Water & Resource Recovery Center FY21 BudgetCopyrighted
April 16, 2020
City of Dubuque Public Hearings # 2.
ITEM TITLE: Water & Resource Recovery Center FY21 Budget
Presentation
SUMMARY:
SUGGESTED DISPOSITION:
ATTACHMENTS:
Description Type
Water & Resource Recovery Center FY21 Policy Supporting Documentation
Budget Outline
Presentation Supporting Documentation
Water & Resource
Recovery Center
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WATER & RESOURCE RECOVERY CENTER DEPARTMENT
FY 2019 FY 2020 FY 2021 % Change From
Budget Highlights Actual Budget Requested FY 2020 Budget
Expenses
Employee Expense 1,434,346 1,448,236 1,469,123 1.4 %
Supplies and Services 3,040,849 2,963,561 3,272,671 10.4 %
Payment to Construction Fund 845,000 458,758 900,000 96.2 %
Machinery and Equipment 19,439 128,275 28,380 (77.9)%
Engineering - Sewer Administration 159,611 280,899 251,566 (10.4)%
Public Works Sewer Maintenance Charges 807,281 758,438 668,693 (11.8)%
Administrative Overhead Recharge 1,376,688 1,444,114 1,539,391 6.6 %
Payment in Lieu of Taxes 142,884 142,884 142,884 —
Debt Service 5,233,483 5,229,832 5,336,494 2.0 %
Total Expenses 13,059,581 12,854,997 13,609,202 5.9 %
Resources
Operating Revenue 12,880,086 12,905,459 13,809,029 7.0
Total Resources 12,880,086 12,905,459 13,809,029 7.0 %
Net Operating Surplus (Deficit)
Personnel -Authorized FTE
Sanitary User Fee Rate Increase
Revenue 1% Rate Increase Generates
(179,495) 50,462 199,827
15.00 15.00 15.00
3.00% 4.50% 5.00%
$ 104,326
149,365
Improvement Package Summary
1 of 2
This improvement request is for an arc flash risk assessment of 17 lift stations (including 181 individual
devices) and the WRRC Facility (including 710 individual devices). The assessment consists of the following
3 phases: Phase 1 - Data collection, Phase 2 - Engineering Analysis, Phase 3 - Labels, Label Deployment,
and Training. OSHA requires employers to perform a PPE hazard assessment to determine necessary
PPE.This assessment satisfies OSHA and NFPA 70E requirements for the assessment of workplace
electrical safety. The assessment provides information and training necessary to maintain adequate
protection for employees working on or around electrical components.
Related Cost: $71,500 Sanitary User Fee
Sanitary User Fee Impact 0.71%
Activity: Plant Operations
Non -Recurring Recommend - Yes
2 of 2
This improvement request is for four tablets with data service and one smartphone with voice and data
service. The improvement will supply two Equipment Mechanics with one tablet each, one tablet for
Operations staff, and one tablet and one smartphone for the Maintenance Supervisor. This will improve
efficiency and connectivity by allowing staff to directly input work order details into the asset management
system. Staff will also use equipment to research and source parts, communicate with staff and vendors.
The improvement supports a data driven asset and facility management system.
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Related Cost: $4,060 Sanitary User Fee Non -Recurring Recommend - Yes
Related Cost: $1,824 Sanitary User Fee Recurring
Total Cost: $5,884
Sanitary User Fee Impact 0.06%
Activity: Plant Operations
Significant Line Items
Employee Expense
1. FY 2021 employee expense reflects a 1.5% wage package increase.
2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2020 The employee contribution of 6.29% is unchanged from FY 2020.
3. The City portion of health insurance expense is increased from $921 in FY 2020 to $1,013 in FY
2021 per month per contract which results in an annual cost increase of $21,900 or 11.26%.
4. Overtime is unchanged from $59,350 in FY 2020 to $59,350 in FY 2021. FY 2019 actual was
$96,032.
5. Five -Year Retiree Sick leave payout increased from $11,225 in FY 2020 to $15,211 in FY 2021.
6. 50% Sick Leave Payout increased from $0 in FY 2020 to $3,740 in FY 2021 based on FY 2020
actual to -date. Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick
leave over the cap to vacation or be paid out.
Supplies & Services
7. Property Insurance decreased from $79,951 in FY 2020 to $74,466 in FY 2021 based on FY 2019
actual plus 5%.
8. Sales Tax increased from $324,762 in FY 2020 to $345,618 in FY 2021 based on increased
consumption. This expense is directly offset by sales tax revenue.
9. Electricity Utility Expense increased from $424,777 in FY 2020 to $579,001 in FY 2021 based on FY
2019 actual $536,112 of plus 8%. Electrical expense for the W&RRC plant in FY 2021 is $270,181,
which includes decreased microturbine output and $66,957 for the estimated BioResoure
Development electrical usage which will be reimbursed on a monthly basis. The lift station electrical
expense in FY 2021 is estimated to be $241,863..
10. Gas Utility Expense increased from $87,710 in FY 2020 to $109,180 in FY 2021 based on FY 2019
actual.
11. Property Maintenance increased from $66,350 in FY 2020 to $66,831 in FY 2021 based on FY 2019
actual.
12. Machinery and Equipment Maintenance increased from $309,625 in FY 2020 to $317,935 in FY
2021. FY 2019 actual was $333,007. This results from increasing digester cleaning (+$40,000)
based on FY 2020 year-to-date actual costs, increasing pump, grinder, and mixer maintenance (+
$24,000) due to more frequent repair of equipment due to heavy wear from grit from I&I, and
increased primary and final clarifier maintenance due to increased grit from I&I (+$10,000). There is
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a cost savings in this line item of $50,000 due to the purchase of a pump trailer through an FY20
CIP. This line item represents samplers and lab equipment maintenance ($3,174), digester cleaning
($100,000), pump, grinder and mixer maintenance ($60,000), primary and final clarifier maintenance
($20,000), boiler treatment ($6,000), siloxane media replacement ($31,255), hydrogen sulfide media
replacement ($97,178), ultraviolet lamp replacement ($25,500), water based parts washer
maintenance ($3,328), citric acid ($1,000), backflow testing ($2,500), monthly jetting of digester heat
exchanger ($3,000), and HVAC maintenance ($15,000).
