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Public Works Department FY21 Budget Presentation
City of Dubuque ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: Copyrighted April 16, 2020 Public Hearings # 3. Public Works Department FY21 Budget Presentation City Manager submitting additional information specific to the Automated Side Loader and City -Wide Mandatory Cart Use. ATTACHMENTS: Description Public Works Department FY21 Policy Budget Outline City Manager Memo re: Automated Side Loader and City -Wide Mandatory Cart Use Staff Memo_ASL- Cart FY 2021 Revised Budget Proposal 4-15-2020 Presentation - Overall Department Presentation - Solid Waste Activities Dubuque Interfaith Green Coalition Correspondence Public Input Corresondence and Staff Response (added 4/16/20) Resilient Advisory Commission Correspondence to Public Works (added 4/16/20) Schultz Public Input Correspondence of 4/16/20 Type Supporting Documentation City Manager Memo Staff Memo Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation Supporting Documentation Public Works This page intentionally left blank. -54- PUBLIC WORKS DEPARTMENT FY 2019 FY 2020 FY 2021 % Change From Budget Highlights Actual Budget Requested FY 2020 Budget Expenses Employee Expense 7,909,760 7,935,258 8,271,844 4.2 % Supplies and Services 7,073,257 7,203,813 7,856,845 9.1 % Machinery and Equipment 530,614 352,240 218,401 (38.0)% Subtotal 15,513,631 15,491,311 16,347,090 5.5 % Public Works Administrative / Garage Stores 1,033,589 957,449 1,024,500 7.0 % Administrative Overhead Recharge 1,287,797 1,443,513 1,612,328 11.7 Less Recharges/Service Fund Charges (2,242,406) (2,192,216) (2,300,556) 4.9 % Total Expenses 15,592,611 15,700,057 16,683,362 6.3 Resources Operating Revenue Salt Operations Fund Road Use Tax Fund Sewer Utility Operating Fund Stormwater User Fund Refuse Collection Fund Landfill Operating Fund Total Resources Debt Service abated with Sales Tax 30% Debt Service abated with Landfill Fees Debt Service abated with Solid Waste Fees Total Non -Property Tax Debt Service Property Tax Support Percent Increase (Decrease) Personnel - Authorized FTE 47,070 154,452 6,191,499 807,281 282,721 3,983,259 3,105,157 58,843 172,450 6,070,107 758,438 258,342 3,942,222 3,513,486 14,571,439 137,109 662,659 7,277 14,773,888 135,332 660,659 7,286 807,045 1,021,172 91.96 803,277 926,169 55,445 531,188 6,366,737 668,693 284,305 4,240,215 3,501,663 (5.8)% 208.0 % 4.9 % (11.8)% 10.0 % 7.6 (0.3)% 15,648,246 132,624 663,359 7,276 5.9 % (2.0)% 0.4 % (0.1)% 803,259 1,035,116 91.96 93.28 108,947 11.8 % -55- Solid Waste Collection Fund Summary Administrative Overhead Recharges/Utility Billing Refuse Operations Debt Service - Refuse Payment to Depreciation Total Requirements Refuse Fees (Ind tipper carts/other) UBP Single Use Refuse Sticker Sales Tax Collection Yard Waste Stickers & Ties Leaf Rake Out Fees Food Scrap Recyclable Sales Subscription Recycling Large Item Pickup Miscellaneous Revenue Total Resources Annual Operating Surplus (Deficit) Personnel - Authorized FTE Solid Waste User Fee Rate Increase Solid Waste User Fee Revenue 1% Rate Increase Generates FY 2019 FY 2020 Actual Budget % Change From Requested FY 2020 Budget FY 2021 927,857 1,055,920 1,191,482 3,055,402 2,886,302 3,048,733 7,277 7,286 7,276 460,000 510,000 580,267 12.8 5.6 % (0.1)% 13.8 4,450,536 4,459,508 4,827,758 4,013,598 4,054,887 4,446,012 97,960 101,457 97,960 7,315 6,771 7,315 120,799 125,117 123,966 5,080 4,563 4,926 10,060 9,412 9,291 1,519 3,247 1,519 3,531 3,542 3,247 47,501 23,196 32,494 76,547 68,131 73,923 4,383,910 4,400,323 4,800,653 (66,626) (59,185) 8.3 9.6 (3.4)% 8.0 (0.9)% 8.0 (1.3)% (53.2)% (8.3)% 40.1 8.5 % 9.1 (27,105) 32,080 20.75 20.75 20.75 3.00% 1.63% 7.68% $ 15.37 $ 15.62 $ 16.82 $ 34,891 Salt Operations Fund Summary Salt Purchase Salt Handling Fees Miscellaneous Fees Administrative Overhead Property Maintenance Total Requirements Salt Sales Salt Storage Fees Salt Handling Fees Total Resources FY 2019 FY 2020 FY 2021 % Change From Actual Budget Requested FY 2020 Budget 135,916 11,935 1,722 4,879 154,452 145,734 15,195 13,855 174,784 Annual Operating Surplus (Deficit) 20,332 151,775 478,575 14,450 45,300 807 1,639 4,918 5,674 500 172,450 151,775 14,250 14,450 215.3% 213.5% 103.1% 15.4% -% 531,188 478,575 37,050 45,300 208.0% 215.3% 160.0% 213.5% 180,475 560,925 8,025 29,737 210.8% 21,712 -56- Improvement Package Summary General Fund 1 of 6 This improvement request is for the Assistant Public Works Director to participate in Laserfiche software conference. This professional development will assist in streamlining processes and data capture capabilities to mitigate duplication in workflows and minimize human error. Laserfiche conference offers a variety of courses in workflow management and software engineer specific to the needs of Public Works to increase service level. This request supports the City Council goal of Financially Responsive, High Performance City Organization, Equitable and Effective Service Delivery. Related Cost: Property Tax Impact: Activity: Administration $ 3,600 Tax Funds $ 0.0014 0.0113/0 Recurring Recommend - Yes 2 of 6 This improvement request is to provide funds for additional training for traffic signal technicians. This request allows one technician each year to attend the Traffic Expo in Reno, Nevada sponsored by the International Municipal Signal Association. This expo will provide technicians with technical training on the maintenance of traffic signal and street lighting controller systems. The Traffic Expo will also provide the opportunity for technicians to network with national experts and review new equipment used for traffic control and street lighting systems. This request supports the City Council goal of Financially Responsible, High Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: Property Tax Impact: Activity: Administration $ 3,500 Tax Funds $ 0.0014 0.01% Recurring Recommend - Yes 3 of 6 This improvement package is for the Assistant Public Works Director to complete a Data Analytics certificate program. This program is designed to assist with organizations becoming data -driven and high - performing focusing in the ability to: interpret data to inform business decisions, recognize trends, detect outliers, and summarize data sets, analyze relationships between variables, develop and test hypotheses, craft sound survey questions and draw conclusions from population samples, and implement regression analysis and other analytical techniques in Excel. This request supports the City Council goal of Financially Responsible, High Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: Property Tax Impact: Activity: Administration $ 1,600 Tax Funds $ 0.0006 0.01 Non -Recurring Recommend - Yes 4 of 6 This improvement request is for the Assistant Public Works Director to participate in the Cartegraph software conference. This professional development will assist in streamlining processes and data capture capabilities to mitigate duplication in workflows and minimize human error. Cartegraph conference offers a variety of courses in workflow management and software engineer specific to the needs of Public Works to increase service level. This request supports the City Council goal of Financially Responsible, High Performance City Organization, Equitable and Effective Service Delivery. Related Cost: Property Tax Impact: Activity: Administration $ 3,100 Tax Funds $ 0.0012 0.0113/0 Recurring Recommend - No -57- 5 of 6 This improvement request is for the creation of one additional Traffic Signal Technician II position in the Public Works Department. This staffing level increase is requested to meet the rising demand for maintenance related to the traffic signal, street Tight and camera systems. In 1982 the department had two traffic signal technicians who maintained 70 controlled intersections and 65 streetlights. Over the last 38 years the system has increased in size to 115 controlled intersections, 2,484 streetlights and over 1,500 cameras while staffing levels have not increased. This funding request would increase the staffing level of our traffic signal technicians from two to three. This request is related to the council goal of Financially Responsible, High Performance City Organization, Sustainable, Equitable and Effective Service Delivery. The outcome of this request is to have a well -maintained City infrastructure. Related Cost: $ 92,603 Tax Funds Recurring Recommend - Yes Property Tax Impact: $ 0.0364 0.35% Activity: Street & Traffic Lighting 6 of 8 This improvement request is for the creation of one full-time Data Analyst and Supervisor position in the Public Works Department. This staffing level increase is requested to meet the rising demand for data driven results. Since 2015, internal data entry has increased 54.5% amongst the 2.0 FTEs designated customer -oriented positions. In order to keep up with the needs of a growing municipality and fleet maintenance, the Data Analyst will focus on analysis and problem solving as it relates to data, types of data, and relationships among data elements within a business system or IT system. The goal is to lessen or mitigate reactionary maintenance that depletes emergency funds and previously allocated monies. This request is related to the council goal of financially responsible, high performance city organization, sustainable, equitable and effective service delivery. The outcome of this request is to have a well maintained City infrastructure and fleet, based on data driven proactive maintenance, while providing excellent customer service by guiding customer service oriented positions. Related Cost: Related Cost: Total Cost: Property Tax Impact: Activity: Administration $ 80,648 Tax Funds $ 8,125 Tax Funds $ 88,773 $ 0.0349 0.33% Recurring Non -Recurring Recommend - No 7 of 8 This improvement request is for the purchase of one tablet and a yearly data plan for the tablet. The tablet would be used by the Public Works Field Supervisor to access mobile GIS used to locate underground utilities while working in the field. Access to mobile GIS by field staff make the employee more efficient in the field when following up on citizen requests that are related to underground utilities. This request supports the City Council goal of Financially Responsible, High -Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: $ 950 Tax Funds Non -Recurring Related Cost: $ 120 Tax Funds Recurring Total Cost: $ 1,070 Property Tax Impact: $ 0.0004 —% Activity: Street Maintenance Recommend - Yes -58- 8 of 8 This improvement request is for an additional Utility Worker Apprentice position for the street maintenance activity. The Public Works Department is faced with a shortage of diverse and qualified entry level applicants. The department currently has one Utility Worker Apprentice position and this request is to create a second position in the street maintenance activity. This position allows the department to build a diverse workforce by providing structured and supervised on-the-job training and classroom -related training through a partnership with IowaWorks and NICC, union representatives, and Public Works field staff. This request supports the City Council goal of Financially Responsible, High Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: $ 56,554 Road Use Tax Recurring Recommend - No Activity: Street Maintenance Landfill 1 of 1 This improvement request is for additional funding for training the landfill foreman. The request provides funding for the landfill foremen to attend the ISOSWO spring and fall conferences. One of the ways to provide learning opportunities for a talented but untrained workforce is to provide peer to peer training available by attending conferences related to their fields of responsibility. These training events will provide the landfill foreman needed continual training opportunities. This request supports the City Council goal of Financially Responsible, High -Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: Activity: Landfill $ 1,240 Landfill Fund Recurring Recommend - Yes Solid Waste Collection Fund 1 of 1 This improvement request is for the Resource Management and Coordinator to participate in the Leading, Educating and Developing (LEAD) program. Lead is a one -week leadership training program that focusing on training public leaders how to create effective, high performance local governments. Below are general topic and themes for the program: - Engagement in the Workforce - Organizational Assessment - Team Development - The Learning Cycle/The Learning Organizations - Leadership at all Level and the Network Talent Model-Microbusiness in Local Government - Emotional Intelligence This request supports the City Council goal of Financially Responsible, High Performance City Organization, Sustainable, Equitable and Effective Service Delivery. Related Cost: $ 4,650 Solid Waste User Fees Non -Recurring Recommend - Yes Solid Waste Rate Impact: 0.13% Activity: Solid Waste Collection -59- Significant Line Items Employee Expense 1. FY 2021 employee expense reflects a 1.5% wage package increase. 