southeast corner of the fire station
headquarter's expansion.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process
Notice of Public Hearing on Plans & Specifications
City Public Hearing on Plans & Specifications
Pre -Bid Construction Conference
Bid - Letting
City Award of Contract
Completion Date
RECOMMENDATION
I recommend that the City Council establish a date for the public hearing and authorize
the City Clerk to advertise for proposals.
BUDGET IMPACT (10 & Central Parking Ramp Project)
The estimate of probable cost for the 10 & Central Parking Ramp Project is as
follows:
Construction Contract
Contingency
Construction Engineering & Inspection
Miscellaneous Expenses (Fiber Relocation, Revenue Control
Testing, Traffic Study, Emergency Siren Relocation)
Alternate Bids Funding
3IPage
Total
April 5, 2010
April 7, 2010
April 19, 2010
April 15, 2010
May 4, 2010
May 17, 2010
March 11, 2011
Estimate
$7,865,511.00
$ 786,551.00
$ 480,845.00
Equip, $ 486,335.00
$ 262,894.00
$9,882,136.00
The project funding summary is as follows:
CIP No. Fund Description
7302179 10 /Central Parking Ramp(General Obligation Bonds)
U.S. Dept. of Commerce Economic Development Admin.
Total Project Funding
BUDGET IMPACT (Fire Headquarters Expansion)
The estimate of probable cost for the Fire Headquarters Expansion is as follows:
Construction Contract
Contingency -10%
Construction Engineering & Inspection
Total Project Cost
CIP No. Fund Description
7302266 Fire Headquarters Expansion(General Obligation Bonds)
Total Project Funding
BIDDING ALTERNATES
As part of the bidding documents,
consideration:
Alternate # 1
Alternate # 2
Alternate # 3
Alternate # 4
* *City Provided Alternate — Closed Circuit Security Camera System
ACTION TO BE TAKEN
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— Paint Ceilings and Beams of Structure -
— Add Canopy Around Structure -
— Add Lighting to Canopy Structure -
— Snowmelt System for Sidewalks /Driveways
Fund Amount
$8,382,136.00
$1,500,000.00
$9,882,136.00
Estimate
$466,964.00
$46,696.00
$67,060.00
$580,720.00
Fund Amount
$580,720.00
we are offering four bidding alternates for
$ 107,903.00
$ 426, 334.00
$ 130,106.00
$ 135, 988.00
$ 226,000.00
The City Council is requested to establish the date of the public hearing and to
authorize the City Clerk to advertise for proposals through adoption of the enclosed
resolutions for the 10 & Central Parking Ramp and Fire Headquarters Expansion
Project.
cc: David Heiar, Economic Development Director
Dan Brown, Fire Chief
Steve Sampson Brown, Project Manager
Gus Psihoyos, City Engineer
Jenny Larson, Budget Director
5IPage
RESOLUTION NO. 97-10
10 & CENTRAL PARKING RAMP AND
FIRE HEADQUARTERS EXPANSION PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING
ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; AND ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost
for the 10 & Central Parking Ramp in the estimated amount of $9,882,136.00
(partially funded by the U.S. Department of Commerce Economic Development
Administration based on grant approval) and Fire Headquarters Expansion
Project in the estimated amount of $ 580,720.00 (completely funded by General
Obligation Bonds) are hereby preliminarily approved and ordered filed in the
office of the City Clerk for public inspection.
A public hearing will be held on the 19 day of April, 2010, at 6:30 p.m. in
the Historic Federal Building Council Chambers at which time interested persons
may appear and be heard for or against the proposed plans and specifications,
form of contract and estimated cost of said Project, and the City Clerk be and is
hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested
person may appear and file objections to the proposed plans, specifications, form
of contract, or estimated cost of the Project.
The 10 & Central Parking Ramp and Fire Headquarters Expansion
Project is hereby ordered to be advertised for bids for construction.
The amount of the security to accompany each bid shall be in an amount
which shall conform to the provisions of the Notice to Bidders hereby approved.