13. Equipment Maintenance Contract Expense decreased from $77,293 in FY 2020 to $76,490 in FY
2021 based on FY 2019 actual of $72,867 plus 5%.
14. Lift Station Maintenance decreased from $138,155 in FY 2020 to $124,595 in FY 2021 based on a
three year average. FY 2019 actual was $112,200.
15. Polymer Expense increased from $226,100 in FY 2020 to $237,073 in FY 2021 based on FY 2019
actual of $249,550 and adjusted for lower bid results in FY 2020.
16. Liquid Oxygen increased from $427,536 in FY 2020 to $467,041 in FY 2021. The FY 2021 budget
includes $28,362 for tank rental and $438,679 for oxygen based on the expected loading and an
11.8% increase in bulk oxygen implemented in FY 2020. FY 2019 actual was $420,741.
17. Hauling Service increased from $274,300 in FY 2020 to $304,900 in FY 2021. The increase is due to
increased hauling due to digester cleanout and increased sludge production. This line item also
contains bio-solids management fixed costs and hauling of drying pad material.
Machinery & Equipment
18. Equipment replacement items include ($28,380):
Administration
Smart Phone
$ 210
Plant Operations
Shop Equipment $ 10,000
Cell Phones $ 2,980
Environmental Monitoring
Laboratory Equipment $ 10,800
Smart Phone
$ 210
Fats, Oil, Grease
Test Equipment
$ 500
Recommended Improvement Packages $ 3,680
Total Equipment $ 28,380
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Debt Service
19. Annual debt service payments for FY 2021 are as follows ($5,336,494):
Amount Debt Series
Source
Purpose
Final Call
Payment Date
$ 61,050 G.O. 2017A
Sanitary Fees
Sanitary Sewer Improvements 2030 2025
$ 94,990 G.O.2018A
Sanitary Fees
Sanitary Sewer Improvements 2031 2026
$ 44,086 G.O. 2012E
Sanitary Fees
Sanitary Forcemain Repairs 2032 2019
$ 122,676 G.O.2019C
Sanitary Fees
Sanitary Sewer Improvements 2033 2026
$ 441,675 G.O. 2014B Sanitary Fees Sanitary Sewer Improvements
$ 163,206 G.O. 2016C Sanitary Fees Sanitary Sewer Improvements
$ 63,192 SRF 2006 Sanitary Fees Northfork Catfish Creek
2034 2021
2035 2024
2031
$ 218,708 SRF 2009
Sanitary Fees
Meter Change -Out 2031
$ 3,697,220 SRF 2010
Sanitary Fees
W&RRC Plant Upgrade 2039
$ 186,320 SRF 2013
Sanitary Fees
W&RRC Cogeneration 2033
$ 168,660 SRF 2018
Sanitary Fees
Kerper Boulevard Sanitary 2038
$ 24,873 Planned
Sanitary Fees
Sanitary Projects 2040
$ 49,838 Planned Sanitary Fees Sanitary Projects
$ 5,336,494 Total Sanitary Annual Debt Service
Revenue
2041
20. Sewage Fees increased from $10,116,942 in FY 2020 to $10,954,278 in FY 2021 based on a 5.00%
rate increase in FY 2021 and a 1 % decrease in consumption in FY 2020.
21. Sewage dumping fees decreased from $130,148 in FY 2020 to $120,634 in FY 2021 based on FY
2019 actual of $120,634.
22. Late Payment Penalties decreased from $126,353 in FY 2020 to $118,344 in FY 2021. The decrease
is due to Rousselot installing a system improving industrial pre-treatment compliance.
23. The Water and Resource Recovery Center's pre-treatment largest industrial customers projected
changes in revenues as follows:
• Prairie Farms increased from $424,132 in FY 2020 to $494,324 in FY 2021 based on FY 2020
year-to-date revenue plus 4%.
• Inland Protein decreased from $191,967 in FY 2020 to $163,518 in FY 2021 based on FY 2020
year-to-date revenue tracking lower ($13,102 per month) plus 4%.
• Rousselot is increased from $882,331 in FY 2020 to $1,021,890 in FY 2021 based on FY 2020
year-to-date revenue tracking higher ($81,882 per month) plus 4%.
24. High Strength Waste revenue decreased from $189,644 in FY 2020 to $171,999 in FY 2021 based
on FY 2019 actual of $171,999. This revenue represents other entities paying the City to take high
strength waste which will be used in the anaerobic digesters to generate additional energy using the
micro -turbines.
25. Gas Revenue decreased from $221,609 in FY 2020 to $158,686 in FY 2021 . This line item
represents 5% of the gross revenue for BioResource Development ($12,000), lease of the site
($10,000), staff time reimbursement ($3,000), reimbursement of gas ($51,023) and electric cost
($82,663).
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26. Fats, Oils and Grease Permit and Dumping fees decreased from $24,614 in FY 2020 to $23,996 in
FY 2021 based on FY 2019 actual of $23,996.
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WATER & RESOURCE RECOVERY CENTER
The Water & Resource Recovery Center uses mechanical, physical, and biochemical
processes to clean the wastewater produced by the community before it is returned to the
environment. The process provides opportunities to extract resources from the water for use
within the Center and the surrounding community.