2. The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2020 The employee contribution of 6.29% is unchanged from FY 2020. 3. The City portion of health insurance expense is increased from $921 in FY 2020 to $1,013 in FY 2021 per month per contract which results in an annual cost increase of $188,697 or 11.26%. 4. Workers' Compensation increased from $338,053 in FY 2020 to $357,578 in FY 2021. FY 2019 actual was $362,857. The Iowa Workers Compensation law changed effective July 1, 2017. This law change reduced the amount of liability employers incur for certain work -related injuries. 5. Overtime is unchanged from $324,391 in FY 2020 to $324,391 in FY 2021. FY 2019 actual was $551,017. 6. Five -Year Retiree Sick leave payout decreased from $40,307 in FY 2020 to $37,321 in FY 2021. 7. During Fiscal Year 2020, the following personnel changes were approved (net change +0.32 FTE): a. -0.68 FTE Part -Time Clerical Assistant position eliminated (-$21,478) b. +1.0 FTE Full -Time Secretary position added (+$70,012) Supplies & Services 8. General Liability Insurance decreased from $140,398 in FY 2020 to $139,050 in FY 2021 based on FY 2019 actual plus 5%. 9. Property Insurance decreased from $99,011 in FY 2020 to $66,850 in FY 2021. The decrease is due to the pollution liability policy paid for the Landfill in FY 2020, which is an expense every three years. 10. Repair Parts and Supplies increased from $96,477 in FY 2020 to $112,807 in FY 2021 based on FY 2019 actual of $105,071. Floodwall increased $7,364 based on FY 2019 actual. Sanitary Sewer Maintenance increased $3,061 based on FY 2019 actual. Landfill decreased $2,642 based on FY 2019 actual. 11. Electric Utility Expense increased from $148,968 in FY 2020 to $160,731 in FY 2021. This line item represents lighting at the Municipal Services Center and the Central Street Storage Facilities (formally the Jule Bus Facility on Central Avenue) and payments to Eagle Point Energy. FY 2019 actual was $164,919. Floodwall increased from $34,233 in FY 2020 to $42,412 in FY 2021. Storm Sewer increased from $1,469 in FY 2020 to $1,963 in FY 2021. Landfill increased from $16,436 in FY 2020 to $20,164 in FY 2021 and Landfill Gas System increased from $5,657 in FY 2020 to $7,476 in FY 2021. 12. Street Lighting increased from $650,451 in FY 2020 to $870,536 in FY 2021 based on FY 2019 actual less one-time expenses plus additional street lights that were added plus 10%. The street lighting budget is split $35,506 general fund and $834,850 Road Use Tax fund in FY 2021. -60- 13. Property Maintenance decreased from $236,351 in FY 2020 to $202,689 in FY 2021. FY 2019 actual was $141,306. Public Works Garage decreased $(24,663) based on FY 2019 . Solid Waste Collection decreased $(5,710) which is a net result of an additional $15,000 for painting and paving of the Municipal Services Center parking lots and reducing by $20,000 for the one-time expense of caulking repair to the Municipal Services Center in FY2020. Port of Dubuque decreased -$16,560 based on FY2019 one-time expenses for conference preparation. 14. Motor Vehicle Fuel increased from $259,157 in FY 2020 to $311,432 in FY 2021 based on FY 2020 actual plus 20%. FY 2019 actual was $384,708. 15. Motor Vehicle Maintenance decreased from $480,340 in FY 2020 to $440,940 in FY 2021 based on FY 2019 actual of $432,293 plus 2%. 16. Motor Vehicle Maintenance Outsourced decreased from $115,509 in FY 2020 to $111,329 in FY 2021 based on FY 2019 actual plus 1 °/o. 17. Machinery and Equipment Maintenance increased from $648,041 in FY 2020 to $676,884 in FY 2021. FY 2019 actual was $736,241. Snow and Ice Control increased $36,508 based on a three- year average. Garage increased $9,432 based on FY 2019 actual. Storm Sewer maintenance increased $5,359 based on a 3-year average. 18. Machinery and Equipment Maintenance Outsourced decreased from $151,759 in FY 2020 to $89,476 in FY 2021. FY 2019 actual was $109,517. Sanitary Sewer Maintenance decreased $2,077 based on FY 2019 actual. Landfill decreased $84,956 based on FY 2019 actual and a new bulldozer and new compactor under warranty. Snow and Ice Control increased $21,472 based on FY 2019 actual. 19. Asphalt decreased from $729,214 in FY 2020 to $712,960 in FY 2021 based on purchasing 13,145 tons of hot and cold mix asphalt, completing five center line street miles, and a 6% increase over FY 2019 bid prices. FY 2019 actual was $506,878 ($506,878 Road Use Tax Funds and $0 Community Development Block Funds). 20. Concrete decreased from $154,591 in FY 2020 to $138,174 in FY 2021 based on buying 1,500 cubic yards of concrete and k-crete and based on FY 2019 actual of $137,067 plus 1 %. 21. Stone increased from $109,746 in FY 2020 to $118,393 in FY 2021 based on FY 2019 actual of $106,255. This line item represents the purchase of 2,700 tons of stone for street maintenance ($36,704), stone for repairing sanitary sewer and storm sewer street excavations ($3,021), and stone for resurfacing Landfill gravel roads and cell face access lanes ($78,668). 22. Road Salt for Snow and Ice Control increased from $333,905 in FY 2020 to $350,955 in FY 2021. Road Salt increased $17,050 based on the purchase of 5,500 tons of road salt at $63.81 per ton (In FY 2020 budget is based on the purchase of 5,500 tons at $60.71 per ton). 23. Road Salt for Bid Partners increased from $151,775 in FY 2020 to $478,575 in FY 2021. Bid partner salt increased $326,800 based on the purchase of 7,500 tons at $63.81 per ton (In FY 2020 the budget is based on the purchase of 2,500 tons at $60.71 per ton) which is off -set from the revenue of salt purchased by bid partners. 24. Consulting Engineers decreased from $207,927 in FY 2020 to $161,454 in FY 2021. FY 2019 actual was $109,829. The majority of this line item is for the engineering consulting firm contracted by the Landfill to complete bi-annual IDNR engineer's reports, hydrological monitoring reports, and air permit reports and the management of the landfill gas collection system. The decrease is due to -61- a one-time expense of $40,000 included in the Landfill budget in FY2020 for anticipated engineering fees for a corrective action project. 25. Landfill Fees increased from $498,734 in FY 2020 to $521,342 in FY 2021. FY 2019 actual was $504,824. Solid Waste Collection increased $22,781 based on FY 2019 actual tons collected of 11,569 at the estimated FY 2021 fee per ton of 36.19 (2°/o increase). 26. Payment to Iowa DNR unchanged from $304,500 in FY 2020 to $304,500 in FY 2021. FY 2019 actual was $296,912. This line item represents the amount paid by the Landfill based on tonnage. FY 2021 is based on 145,000 tons at $2.10 per ton and FY 2020 was based on 145,000 tons at $2.10 per ton. 27. Pay to Other Agency increased from $235,588 in FY 2020 to $343,285 in FY 2021. FY 2019 actual was $216,408. This line item includes the processing and marketing of recyclable materials of $60,943 based on FY 2019 actual, Landfill quarterly tonnage payments to Delaware county $15,985, Landfill collection and disposal of household, farm and small business chemicals, fluorescent light bulbs, paint and medical sharps $80,737, E-waste contractor for $78,580 based on FY 2019 actual plus 3.00%, Rural Recycling transportation and processing of 14 recyclables drop off sites $107,040 (increase from 10 recyclable drop off sites in FY 2020). 28. The administrative overhead recharge increased from $1,443,513 in FY 2020 to $1,612,328 in FY 2021. 29. Hauling Services decreased from $68,630 in FY 2020 to $53,027 in FY 2021. FY 2019 actual was $83,315. The decrease is due to snow removal in the Port of Dubuque moved from this line item to the snow plowing line item. This line item represents snow removal in downtown streets and alleys ($50,000) and a private contractor to haul stone from area quarries for the Landfill ($3,027). Machinery & Equipment 30. Equipment replacement items ($218,401) includes: Public Works Equipment Replacements Administration Smart Phone (2) $ 692 Riverfront Management Shop Equipment $ 500 20" Mower $ 550 Street and Traffic Lighting Signal Controllers $ 12,000 Trailer $ 7,000 Shop Equipment $ 1,000 Conflict Monitor $ 12,400 Cell Phone $ 692 Street Signs and Markings Shop Equipment $ 500 Drill $ 4,000 -62- Public Works Equipment Replacements Street Maintenance Curb Forms $ 2,000 Barricades/Signs $ 3,400 Audio/Visual Equipment $ 1,000 Smartphone $ 350 Snow & Ice Control Cell Phone (2) $ 200 John Deere 624H Wing Blade $ 25,000 Sanitary Sewer Maintenance Root Cutter $ 5,000 Gas monitor (1) $ 1,500 Jet flusher hose (3) $ 5,250 Cell Phone (2) $ 200 6" Trash Pump $ 20,000 CCTV Printer (1) $ 250 Refuse Collection Refuse Collection Carts (149) $ 35,000 Cell Phone (1) $ 350 Recycling Collection Program Recycling Bins/Lids (1,074) $ 11,814 Recycling Wheeled Carts (337) $ 18,000 Yard Waste Collection Program Yard Waste Wheeled Carts $ 4,200 Public Works Garage 4WD 1/2 Ton Truck $ 25,500 Shop Equipment $ 5,000 Smart Phone $ 550 Landfill Shop Equipment $ 2,000 Smartphone $ 350 Printer $ 153 Replacement Tarp Assembly $ 12,000 Total Equipment $ 218,401 -63- Debt Service Debt service reflects annual repayment to ($803,259): Amount Debt Series Source Final Call Purpose Payment Date $ 47,700 G.O. Series 2014B Sales Tax 30% Equipment Replacement 2022 2021 $ 36,207 G.O. Series 2017A Road Use Tax Equipment Replacement 2030 2025 $ 35,329 G.O. Series 2014B Sales Tax 30% Curb Ramp Program 2034 2021 $ 13,388 G.O Series 2018A Solid Waste Fees Solid Waste Trucks 2030 2025 $ 4,745 G.O. Series 2017A Solid Waste Fees Solid Waste Trucks 2031 2025 $ 2,531 G.O. Series 2018A Sales Tax 20% Radio Replacement 2028 2026 Dubuque County - $ 309,334 G.O. Series 2014 Landfill Fees Landfill Improvements 2034 2022 Dubuque County - $ 354,025 G.O. Series 2016 Landfill Fees Landfill Improvements 2036 2024 $ 803,259 Total Public Works Annual Debt Service Revenue 31. Solid Waste monthly base fees increased from FY20 Budget of $3,488,744 to $3,708,036 in FY 2021 which is a $219,292 increase in revenue. This line item is based on FY 2019 actual of $3,386,383 plus the FY 2020 rate increase of 1.63% and the FY 2021 recommended rate increase of 7.68%. 32. Tipper Carts and extra/oversize can subscriptions increased from $566,143 in FY 2020 to $737,976 in FY 2021 based on FY 2019 actual of $627,215 and the addition of 250 additional cart services added in FY 2020. 33. Refuse Single Use Stickers decreased from $101,457 in FY 2020 to $97,960 in FY 2021 based on FY 2019 actual of $97,960. 34. Yard Waste Annual Sticker/Single Use/Brush Ties decreased from $125,117 in FY 2020 to $123,966 in FY 2021 based on a three-year average. FY 2019 actual was $120,799. 35. Purina Drive Salt Operations represent the purchase and sale of salt for the City's bid partners. The FY 2021 budget includes $478,575 in salt sales, $45,300 in salt handling fees, and $37,050 in salt storage. 