The City Clerk is hereby directed to advertise for bids for the construction
of the improvements herein provided, by publishing the attached. Notice to
Bidders to be published in a newspaper having general circulation in the City of
Dubuque, Iowa, which notice shall be published not less than four but not more
than forty -five days before the date for filing bids before 11:00 AM on the 4 day
of May, 2010.
Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:30 p.m. on May 17 2010, in
the Historic Federal Building Council Chambers (second floor), 350 West 6th
Street, Dubuque, Iowa.
Attest:
Passed, adopted and approved this 5th day o f April , 2010.
/
eanne F. Schneider, CMC, City Clerk
Ifiz
Roy D. Buol, Mayor
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 10 & CENTRAL PARKING
RAMP AND FIRE HEADQUARTERS EXPANSION PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque,
Iowa will hold a public hearing on the proposed plans, specifications, form of
contract and estimated cost for the 10 & Central Parking Ramp, partially funded
by the U.S. Department of Commerce, Economic Development Administration,
and Fire Headquarters Expansion Project, in accordance with the provisions of
Chapter 26, Code of Iowa, at 6:30 p.m., on the 19 day of April, 2010, in the
Historic Federal Building Council Chambers (second floor), 350 West 6 Street,
Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
In general, work under this contract for the 10 & Central Parking Ramp
and Fire Headquarters Expansion Project will consist of furnishing of all labor,
materials, components, equipment and tools necessary to complete all work for
the construction of a 7- level, 2 -bay wide cast -in- place, post- tensioned concrete
parking facility of 477 parking spaces..
The parking facility, partially funded using U.S. Department of Commerce
Economic Development Administration based on grant approval, will be
considered an open structure with: a combination of thin brick -faced architectural
precast concrete; solid color precast panels to emulate a buff limestone facade;
and sufficient openings to provide natural ventilation of all parking areas. The
ramp is to be constructed as an open parking structure in conformance with IBC
2006.
The two stair towers constructed on the northeast and southwest corners
of the facility will be clad with an aluminum curtain wall on two sides and each
tower will have one elevator. Vehicle entrances and exits will be on Iowa Street
on the southwest corner and onto Central Avenue on the east side of the site.
The project will also include the construction of a three -bay wide fire
station equipment expansion structure on the west side of the existing Fire
Department Headquarters. Site work includes demolition of the existing parking
lot, construction, and landscaping. The contractor shall be responsible for
protection of the: adjacent existing fire station headquarters; newly - installed and
existing east/west utilities south of the proposed parking deck; and, curb and
gutter that will be in installed along 9th Street, 10 Street, and Central Avenue
(including the southeast corner of the Fire Department Headquarter's expansion).
Any visual or hearing- impaired persons needing special assistance or persons
with special accessibility needs should contact the City Clerk's office at (563)
589 -4120 or TDD at (563) 690 -6678 at least 48 hours prior to the meeting.
2010.
Published by order of the City Council given on the day of
Jeanne F. Schneider, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
10 & CENTRAL PARKING RAMP
(PARTIALLY FUNDED BY THE U.S. DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT
ADMINISTRATION AWARD BASED ON GRANT APPROVAL)
AND
FIRE HEADQUARTERS EXPANSION PROJECT
Time and Place for Filing Sealed Proposals
Sealed bids for the work comprising each improvement as stated below must be
filed before 11:00 A.M. Central Time on May 4, 2010, in the Office of the City
Clerk, City Hall - First Floor, 50 West 13 Street, Dubuque, Iowa.
Time and Place Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and bids tabulated at 11:00 AM Central Time on
May 4, 2010, at City Hall - Conference Room A, 50 West 13 Street, Dubuque,
IA 52001, for consideration by the City Council at its meeting on May 17, 2010.
The City of Dubuque, Iowa, reserves the right to reject any and all bids.