Administration
Water &
Resource
Recovery Center
Operations and
Maintenance
Evniranmental
Monitoring
SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE
LEADING TO OUTCOMES
PEOPLE
W&RRC Staff, Health Department,
Engineering and Public Works
provided the majority of our City
relationships_ We also maintain
relationships with local industries,
the Resilient Community Advisory
Commission and Regional/Local
Engineers.
r..
PLANNING
The W&RRC has ongoing planning
and implementation for several
environmental issues including spill
prevention plans, Bio-Solids
Management and Nutrient Reduction.
PARTNERSHIPS
The W&RRC maintains partnerships with
City Departments, Iowa Department of
Natural Resources, (J EPA, Local
Industries and local/regional/service
providers_
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WATER & RESOURCE RECOVERY CENTER
$13,000,000
$12, 000,000
$11,000,000
$10, 000,000
FY 2019 FY 2020 FY 2021
Full -Time Equivalent 15.00 15.00 15.00
$12,880,086
Resources
or
$12,905,459
Operating Revenue
$13,809,029
FY 2019 • FY 2020 FY 2021
The Water Resource Recovery Center is supported by 15.00 full-time equivalent employees, which
accounts for 25.91 % of the department expense as seen below. Overall, the department's expenses
are expected to increase by 5% in FY 2021 compared to FY 2020.
Expenditures and Debt by Fiscal Year
Employee Expense
Supplies and services
Construction Fund
Equipment
Fngineer'ng OI-/
Public works DN
Au%) overhead
Debt service
$845,000
$458,758
$900,000
$19,439
■ $128,275
$28,380
$159,611
$280,899
$251,566
$807,281
I $758,438
$668,693
$1,434,346
$1,448,236
$1,469,123
$3,040,849
$2,963,561
$3,272,671
$1,376,688
$1,444,114
$1,539,391
$5,233,483
$5,229,832
$5,336,494
$0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000
FY 2019
FY 2020
FY 2021
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WATER & RESOURCE RECOVERY CENTER
Operations and Maintenance
Mission & Services
Operations and maintenance of the W&RRC consists of maintaining equipment and records necessary
to collect, convey, treat and release the liquid wastes discharged into the sanitary sewer system as
required by state and federal regulatory agencies at the lowest possible cost while sustaining
appropriate maintenance programs for plant reliability; operating and maintaining 20 pumping stations
located throughout the City of Dubuque; Repairing and maintaining all equipment required for the
successful and efficient operation of the W&RRC. Stocking essential spare parts and maintaining
records for effective operation of the W&RRC.
Operations and Maintenance Funding Summary
FY 2019 Actual
FY 2020 Budget
FY 2021 Requested
Expenditures
$9,175,924
$9,289,084
$9,632,726
Resources
$12,665,967
$12,738,062
_
$13,660,476
Operations and Maintenance Position Summary
FY 2021
WRRC MANAGER
1.00
MAINTENANCE SUPERVISOR WWT
1.00
W&RRC OPERATIONS SUPERVISOR
1.00
EQUIPMENT MECHANIC - WWT
2.00
INDUSTRIAL ELECTRONICS TECH
1.00
WRRC OPERATOR CERT GR II
2.00
PLANT OPERATOR GRADE III & IV
2.00
CONFIDENTIAL ACCOUNT CLERK
1.00
Total FT Equivalent Employees
11.00
Performance Measures
City Council Goal: Sustainableknvironment 7
Performance Measure (KPI) Target FY18 FY19 FY20 Performance
Actual Actual Estimate Indicator
Activity Objective: Maintain proper operation and maintenance of pumping stations throughout the
City to ensure untreated wastewater is not discharged to streets, storm sewers, or creeks/rivers.
# of avg. gallons of wastewater treated
per day (in millions)
7 7.13 9.17 9.30
# of pumping station failures/outage
incidents
0 4 4 3
# of operators with at least Grade II
Certification
5 4 4 4
3 Activity Objective: Increase energy production for use at the W&RRC.
% of energy needs self -produced by the
W&RRC
68.3 51.8
33.7 36.4
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WATER & RESOURCE RECOVERY CENTER
Environmental Monitoring
Mission & Services
The Environmental Monitoring Section performs the chemical, biological and bacterial
sampling and analysis associated with the operations of the W&RRC and assists in the
operations of additional City Departments and the community by providing analytical services.
The function of the program is to eliminate from industrial sources those materials which may
cause pass through and/or interference with the operation of the City of Dubuque's Publicly
Owned Treatment Works. The program is aimed at eliminating Sanitary Sewer Overflows
caused by the discharge of excessive amount of fats, oils and greases into the sanitary sewer
system.
Environmental Monitoring Funding Summary
FY 2019 Actual
FY 2020 Budget
FY 2021 Requested
Expenditures
$443,802
$462,900
$457,918
Resources
$188,001
_
$158.258
_
$142,147
Environmental Monitoring Position Summary
FY 2021
Lab Supervisor
1.00
Lab Technician
2.00
Environmental Coordinator
1.00
Total FT Equivalent Employees
4.00
Performance Measures
City Council Goal: Sustainable Environment
1
Performance Measure (KPI) Target
FY18 FY19 FY20 Performance
Actual Actual Estimate Indicator
Activity Objective: Maintain a Fats, Oil, and Grease (FOG) Program to protect the sanitary sewer
system from blockages caused by excessive buildup, helping eliminate sanitary sewer overflows.