36. The Solid Waste Agency payment decreased from $4,185,735 in FY 2020 to $4,167,572 in FY 2021. Departmental employees operate the landfill, yard waste, e-waste, recycling drop-off and household hazardous regional collection center facilities owned by the Dubuque Metropolitan Area Solid Waste Agency (DMASWA). Department employees also provide education and communication support services. The department is compensated for all operating expenses incurred. Revenue estimates are based on anticipated tonnages and fee schedule for FY 2021. -64- 37. Garage personnel maintain and repair vehicles and equipment of all city departments and divisions except Airport. Labor costs are assessed using actual time charged out to each department at projected FY 2021 overhead rate of $74.36 which is unchanged from the FY 2020 overhead rate of $74.36. Revenue is also received from recharges to users for parts and fuel purchased from the vehicle maintenance garage inventory. The following is a summary of the operating expenses and revenues for the City Garage: City Garage Expenses Employee Expense Supplies and Services Garage Stores Machinery and Equipment Total Expenses % Change From FY FY 2019 FY 2020 FY 2021 2020 Actual Budget Requested Budget 1,009,553 157,478 1,030,187 45,188 1,017,538 1,048,574 187,639 168,062 982,039 1,052,870 5,000 31,050 2,242,406 2,192,216 2,300,556 3.1 (10.4)% 7.2 521.0 % 4.9 Resources Specialized Services 1,202,340 1,255,489 1,270,922 1.2 % Fuel/Parts 813,836 813,836 902,992 11.0 County Fuel Sales 93,143 93,143 99,462 6.8 % Reimbursements 35,698 35,698 35,860 0.5 Total Resources 2,145,017 2,198,166 2,309,236 5.1 % Annual Operating Surplus (Deficit) (97,389) 5,950 8,680 2,730 Garage Overhead Rate $ 73.26 $ 74.36 $ 74.36 -65- Public Works Director[1 Assistant Public Works Director [1] Administration Public Works Field Supervisor{1} Ra uurceManagement Coordinator& Supervisor{1} Fleet Maintenance Supervisor{1j DMASWAAdmirI trot {11 Solid Waste Facility Supervisor{1j Secretary {2} Accountant Clerk I I {1} Part-T me Custodian {1} Street Maintenance Foreman {4} Signal Maintenance Tech; VI Sewer Maintenance Foreman{2} Riverftont Mai nterwnre Worker{1j Lead Sanitation Driver {1} Lead Mechanic{2} Stock Clerk{2j Scale Operator {2} Mechanic(1) EquipmentOperatorII {6j Equipment OperatorI {6 Truck Driver {fi} Utility Worker {5} Seasonal Utility Worker {1} Uti I ity Worker Apprentice{1} Eq u i pment Operator II {1} Equipment Operator { Seasonal Laborer{1} Sanitation Driver {19} Seasonal Sanitation Driver{1} Mechanic {7} Equipment Operator{t Seasonal Equipment Operator{1 -66- PEOPLE Public Works staff are provided professional development opportunities to improve their knowledge and expertise in order to provide for the development and promotion of public education and customer outreach programs to schools_ civic organizations, city councils, county supervisors, and citizens throughout Dubuque and Delaware counties. PUBLIC WORKS The Public Works Department provides for the timely and efficient delivery of numerous essential public services, ensures a safe, pleasant and sustainable community environment, and provides for the effective movement of goods and citizens on city streets. Street Maintenance Sewer Maintenance Riverfront Maintenance & Operations { Vehicle Maintenance Resource Management DMASWA SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PLANNING Department planning is focused on greater effectiveness and efficiencies in the maintenance of Dubuque's street, rverfront, and sewer infrastructure; the maintenance of the City's vehicles and heavy equipment, the management of the municipal solid waste and recyclables generated by our citizens, and the management and operation of the DMAWA's facilities. PARTNERSHIPS In addition to its strong partnerships with the Engineering, Water, Leisure Services, Fire, and Police departments, the Public Works Department partners with numerous state and federal agencies. It also has contractual partnerships with the City of Asbury, Dubuque County, Scott County, Delaware County, Loras College, the University of Dubuque, the Iowa Northland Regional Council of Governments, Keep Iowa Beautiful, and the Dubuque County Conservation Board. -67- Operating Salt Road Use Tax Sewer Stormiyater Refuse PropertY Tax Sopport Landfill PUBLIC WORKS FY 2019 FY 2020 FY 2021 Full -Time Equivalent 91.96 91.96 93.28 Resources $0 $1,000,000 $2,000,000 • FY 2019 $3,000,000 $4,000,000 FY 2020 FY 2021 $5,000,000 $6,000,000 The Public Works Department is supported by 93.28 full-time equivalent employees, which accounts for 50% of the department expense as seen below. Overall, the department's expenses are expected to decrease by 6% in FY 2021 compared to FY 2020. Expenditures by Category by Fiscal Year Employee Expense Supplies and Services Machinery and Equipment Garage/Stores Administrative OH Debt Service $530,614 $352,240 • $218,401 $1,033,589 $957,449 $1,024,500 $1,287,797 $1,443,513 $1,612,328 $807,045 $803,277 $803,259 $7,909,760 $7,935,258 $8,271,844 $7,073,257 $7,203,813 $7,856,845 $0 $2,000,000 $4,000,000 FY 2019 $6,000,000 $8,000,000 FY 2020 FY 2021 -68- PUBLIC WORKS Public Works Administration Mission & Services Public works administration provides direction and supervisors for employees of the department who are responsible for: maintaining and cleaning Dubuque's streets, alleys, sanitary sewers, storm sewers, retaining walls, sidewalks, steps and riverfront, street and traffic sign repairs, traffic signal and street light maintenance, utility location support, refuse collection, floodwall operations, landfill operations, yard waste collection, DMASWA administrative and education support, large item collection, curbside recycling collection, curb side electronic recycling collection, e-scrap recycling, rural recycling drop-off facilities, composting operations, household hazardous materials regional collection center, landfill methane management, Port of Dubuque facility maintenance, Jule fleet maintenance, and City fleet maintenance. Administration Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $(27,818) $3,100 $9,789 Resources $99 $136 $119 Administration Position Summary FY 2021 Public Works Director 1.00 Assistant Public Works Director 1.00 Account Clerk II 1.00 Secretary 2.00 Clerical Assistant 0.00 Total FT Equivalent Employees 5.00 Performance Measures City Council Goal: Financially Responsible, High -Performance Organization 1 Performance Measure (KPI) Target FY18 FY19 FY20 Performance Actual Actual Estimate Indicator Activity Objective: Provide effective and timely response to resident requests for information and service to avoid disruption in residents' daily lives. Avg. time to respond to resident requests for non -emergency action < 96 hrs N/A 75 hrs 72 hrs % of phone support answer rate >95% N/A N/A 70% # of requests for service for Public Works (via online Citizen Support Center) N/A 10,522 10,945 11,500 N/A Citizens frequently assume that the many essential services provided by the Public Works Department are supported by 24/7 staffing. Since that is not the case, responses to citizen inquiries and requests for non -essential service can take as long as 96 hours to complete. -69- PUBLIC WORKS Street Maintenance Mission & Services Provide for the safe and efficient movement of motor vehicles on City streets and alleys and the safe movement of pedestrians on public sidewalks and steps maintained by the department. Also, safeguard public health and provide for the general welfare of residents and visitors to the community through street sweeping and weed -cutting on City -owned properties and along City right-of-way. Responsibilities include street maintenance, street cleaning, snow and ice control, street light and traffic light maintenance, and street signs and markings. Street Maintenance Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $5,790,316 $5,964,661 $6,156,354 Resources $2,908,015 $3,263,784 $3,094,349 Street Maintenance Position Summary FY 2021 Foreman - Maintenance 3.20 Foreman - Snow and Ice 0.98 Field Supervisor - Maintenance 0.73 Field Supervisor - Snow and Ice 0.17 Truck Driver - Maintenance 1.61 Truck Driver - Snow and Ice 0.68 Truck Driver - Street Cleaning 1.56 Utility Worker - Maintenance 5.63 Utility Worker - Snow and Ice 1.17 Equipment Operator I - Street Signs 0.82 Equipment Operator I - Maintenance 3.32 Equipment Operator I - Snow & Ice 1.82 Equipment Operator I - Street Clean 0.00 Equipment Operator II - Traffic 0.02 Equipment Operator II - Street Signs 0.35 Equipment Operator 11 - Maint. 1.89 Equipment Operator II - Snow & Ice 1.16 Equipment Operator II - Street Clean 2.51 Assistant Horticulturist - Maint 0.25 Assistant Horticulturist - Snow and Ice 0.17 Custodian I 0.38 Laborer - Street Signs 0.67 Utility Worker Apprentice 0.83 Laborer - Street Cleaning 0.36 Maintenance Worker - Maintenance 0.10 Maintenance Worker - Snow 0.15 Traffic Signal Technician II - Street Sign 0.01 Traffic Signal Technician 11 - Snow 0.12 Traffic Signal Technician II - Traffic 2.86 Total FT Equivalent Employees 33.52 -70- PUBLIC WORKS Performance Measures City Council Goal: Connected Community Performance Measure (KPI) Target FY18 FY19 FY20 Performance Actual Actual Estimate Indicator 1 Activity Objective: Provide an effective and efficient road transportation network # of centerline miles of asphalt overlay 5 5.51 5.17 5.02 projects completed per year City Council Goal: Sustainable Environment 3 Activity Objective: Replace City -owned high-pressure sodium street lights with more energy - efficient, longer lifespan LED lights. % of City -owned LED lights 100% N/A 50% 52% • DID YOU KNOW? Studies show that for every $1 spent on street pavement preventive maintenance projects, it would cost $4 to $5 more if those preventive maintenance projects were delayed and more extensive pavement rehabilitation is needed at a later time Winter Season 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018 2018/2019 Number of Storms 42 19 15 12 25 26 Total Seasonal Snowfall 63.3" 33.7" 34.8" 27.1" 38.2" 55.2" Salt Used for De-icing 13,411 tons 5,346 tons 3,242 tons 3,474 tons 5,749 tons 5,401 tons Did you know the City has a Snow Plow Progress Mapping system? -71- PUBLIC WORKS Sewer Maintenanc Mission & Services Sewer Maintenance provides for a safe and clean municipal environment by inspecting, cleaning and repairing Dubuque's sanitary and storm water sewers. Dubuque's sanitary sewer system 309 miles of gravity -flow pipe and 7,642 manholes. Department workers also inspect, clean and repair Dubuque's stormwater sewer system, which consists of 152 miles of pipe, 6,301 catch basins, and 1,997 manholes. Sewer Maintenance Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $1,090,002 $1,016,780 $952,998 Resources $1,090,002 $1,016,780 $952,998 Sewer Maintenance Position Summary FY 2021 Foreman - Sanitary 0.92 Foreman - Storm 0.82 Field Supervisor - Storm 0.00 Equipment Operator I - Sanitary 2.97 Equipment Operator I - Storm 1.12 Equipment Operator II - Sanitary 0.87 Equipment Operator 11 - Storm 0.10 Truck Driver - Sanitary 3.85 Utility Worker - Sanitary 0.20 Total FT Equivalent Employees 10.85 Performance Measures City Council Goal: Sustainable Environment 1 Performance Measure (KPI) Target FY18 FY19 FY20 Performance Actual Actual Estimate Indicator Activity Objective: Reduce the number of sanitary sewer basement back-ups and non -basement sanitary sewer overflows attributed to compromised City sewer lines. # of miles of sanitary sewer pipe cleaned or inspected 75 73.68 42.2 53 # of City sewer problems responded to (# of private sewer problems responded to) 0 (30) 13 (93) 15 (91) 18 (85) total sanitary sewer pipe treated for intrusive root control (feet) 10,000 7,262 12,643 15,000 City Council Goal: Financially Responsible, High Performance Organization Activity Objective: Ensure contractors' and developers' compliance with City specifications by 2 completing post -construction inspection of new or repaired sanitary and storm sewer infrastructure using City Cable TV technology total sewer pipe inspection footage using CCTV equipment 30,000 39,594 22,067 30,000 -72- PUBLIC WORKS Riverfront Maintenance and Operations Mission & Services Riverfront Maintenance and Operations provides for the Public Works Department's maintenance of riverfront shoreline, two public boat ramps, accessible and aesthetically - attractive municipal waterfront areas, Dubuque's flood control system, and maintenance for American Trust River's Edge Plaza, the Alliant Energy Amphitheater, the Mississippi Riverwalk, the Port of Dubuque's parking lots, the Riverwalk boat -mooring quay, the Port's shoreline, and other City -owned infrastructure in the Port of Dubuque. Lighting, sweeping, watering, landscaping, mowing, snow clearing, and other maintenance along Dubuque's entire riverfront are also provided as needed and required. Riverfront Maintenance and Operations Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $579,012 $447,533 $428,659 Resources $8,707 $6,755 $8,607 Riverfront Maintenance and Operations Position Summary FY 2021 Foreman 0.08 Field Supervisor - Floodwall 0.10 Equipment Operator I 0.10 Equipment Operator I 0.63 Equipment Operator II - Riverfront 