Time for Commencement and Completion of Work
Work on each improvement shall be commenced within 10 days after the Notice
to Proceed has been issued and shall be fully completed by March 18, 2011.
Bid Securit
Each bidder shall accompany its bid with a bid security as security that the
successful bidder will enter into a contract for the work bid upon and will furnish
after the award of contract a corporate surety bond, acceptable to the
governmental entity, for the faithful performance of the contract, in an amount
equal to one hundred percent of the amount of the contract. The bid security
shall be in the amount of ten percent (10 %) of the amount of the contract and
shall be in the form of a cashier's check or certified check drawn on a state -
chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the governmental entity may
provide for a bidder's bond with corporate surety satisfactory to the governmental
entity. The bid bond shall contain no conditions excepted as provided in this
section.
Contract Documents
Copies of the bidding documents may be obtained at Tri -State Blue Print &
Framing Company (also known as "Technigraphics "), 696 Central Avenue,
Dubuque, IA 52001. (Voice: (563) 556 - 3030). A plan deposit of $125.00 per set
of bidding documents and specifications or receipt of an AGC, AMC, AMEC, MBI
or NECA card is required. Deposits will be refunded upon return of the bidding
documents and specifications in good condition within ten (10) days after bid
opening. Copies of the complete bid documents and specifications are also
available using a web browser at
http: / /il.desman.com/ files /10thandcentralbiddocs.zip to download without charge.
The zip file must be saved prior to opening content.
The complete set of bidding documents will also be available on the City of
Dubuque's website @ www.citvofdubuque.orq in the Bids section and is viewable
and downloadable at no charge.
Statement of Federal Participation
This project will be partially funded with federal funds from the U.S. Department
of Commerce, Economic Development Administration based on grant approval
and therefore is subject to the federal laws and regulations associated with that
program.
Federal Prevailing Wage Rate
This project will be partially funded with federal funds from the U.S. Department
of Commerce; Economic Development Administration based on grant approval
and therefore is required to comply with all provisions of the Davis -Bacon Federal
Prevailing Wage Act and related labor requirements and regulations.
Buy America Provision
Equipment or products authorized to be purchased with federal funding awarded
for this contract must be American -made to the maximum extent feasible, in
accordance with Public Law 103 -121, Sections 606 (a) and (b).
Administration
All bids must be submitted on the Bid Proposal Form bound in the construction
documents. The cost for each project - -the Fire Headquarters Addition and the
Parking Ramp Project - -MUST be separated and easily distinguishable due to
different funding sources; however, only one contract will be awarded to include
both projects to a single contractor. Each bid shall be accompanied by a
satisfactory Bid Bond executed by the Bidder and an acceptable surety; or a
cashier's or certified check payable to the City Treasurer, City of Dubuque, drawn
on a bank in Iowa or a bank chartered under the laws of the United States, in the
amount of ten percent (10 %) of the bids submitted as security that the bidder will
enter into a contract for doing the work and will give bond with proper securities
for the faithful performance of the contract in the form attached to the
construction documents.
The successful bidder (Contractor) will be required to furnish a Performance
Bond in an amount equal to one hundred percent (100 %) of the contract price.
Said bond is to be issued by a responsible surety company approved and
acceptable to the City Council, and shall guarantee the faithful performance of
the contract and terms and conditions therein contained, and shall guarantee the
prompt payment of all materials and labor and protect and save harmless the
City of Dubuque, Iowa, from claims and damages of any kind caused by the
operations of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Payment
Bond in the amount of 100% of the contract price that will guarantee the prompt
payment of all subcontractors, suppliers, materials, labor and protect and save
harmless the City of Dubuque, Iowa, from claims and damages of any kind
caused by the operations or non - payment on behalf of the Contractor.
The successful bidder (Contractor) will also be required to furnish a Maintenance
Bond that will guarantee the material, workmanship and maintenance of the
improvement(s) constructed for a minimum period of two (2) years from and after
its acceptance of the work under the Contract by the City Council of the City of
Dubuque, Iowa, by reason of defects in workmanship or materials used in
construction of said work.