# of sanitary sewer overflows caused by 0 0 1 0
fats, oils, and grease
2 Activity Objective: Ensure a safe water supply in support of the Water Department.
# of avg. water samples analyzed per 16 16 16 16
week from various locations in the City
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Recommended Operating Revenue Budget - Department Total
43 - WATER & RESOURCE RECOVERY
Fund
Account
Account Title
FY18 Actual
Revenue
FY19 Actual
Revenue
FY20 Adopted
Budget
FY21 Recomm'd
Budget
610 42230
610 42237 FOG PERMITS
610 42331 FOG INSPECTION FEE
42 LICENSES AND PERMITS -otal
610 43110 INVESTMENT EARNINGS
43 USE OF MONEY AND PROPERTY - Total
610 51185
610 51205
610 51215
610 51216
610 51218
610 51220
610 51225
610 51227
610 51230
610 51231
610 51235
610 51240
610 51256
610 51257
610 51258
610 51259
610 51260
610 51261
610 51690
610 51964
CHARGES FOR SERVICES - Total
610 53102 PRIVATE PARTICIPANT
610 53201 REFUNDS
610 53204 IOWA FUEL TAX REFUND
610 53520 WATER SAMPLING -PLANT
610 53523 WWT SAMPLING -OUTSIDE
610 53620 REIMBURSEMENTS -GENERAL
610 53630 SALES TAX COLLECTION
SEWAGE DISPOSAL PERMITS
WATER TESTS -OUTSIDE
SEWAGE FEES
LATE PAYMENT PENALTY
FOG PENALTIES
ARTCO FLEETING
SWISS VALLEY FARMS
INLAND PROTEIN
HIGH STRENGTH WASTE
SEWAGE DUMPING FEES
FOG DUMPING FEES
WW IND. PRETREATMENT
SAN ROUESSLOT
BRD LEASE
BRD STAFF REIMBURSEMENT
BRD GAS REIMBURSEMENT
BRD ELECTRIC REIMB
BRD GROSS REVENUE
BRD MEDIA CHANGE REIMB
LANDFILL PAYMENT -LAB TEST
ARENA NOVELT
1,485
38,850
0 250
36,290 40,585 IMI 36,290
60,573 51,786 54,515
60,573 51,78 54 515
36,754 40,293 36,754
10,100,349 10,116,942 10,954,278
163,649 126,353 118,344
200 2,750 200
969 1,318 969
475,312 424,132 494,324
182,967 191,967 163,518
171,999 189,644 171,999
120,634 130,148 120,634
23,996 24,614 23,996
36,634 35,990 36,634
871,432 882,331 1,021,890
0 10,000 10,000 10,000
0 0 56,000 3,000
0 54,329 12,000 51,023
0 82,663 79,766 82,663
0 20,643 63,843 12,000
0 0 25,000 0
1,177 1,731 1,177 1,731
415 460 415 460
12,273,386 12,354,720 12,414,683 13,304,417
50 0 50 0
0 181 0 0
695 0 695 0
37,344 34,731 37,344 37,344
24,870 27,852 24,870 24,870
1,375 9 1,375 0
324,422 327,526 324,762 345,017
1,485
38,850
250
40,581
44,481
44 481
40,293
10,106,780
306,353
2,750
1,318
405,868
183,701
189,644
130,148
24,614
35,990
844,336
865
35,425
865
35,425
0
53 MISCELLANEOUS 389,096
610 54109 SALVAGE SALES 170 260 170 170
610 54210 GO BOND PROCEEDS 1,030,001 11,312 0 0
610 54220 BOND DISCOUNT 15,018 512 0 0
MERTHER FINANCING SOURCES - Total 1,045,189 12,0
WATER & RESOURCE RECOVERY - Total I 13,792,396 I 12,853,967 12,896,320 13,802,623
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Recommended Operating Expenditure Budget - Department Total
43 - WATER & RESOURCE RECOVERY
Fund
Account
Account Title
FY18 Actual
Expense
FY19 Actual
Expense
FY20 Adopted
Budget
FY 21 Recomm'd
Budget
100 61010 FULL-TIME EMPLOYEES
610 61010 FULL-TIME EMPLOYEES
640 61010 FULL-TIME EMPLOYEES
610 61020 PART-TIME EMPLOYEES
610 61030 SEASONAL EMPLOYEES
100 61050 OVERTIME PAY
610 61050 OVERTIME PAY
640 61050 OVERTIME PAY
610 61071 HOLIDAY PAY -OVERTIME
640 61071 HOLIDAY PAY -OVERTIME
610 61091 SICK LEAVE PAYOFF
610 61092 VACATION PAYOFF
610 61096 50% SICK LEAVE PAYOUT
100 61310 IPERS
610 61310 IPERS
640 61310 IPERS
100 61320 SOCIAL SECURITY
610 61320 SOCIAL SECURITY
640 61320 SOCIAL SECURITY
100 61410 HEALTH INSURANCE
610 61410 HEALTH INSURANCE
640 61410 HEALTH INSURANCE
610 61415 WORKMENS' COMPENSATION
100 61416 LIFE INSURANCE
610 61416 LIFE INSURANCE
640 61416 LIFE INSURANCE
610 61640 SAFETY EQUIPMENT
610 61650 MEAL ALLOWANCE
610 61660 EMPLOYEE PHYSICALS
0 4,049 0
964,031 863,911 990,095
809 0 0
638 174 0
4,473 8,600 0
42 1,571 0
52,124 94,461 59,350 59,350
230 0 0 0
24,601 24,471 17,221 17,221
355 0 0 0
14,843 10,770 11,225 15,211
0 2,704 0 0
0 0 0 3,740
4 530 0 0
93,513 93,609 100,694 99,827
124 0 0 0
3 409 0 0
76,654 73,129 82,458 82,210
101 0 0 0
12 1,139 0 0
254,095 213,504 162,540 184,440