0.05 Equipment Operator II - Floodwall 0.17 Maintenance Worker - Riverfront 0.00 Maintenance Worker - Floodwall 0.02 Maintenance Worker - POD 0.00 Laborer - Riverfront 0.10 Laborer - Floodwall 0.13 Laborer - POD 0.57 Traffic Signal Technician 0.01 Total FT Equivalent Employees 1.96 -73- PUBLIC WORKS Vehicle Maintenance Mission & Services Vehicle Maintenance maintains and repairs the City's fleet of 584 trucks, buses, heavy equipment, automobiles, and other machinery. Machinery, vehicles, and equipment maintained include the major fleets belonging to the Public Works, Police, Fire, and Water departments, along with the buses of The Jule public transit system. Vehicle Maintenance Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $ 2,242,406 $ 2,192,216 $ 2,300,556 Resources $ 2,359,775 $ 2,198,166 $ 2,309,236 Vehicle Maintenance Position Summary FY 2021 Equipment Maintenance Supervisor 1.00 Lead Mechanic 2.00 Mechanic 7.00 Stock Clerk 2.00 Custodian I 0.15 Total FT Equivalent Employees 12.15 Performance Measures City Council Goal: Financially Responsible, High -Performance Organization 1 Performance Measure (KPI) Target FY18 FY19 FY20 Performance Actual Actual Estimate Indicator Activity Objective: Ensure City vehicles and heavy equipment are always ready to provide timely service to the public in a cost-effective manner # of City -owned vehicles with extended life expectancy of at least one year due to N/A N/A 0 9 N/A annual inspection City Council Goal: Sustainable Environment 2 Activity Objective: Continue to evaluate the use of CNG vehicle fuel, hybrid power, and plug-in powertrain technologies for future City vehicles. # of City -owned CNG / hybrid / electric vehicles N/A 3 4 7 CO -74- PUBLIC WORKS Solid Waste Resource Management Mission & Services The Solid Waste Resource Management Activity provides City curbside collection services that reduce public health risks and improve community livability, while seeking to optimize materials diversion away from landfilling. The Public Works Department provides equitable refuse collection and disposal service to over 20,000 residential and small business customers through the City's Pay -As -You Throw (PAYT) program. Other responsibilities include: monitoring City compliance with all collection -related environmental and safety regulations, facilitating community aesthetic improvements, providing for efficient collection of recyclable materials, large item collection, and curbside collection of yard debris materials (grass, leaves and brush), food scraps, and compostable paper. Resource Management Funding Summary FY 2019 Actual FY 2020 Budget FY 2021 Requested Expenditures $3,990,536 $3,949,508 $4,247,491 Resources $4,383,908 $4,400,323 $4,800,653 Resource Management Position Summary FY 2021 Resource Management Coordinator 1.00 Lead Sanitation Driver 1.00 Sanitation Driver 17.00 Sanitation Laborer 1.00 Custodial I 0.08 Seasonal Sanitation Driver 0.67 Total FT Equivalent Employees 20.75 Performance Measures City Council Goal: Sustainable Environment 1 Performance Measure (KPI) Target FY18 FY19 FY20 Performance Actual Actual Estimate Indicator Activity Objective: Increase overall waste annually. diversion rate of City collection materials by 1% per capita % of refuse as the total municipal -1 % materials collected Annually 72% 73% 72% CAr] % of recycling as the total municipal materials collected Maintain 20% 19% 19% % yard waste and food scrap as the total municipal materials collected # of downloads of City's ReThink Waste app +1% Annually 8% 8% 9% +131 Annually 783 1,069 1,200 2 Activity Objective: Increase expanded use of City -owned wheeled collection carts. # of refuse - wheeled cart subscribers (64-gal + 96-gal) +450 Annually 1,686 2,217 2,667 # of recycling - wheeled cart subscribers +30 (95 gal) Annually 1,317 1,601 1,630 -75- This page intentionally left blank. -76- Recommended Operating Revenue Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Revenue FY19 Actual Revenue FY20 Adopted Budget FY21 Recomm'd Budget 670 43110 INVESTMENT EARNINGS SE OF MONEY AND PROPERTY - Total 100 44405 FEMA PUBLIC ASSISTANCE 810 44405 FEMA PUBLIC ASSISTANCE ilimalfiakOVERMENTAL 100 45701 STATE GRANTS 810 45701 STATE GRANTS 10,173 7,006 1,294 0 0 18,584 0 0 10,000 0 0 16,726 0 0 927 0 0 173 0 0 45 STATE GRANTS 810 46105 FUEL SALES, COUNTY 93,143 99,462 93,143 99,462 46 LOCAL GRANT AND REIMBURSE - Totalllir 93,143 93,143 670 51215 LATE PAYMENT PENALTY 55,553 56,755 55,553 56,757 610 51250 SEWER TV SERVICE CHARGES 1,206 3,396 5,969 3,236 670 51605 SOLID WASTE MONTHLY FEE 3,421,889 3,433,154 3,537,786 3,757,078 670 51606 SOLID WASTE REFUSE CREDIT (49,042) (46,771) (49,042) (49,042) 670 51610 TIPPER CARTS 431,202 556,436 491,981 677,319 670 51615 EXTRA/OVERSIZE CAN SUBSCR 83,141 70,779 74,162 60,657 670 51620 REFUSE SINGLE USE REFUSE 105,381 97,960 101,457 97,960 670 51630 YARD WASTE STICKER ANNUAL 27,271 28,077 31,305 28,544 670 51635 YARD WASTE SINGLE USE STI 89,738 89,015 91,053 92,481 670 51640 YARD WASTE BRUSH TIE SALE 2,367 3,706 2,759 2,941 670 51641 SUBSCRIPTION RECYCLING 3,542 3,531 3,542 3,247 670 51642 FOOD SCRAP 9,412 10,060 9,412 9,291 670 51645 LEAF RAKE OUT FEES 4,563 5,080 4,563 4,926 670 51650 LARGE ITEM PICKUP FEES 27,212 47,501 23,196 32,494 940 51660 SOLID WASTE AGENCY PMT 0 0 4,185,735 4,167,572 670 51665 RECYCABLE SALES 3,247 1,519 3,247 1,519 100 51910 STATE HIGHWAY MAINT 22,896 26,645 26,644 26,645 100 51956 PAVILION FEES 6,755 8,607 6,755 8,607 680 51975 SALE OF SALT 75,033 145,734 151,775 478,575 680 51976 SALT HANDLING FEE 9,221 13,855 14,450 45,300 680 51977 SALT STORAGE FEE 10,058 15,195 14,250 37,050 680 51978 TARPING FEE 1,961 0 0 0 670 54647 ROW VIOLATION - COLLECT. 0 446 0 0 HARGES FOR SERVICES - Total .IMIF,786,552 9,543,157 670 53201 REFUNDS 2,358 159 2,358 0 670 53204 IOWA FUEL TAX REFUND 588 0 0 0 810 53204 IOWA FUEL TAX REFUND 32,512 32,674 32,512 32,674 100 53403 IA DISTRICT COURT FINES 0 265 0 0 810 53530 SPECIALIZED SERVICES 1,184,778 1,202,340 1,255,489 1,270,922 820 53530 SPECIALIZED SERVICES 0 27,799 0 0 810 53570 FUEL/PARTS INTERNAL SVC 899,765 1,019,682 813,836 902,992 100 53615 DAMAGE CLAIMS 29,612 9,994 21,681 19,434 670 53615 DAMAGE CLAIMS 0 264 0 220 940 53615 DAMAGE CLAIMS 0 50 0 0 -77- Recommended Operating Revenue Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Revenue FY19 Actual Revenue FY20 Adopted Budget FY21 Recomm'd Budget 100 53620 REIMBURSEMENTS -GENERAL 27,747 320 250 53620 REIMBURSEMENTS -GENERAL 3,913 10,728 610 53620 REIMBURSEMENTS -GENERAL 549 14,110 620 53620 REIMBURSEMENTS -GENERAL 0 9 670 53620 REIMBURSEMENTS -GENERAL 1,086 338 220 220 810 53620 REIMBURSEMENTS -GENERAL 226 388 0 0 940 53620 REIMBURSEMENTS -GENERAL 901 649 0 0 670 53630 SALES TAX COLLECTION 7,558 7,315 6,771 7,315 �r 53 MISCELLANEOUS - Total 2,191,591 2,327,084 2,140,956 2,238,741 250 54106 EQUIPMENT SALES 0 43,306 0 0 940 54106 EQUIPMENT SALES 0 2,155 0 0 100 54109 SALVAGE SALES 540 212 540 540 610 54109 SALVAGE SALES 2,621 8,612 2,621 2,621 620 54109 SALVAGE SALES 42 0 0 0 810 54109 SALVAGE SALES 3,186 5,055 3,186 3,186 100 54110 SALE OF SIGNS AND MARKING 543 100 543 100 670 54210 GO BOND PROCEEDS 27,600 0 0 0 670 54220 BOND DISCOUNT 400 0 0 0 IL OTHER FINANCING SOURCES _Total 34,932 59,441 400 59250 FR ROAD USE TAX 37,097 36,143 36,390 36,207 400 59300 FR STREET CONSTRUCTION 89,100 87,076 85,052 83,029 400 59350 FR SALES TAX CONSTRUCTION 0 0 13,890 13,388 IIII RANSFER IN AND INTERNAL - Tot 135,332 - 132,624 PUBLIC WORKS Total 6,806,943 7,199,569 11,172,873 12,037,157 2,680 4,860 549 0 119 4,296 549 0 -78- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 100 61010 FULL-TIME EMPLOYEES 250 61010 FULL-TIME EMPLOYEES 610 61010 FULL-TIME EMPLOYEES 620 61010 FULL-TIME EMPLOYEES 630 61010 FULL-TIME EMPLOYEES 670 61010 FULL-TIME EMPLOYEES 810 61010 FULL-TIME EMPLOYEES 940 61010 FULL-TIME EMPLOYEES 100 61020 PART-TIME EMPLOYEES 250 61020 PART-TIME EMPLOYEES 670 61020 PART-TIME EMPLOYEES 810 61020 PART-TIME EMPLOYEES 100 61030 SEASONAL EMPLOYEES 30,507 250 61030 SEASONAL EMPLOYEES 4,843 610 61030 SEASONAL EMPLOYEES 284 620 61030 SEASONAL EMPLOYEES 22 630 61030 SEASONAL EMPLOYEES - 33 - - 670 61030 SEASONAL EMPLOYEES 16,095 17,265 21,444 21,684 940 61030 SEASONAL EMPLOYEES 103 24,004 24,273 100 61050 OVERTIME PAY 39,306 95,064 35,241 35,241 250 61050 OVERTIME PAY 205,551 270,349 156,000 156,000 610 61050 OVERTIME PAY 42,002 87,173 10,250 10,250 620 61050 OVERTIME PAY 2,450 2,391 2,050 2,050 670 61050 OVERTIME PAY 22,496 25,277 21,400 21,400 810 61050 OVERTIME PAY 21,536 35,529 28,250 28,250 940 61050 OVERTIME PAY 28,883 35,233 71,200 71,200 100 61071 HOLIDAY PAY -OVERTIME 2,721 4,505 4,100 4,100 250 61071 HOLIDAY PAY -OVERTIME 21,369 18,822 13,050 13,050 610 61071 HOLIDAY PAY -OVERTIME 4,340 7,762 750 750 670 61071 HOLIDAY PAY -OVERTIME 22,134 22,426 19,700 19,700 810 61071 HOLIDAY PAY -OVERTIME 1,745 1,982 3,000 3,000 940 61071 HOLIDAY PAY -OVERTIME 8,920 11,631 16,500 16,500 100 61091 SICK LEAVE PAYOFF 15,793 15,793 15,793 10,211 250 61091 SICK LEAVE PAYOFF 20,450 18,116 11,258 7,978 620 61091 SICK LEAVE PAYOFF 1,319 4,632 5,784 5,784 670 61091 SICK LEAVE PAYOFF 2,006 4,346 4,345 9,338 810 61091 SICK LEAVE PAYOFF 18,800 16,109 716 940 61091 SICK LEAVE PAYOFF 11,551 8,090 2,411 4,010 100 61092 VACATION PAYOFF 7,575 250 61092 VACATION PAYOFF 12,952 610 61092 VACATION PAYOFF 4,513 620 61092 VACATION PAYOFF 8,207 1,222 670 61092 VACATION PAYOFF 6,090 1,639 810 61092 VACATION PAYOFF 2,070 679,334 1,612,685 285,084 117,044 547,021 538,744 603,445 1,259,773 1,283,250 1,525,649 286,492 309,904 342,859 112,613 99,182 112,866 317 2,652 1,046,103 1,093,552 1,135,830 1,152,694 630,367 643,260 699,835 711,014 599,836 604,476 681,513 668,193 14,351 14,028 18,058 13,209 12,752 18,263 18,463 9,356 9,032 3,845 3,887 7,209 7,288 49,529 36,456 36,838 5,299 8,670 8,765 302 -79- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 940 61092 100 61310 250 61310 610 61310 620 61310 630 61310 670 61310 810 61310 940 61310 100 61320 250 61320 610 61320 620 61320 630 61320 670 61320 810 61320 940 61320 100 61410 250 61410 610 61410 620 61410 630 61410 670 61410 810 61410 940 61410 100 61415 250 61415 610 61415 620 61415 670 61415 810 61415 940 61415 100 61416 250 61416 610 61416 620 61416 630 61416 670 61416 810 61416 940 61416 100 61417 670 61417 100 61640 250 61640 VACATION PAYOFF 3,060 IPERS 53,994 62,071 IPERS 134,163 149,728 IPERS 29,785 38,232 IPERS 10,294 9,588 IPERS 26 250 IPERS 99,019 109,578 113,492 115,111 IPERS 58,496 64,265 69,695 70,759 IPERS 57,061 61,487 74,882 73,642 SOCIAL SECURITY 48,368 52,684 54,555 59,207 SOCIAL SECURITY 112,335 117,195 131,037 138,994 SOCIAL SECURITY 24,602 29,322 27,070 22,650 SOCIAL SECURITY 9,108 7,821 9,233 9,552 SOCIAL SECURITY 23 194 SOCIAL SECURITY 81,642 85,218 92,299 93,998 SOCIAL SECURITY 49,033 50,827 56,534 57,342 SOCIAL SECURITY 46,869 48,061 60,863 59,992 HEALTH INSURANCE 138,871 124,746 96,114 150,866 HEALTH INSURANCE 419,511 390,803 295,931 352,520 HEALTH INSURANCE 94,445 86,001 65,125 63,447 HEALTH INSURANCE 29,097 27,908 21,132 25,083 HEALTH INSURANCE 94 651 HEALTH INSURANCE 325,948 286,200 216,719 258,215 HEALTH INSURANCE 190,799 171,720 130,032 147,552 HEALTH INSURANCE 174,899 157,416 119,189 135,256 WORKMENS' COMPENSATION 22,929 17,718 16,032 16,351 WORKMENS' COMPENSATION 151,947 127,143 126,541 136,324 WORKMENS' COMPENSATION 13,228 10,033 7,924 8,206 WORKMENS' COMPENSATION 4,041 3,162 2,597 2,661 WORKMENS' COMPENSATION 129,359 112,940 102,426 105,751 WORKMENS' COMPENSATION 25,138 19,741 17,953 18,800 WORKMENS' COMPENSATION 82,659 72,120 64,580 69,485 LIFE INSURANCE 434 420 526 731 LIFE INSURANCE 972 963 1,513 1,591 LIFE INSURANCE 182 223 331 290 LIFE INSURANCE 77 70 111 116 LIFE INSURANCE 1 LIFE INSURANCE 798 823 1,104 1,160 LIFE INSURANCE 468 487 660 660 LIFE INSURANCE 433 427 611 613 UNEMPLOYMENT INSURANCE 696 348 UNEMPLOYMENT INSURANCE 604 1,293 - 949 SAFETY EQUIPMENT 1,082 1,607 1,097 1,097 SAFETY EQUIPMENT 3,342 5,269 3,408 3,408 65,827 160,635 33,405 10,849 71,319 170,768 27,950 11,242 -80- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 610 620 670 810 940 810 940 100 250 610 620 670 810 940 100 250 610 620 670 810 940 61640 61640 61640 61640 61640 61645 61645 61650 61650 61650 61650 61650 61650 61650 61660 61660 61660 61660 61660 61660 61660 SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT SAFETY EQUIPMENT TOOL ALLOWANCE