Sales Tax
The Contractor and approved subcontractors will be provided a Sales Tax
Exemption Certificate to purchase, or withdraw from inventory, materials
furnished under for this project.
No bid submitted by any Contractor which contains a condition or qualification
shall be recognized or accepted by the City Council and any letter or
communication accompanying the bid which contains a condition or qualification
upon the bid which has the effect of qualifying or modifying any provision of the
specifications in any manner will be rejected by the City Council as not
responsive.
All proposals must be made on blanks furnished by the City Engineer and each
bidder will be required to state his prices for doing all the items in each section on
which he makes a bid and for all things necessary to make a complete job.
The Bidder's attention is directed to the City of Dubuque's Affirmative Action
Program which is included in the Contract Specifications and the provisions
thereof and hereby made a part of the Contract Documents by reference and
incorporated therein.
The Contractor, when requested by the City of Dubuque, will furnish a statement
of his financial and practical qualifications as provided for in the General
Requirements of the Specifications.
The City Council reserves the right to reject any and all bids or to waive any
technical ties and irregularities.
All bids will be publicly opened and ready by the City Clerk at 11:00 AM Central
Time on May 4, 2010, in Conference Room A, City Hall — Lower Level located at
50 West 13 Street, Dubuque, IA 52001 -6949, for consideration by the City
Council (Council) at its meeting on May 17, 2010. The City of Dubuque, Iowa,
reserves the right to reject any and all bids.
General Nature of Public Improvement.
10 & CENTRAL PARKING RAMP (CIP 730 -2179)
(PARTIALLY FUNDED BY THE U.S. DEPARTMENT OF COMMERCE ECONOMIC DEVELOPMENT
ADMINISTRATION BASED ON GRANT APPROVAL)
AND FIRE HEADQUARTERS EXPANSION PROJECT (CIP 730 -2266)
In general, work under this contract for the 10 & Central Parking Ramp
and Fire Headquarters Expansion Project will consist of furnishing of all labor,
materials, components, equipment and tools necessary to complete all work for
the construction of a 7- level, 2 -bay wide cast -in- place, post- tensioned concrete
parking facility of 477 parking spaces..
The parking facility, partially funded using U.S. Department of Commerce
Economic Development Administration based on grant approval, will be
considered an open structure with: a combination of thin brick -faced architectural
precast concrete; solid color precast panels to emulate a buff limestone facade;
and sufficient openings to provide natural ventilation of all parking areas. The
ramp is to be constructed as an open parking structure in conformance with IBC
2006.
The two stair towers constructed on the northeast and southwest corners
of the facility will be clad with an aluminum curtain wall on two sides and each
tower will have one elevator. Vehicle entrances and exits will be on Iowa Street
on the southwest corner and onto Central Avenue on the east side of the site.
The project will also include the construction of a three -bay wide fire
station equipment expansion structure on the west side of the existing Fire
Department Headquarters. Site work includes demolition of the existing parking
lot, construction, and landscaping. The contractor shall be responsible for
protection of the: adjacent existing fire station headquarters; newly - installed and
existing east/west utilities south of the proposed parking deck; and, curb and
gutter that will be in installed along 9th Street, 10 Street, and Central Avenue
(including the southeast corner of the Fire Department Headquarter's expansion).
Pre -Bid Construction Conference. Attendance by all prospective general
contractor bidders is mandatory; however, the attendance of sub - contractor
bidders is not mandatory, but highly recommended. The Pre -Bid Construction
Conference is to be held at 10:30 A.M. Central Time on April 15 2010, at the
Five Flags Civic Center — Majestic Room (Locust Street entrance, second level)
at 405 Main Street, Dubuque, Iowa 52001.
Published by order of the City council of the City of Dubuque, Iowa, and dated
this of , 2010.
Published in the Telegraph Herald, April 7 and 9, 2010.
Jeanne F. Schneider, CMC, City Clerk