293 0 0 0
38,766 29,293 23,810 24,987
0 3 0 0
752 650 843 843
1 0 0 0
6,837 10,968 0 250
0 18 0 0
42 384 0 130
0
980,914
0
0
0
0
L 61 - WAGES AND BENEFITS
1,533,344 1,434,346 1,448,236 1,469,123
610 62010 OFFICE SUPPLIES 2,298 (451) 2,194 2,238
610 62011 UNIFORM PURCHASES 2,425 1,637 2,500 2,500
610 62030 POSTAGE AND SHIPPING 3,492 1,946 3,597 2,710
610 62032 FLAGS 90 0 135 135
610 62061 DP EQUIP. MAINT CONTRACTS 8,898 8,610 8,808 9,542
610 62062 JANITORIAL SUPPLIES 1,470 1,588 1,724 1,619
610 62065 LAB SUPPLIES 40,082 32,886 40,082 37,825
610 62090 PRINTING & BINDING 1,725 1,412 4,541 2,762
610 62110 COPYING/REPRODUCTION 321 376 336 376
610 62130 LEGAL NOTICES & ADS 3,575 925 100 647
610 62140 PROMOTION 0 0 600 450
610 62170 SUBSCRIPTIONS -BOOKS -MAPS 0 0 300 300
610 62190 DUES & MEMBERSHIPS 409 770 885 882
610 62204 REFUNDS 11,065 95,767 11,065 11,065
610 62206 PROPERTY INSURANCE 73,943 70,920 79,951 74,466
610 62208 GENERAL LIABILITY INSURAN 13,763 10,940 10,684 11,487
610 62210 SALES TAX 325,418 324,224 324,762 345,618
610 62310 TRAVEL -CONFERENCES 1,975 3,469 3,450 3,700
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Recommended Operating Expenditure Budget - Department Total
43 - WATER & RESOURCE RECOVERY
Fund
Account
Account Title
FY18 Actual
Expense
FY19 Actual
Expense
FY20 Adopted
Budget
FY 21 Recomm'd
Budget
610 62320
610 62360
610 62411
610 62412
610 62415
610 62416
610 62421
610 62424
610 62431
610 62435
610 62436
610 62438
610 62511
610 62513
610 62521
610 62528
610 62611
610 62612
610 62613
610 62614
610 62621
610 62623
610 62625
610 62628
610 62629
610 62631
610 62633
610 62638
610 62639
610 62663
610 62666
610 62667
610 62676
610 62678
610 62681
610 62692
610 62696
610 62712
610 62713
610 62716
610 62721
610 62726
610 62731
610 62732
610 62733
610 62736
610 62763
610 62767
TRAVEL -CITY BUSINESS
EDUCATION & TRAINING
UTILITY EXP-ELECTRICITY
UTILITY EXP-GAS
UTILITY EXPENSE STORMWATR
UTILITY EXP-WATER
TELEPHONE
RADIO/PAGER FEE
PROPERTY MAINTENANCE
ELEVATOR MAINTENANCE
RENTAL OF SPACE
FIRE SUPPRESSION
FUEL, MOTOR VEHICLE
FUEL, DIESEL
MOTOR VEHICLE MAINT.
MOTOR VEH. MAINT. OUTSOUR
MACH/EQUIP MAINTENANCE
MAJOR REPAIR ELEMENT
METER MAINTENANCE
EQUIP MAINT CONTRACT
02 PLANT MAINTENANCE
CETRIFUGE MAINTENANCE
LIFT STATION MAINTENANCE
INSTRUMENTATION MAINT
INSTR MAINT CONTRACT
LIME
CHLORINE
POLYMER
LIQUID CO2/02
SOFTWARE LICENSE EXP
CREDIT CARD CHARGE
DATA SERVICES
PIPE -SPECIAL FITTINGS
EDUCATIONAL MATERIALS
LUBRICATION PRODUCTS
LANDFILL FEES
OUTSIDE COLLECTOR EXPENSE
CONSULTING ENGINEERS
LEGAL SERVICES
CONSULTANT SERVICES
FINANCIAL CONSULTANT
AUDIT SERVICES
MISCELLANEOUS SERVICES
TEMP HELPCONTRACT SERV.
CONTRACT CUSTODIAL
CATERING SERVICES
PAYMENT TO IOWA DNR
ENVIRON. TESTING/MON.
159 33 390 435
8,893 6,339 11,330 9,250
384,033 536,112 424,777 579,001
87,710 109,180 87,710 109,180
11,606 13,450 13,181 15,340
39,101 46,624 42,034 50,936
7,184 8,042 7,173 8,666
2,758 2,006 2,869 2,106
69,433 66,831 66,350 66,831
2,845 2,505 2,845 2,400
480 440 480 480
0 0 5,770 0
10,285 7,642 10,285 10,563
389 3,753 389 4,000
7,260 8,354 7,405 8,521
100 1,784 1,742 1,742
195,639 333,007 309,625 317,935
0 0 75,000 50,000
5,500 5,500 0 5,500
78,527 72,867 77,293 76,490
100 0 0 0
33,924 0 34,942 34,942
113,091 112,200 138,155 124,595
0 1,092 13,000 13,000
3,798 538 22,500 22,500
0 0 960 0
13,892 7,609 11,000 8,000
227,424 249,550 226,100 237,073
434,495 420,741 427,536 467,041
14,546 40,981 9,541 10,568
0 424 600 600
395 496 480 1,721
0 0 12,253 0
120 293 0 293
4,577 6,977 4,577 6,977
10,281 38,699 51,531 51,531
6,962 4,049 6,961 4,049
19,088 17,565 0 0
7,242 1,080 5,752 0
8,727 28,370 12,500 85,949
7,043 0 1,177 0
2,200 2,400 2,200 2,400
10,152 5,461 0 0
0 0 20,000 20,000
12,838 13,931 17,700 17,700
82 0 300 300
2,839 7,404 2,134 5,834
24,967 27,028 25,000 25,000
-45-
Recommended Operating Expenditure Budget - Department Total
43 - WATER & RESOURCE RECOVERY
Fund
Account
Account Title
FY18 Actual