TOOL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE MEAL ALLOWANCE EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS EMPLOYEE PHYSICALS 1,096 927 334 419 2,924 3,692 2,623 2,706 4,824 5,372 1,800 1,600 200 200 528 1,740 5,022 6,612 282 696 1,003 334 3,018 1,604 4,540 1,800 200 513 4,638 18 42 18 54 102 25 630 1,074 250 252 498 150 386 134 242 2,051 1,766 2,051 830 379 - 646 398 646 1,238 150 248 255 255 298 228 300 228 1,003 334 3,018 1,604 4,540 1,800 200 620 4,638 282 18 25 250 288 134 1,766 379 398 61 - WAGES AND BENEFITS 7,759,123 7,909,760 7,935,258 8,271,844 100 62010 OFFICE SUPPLIES 3,970 2,675 3,970 2,675 250 62010 OFFICE SUPPLIES 121 121 121 610 62010 OFFICE SUPPLIES - 293 - 293 670 62010 OFFICE SUPPLIES 291 114 291 114 810 62010 OFFICE SUPPLIES 814 166 814 166 940 62010 OFFICE SUPPLIES 2,305 2,823 2,304 2,285 100 62011 UNIFORM PURCHASES 676 834 1,562 834 250 62011 UNIFORM PURCHASES 8,217 5,493 8,448 6,859 610 62011 UNIFORM PURCHASES 879 864 1,353 864 620 62011 UNIFORM PURCHASES 261 419 432 419 670 62011 UNIFORM PURCHASES 3,737 4,006 4,341 4,006 810 62011 UNIFORM PURCHASES 1,963 346 3,680 346 940 62011 UNIFORM PURCHASES 1,071 2,327 1,535 1,644 810 62013 UNIFORM MAINTENANCE 1,259 1,391 3,452 1,391 940 62013 UNIFORM MAINTENANCE 755 794 827 794 100 62030 POSTAGE AND SHIPPING 790 874 814 962 250 62030 POSTAGE AND SHIPPING 282 265 291 292 610 62030 POSTAGE AND SHIPPING 597 210 615 231 670 62030 POSTAGE AND SHIPPING 77 82 79 90 810 62030 POSTAGE AND SHIPPING 8 20 8 22 940 62030 POSTAGE AND SHIPPING 281 404 389 494 100 62033 HAND TOOLS/EQUIPMENT 260 462 260 471 -81- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 250 62033 610 62033 620 62033 810 62033 940 62033 100 62034 250 62034 610 62034 620 62034 670 62034 810 62034 940 62034 250 62036 810 62050 100 62061 810 62061 940 62061 250 62062 670 62062 810 62062 940 62062 100 62064 250 62064 670 62064 810 62064 940 62064 100 62090 250 62090 610 62090 670 62090 810 62090 940 62090 100 62110 250 62110 670 62110 810 62110 940 62110 100 62130 250 62130 670 62130 810 62130 940 62130 670 62140 940 62140 HAND TOOLS/EQUIPMENT 9,250 5,709 9,250 HAND TOOLS/EQUIPMENT 1,503 260 1,503 HAND TOOLS/EQUIPMENT 323 403 323 HAND TOOLS/EQUIPMENT 1,550 131 1,550 HAND TOOLS/EQUIPMENT 5,889 5,884 5,889 REPAIR PARTS/SUPPLIES 16,579 24,028 9,777 REPAIR PARTS/SUPPLIES 23,862 17,430 23,862 REPAIR PARTS/SUPPLIES 21,532 24,111 21,532 REPAIR PARTS/SUPPLIES 8,725 9,690 8,725 REPAIR PARTS/SUPPLIES 1,272 1,066 1,272 REPAIR PARTS/SUPPLIES 803 1,083 803 REPAIR PARTS/SUPPLIES 29,935 27,663 30,506 CONSTRUCTION SUPPLIES 38,533 38,761 38,533 OFFICE EQUIPMENT MAINT 30 30 DP EQUIP. MAINT CONTRACTS 6,496 6,887 6,558 8,226 DP EQUIP. MAINT CONTRACTS 3,346 3,548 3,378 4,238 DP EQUIP. MAINT CONTRACTS - 1,735 - - JANITORIAL SUPPLIES 7,687 6,858 7,687 6,995 JANITORIAL SUPPLIES 1,450 1,292 1,450 1,318 JANITORIAL SUPPLIES 2,756 2,455 2,756 2,504 JANITORIAL SUPPLIES 878 1,426 878 1,455 ELECTRICAL SUPPLIES 418 1,343 1,493 1,370 ELECTRICAL SUPPLIES 2,109 292 2,109 298 ELECTRICAL SUPPLIES 389 55 389 56 ELECTRICAL SUPPLIES 739 105 739 107 ELECTRICAL SUPPLIES 137 28 137 29 PRINTING & BINDING 563 128 602 329 PRINTING & BINDING 4,060 200 4,344 215 PRINTING & BINDING 13 - 13 - PRINTING & BINDING 13,140 17,829 14,060 19,077 PRINTING & BINDING 340 363 PRINTING & BINDING 316 564 1,338 398 COPYING/REPRODUCTION 1,049 988 1,122 988 COPYING/REPRODUCTION COPYING/REPRODUCTION 155 207 166 207 COPYING/REPRODUCTION 135 215 144 215 COPYING/REPRODUCTION 1,258 (4,967) 1,346 1,346 LEGAL NOTICES & ADS 450 4,770 450 4,770 LEGAL NOTICES & ADS 438 4,245 438 2,462 LEGAL NOTICES & ADS 1,800 3,962 1,800 3,963 LEGAL NOTICES & ADS 3,057 1,124 LEGAL NOTICES & ADS 648 1,555 648 1,555 PROMOTION 5,152 4,772 8,152 8,152 PROMOTION 11,317 9,245 24,715 17,584 5,823 265 411 133 6,002 19,994 21,384 24,593 9,884 1,088 1,105 34,759 39,537 -82- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 100 62170 670 62170 940 62170 100 62190 250 62190 670 62190 810 62190 940 62190 100 62204 610 62204 670 62204 940 62204 100 62206 250 62206 670 62206 810 62206 940 62206 100 62208 250 62208 610 62208 620 62208 670 62208 810 62208 940 62208 670 62210 940 62210 940 62211 250 62230 100 62310 670 62310 810 62310 940 62310 100 62320 610 62320 670 62320 810 62320 940 62320 100 62340 670 62340 940 62340 100 62360 250 62360 610 62360 620 62360 SUBSCRIPTIONS -BOOKS -MAPS SUBSCRIPTIONS -BOOKS -MAPS SUBSCRIPTIONS -BOOKS -MAPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS DUES & MEMBERSHIPS REFUNDS REFUNDS REFUNDS REFUNDS PROPERTY INSURANCE PROPERTY INSURANCE PROPERTY INSURANCE PROPERTY INSURANCE PROPERTY INSURANCE GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN GENERAL LIABILITY INSURAN SALES TAX SALES TAX PROPERTY TAX COURT COSTS & RECORD FEES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CONFERENCES TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS TRAVEL -CITY BUSINESS MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP MILEAGE/LOCAL TRANSP EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING 1,508 1,521 18 102 30 1,773 1,288 808 1,269 322 2,008 512 88 522 98 196 196 2,937 2,949 3,036 150 75 500 589 500 500 3,243 2,983 3,243 2,993 (31) 15 132 3,842 4,790 4,034 17,676 19,972 19,300 20,971 1,218 1,433 1,279 6,554 2,592 3,149 2,722 33,037 36,042 70,339 37,844 13,202 13,102 13,947 13,757 33,036 32,775 34,879 34,414 7,612 7,554 8,041 7,932 9,208 9,137 9,741 9,594 19,972 19,817 21,096 20,808 12,733 12,976 13,774 13,625 31,290 37,067 38,920 38,920 7,742 7,161 7,742 7,161 12,557 18,702 12,557 18,702 2,582 3,186 2,582 3,313 85 85 10,811 12,383 19,160 22,490 1,914 2,345 2,250 6,900 3,426 2,601 3,160 3,160 4,935 4,348 6,880 8,260 173 727 286 286 1,058 308 610 373 373 1,186 269 1,186 1,186 3,061 4,349 3,039 3,387 536 297 536 307 246 - 1,025 935 1,108 1,036 802 3,403 2,452 7,552 9,708 11,643 10,727 10,727 7,069 5,383 8,000 8,000 225 300 300 1,551 19 31 1,608 975 522 200 3,326 -83- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 670 62360 810 62360 940 62360 940 62363 100 62411 250 62411 610 62411 620 62411 670 62411 810 62411 940 62411 250 62412 670 62412 810 62412 940 62412 250 62415 940 62415 100 62419 250 62419 100 62421 250 62421 610 62421 620 62421 670 62421 810 62421 940 62421 100 62424 250 62424 610 62424 620 62424 670 62424 810 62424 940 62424 100 62431 250 62431 670 62431 680 62431 810 62431 940 62431 250 62434 670 62434 810 62434 940 62434 250 62435 EDUCATION & TRAINING EDUCATION & TRAINING EDUCATION & TRAINING GREEN VISION - EDUC/TRAIN UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-ELECTRICITY UTILITY EXP-GAS UTILITY EXP-GAS UTILITY EXP-GAS UTILITY EXP-GAS UTILITY EXPENSE STORMWATR UTILITY EXPENSE STORMWATR UTILITY EXP-ELEC ST LTNG UTILITY EXP-ELEC ST LTNG TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE RADIO/PAGER FEE RADIO/PAGER FEE RADIO/PAGER FEE RADIO/PAGER FEE RADIO/PAGER FEE RADIO/PAGER FEE RADIO/PAGER FEE PROPERTY MAINTENANCE PROPERTY MAINTENANCE PROPERTY MAINTENANCE PROPERTY MAINTENANCE PROPERTY MAINTENANCE PROPERTY MAINTENANCE HVAC MAINTENANCE HVAC MAINTENANCE HVAC MAINTENANCE HVAC MAINTENANCE ELEVATOR MAINTENANCE 1,238 1,200 3,935 4,393 12,000 4,868 3,932 5,639 47,520 38,352 58,355 35,266 57,558 35,266 59,192 54,245 59,192 349 756 349 1,469 1,818 1,469 10,551 9,321 10,551 20,048 17,711 20,048 22,092 23,510 22,093 20,395 25,126 20,395 2,756 2,399 2,756 5,236 4,558 5,236 4,507 13,171 4,507 215 909 244 5,910 6,373 6,712 179,108 32,278 35,382 615,069 909,168 615,069 4,145 5,555 4,145 2,025 2,604 2,026 226 164 226 79 1,320 1,608 1,320 1,608 1,558 1,904 1,558 1,904 3,490 2,931 3,490 3,510 2,685 2,546 2,791 2,673 12,093 11,574 12,577 12,153 1,806 1,698 1,879 1,782 903 849 939 891 5,118 4,810 5,323 5,050 903 849 939 891 3,964 3,704 4,123 3,889 3,396 1,878 21,560 6,878 52,194 30,696 59,679 65,433 9,284 4,861 25,571 19,861 500 35,371 27,448 52,111 27,448 96,125 76,423 76,930 83,069 19,031 9,251 9,300 3,148 1,529 3,148 5,337 1,654 5,337 83 - 83 1,293 1,637 1,293 1,200 12,000 8,735 57,502 42,533 58,584 817 1,963 10,067 19,127 27,640 25,126 2,399 4,558 13,171 1,037 7,269 35,506 835,030 5,556 2,605 164 -84- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget 670 62435 810 62435 100 62436 250 62436 940 62436 100 62437 250 62437 610 62437 620 62437 250 62438 670 62438 810 62438 100 62511 250 62511 610 62511 620 62511 670 62511 810 62511 940 62511 100 62512 810 62512 940 62512 100 62521 250 62521 610 62521 620 62521 670 62521 810 62521 940 62521 250 62522 610 62522 670 62522 100 62528 250 62528 610 62528 620 62528 670 62528 810 62528 940 62528 100 62611 250 62611 610 62611 620 62611 670 62611 ELEVATOR MAINTENANCE ELEVATOR MAINTENANCE RENTAL OF SPACE RENTAL OF SPACE RENTAL OF SPACE BARRICADE RENTAL BARRICADE RENTAL BARRICADE RENTAL BARRICADE RENTAL FIRE SUPPRESSION FIRE SUPPRESSION FIRE SUPPRESSION FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, MOTOR VEHICLE FUEL, OFF ROAD VEHICLE FUEL, OFF ROAD VEHICLE FUEL, OFF ROAD VEHICLE MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. MOTOR VEHICLE MAINT. VEHICLE MAINT., ACCIDENT VEHICLE MAINT., ACCIDENT VEHICLE MAINT., ACCIDENT MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MOTOR VEH. MAINT. OUTSOUR MACH/EQUIP MAINTENANCE MACH/EQUIP MAINTENANCE MACH/EQUIP MAINTENANCE MACH/EQUIP MAINTENANCE MACH/EQUIP MAINTENANCE 720 266 1,853 244 464 660 1,915 706 7,219 12,010 502 500 416 3,004 567 1,077 12,278 18,252 141,875 176,425 11,574 12,441 14,136 37,620 124,344 131,802 3,300 5,354 2,970 2,814 2,461 90 389 450 118,745 129,918 20,426 17,295 108,397 129,534 30,767 12,554 12,665 8,605 265,587 253,257 4,015 9,066 5,469 1,983 4,700 364 568 8 309 587 720 266 1,853 910 7,219 502 500 2,515 475 901 12,097 114,266 11,697 8,192 106,511 3,764 2,630 2,633 416 127,058 23,179 169,570 27,914 12,218 234,854 6,287 6,318 FY 21 Recomm'd Budget 244 464 660 266 1,915 1,156 12,010 502 500 3,004 567 1,077 13,854 141,951 11,263 18,685 118,876 4,034 2,769 850 366 115,759 17,642 132,124 12,805 8,777 258,322 9,247 2,023 5,765 6,290 5,967 5,967 28,211 31,456 42,275 42,275 1,835 5,572 1,872 1,872 1,038 433 922 922 112,223 58,186 58,159 53,979 120 807 279 279 10,211 6,976 6,035 6,035 22,575 15,404 23,075 22,125 493,868 539,480 462,964 481,850 5,850 6,262 5,850 6,262 12,893 20,740 6,932 12,291 81 81 -85- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 810 62611 940 62611 100 62614 250 62614 610 62614 620 62614 670 62614 680 62614 810 62614 940 62614 100 62615 250 62615 610 62615 620 62615 670 62615 810 62615 940 62615 100 62616 250 62616 100 62617 250 62618 610 62618 620 62618 940 62618 100 62619 250 62619 610 62619 620 62619 940 62619 100 62620 250 62620 610 62620 620 62620 670 62620 940 62620 100 62627 250 62627 940 62627 250 62636 940 62636 100 62637 250 62637 250 62640 680 62640 MACH/EQUIP MAINTENANCE 46,144 MACH/EQUIP MAINTENANCE 156,925 EQUIP MAINT CONTRACT 3,807 EQUIP MAINT CONTRACT 10,805 EQUIP MAINT CONTRACT 699 EQUIP MAINT CONTRACT 350 EQUIP MAINT CONTRACT 4,847 EQUIP MAINT CONTRACT 734 EQUIP MAINT CONTRACT 350 EQUIP MAINT CONTRACT 8,755 MACH/EQUIP MAINT. OUTSOUR 8,627 MACH/EQUIP MAINT. OUTSOUR 15,049 MACH/EQUIP MAINT. OUTSOUR 6,749 MACH/EQUIP MAINT. OUTSOUR MACH/EQUIP MAINT. OUTSOUR 542 542 MACH/EQUIP MAINT. OUTSOUR 792 1,212 792 1,212 MACH/EQUIP MAINT. OUTSOUR 180,352 35,044 120,000 35,044 TRAFFIC & ST LT COMPONENT 49,758 90,630 49,758 49,758 TRAFFIC & ST LT COMPONENT 224 TRAFFIC CONTROLLER REPAIR 184 3,200 1,128 ASPHALT 339,432 489,924 713,100 696,846 ASPHALT 5,651 14,164 5,651 5,651 ASPHALT 9,202 2,790 9,202 9,202 ASPHALT 1,261 1,261 1,261 CONCRETE 1,169 2,744 1,168 3,852 CONCRETE 111,321 102,717 125,453 102,717 CONCRETE 12,372 11,730 12,372 11,730 CONCRETE 15,598 12,865 15,598 12,865 CONCRETE - 7,010 - 7,010 STONE 326 1,710 326 - STONE 25,715 23,709 36,704 36,704 STONE 1,095 1,021 1,095 1,095 STONE 1,926 1,111 1,926 1,926 STONE - 37 - - STONE 69,695 78,668 69,695 78,668 CAMERA MAINTENANCE 1,512 2,256 1,512 2,256 CAMERA MAINTENANCE 84 144 84 144 CAMERA MAINTENANCE 798 1,642 798 1,642 DE-ICING PRODUCTS 13,885 16,098 13,885 16,098 DE-ICING PRODUCTS 1,422 1,896 1,422 1,896 LANDSCAPE/FERT/PLANTS 9,467 1,969 9,467 1,969 LANDSCAPE/FERT/PLANTS 67 500 SALT 132,472 305,220 333,905 350,955 SALT 72,419 135,916 151,775 478,575 38,395 115,961 2,892 12,152 149 74 1,092 939 398 7,588 18,679 46,532 4,672 3,379 28,963 120,176 3,807 10,805 699 350 4,848 734 350 8,755 8,627 15,049 6,749 38,395 115,961 3,276 12,152 149 74 1,093 939 398 7,588 11,060 34,109 4,672 3,379 -86- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 940 62649 100 62661 100 62663 250 62663 610 62663 670 62663 680 62663 810 62663 940 62663 680 62664 810 62664 940 62664 940 62666 100 62667 250 62667 610 62667 620 62667 670 62667 810 62667 940 62667 810 62669 940 62671 670 62673 670 62674 610 62680 100 62685 940 62685 250 62686 250 62687 250 62692 670 62692 680 62692 100 62696 670 62696 940 62699 100 62706 100 62710 250 62710 610 62710 670 62710 810 62710 940 62710 100 62712 940 62712 BEVERAGE/ICE 910 MISC. OPER. EXPENS 14 SOFTWARE LICENSE EXP 8,792 11,213 9,831 SOFTWARE LICENSE EXP 10,860 29,836 19,560 SOFTWARE LICENSE EXP 17,681 20,718 18,565 SOFTWARE LICENSE EXP 9,046 10,138 9,049 SOFTWARE LICENSE EXP 73 SOFTWARE LICENSE EXP 7,176 6,833 8,335 7,106 SOFTWARE LICENSE EXP 11,261 10,320 12,018 34,430 LICENSE/PERMIT FEES 700 700 LICENSE/PERMIT FEES 220 195 220 195 LICENSE/PERMIT FEES 785 1,441 785 1,441 CREDIT CARD CHARGE 9,598 14,260 9,598 15,686 DATA SERVICES 240 320 240 1,396 DATA SERVICES 82 483 82 492 DATA SERVICES 372 919 372 937 DATA SERVICES 120 900 120 918 DATA SERVICES 39 135 159 257 DATA SERVICES 126 135 126 137 DATA SERVICES 1,560 915 1,560 730 PROGRAMMING 1,848 1,847 1,847 1,847 MISC. OPERATING SUPPLIES 570 250 FOOD SCRAP SUPPLIES 4,200 4,200 BRUSH TIES 561 103 561 MANHOLE COMPONENTS 56,523 50,233 56,523 50,233 SIGN SUPPLIES 32,394 49,322 32,164 49,322 SIGN SUPPLIES 532 CRACKSEAL MATERIALS 5,792 5,792 11,584 TAC OIL 4,272 3,956 4,272 3,956 LANDFILL FEES 63,920 61,890 63,920 63,747 LANDFILL FEES 422,361 442,851 434,814 457,595 LANDFILL FEES 1,977 84 OUTSIDE COLLECTOR EXPENSE 34 234 471 234 OUTSIDE COLLECTOR EXPENSE 3,015 1,361 3,015 1,361 CASH SHORT AND OVER 200 8 SNOW - PLOWING 21,225 16,866 CONTRACTOR SERVICES 20,814 35,647 19,041 23,316 CONTRACTOR SERVICES 11,225 18,138 17,415 17,415 CONTRACTOR SERVICES 1,568 3,470 11,091 5,376 CONTRACTOR SERVICES 892 892 892 CONTRACTOR SERVICES 1,095 954 920 920 CONTRACTOR SERVICES 11,672 12,631 8,627 9,909 CONSULTING ENGINEERS 3,073 1,288 5,100 5,100 CONSULTING ENGINEERS 90,646 108,541 202,827 156,354 971 910 971 11,662 31,029 24,170 10,544 -87- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 670 62713 940 62713 250 62715 250 62716 670 62716 940 62716 670 62721 940 62721 940 62726 940 62727 100 62731 670 62731 940 62731 940 62732 940 62737 100 62746 100 62747 250 62747 610 62747 940 62747 670 62748 940 62748 670 62750 940 62750 670 62761 940 62761 940 62763 940 62767 670 62768 670 62770 940 62770 940 62778 100 62780 250 62780 940 62780 100 62781 250 62782 680 62782 250 62783 680 62783 940 62784 100 62811 100 62833 LEGAL SERVICES 142 LEGAL SERVICES FORECASTING SERVICE 4,739 CONSULTANT SERVICES 3,800 CONSULTANT SERVICES 29,997 CONSULTANT SERVICES 16,484 17,014 8,833 14,110 FINANCIAL CONSULTANT 188 92 FINANCIAL CONSULTANT 1,000 5,000 5,000 AUDIT SERVICES 4,200 5,000 4,200 5,000 FINANCIAL SERVICE FEES 1,033 1,155 1,033 1,155 MISCELLANEOUS SERVICES 283 MISCELLANEOUS SERVICES 270 - MISCELLANEOUS SERVICES 4,000 2,000 TEMP HELPCONTRACT SERV. 23,001 23,896 23,001 5,000 CONTRACT ADM SERVICE 49,272 30,608 50,655 50,802 ONE CALL OPERATION 4,434 5,028 4,434 5,028 MACH/EQUIPMENT RENTAL 1,508 4,160 1,762 1,762 MACH/EQUIPMENT RENTAL 159 5,159 10,000 MACH/EQUIPMENT RENTAL 5,130 MACH/EQUIPMENT RENTAL 991 615 27,100 27,100 APPLIANCE RECYCLING 1,500 1,500 APPLIANCE RECYCLING 14,565 20,733 14,565 13,500 TIRE RECYCLING 610 2,173 610 610 TIRE RECYCLING 29,980 30,214 29,980 42,150 PAY TO OTHER AGENCY 25,245 60,943 25,245 60,943 PAY TO OTHER AGENCY 166,334 155,466 210,343 282,342 PAYMENT TO IOWA DNR 283,354 296,912 304,500 304,500 ENVIRON. TESTING/MON. 20,511 26,131 42,500 26,631 E-WASTE EVENT 8,900 GRIND/COMPOST SERVICE - 2,716 - - GRIND/COMPOST SERVICE 76,301 53,880 76,301 76,301 SERVICES - OTHER DEPTS 1,575 HAULING SERVICES 15,603 15,603 HAULING SERVICES 50,000 50,000 HAULING SERVICES 60,094 83,315 3,027 3,027 LAWN CARE SERVICES 19,679 14,512 19,679 19,679 HANDLING FEES 21,154 33,021 34,320 33,220 HANDLING FEES 9,713 11,935 14,450 45,300 TARPING FEES 23,414 TARPING FEES 1,912 ASPHALT SHINGLE RECYCLING 13,129 7,444 13,129 13,129 ENG. DIVISION SERVICES 32,548 32,548 SERVICE FROM WPC 2,000 2,000 640 1,000 4,803 3,303 62 - SUPPLIES AND SERVICES 6,417,386 7,073,257 7,203,063 7,856,095 -88- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 940 62724 BOND PAYING AGENT FEE 750 750 627 - CONTRACTUAL SERVICES 750 750 810 63210 STORES -GARAGE 100 63311 ADMIN. OVERHEAD 250 63311 ADMIN. OVERHEAD 610 63311 ADMIN. OVERHEAD 620 63311 ADMIN. OVERHEAD 670 63311 ADMIN. OVERHEAD 680 63311 ADMIN. OVERHEAD 810 63311 ADMIN. OVERHEAD 820 63311 ADMIN. OVERHEAD 940 63311 ADMIN. OVERHEAD 100 63312 LESS ADMIN. RECHARGES 250 63313 LESS SERVICE FD CHARGES 888,129 55,262 226,071 30,142 15,072 70,307 5,024 25,119 2,512 72,843 (502,352) 1,005,790 53,673 249,814 29,277 14,638 68,312 4,879 24,397 69,584 (486,775) 957,449 54,098 194,263 29,508 14,754 68,852 4,918 24,590 1,024,500 62,414 258,167 34,044 17,022 79,436 5,674 28,370 71,313 82,273 (491,804) (567,400) 29,508 63 - ADMIN/OVERHEAD/STORES GAR 888,129 1,033,589 957,449 1,024,500 100 71113 CALCULATORS 170 100 71120 PERIPHERALS, COMPUTER 1,000 - 670 71120 PERIPHERALS, COMPUTER 950 810 71120 PERIPHERALS, COMPUTER 829 670 71121 VIDEO GAME SYSTEM 27,000 610 71122 PRINTER - 250 250 810 71122 PRINTER 2,292 940 71122 PRINTER - 593 153 940 71123 SOFTWARE 1,055 100 71127 UPS SYSTEM 1,324 100 71211 DESKS/CHAIRS 175 810 71211 DESKS/CHAIRS 313 940 71211 DESKS/CHAIRS 174 940 71213 TABLES 75 670 71221 CARTS 38,377 60,961 29,240 57,200 100 71314 TRUCK -REPLACEMENT 90,634 250 71314 TRUCK -REPLACEMENT 31,674 812 670 71314 TRUCK -REPLACEMENT 31,094 810 71314 TRUCK -REPLACEMENT 16,600 - 25,500 250 71318 HEAVY EQUIP -REPLACEMENT 207,520 88,000 810 71318 HEAVY EQUIP -REPLACEMENT 17,790 250 71323 ASPHALT ROLLER 28,000 100 71328 TRAILERS 7,000 100 71410 SHOP EQUIPMENT 1,231 1,823 2,000 2,000 810 71410 SHOP EQUIPMENT 4,560 8,041 5,000 5,000 940 71410 SHOP EQUIPMENT 2,656 1,456 2,000 2,000 100 71411 TRAFFIC CONTROL EQUIPMENT 428 10,386 12,000 12,000 100 71414 AIR HAMMER/DRILL - 4,000 100 71415 SAWS 195 -89- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 250 71415 940 71415 250 71418 250 71420 250 71425 610 71511 940 71520 810 71535 250 71550 810 71550 940 71550 810 71610 100 71611 250 71611 100 71612 250 71612 100 71615 250 71616 250 71619 610 71619 670 71619 940 71619 610 72111 610 72114 940 72410 250 72414 940 72417 100 72418 250 72418 610 72418 670 72418 810 72418 940 72418 100 72515 610 72816 670 72818 940 72818 SAWS SAWS SALT SPREADERS EARTH COMPACTOR CURB FORMS PUMPS HVAC VEHICLE HOIST MISCELLANEOUS EQUIPMENT MISCELLANEOUS EQUIPMENT MISCELLANEOUS EQUIPMENT CUSTODIAL EQUIPMENT MOWING EQUIPMENT MOWING EQUIPMENT WEED WHIPS/SICKLE BAR WEED WHIPS/SICKLE BAR LEAF BLOWER SNOW BLOWER OTHER MAINT. EQUIPMENT OTHER MAINT. EQUIPMENT OTHER MAINT. EQUIPMENT OTHER MAINT. EQUIPMENT GAS SAFETY MONITOR CONFINED SPACE EQUIMENT PAGER/RADIO EQUIPMENT TELEVISION CAMERA RELATED EQUIPMENT TELEPHONE RELATED TELEPHONE RELATED TELEPHONE RELATED TELEPHONE RELATED TELEPHONE RELATED TELEPHONE RELATED TEST EQUIPMENT, OTHER JET FLUSHER HOSE RECYCLING CONTAINER RECYCLING CONTAINER 1,136 400 34,378 2,265 - - 1,938 2,000 30,000 20,000 15,918 4,512 13,779 31,975 7,306 9,750 6,600 10,850 550 900 277 600 1,200 1,200 100,000 5,504 937 602 23,731 12,032 5,420 10,000 12,000 1,500 25,000 550 5,000 12,000 1,500 1,000 3,747 6,251 10,000 657 1,384 550 200 291 165 350 350 168 550 291 350 12,400 4,100 3,500 5,250 26,450 22,745 11,500 11,814 100 71 - EQUIPMENT 307,697 509,715 348,840 215,001 250 72115 BARRICADES/WARN SIGNALS 3,781 20,899 3,400 3,400 72 - EQUIPMENT 3,781 20,899 3,400 3,400 400 74111 PRINCIPAL PAYMENT 91,357 103,289 104,289 104,889 670 74111 PRINCIPAL PAYMENT 31,993 5,000 5,222 5,351 940 74111 PRINCIPAL PAYMENT 395,000 400,000 410,000 425,000 400 74112 INTEREST PAYMENT 34,840 33,820 31,043 27,735 -90- Recommended Operating Expenditure Budget - Department Total 54 - PUBLIC WORKS Fund Account Account Title FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY 21 Recomm'd Budget 670 74112 940 74112 INTEREST PAYMENT INTEREST PAYMENT 2,717 2,277 272,559 262,659 2,064 250,659 1,925 238,359 74 - DEBT SERVICE 828,466 807,045 803,277 803,259 670 91100 TO GENERAL 810 91100 TO GENERAL 940 91100 TO GENERAL 914,569 12,973 364,242 927,857 359,940 1,055,920 1,191,482 387,593 420,846 91 TRANSFER TO 1,291,784 1,287,797 1,443,513 1,612,328 54 - PUBLIC WORKS TOTAL 17,496,366 18,642,061 18,695,550 19,787,177 -91- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS ADMINISTRATION - 54100 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR DEBT SERVICE EQUIPMENT SUPPLIES AND SERVICES TRANSFER TO WAGES AND BENEFITS (502,352) 34,710 46,512 914,569 441,691 (486,775) 7,277 1,552 46,797 927,857 410,607 (491,804) 7,286 53,516 1,055,920 441,480 (567,400) 7,276 692 64,059 1,191,482 512,438 WI& A 935,130 907,316 1,066,398 LANDFILL - 54200 1,208,547 FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES CONTRACTUAL SERVICES DEBT SERVICE EQUIPMENT SUPPLIES AND SERVICES TRANSFER TO WAGES AND BENEFITS 40,188 38,391 667,559 34,228 1,230,902 364,242 888,573 662,659 20,518 1,138,459 359,940 873,596 39,344 750 660,659 24,000 1,346,347 387,593 842,404 45,392 750 663,359 14,503 1,211,361 420,846 854,575 1=1" LANDFILL 3,225,692 3,093,562 COMPOSTING LANDFILL - 54210 3,301,097 FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES SUPPLIES AND SERVICES WAGES AND BENEFITS 5,024 80,100 17,575 4,799 58,396 18,006 4,918 82,201 29,922 5,674 82,014 36,322 COMPOSTING LANDFILL w 102,699 w 81,200 HOUSEHOLD HAZ. MAT. R.C.C- 54220 MEM FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 5,024 4,799 4,918 2,245 96,566 78,008 103,909 57,530 55,686 98,094 5,674 0 110,227 106,293 OUSEHOLD HAZ. MAT. R.C.0 161,365 138,493 DMASWA EDUCATION & COMM. - 54230 206,921 222,194 -92- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES SUPPLIES AND SERVICES WAGES AND BENEFITS 5,024 115,591 4,799 82,025 5,519 4,919 135,997 30,295 5,674 150,971 15,158 DMASWA EDUCATION & COMM. 120,615 E-WASTE 92,344 171,211 171,803 - 54240 a FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget A_ DMIN/OVERHEAD/STORE S SUPPLIES AND SERVICES WAGES AND BENEFITS 5,024 59,631 26,660 4,799 77,092 27,061 4,919 59,631 64,966 5,674 79,469 59,149 MI.Mr 1111 E-WASTE 91,315 108,952 RURAL RECYCLING - 54250 129,516 144,292 i FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget A_ DMIN/OVERHEAD/STORE S EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 2,512 125,890 2,500 2,399 22,500 154,125 3,752 2,459 112,891 16,784 2,837 0 178,242 21,220 CYCLING id 130,902 LANDFILL GAS SYSTEM WIlir 132,134 202,299 - 54260 1 FUNDING SOURCE: DMASWA-GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget A_ DMIN/OVERHEAD/STORE S EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 10,047 2,142 74,988 23,848 9,598 36,107 24,782 9,836 67,911 38,478 11,348 0 42,587 35,703 LANDFILL GAS SYSTEM 111,025 70,487 SAN- SEWER MNTNCE - 54300 116,225 al= FUNDING SOURCE: SEWAGE FACILITY OPERATION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget A_ DMIN/OVERHEAD/STORE S EQUIPMENT SUPPLIES AND SERVICES 30,142 1,539 196,746 29,277 16,132 190,917 29,508 35,250 204,963 34,044 32,200 182,158 -93- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS WAGES AND BENEFITS 502,081 570,955 488,717 420,291 AN- SEWER MNTNCE 730,507 807,281 758,438 668,693 STORM SEWER MAINT - 54310 FUNDING SOURCE: STORM WATER OPERATION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES 15,072 14,638 14,754 17,022 SUPPLIES AND SERVICES 89,541 111,248 77,968 93,001 WAGES AND BENEFITS 178,228 156,835 165,620 174,282 * . STORM SEWER MAINT 282,840 282,721 258,342 284,305 RIVERFRONT MANAGEMNT. - 54330 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES 5,024 4,879 4,918 5,674 EQUIPMENT 277 1,094 1,700 1,050 SUPPLIES AND SERVICES 24,898 36,322 22,936 30,226 WAGES AND BENEFITS 54,127 40,251 58,748 23,537 el imr -11. RIVERFRONT MANAGEMNT. AI 84,326 82,546 88,302 FLOODWALL OPER./MAINT. - 54340 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES 15,071 14,638 14,754 17,022 SUPPLIES AND SERVICES 107,966 144,263 101,658 120,981 WAGES AND BENEFITS 62,330 170,684 65,685 57,842 FLOODWALL OPER./MAINT. 