Expense
FY19 Actual
Expense
FY20 Adopted
Budget
FY 21 Recomm'd
Budget
610
62780
HAULING SERVICES
265,376
274,473
274,300
304,900
62 - SUPPLIES AND SERVICES
2,627,010 3,040,849
2,963,561
3,272,671
610 71120 PERIPHERALS, COMPUTER
610 71314 TRUCK -REPLACEMENT
610 71318 HEAVY EQUIP -REPLACEMENT
610 71410 SHOP EQUIPMENT
610 71413 LABORATORY EQUIPMENT
610 71421 HIGH PRESSURE SPRAY
610 71511 PUMPS
610 71520 HVAC
610 71610 CUSTODIAL EQUIPMENT
610 72418 TELEPHONE RELATED
610 72515 TEST EQUIPMENT, OTHER
801
85
0
0 0 50,500
0 0 27,500
133 1,827 14,519 10,000
7,296 17,192 11,900 10,800
0 0 5,000 0
0 0 14,950 0
0 0 3,500 0
0 143 0 0
291 168 406 3,400
1,956 24 0 500
3,680
0
0
71 - EQUIPMENT
10,477 19,439 128,275 28,380
610 74111 PRINCIPAL PAYMENT 4,301,389 3,473,317 3,511,282 3,651,034
610 74112 INTEREST PAYMENT 1,829,757 1,760,167 1,718,550 1,685,460
74 - DEBT SERVICE
6,131,146 5,233,483 5,229,832 5,336,494
610 91100 TO GENERAL 1,550,277 1,519,572 1,586,998 1,682,275
610 91710 TO SANITARY SEWER CONST
181,114 845,000
458,758 900,000
91 - TRANSFER TO
1,731,391 2,364,572 2,045,756 2,582,275
43 - WATER & RESOURCE RECOVERY TOTAL 12,033,368 12,092,689 11,815,660 12,688,943
-46-
Recommended Expenditure Budget Report by Activity & Funding Source
43 - WATER & RESOURCE RECOVERY
UNDISTRIBUTED - 10610
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
SUPPLIES AND SERVICES 100,690
TRANSFER TO 2,364,572
17,920
2,045,756
16,024
2,582,275
IIIM-
UNDISTRIBUTED 2,465,262 2,063,676 2,598,299
WPC ADMINISTRATION - 43100
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
DEBT SERVICE
EQUIPMENT
SUPPLIES AND SERVICES
WAGES AND BENEFITS
5,233,483 5,229,832 5,336,494
346 210
360,967 381,272 400,560
151,112 148,217 150,187
I6WRRP ADMINISTRATION 5,745,562
FLOODWALL OPER./MAINT. - 43340
5,759,667
1111
5,887,451
FUNDING SOURCE: GENERAL
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
WAGES AND BENEFITS 7,701
FLOODWALL OPER./MAINT. 7,701
WPC PLANT OPERATIONS - 43400
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
EQUIPMENT 2,223 116,029 16,660
SUPPLIES AND SERVICES 2,496,144 2,476,877 2,767,286
WAGES AND BENEFITS 899,373 903,060 927,622
WRR PLANT OPERATIONS 3,397,740 3,495,966 3,711,568
FATS OILS GREASE - 43500
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
EQUIPMENT 24 0 500
SUPPLIES AND SERVICES 6,935 8,791 7,626
WAGES AND BENEFITS 25,664 24,660 25,581
FATS OILS GREASE 32,622
ENVIRON-MONITORING - 43700
33,451
FUNDING SOURCE: SEWAGE FACILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
-47-
EQUIPMENT 17,192 11,900 11,010
SUPPLIES AND SERVICES 76,113 78,701 81,175
WAGES AND BENEFITS 350,497 372,299 365,733
w
ENVIRON-MONITORING 443,802 462,900
WATER MAIN REPLACEMENTS - 43755
FUNDING SOURCE: WATER UTILITY OPERATION
Account
FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget
WAGES AND BENEFITS 0 0 0
WATER MAIN REPLACEMENTS 0 0 0
WATER & RESOURCE RECOVERY TOTAL $12,092,689 $11,815,660 $12,688,943
-48-
CITY OF DUBUQUE, IOWA
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
43 WATER AND RESOURCE RECOVERY CENTER
FD JC WP-GR JOB CLASS
61010 Full Time Employee Expense
610 5080 GE-40
610 3030 GE-34
610 GE-33
610 GE-33
610 GE-31
610 2100 GE-31
610 GE-25
610 2400 0E-14
610 2800 0E-14
610 0E-14
610 0E-13
610 2500 0E-12
WRRC MANAGER
MAINTENANCE SUPERVISOR WWT
WRRC OPERATIONS SUPERVISOR
LAB SUPERVISOR
ENVIRONMENTAL COORDINATOR
LAB TECHNICIAN II
CONFIDENTIAL ACCOUNT CLERK
EQUIPMENT MECHANIC - WWT
MAINTENANCE ELECTRICIAN
WRRC OPERATOR CERT GR IV
WRRC OPERATOR CERT GR III
WRRC OPERATOR CERT GR II
TOTAL FULL TIME EMPLOYEES
FY 2019 FY 2020 FY 2021
FTE BUDGET FTE BUDGET FTE BUDGET
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
2.00
15.00
$ 99,913
$ 80,590
$ 66,218
$ 76,418
$ 60,860
$ 123,350
$ 48,373
$ 119,494
$ 58,864
$ 55,910
$ 56,563
$ 115,175
$ 961,728
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
2.00
15.00
$ 108,576
$ 82,420
$ 67,792
$ 78,150
$ 65,706
$ 121,973
$ 49,535
$ 122,200
$ 62,125
$ 63,243