185,366 329,585 182,097 195,845 STREET MAINTENANCE - 54400 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES 100,477 125,388 98,361 113,480 EQUIPMENT 69,694 260,455 191,400 6,750 SUPPLIES AND SERVICES 1,016,942 1,144,471 1,476,439 1,427,356 WAGES AND BENEFITS 1,465,324 1,369,105 1,474,352 1,529,499 STREET MAINTENANCE 2,652,438 2,899,418 STREET CLEANING - 54410 3,240,552 FUNDING SOURCE: ROAD USE TAX Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR 30,142 29,277 29,508 34,044 -94- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS EQUIPMENT 11,127 SUPPLIES AND SERVICES 337,822 WAGES AND BENEFITS 373,677 335,620 315,919 1,150 0 362,838 343,252 344,253 412,496 STREET CLEANING 752,768 680,817 SNOW & ICE CONTROL - 54420 737,749 FUNDING SOURCE: ROAD USE TAX Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 97,964 95,149 95,902 110,643 34,378 1,200 25,200 526,569 849,617 740,822 845,282 528,489 723,085 640,039 684,955 CONTROL w 1,153,021 1,702,229 SALT OPS - PURINA DRIVE - 54425 1,477,963 FUNDING SOURCE: SALT OPERATIONS Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR SUPPLIES AND SERVICES 5,024 4,879 4,918 5,674 86,755 149,573 167,532 525,514 ALT OPS - PURINA DRIVE 91,779 154,452 ST. & TRAFFIC LTNG 54430 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 10,048 1,383 836,344 203,079 9,759 13,344 1,033,359 184,696 9,836 13,000 704,719 195,391 11,348 33,092 922,544 280,592 ST. & TRAFFIC LTNG 1,050,85 1,241,158 ST. PARKING METERS - 54433 1,247,576 FUNDING SOURCE: PARKING OPERATION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget WAGES AND BENEFITS 460 3,782 0 0 ST. PARKING METERS 460 3,782 ST. SIGNS & MARKINGS - 54435 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR 10,048 9,759 9,836 11,348 -95- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS EQUIPMENT 90,634 489 500 4,500 SUPPLIES AND SERVICES 48,205 70,192 64,993 81,033 WAGES AND BENEFITS 94,833 95,676 123,965 114,860 ST. SIGNS & MARKINGS w 243,720 176,116 199,294 211,741 ONE CALL LOCATION SERVICE- 54440 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES 4,434 5,028 25,982 26,576 ONE CALL LOCATION SERVICE 4,434 5,028 25,982 26,576 PORT OF DUB. MAINTENANCE - 54450 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES SUPPLIES AND SERVICES WAGES AND BENEFITS 15,071 14,638 14,754 17,022 76,731 75,419 99,650 78,177 68,499 76,825 62,730 77,128 PORT OF DUB. MAINTENANCE 160,30 166,882 DEBT SERVICE - 54490 177,134 T 172,327 FUNDING SOURCE: DEBT SERVICE Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget DEBT SERVICE 126,197 137,109 135,332 132,624 DEBT SERVICE 11=11- 126,197 137,109 135,332 132,624 REFUSE COLLECTION - 54500 FUNDING SOURCE: REFUSE COLLECTION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 25,119 19,791 711,399 24,397 63,008 720,582 947,754 937,216 24,590 36,300 722,298 28,370 35,350 739,653 912,884 962,224 REFUSE COLLECTION 1,704,063 1,745,203 YARD WASTE COLLECTION - 54510 1,696,072 1,765,597 FUNDING SOURCE: REFUSE COLLECTION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR 10,047 9,759 9,836 11,348 EQUIPMENT 3,274 5,043 3,240 4,200 -96- Recommended Expenditure Budget Report by Activity & Funding Source 54 - PUBLIC WORKS SUPPLIES AND SERVICES WAGES AND BENEFITS 99,740 80,976 79,119 82,336 122,816 129,560 116,715 151,666 YARD WASTE COLLECTION v 235,876 225,339 LARGE ITEM COLLECTION - 54520 249,550 FUNDING SOURCE: REFUSE COLLECTION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR SUPPLIES AND SERVICES WAGES AND BENEFITS 15,047 14,638 14,754 17,022 4,028 26,585 5,578 9,760 10,884 10,542 15,807 16,402 LARGE ITEM COLLECTION a. - - IIMII 29,958 51,765 36,139 RECYCLING COLL. PROG. - 54530 f 43,184 FUNDING SOURCE: REFUSE COLLECTION Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES GAR EQUIPMENT SUPPLIES AND SERVICES WAGES AND BENEFITS 20,094 19,518 19,672 22,696 42,054 46,913 39,500 29,814 245,653 270,597 195,526 261,254 684,413 696,067 690,391 676,638 RECYCLING COLL. PROG. l• 992,214 1,033,095 945,089 PUBLIC WORKS GARAGE - 54600. FUNDING SOURCE: GARAGE SERVICE Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget ADMIN/OVERHEAD/STORES 913,248 EQUIPMENT 33,090 SUPPLIES AND SERVICES 173,420 TRANSFER TO 12,973 WAGES AND BENEFITS 1,003,753 1,030,187 45,188 157,478 1,009,553 982,039 5,000 187,639 1,052,870 31,050 168,062 0 1,017,538 1,048,574 PUBLIC WORKS GARAGE 2,136,484 2,242,406 PCARD CLEARING - 99999 2,192,216 w 2,300,556 FUNDING SOURCE: GENERAL Account FY18 Actual Expense FY19 Actual Expense FY20 Adopted Budget FY21 Recomm'd Budget SUPPLIES AND SERVICES 14 0 0 0 !RD CLEARING PUBLIC WKS PUBLIC WORKS TOTAL 14 0 0 0 $17,496,366 $18,642,061 $18,695,550 $19,787,177 -97- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 54 PUBLIC WORKS DEPARTMENT FD JC WP-GR JOB CLASS 61010 Full Time Employee Expense 100 3325 GE-41 PUBLIC WORKS DIRECTOR 100 1490 GE-38 ASSIST PUBLIC WORKS DIRECTOR 810 3225 GE-35 EQUIP MAINT. SUPERVISOR 670 6100 GE-35 RESOURCE MANAGEMENT COORD. 940 2625 GE-35 DMASWA ADMINISTRATOR 940 2625 GE-35 LANDFILL SUPERVISOR 100 2925 GE-31 TRAFFIC SIGNAL TECHNICIAN II 250 2925 GE-31 TRAFFIC SIGNAL TECHNICIAN II 100 225 GE-25 SECRETARY 100 2655 GD-11 FOREMAN 250 2655 GD-11 FOREMAN 610 2655 GD-11 FOREMAN 620 2655 GD-11 FOREMAN 940 2655 GD-11 FOREMAN 100 GD-11 FIELD SUPERVISOR 250 GD-11 FIELD SUPERVISOR 670 2655 GD-11 LEAD SANITATION DRIVER 810 7250 GD-11 LEAD MECHANIC 810 2525 GD-10 MECHANIC 940 2525 GD-10 MECHANIC 100 2300 GD-08 EQUIPMENT OPERATOR II 250 2300 GD-08 EQUIPMENT OPERATOR II 610 2300 GD-08 EQUIPMENT OPERATOR II 620 2300 GD-08 EQUIPMENT OPERATOR II 940 2300 GD-08 EQUIPMENT OPERATOR II 940 GD-08 LANDFILL EQUIPMENT OPERATOR 250 GD-05 UTILITY WORKER 610 GD-05 UTILITY WORKER 250 NA-48 UTILITY WORKER APPRENTICE 670 GD-04 SANITATION LABORER 810 835 GD-03 STOCK CLERK 100 2375 GD-06 EQUIPMENT OPERATOR I 250 2375 GD-06 EQUIPMENT OPERATOR I 610 2375 GD-06 EQUIPMENT OPERATOR I 620 2375 GD-06 EQUIPMENT OPERATOR I 670 1300 GD-06 SANITATION DRIVER 100 2205 GD-06 MAINTENANCE WORKER 250 2205 GD-06 MAINTENANCE WORKER 250 GD-06 ASSISTANT HORTICULTURALIST 100 1475 GD-05 TRUCK DRIVER 250 1475 GD-05 TRUCK DRIVER 610 1475 GD-05 TRUCK DRIVER 620 1475 GD-05 TRUCK DRIVER 940 870 GD-04 SCALE HOUSE OPERATOR 100 811 NA-50 ACCOUNT CLERK II TOTAL FULL TIME EMPLOYEES FY 2019 FY 2020 FY 2021 FTE BUDGET FTE BUDGET FTE BUDGET 1.00 1.00 1.00 1.00 1.00 1.00 1.88 0.12 1.00 0.31 3.65 1.31 0.73 1.00 0.10 0.90 1.00 2.00 7.00 1.00 0.91 5.27 0.72 0.10 2.00 3.00 4.70 0.30 1.00 1.00 2.00 0.90 5.60 3.38 1.12 17.00 0.77 0.23 0.42 0.00 5.70 0.30 0.00 2.00 1.00 87.42 $ 117,283 $ 81,065 $ 68,953 $ 74,221 $ 85,447 $ 81,734 $ 120,858 $ 7,617 $ 48,841 $ 18,356 $ 217,137 $ 79,308 $ 42,988 $ 58,487 $ 6,863 $ 61,763 $ 61,412 $ 116,231 $ 397,566 $ 57,346 $ 49,767 $ 293,417 $ 39,682 $ 5,512 $ 113,501 $ 165,278 $ 232,432 $ 15,069 $ 37,524 $ 53,436 $ 94,245 $ 48,931 $ 300,862 $ 183,625 $ 61,652 $ 910,675 $ 43,090 $ 12,872 $ 6,606 $ $ 300,982 $ 15,747 1.00 1.00 1.00 1.00 1.00 1.00 1.88 0.12 1.00 0.31 3.65 1.31 0.73 1.00 0.10 0.90 1.00 2.00 7.00 1.00 0.91 5.27 0.72 0.10 2.00 3.00 4.70 0.30 1.00 1.00 2.00 0.90 5.60 3.38 1.12 17.00 0.77 0.23 0.42 0.00 5.70 0.30 $ - 0.00 $ 103,738 2.00 $ 56,460 1.00 $ 4,948,579 87.42 $ 119,966 $ 78,495 $ 70,530 $ 80,071 $ 87,625 $ 83,579 $ 126,395 $ 8,001 $ 49,956 $ 18,789 $ 223,086 $ 81,116 $ 43,967 $ 59,819 $ 7,018 $ 63,165 $ 62,810 $ 120,400 $ 411,821 $ 58,646 $ 50,918 $ 304,238 $ 40,852 $ 5,674 $ 116,098 $ 169,613 $ 240,004 $ 15,607 $ 38,367 $ 54,717 $ 97,084 $ 50,083 $ 308,601 $ 189,029 $ 63,225 $ 938,232 $ 44,076 $ 13,166 $ 20,424 $ $ 306,597 $ 16,255 $ $ 106,133 $ 57,749 1.00 1.00 1.00 1.00 1.00 1.00 2.88 0.12 2.00 0.08 4.18 0.92 0.82 1.00 0.10 0.90 1.00 2.00 7.00 1.00 0.57 5.56 0.87 0.10 2.00 3.00 6.80 0.20 1.00 1.00 2.00 1.67 5.14 2.97 1.12 17.00 0.02 0.98 0.42 0.05 0.10 3.85 0.00 $ 2.00 $ 102,363 1.00 $ 58,383 $ 121,305 $ 82,809 $ 75,299 $ 83,666 $ 73,269 $ 84,504 $ 187,211 $ 8,085 $ 90,279 $ 4,887 $ 257,796 $ 54,841 $ 49,473 $ 60,488 $ 7,097 $ 63,872 $ 63,514 $ 123,268 $ 414,299 $ 59,299 $ 32,663 $ 319,934 $ 46,825 $ 5,757 $ 117,393 $ 170,877 $ 344,839 $ 10,558 $ 40,051 $ 55,818 $ 98,148 $ 91,650 $ 284,721 $ 167,251 $ 61,814 $ 949,696 $ 1,157 $ 56,721 $ 20,652 $ 2,711 $ 5,609 $ 212,633 $5,101,997 89.42 $ 5,223,485 -98- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL - PERSONNEL COMPLEMENT 54 PUBLIC WORKS DEPARTMENT FD JC WP-GR JOB CLASS 61020 Part Time Employee Expense 250 0E-06 670 0E-06 810 0E-06 CUSTODIAN I CUSTODIAN I CUSTODIAN I 100 NA-22 CLERICAL ASSISTANT TOTAL PART TIME EMPLOYEES 61030 Seasonal Employee Expense 670 1325 NA-26 SANITATION DRIVER 940 1325 NA-26 EQUIPMENT OPERATOR 100 898 NA-01 LABORER-ST/W/WW-SEASONAL 250 898 NA-01 LABORER-ST/W/WW-SEASONAL TOTAL SEASONAL EMPLOYEES FY 2019 FTE BUDGET FY 2020 FY 2021 FTE BUDGET FTE BUDGET 0.38 $ 0.08 $ 0.15 $ 0.68 $ 1.29 $ 0.67 $ 0.75 $ 1.47 $ 0.36 $ 3.25 $ 17,855 0.38 $ 3,759 0.08 $ 7,048 0.15 $ 17,658 0.68 $ 46,320 1.29 $ 20,963 0.67 $ 23,466 0.75 $ 35,649 1.47 $ 8,474 0.36 $ 88,552 3.25 $ 18,263 0.38 3,845 0.08 7,209 0.15 18,058 0.00 47,375 0.61 21,444 0.67 24,004 0.75 36,456 1.47 8,670 0.36 90,574 3.25 18,463 3,887 7,288 $ 29,638 $ 21,684 $ 24,273 $ 36,838 $ 8,765 $ 91,560 TOTAL PUBLIC WORKS DEPARTMENT 91.96 $ 5,083,451 91.96 $ 5,239,946 93.28 $ 5,344,683 -99- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP-GR POSITION CLASS FY 2019 FY 2020 FY 2021 FTE BUDGET FTE BUDGET FTE BUDGET Public Works Administration -FT 10054100 61010 100 3325 GE-41 PUBLIC WORKS DIRECTOR 1.00 $ 117,283 1.00 $ 119,966 1.00 $ 121,305 ASST PUBLIC WORKS 10054100 61010 100 1490 GE-38 DIRECTOR 1.00 $ 81,065 1.00 $ 78,495 1.00 $ 82,809 10054100 61010 100 225 GE-25 SECRETARY 1.00 $ 48,841 1.00 $ 49,956 2.00 $ 90,279 10054100 61010 100 811 NA-50 ACCOUNT CLERK II 1.00 $ 56,460 1.00 $ 57,749 1.00 $ 58,383 Total 4.00 $ 303,649 4.00 $ 306,166 5.00 $ 352,776 Public Works Administration -Part -Time 10054100 61030 100 400 NA-22 CLERICAL ASSISTANT 0.68 $ 17,658 0.68 $ 18,058 0.00 $ Total 0.68 $ 17,658 0.68 $ 18,058 0.00 $ Riverfront Management -FT General Fund 10054330 61010 100 1475 GD-05 TRUCK DRIVER 0.00 $ 0.00 $ 0.05 $ 2,711 10054330 61010 100 2375 GD-07 EQUPMENT OPERATOR II 0.10 $ 5,566 0.10 $ 5,694 0.05 $ 2,878 10054330 61010 100 2205 GD-06 MAINTENANCE WORKER 0.50 $ 27,981 0.50 $ 28,621 0.00 $ - 10054330 61010 100 GD-06 EQUPMENT OPERATOR I 0.00 $ 0.00 $ 0.10 $ 5,670 Total 0.60 $ 33,547 0.60 $ 34,315 0.20 $ 11,259 Riverfront Management -Seasonal General Fund LABORER-ST/W/WW- 10054330 61030 100 898 NA-01 SEASONAL 0.21 $ 5,271 0.21 $ 5,388 0.10 $ 2,591 Total 0.21 $ 5,271 0.21 $ 5,388 0.10 $ 2,591 Floodwall Oper./Maintenance 10054340 61010 100 2205 GD-06 MAINTENANCE WORKER 0.02 $ 1,119 0.02 $ 1,145 0.02 $ 1,157 10054340 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.04 $ 2,211 0.04 $ 2,274 0.17 $ 9,781 10054340 61010 100 2655 GD-11 FOREMAN 0.31 $ 18,356 0.31 $ 18,789 0.08 $ 4,887 10054340 61010 100 GE-31 FIELD SUPERVISOR 0.10 $ 6,863 0.10 $ 7,018 0.10 $ 7,097 10054340 61010 100 2375 GD-06 EQUPMENT OPERATOR I 0.10 $ 5,458 0.10 $ 5,615 0.10 $ 5,525 Total 0.57 $ 34,007 0.57 $ 34,841 0.47 $ 28,447 Floodwall Oper./Maintenance-Seasonal 10054340 61030 100 898 NA-01 LABORER SEASONAL 0.13 $ 3,060 0.13 $ 3,131 0.13 $ 3,165 Total 0.13 $ 3,060 0.13 $ 3,131 0.13 $ 3,165 Street & Traffic Lighting -FT General Fund 10054430 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.02 $ 1,091 0.02 $ 1,116 0.02 $ 1,065 TRAFFIC SIGNAL 10054430 61010 100 2925 GE-31 TECHNICIAN II 1.86 $ 119,664 1.86 $ 125,115 2.86 $ 185,851 Total 1.88 $ 120,755 1.88 $ 126,231 2.88 $ 186,916 Street Signs & Markings -FT General Fund TRAFFIC SIGNAL 10054435 61010 100 2925 GE-31 TECHNICIAN II 0.01 $ 597 0.01 $ 640 0.01 $ 680 10054435 61010 100 2375 GD-06 EQUIPMENT OPERATOR I 0.45 $ 23,992 0.45 $ 24,541 0.82 $ 43,667 10054435 61010 100 2300 GD-08 EQUIPMENT OPERATOR II 0.85 $ 46,465 0.85 $ 47,528 0.35 $ 20,004 Total 1.31 $ 71,054 1.31 $ 72,709 1.18 $ 64,351 Street Signs & Markings -Seasonal General Fund LABORER-ST/W/WW- 10054435 61030 100 898 NA-01 SEASONAL 0.67 $ 15,772 0.67 $ 16,136 0.67 $ 16,312 Total 0.67 $ 15,772 0.67 $ 16,136 0.67 $ 16,312 Port of Dubuque Maintenance -FT 10054450 61010 100 2205 GD-06 MAINTENANCE WORKER 0.25 $ 13,990 0.25 $ 14,310 0.00 $ -100- ACCT FD JC 10054450 61010 10054450 61010 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY WP-GR POSITION CLASS 100 2925 GE-31 100 1475 GD-05 FY 2019 FTE BUDGET FY 2020 FY 2021 FTE BUDGET FTE BUDGET TRAFFIC SIGNAL TECHNICIAN II 0.01 $ 597 0.01 $ 640 0.01 $ 680 EQUIPMENT OPERATOR I 