$ 59,102
$ 109,273
$ 990,095
1.00
1.00
1.00
1.00
1.00
2.00
1.00
2.00
1.00
1.00
1.00
2.00
15.00
$ 111,599
$ 83,333
$ 69,426
$ 67,589
$ 53,134
$ 126,360
$ 50,518
$ 123,556
$ 60,753
$ 64,063
$ 60,103
$ 110,480
$ 980,914
TOTAL WATER & RESOURCE RECOVERY CENTER 15.00 $ 961,728 15.00 $ 990,095 15.00 $ 980,914
-49-
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
ACCT FD JC WP-GR POSITION CLASS
Water & Resource Recovery Center Administration
61043100 61010 610 3300 GE-40 WRRC MANAGER
Total
Water & Resource Recovery Center Plant Operation
MAINTENANCE SUPERVISOR
61043400 61010 610 3030 GE-34 WWT
61043400 61010 610 GE-33
61043400 61010 610 2400 OE-14
61043400 61010 610 1000 GE-25
61043400 61010 610 3942 OE-13
61043400 61010 610 2500 OE-12
61043400 61010 610 2800 OE-14
Environmental Monitoring Lab -FT
61043700 61010 610 GE-33
61043700 61010 610 2100 GE-31
WR_R_C_OPERATIONS
EQUIPMENT MECHANIC -
W&RRC
CONFIDENTIAL ACCOUNT CERK
W&RRC OPERATOR GR III/IV
W&RRC OPERATOR GR II
MAINTENANCE ELECTRICIAN
Total
LAB SUPERVISOR
LAB TECHNICIAN II
ENVIRONMENTAL
61043700 61010 610 2228 GE-31 COORDINATOR
Total
Fat Oils and Grease -FT
CONFIDENTIAL ACCOUNT
61043500 61010 610 1000 GE-25 CLERK
FY 2019
FTE BUDGET
FY 2020 FY 2021
FTE BUDGET FTE BUDGET
1.00 $ 99,913 1.00 $ 108,576 1.00 $ 111,599
1.00 $ 99,913 1.00 $ 108,576 1.00 $ 111,599
1.00 $ 80,590 1.00 $ 82,420 1.00 $ 83,333
1.00 $ 66,218 1.00 $ 67,792 1.00 $ 69,426
2.00 $ 119,494 2.00 $ 122,200 2.00 $ 123,556
0.65 $ 31,443 0.65 $ 32,198 0.65 $ 32,837
2.00 $ 112,473 2.00 $ 122,345 2.00 $ 124,166
2.00 $ 115,175 2.00 $ 109,273 2.00 $ 110,480
1.00 $ 58,864 1.00 $ 62,125 1.00 $ 60,753
9.65 $ 584,257 9.65 $ 598,353 9.65 $ 604,551
1.00 $ 76,418 1.00 $ 78,150 1.00 $ 67,589
2.00 $ 123,350 2.00 $ 121,973 2.00 $ 126,360
1.00 $ 60,860 1.00 $ 65,706 1.00 $ 53,134
4.00 $ 260,628 4.00 $ 265,829 4.00 $ 247,083
0.35 $ 16,930 0.35 $ 17,337 0.35 $ 17,681
0.35 $ 16,930 0.35 $ 17,337 0.35 $ 17,681
TOTAL WATER & RESOURCE RECOVERY DEPARTMENT 15.00 $ 961,728 15.00 $ 990,095 15.00 $ 980,914
-50-
Capital Improvement Projects by Department/Division
WATER & RESOURCE RECOVERY
CIP Number Capital Improvement Project Title
FY 18 Actual FY 19 Actual FY 20 Adopted FY 21 Recomm'd
Expense Expense Budget Budget
7101339 SCADA SYSTEM UPGRADE 50,000 50,000
7101730 ALT 02 STUDY & IMPLEMENTA
7101731 DOG TRACK LIFT STATION 10,608
7101837 WRR PLANT RENOVATION
7102412 CEDAR LIFT PUMP/GEN/TRAIL 55,000
7102474 BRADLEY/PERRY FORCE MAIN
7102529 NUTRIENT REDUCT STRATEGY
7102530 OUTFALL MANHOLE
7102538 AIRPORT LS UPGRADES 13,906
7102598 CLARIFIER REALIGN/REPAIR 19,325 130,000
7102599 KERPER PUMP MOTOR/CONTROL
7102601 REPLACEMENT OF RADIOS
7102659 NUTRIENT RED/BASIN MOD 1
7102697 ASH POND ABANDONMENT 116,589
7102698 METHANE GAS SYSTEM WRRC 49,930 6,673
7102700 LEVEL 4 AGREEMENT 19,569 519
7102701 HS WASTE RECEIVE & STORE
7102730 FRACK TANK 10,468
7102749 KW CAR WASH LIFT STATION —
7102750 GRANGER CREEK LIFT STATIO 7,142
7102787 WRRC CAMERAS 45,900
7102840 PUMP TRAILER WRRC 110,000
7102841 UV DISINFECTION WRRC 235,000
WATER & RESOURCE RECOVERY TOTAL 215,881
-51-
PRGRM
/DEPT PROJECT DESCRIPTION FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TOTAL PAGE
WATER & RESOURCE RECOVERY CENTER
Business Type
Final Clarifier Rehabilitation $- $ 860,000 $- $- $- $ 860,000 127
Lift Station SCADA Upgrades $ 50,000 $ 50,000 $ 50,000 $ 50,000 $- $ 200,000 128
Activated Sludge Process
Improvements $- $- $- $ 70,000 $ 98,000 $ 168,000 129
High -Strength Waste Receiving 1,057,97
& Storage $— $ 574,371 $ 5 $- $- $ 1,632,346 130
UV Disinfection System
Modifications $ 235,000 $- $- $- $- $ 235,000 131
Pump Trailer $ 110,000 $- $- $- $- $ 110,000 132
TOTAL $ 395,000 $1,484,371 $1,107,975 $ 120,000 $ 98,000 $ 3,205,346
-52-
FISCAL YEAR 2021 BUDGET
PRESENTATION
WATER & RESOURCE
RECOVERY CENTER
FY 21 Budget Request Changes Due to COVID-19 Pandemic
• The following presentation represents Water's FY21 budget
requests prior to the COVID-19 pandemic.
• In light of the pandemic, the City Manager will present an amended
FY21 Budget Recommendation on April 23, 2020:
This recommendation will include no property tax increase for
the average homeowner and no increase in the stormwater,
sanitary sewer, water, and refuse fees.
The amended recommendation will impact the following budget
request and may reduce or delay funding for some projects
Water Resource & Recovery Center
MISSION STATEMENT
To operate and maintain the Water & Resource Recovery
Center, in partnership with employees, as we safeguard
public health and water quality, meet or exceed all State
and Federal environmental regulations, recover valuable
water, energy, and nutrients, all in a cost-effective manner,
while delivering a great customer experience.
Retirements
Congratulations!
Nancy Knipper retired in
December 2019 after 33 years
with the City of Dubuque
New Faces
Welcome!
Devin Sweeney joined the team
in FY20 as our Industrial
Electronics Technician
New Faces
Welcome!
Justin Licht joined the team in
FY20 as a Water & Resource
Recovery Center Operator
Water Resource & Recovery Center (15.00 Full -Time Equivalents)
Environmental
Coordinator
2 Equipment
Mechanics
Maintenance
Supervisor
Industrial
Electronics
Technician
Department
Manager
Operations
Supervisor
(vacant)
Certified
Plant
Operators (4)
Laboratory
Supervisor
(vacant)
Laboratory
Technicians
(2)
Confidential
Account
Clerk
FISCAL YEAR 2020
HIGHLIGHTS
• Renewable Natural Gas (BioCNG)
FISCAL YEAR 2020
HIGHLIGHTS
• Memorandum of Understanding with
Iowa Department of Natural Resources
FUTURE
INITIATIVES
• Nutrient Trading
• High -strength Waste Receiving & Storage
• Renewable Energy
21 PROPOSEDRATEINCREA - SANITARY SEWER
*Average Household = 6,000 Gallons/Month
•
5.00%
Proposed Rate
Increase over FY 20
$2.11
Monthly Bill Impact for
Average Household*
FY2I RATE
COMPARISON
(Proposed)
11
Ankeny
10 Davenport
$ 61.66
$ 60.33
9 Des Moines
8 Dubuque
$ 50.66
$ 44.35
7 West Des Moines $ 40.88
6 Iowa City $ 36.65
5 Ames $ 36.17
4 Sioux City $ 35.26
3 Cedar Rapids $ 30.96
2 Waterloo $ 29.82
1 Council Bluffs $ 22.94
Average Dubuque $ 40.53
PROGRAMS & SERVICES
• •
• Conveyance and Treatment of
Wastewater
• Acceptance of hauled liquid
wastes
• State -certified Environmental
Laboratory
• Industrial Pretreatment Program
• Fats, Oils, and Grease Program
Upper
Missi
River
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Service Area = 30 mile
radius surrounding
Dubuque
WASTEWATER TREATMENT
• W&RRC utilizes physical,
chemical, and biological
processes in the treatment of
wastewater.
• Facility processes an average of 7
million gallons of wastewater per
day.
• Conventional pollutant load is
reduced by up to 98%.
W&RRC DESIGN CAPACITY
• 9.14 Million Gallons/Day (Dry Weather Flow)
Current: z. 7 Million Gallons/Day (77%)
• 36,900 I bs./day Biochemical Oxygen
Demand (design average)
Current: 22,000 lbs./Day (60%)
• 29,400 lbs./day Total Suspended Solids
(design average)
Current: 20,000 lbs./Day (68%)
RESOURCE RECOVERY
• •
• Effluent
• Biosolids
• Biogas
Microturbines
Renewable Natural Gas
INCOMING
WASTEWATER
RESOURCE
RECOVERY
WATER,
ENERGY,
NUTRIENTS
ELECTRICITY USE/PRODUCTION
• W&RRC
• Lift Stations
ENVIRONMENTAL
LABORATORY
•
• Serves:
W&RRC
Water Department
Public Works
Engineering
Health Department
Public
W&RRC
COMPLIANCE +
REQUIREMENTS
• Consent Decree - Eliminate Sanitary
Sewer Overflows
• Nutrient Reduction Requirements
• Achieve 66% nitrogen reduction
• Achieve 75% phosphorus reduction
• Addendum due January 1, 2022
Phosphorus Recovery Pilot
Regulatory credit for watershed
improvements
FATS, OILS &
GREASE
• SSOs
• Health Issue
• Maintenance Issue
FY2021
RECOMMENDED
IMPROVEMENT
REQUESTS
1. Arc Flash Risk Assessment - 17 Lift Stations + W&RRC
a. Phase I: Data Collection
b. Phase II: Engineering Analysis
c. Phase III: Labels, Label Deployment, Training
Non -Recurring I $71,500
2. Four Tablets (Equipment Mechanics [2], Operations Staff,
Maintenance Supervisor) + 1 Smartphone (Maintenance
Supervisor):
Non -Recurring I $4,060 + Recurring I $1,824
Water Resource & Recovery Center
FY 21 CAPITAL IMPROVEMENT PROJECTS
Total Project Cost
Lift Station SCADA Upgrades $
50,000 $
UV Disinfection System Modifications $ 235,000 $
$ 110,000 $
Pump Trailer
200,000
235,000
110,000
WATER & RESOURCE RECOVERY CENTER
PERFORMANCE MEASURES
Goal: Remove 85% of biochemical oxygen demand and total
suspended solids
93.9% removal of Total Suspended Solids in Calendar 2019
96.5% removal of Biochemical Oxygen Demand in Calendar 2019
Group Tours of Water & Resource
Recovery Center Available by Appointment
www.cityofdubuque.org/WRRC