0.25 $ 13,915 0.25 $ 14,233 0.63 $ 35,723 Total 0.51 $ 28,502 0.51 $ 29,183 0.64 $ 36,403 Port of Dubuque Maintenance -Seasonal 10054450 61030 100 898 NA-01 LABORER -SEASONAL 0.46 $ 11,546 0.46 $ 11,801 0.57 $ 14,770 Total 0.46 $ 11,546 0.46 $ 11,801 0.57 $ 14,770 Street Maintenance -FT Road Use Tax Fund ASSISTANT 25054400 61010 250 GD-06 HORTICULTURALIST 25054400 61010 100 2205 GD-06 MAINTENANCE WORKER 25054400 61010 250 GD-05 UTILITY WORKER UTILITY WORKER 25054400 61010 NA-48 APPRENTICE 25054400 61010 250 2300 GD-08 EQUIPMENT OPERATOR II 25054400 61010 250 2375 GD-06 EQUIPMENT OPERATOR I 25054400 61010 250 2655 GD-11 FOREMAN 25054400 61010 250 GE-31 FIELD SUPERVISOR 25054400 61010 250 1475 GD-05 TRUCK DRIVER Street Maintenance -PT Road Use Tax Fund 25054400 61020 250 OE-06 CUSTODIAN I Street Cleaning -Full Time Road Use Tax Fund 25054410 61010 250 1475 GD-05 25054410 61010 250 2205 GD-06 25054410 61010 250 2375 GD-06 25054410 61010 250 2300 GD-08 Street Cleaning -Seasonal -Road Use Ta 25054410 61030 250 898 NA-01 Snow Removal -FT 25054420 61010 250 2925 GE-31 25054420 61010 250 GD-05 25054400 61010 NA-48 25054420 61010 250 GD-06 25054420 61010 250 2205 GD-06 25054420 61010 250 2655 GD-11 25054420 61010 250 GE-31 25054420 61010 250 2300 GD-08 25054420 61010 250 2375 GD-06 25054420 61010 250 1475 GD-05 0.25 0.07 3.85 1.00 0.94 3.88 2.75 0.73 3.87 $ 3,932 $ 3,918 $ 190,356 $ 37,524 $ 52,374 $ 207,910 $ 163,682 $ 50,096 $ 203,691 0.25 0.07 3.85 1.00 0.94 3.88 2.75 0.73 3.87 $ 12,157 $ 4,007 $ 196,663 $ 38,367 $ 57,133 $ 213,308 $ 168,242 $ 51,234 $ 206,570 0.25 0.10 5.63 0.83 1.89 3.32 3.20 0.73 1.61 $ 12,293 $ 5,788 $ 285,427 $ 33,243 $ 107,311 $ 184,081 $ 197,926 $ 51,807 $ 88,869 Total 17.34 $ 913,483 17.34 $ 947,681 17.56 $ 966,745 0.38 $ 17,855 0.38 $ 18,263 0.38 $ 18,463 Total 0.38 $ 17,855 0.38 $ 18,263 0.38 $ 18,463 TRUCK DRIVER 0.83 $ 45,021 0.83 $ 46,046 1.56 $ 86,125 MAINTENANCE WORKER 0.00 $ 0.00 $ - 0.73 $ 42,252 EQUIPMENT OPERATOR I 0.00 $ 0.00 $ - 0.00 $ - EQUIPMENT OPERATOR II 3.21 $ 178,967 3.21 $ 183,442 2.51 $ 145,911 Total 4.04 $ 223,988 4.04 $ 229,488 4.80 $ 274,288 x Fund LABORER-ST/W/WW- SEASONAL 0.36 $ 8,474 0.36 $ 8,670 0.36 $ 8,765 Total 0.36 $ 8,474 0.36 $ 8,670 0.36 $ 8,765 TRAFFIC SIGNAL TECH II UTILITY WORKER UTILITY WORKER APPRENTICE ASSISTANT HORTICULTURALIST MAINTENANCE WORKER FOREMAN FIELD SUPERVISOR EQUIPMENT OPERATOR II EQUIPMENT OPERATOR I TRUCK DRIVER 0.12 $ 7,617 0.12 $ 8,001 0.12 $ 8,085 0.85 $ 42,076 0.85 $ 43,341 1.17 $ 59,412 0.00 $ 0.00 $ - 0.17 $ 6,808 0.17 $ 2,674 0.17 $ 8,267 0.17 $ 8,359 0.16 $ 8,954 0.16 $ 9,159 0.15 $ 8,681 0.90 $ 53,455 0.90 $ 54,844 0.98 $ 59,870 0.17 $ 11,667 0.17 $ 11,931 0.17 $ 12,065 1.12 $ 62,076 1.12 $ 63,663 1.16 $ 66,712 1.72 $ 92,952 1.72 $ 95,293 1.82 $ 100,640 1.00 $ 52,270 1.00 $ 53,981 0.68 $ 37,639 Total 6.21 $ 333,741 6.21 $ 348,480 6.59 $ 368,271 Sanitary Sewer Maintenance -FT Sewer Use Fund 61054300 61010 610 2375 GD-06 EQUIPMENT OPERATOR I 3.38 $ 183,625 3.38 $ 189,029 2.97 $ 167,251 -101- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP-GR POSITION CLASS 61054300 61010 610 GD-05 61054300 61010 610 2300 GD-08 61054300 61010 610 1475 GD-05 61054300 61010 610 2655 GD-11 UTILITY WORKER EQUIPMENT OPERATOR II TRUCK DRIVER FOREMAN FY 2019 FTE BUDGET FY 2020 FY 2021 FTE BUDGET FTE BUDGET 0.30 $ 15,069 0.30 $ 15,607 0.20 0.72 $ 39,682 0.72 $ 40,852 0.87 0.30 $ 15,747 0.30 $ 16,255 0.10 1.31 $ 79,308 1.31 $ 81,116 0.92 $ 10,558 $ 46,825 $ 5,609 $ 54,841 Total 6.01 $ 333,431 6.01 $ 342,859 5.06 $ 285,084 Storm Sewer Maintenance -FT Stormwater Fund 62054310 61010 620 2300 GD-08 EQUIPMENT OPERATOR II 61054300 61010 610 GD-05 UTILITY WORKER 62054310 61010 620 2375 GD-06 EQUIPMENT OPERATOR I 62054310 61010 620 2655 GD-11 FOREMAN Refuse Collection -FT Refuse Fund 67054500 61010 670 6100 GE-35 67054500 61010 670 2655 GD-11 67054500 61010 670 GD-04 67054500 61010 670 1300 GD-06 Refuse Collection -PT 67054500 61020 670 OE-06 Refuse Collection -Seasonal Refuse Fund 67054500 61030 670 898 NA-01 Yard Waste Collection -FT Refuse Fund 67054510 61010 670 2655 GD-11 67054510 61010 670 1300 GD-06 67054510 61010 670 6100 GE-35 0.10 $ 5,512 0.10 0.30 $ 15,069 0.30 1.12 $ 61,652 1.12 0.73 $ 42,988 0.73 $ 5,674 0.10 $ 15,607 0.20 $ 63,225 1.12 $ 43,967 0.82 $ 5,757 $ 10,558 $ 61,814 $ 49,473 Total 1.95 $ 110,152 1.95 $ 112,866 2.04 $ 117,044 RESOURCE MGMT COORDINATOR LEAD SANITATION DRIVER SANITATION LABORER SANITATION DRIVER CUSTODIAN I LABORER-ST/W/WW- SEASONAL 0.40 $ 29,688 0.40 0.40 $ 24,565 0.40 1.00 $ 53,436 1.00 8.75 $ 472,910 8.75 $ 32,029 $ 25,124 $ 54,717 $ 486,410 0.40 $ 33,466 0.40 $ 25,406 1.00 $ 55,818 8.95 $ 504,444 Total 10.55 $ 580,599 10.55 $ 598,280 10.75 $ 619,134 0.08 $ 3,759 0.08 $ 3,845 0.08 $ 3,887 Total 0.08 $ 3,759 0.08 $ 3,845 0.08 $ 3,887 0.09 $ 2,816 0.09 $ 2,881 0.09 $ 2,913 Total 0.09 $ 2,816 0.09 $ 2,881 0.09 $ 2,913 LEAD SANITATION DRIVER 0.10 $ 6,141 0.10 $ 6,281 0.10 $ 6,351 SANITATION DRIVER 0.90 $ 49,034 0.90 $ 50,156 1.30 $ 72,812 RESOURCE MGMT COORDINATOR 0.10 $ 7,422 0.10 $ 8,007 0.10 $ 8,367 Total 1.10 $ 62,597 1.10 $ 64,444 1.50 $ 87,530 Yard Waste Collection -Seasonal Refuse Fund 67054510 61030 670 1325 NA-26 SANITATION DRIVER 0.50 $ 15,644 0.50 $ 16,003 0.50 $ 16,182 Total 0.50 $ 15,644 0.50 $ 16,003 0.50 $ 16,182 Large Item Collection -FT Refuse Fund 67054520 61010 670 2655 GD-11 67054520 61010 670 6100 GE-35 Recycling Collection Program -FT Refuse 67054530 67054530 67054530 61010 61010 61010 670 6100 GE-35 670 2655 GD-11 670 1300 GD-06 LEAD SANITATION DRIVER 0.10 $ 6,141 0.10 $ 6,281 0.10 $ 6,351 RESOURCE MGMT COORDINATOR 0.06 $ 4,454 0.06 $ 4,804 0.06 $ 5,020 Total 0.16 $ 10,595 0.16 $ 11,085 0.16 $ 11,371 Fund RESOURCE MGMT COORDINATOR 0.44 $ 32,657 0.44 $ 35,231 0.44 $ 36,813 LEAD SANITATION DRIVER 0.40 $ 24,565 0.40 $ 25,124 0.40 $ 25,406 SANITATION DRIVER 7.35 $ 388,731 7.35 $ 401,666 6.75 $ 372,440 Total 8.19 $ 445,953 8.19 $ 462,021 7.59 $ 434,659 Recycling Collection Program -Seasonal Refuse Fund SANITATION DRIVER- 67054530 61030 670 898 NA-01 SEASONAL 0.08 $ 2,503 0.08 $ 2,560 0.08 $ 2,589 Total 0.08 $ 2,503 0.08 $ 2,560 0.08 $ 2,589 -102- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY ACCT FD JC WP-GR POSITION CLASS City Garage -FT Service Fund 81054600 61010 810 3225 GE-35 81054600 61010 810 2525 GD-10 81054600 61010 810 835 GD-03 81054600 61010 810 7250 GD-11 City Garage -PT Service Fund 81054600 61020 810 3056 OE-06 Landfill -FT 94054200 61010 940 2625 GE-35 94054200 61010 940 2625 GE-35 94054200 61010 620 2655 GD-11 94054200 61010 940 2525 GD-10 94054200 61010 940 2300 GD-08 94054200 61010 940 2948 GD-08 94054200 61010 940 870 GD-04 EQUIP MAINT. SUPERVISOR MECHANIC STOCK CLERK LEAD MECHANIC FY 2019 FTE BUDGET FY 2020 FY 2021 FTE BUDGET FTE BUDGET 1.00 $ 68,953 1.00 $ 70,530 1.00 7.00 $ 397,566 7.00 $ 411,821 7.00 2.00 $ 94,245 2.00 $ 97,084 2.00 2.00 $ 116,231 2.00 $ 120,400 2.00 $ 75,299 $ 414,299 $ 98,148 $ 123,268 Total 12.00 $ 676,995 12.00 $ 699,835 12.00 $ 711,014 CUSTODIAN I 0.15 $ 7,048 0.15 $ 7,209 0.15 $ 7,288 Total 0.15 $ 7,048 0.15 $ 7,209 0.15 $ 7,288 DMASWAADMINISTRATOR 0.40 $ 34,179 0.40 $ 35,049 0.40 $ 29,309 LANDFILL SUPERVISOR 0.63 $ 51,493 0.63 $ 52,654 0.60 $ 50,702 FOREMAN 0.63 $ 36,847 0.63 $ 37,686 0.60 $ 36,294 MECHANIC 1.00 $ 57,346 1.00 $ 58,646 1.00 $ 59,299 EQUIPMENT OPERATOR II 1.55 $ 88,208 1.55 $ 90,227 1.40 $ 82,513 LANDFILL EQUIP OPERATOR 2.80 SCALE HOUSE OPERATOR 1.10 Total 8.11 $ 479,476 8.11 $ 491,069 8.15 $ 485,372 $ 154,319 2.80 $ 158,404 2.75 $ 156,788 $ 57,084 1.10 $ 58,403 1.40 $ 70,467 Landfill -Seasonal 94054200 61030 940 1325 NA-26 EQUIPMENT OPERATOR 0.75 $ 23,466 0.75 $ 24,004 0.75 $ 24,273 Total 0.75 $ 23,466 0.75 $ 24,004 0.75 $ 24,273 Composting -Landfill Program -FT 94054210 61010 940 2625 GE-35 94054210 61010 620 2655 GD-11 94054210 61010 940 2948 GD-08 94054210 61010 940 2625 GE-35 HHMRCC-Landfill Program -FT 94054220 94054220 94054220 94054220 94054220 94054220 61010 940 2625 GE-35 61010 940 2625 GE-35 61010 620 2655 GD-11 61010 940 2300 GD-08 61010 940 2948 GD-08 61010 940 870 GD-04 DMASWAADMINISTRATOR 0.05 $ 4,272 0.05 $ 4,381 0.10 $ 7,327 FOREMAN 0.05 $ 2,924 0.05 $ 2,991 0.05 $ 3,024 LANDFILL EQUIP OPERATOR 0.15 $ 8,267 0.15 $ 8,456 0.10 $ 5,700 LANDFILL SUPERVISOR 0.05 $ 4,086 0.05 $ 4,179 0.10 $ 8,451 Total 0.30 $ 19,549 0.30 $ 20,007 0.35 $ 24,502 DMASWAADMINISTRATOR 0.10 LANDFILL SUPERVISOR 0.10 FOREMAN 0.10 EQUIPMENT OPERATOR II 0.10 LANDFILL EQUIP OPERATOR SCALE HOUSE OPERATOR Education & Communication -Landfill Program -FT 94054230 94054230 94054230 94054230 61010 61010 61010 61010 940 2625 GE-35 940 2625 GE-35 620 2655 GD-11 940 870 GD-04 E-Scrap Recycling -Landfill Program -FT 94054240 61010 940 2625 GE-35 94054240 61010 940 2625 GE-33 94054240 61010 620 2655 GD-11 8,545 8,174 5,849 5,621 0.10 0.10 0.10 0.10 8,763 8,358 5,982 5,749 0.15 0.05 0.05 0.30 $ 10,989 $ 4,225 $ 3,024 $ 17,440 0.05 $ 2,692 0.05 $ 2,753 0.10 $ 5,567 0.65 $ 33,680 0.65 $ 34,458 0.55 $ 29,238 Total 1.10 $ 64,561 1.10 $ 66,063 1.20 $ 70,483 DMASWAADMINISTRATOR 0.05 $ 4,272 0.05 $ 4,381 0.05 $ 3,663 LANDFILL SUPERVISOR 0.05 $ 4,086 0.05 $ 4,179 0.05 $ 4,225 FOREMAN 0.05 $ 2,924 0.05 $ 2,991 0.05 $ 3,024 SCALE HOUSE OPERATOR 0.20 $ 10,379 0.20 $ 10,618 0.00 $ - Total 0.35 $ 21,661 0.35 $ 22,169 0.15 $ 10,912 DMASWAADMINISTRATOR LANDFILL SUPERVISOR FOREMAN 0.15 $ 0.05 $ 0.05 $ 12,817 4,086 2,924 0.15 0.05 0.05 $ 13,144 $ 4,179 $ 2,991 0.10 0.05 0.10 7,327 4,225 6,049 -103- ACCT FD JC 94054240 61010 94054240 61010 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY WP-GR POSITION CLASS 940 870 GD-04 SCALE HOUSE OPERATOR 940 2300 GD-08 EQUIPMENT OPERATOR II Total DMASWA Rural Recycling Program - FT 94054250 61010 940 2625 GE-35 94054250 61010 620 2655 GD-11 94054250 61010 940 2625 GE-33 DMASWA Gas Collection - FT 94054260 61010 94054260 61010 94054260 61010 940 2625 GE-35 940 2625 GE-35 620 2655 GD-11 94054240 61010 940 2948 GD-08 DMASWAADMINISTRATOR FOREMAN LANDFILL SUPERVISOR Total DMASWAADMINISTRATOR LANDFILL SUPERVISOR FOREMAN LANDFILL EQUIP OPERATOR FY 2019 FTE BUDGET FY 2020 FY 2021 FTE BUDGET FTE BUDGET 0.05 $ 2,595 0.05 0.35 $ 19,672 0.35 0.65 $ 42,094 0.65 0.10 $ 8,545 0.02 $ 1,170 0.02 $ 1,635 0.14 $ 11,350 0.15 $ 12,817 0.10 $ 8,174 0.10 $ 5,849 0.00 $ 0.10 0.02 0.02 0.14 0.15 0.10 0.10 $ 2,654 $ 20,122 $ 43,090 $ 8,763 $ 1,196 $ 1,672 $ 11,631 $ 13,144 $ 8,358 $ 5,982 0.00 $ 0.05 0.30 0.60 $ 2,658 $ 17,440 $ 37,699 0.10 $ 7,327 0.05 $ 3,024 0.05 $ 4,225 0.20 $ 14,576 0.10 $ 7,327 0.10 $ 8,451 0.10 $ 6,049 0.05 $ 2,822 Total 0.35 $ 26,840 0.35 $ 27,484 0.35 $ 24,649 TOTAL PUBLIC WORKS DEPT. 91.96 $5,083,451 91.96 $5,239,946 93.28 $ 5,344,683 -104- Capital Improvement Projects by Department/Division CIP Number Capital Improvement Project Title FY 18 Actual Expense FY 19 Actual Expense FY 20 Adopted Budget FY 21 Recomm'd Budget 1012477 MSC AIR QUALITY 1022541 MSC LED LIGHTING 10,468 1022718 JULE BUILDING CONVERSION - 2501209 ST SWEEPER REPL PROJECT - 2501227 CURB RAMP PROGRAM 438,304 105,157 2501230 ASPHALT MILLING PROGRAM 86,841 - 2502039 DUMP TRUCK REPLACEMENT - 2502223 LIQUID DEICER BLEND SYST 39,749 0 2502539 DUMP TRK REPLC 233,361 0 2502604 RADIO REPLACEMENT 23,156 0 2602775 STREET OVERLAYS 0 3001006 CONCRETE SECTION REPAIR 6,786 41,411 25,000 20,000 3001226 CURB REPLACEMENT PROGRAM 7,792 7,878 25,000 20,000 3001227 CURB RAMP PROGRAM 82,411 139,019 177,358 423,574 3001230 ASPHALT MILLING PROGRAM - 42,555 80,000 82,500 3001432 STEPS, RAILINGS, FENCING 10,000 0 3001445 FLOODWALL POST FLOOD REPA 44,968 11,032 81,500 20,000 3001839 AERIAL BUCKET TRUCK 173,791 0 3001936 ENDLOADER PURCHASES 3001938 DT SIGN POST REPLAC PROJ 23,349 0 3002038 PORT AMENITIES MAINT 0 3002039 DUMP TRUCK REPLACEMENT 186,732 320,930 0 3002151 WAYFINDING SIGN REPLACE 329 25,000 0 3002221 TRUCK -MOUNTED NEW CONCEPT 71,360 - 0 3002539 DUMP TRK REPLC 252,633 0 3002542 MSC SECUIRTY CAMERAS 19,295 0 3002604 RADIO REPLACEMENT 105,607 0 3002665 VEH REFUEL SYSTEM UPGRADE 18,949 - 0 3002719 SALT STORAGE BUILDING 44,723 418,521 0 3002789 HAWTHORNE BOAT RAMP 41,410 0 3002815 BEE BRANCH TRANSFORMER - 0 3502480 PURINA DRIVE FLOODWALL 0 3502605 MOORING DOLPHIN INSTALL 5,066 11,042 0 64054755 WATER MAIN REPLACEMENTS 11,693 10,602 - 0 6701533 DUAL PACKER RECYCLE VEH 275,627 419,208 490,000 596,260 6702542 MSC SECUIRTY CAMERAS 18,086 0 6702601 RADIO REPLACEMENT 58,410 0 6702843 TIPPER CARTS 280,000 7101341 SANITARY SEWER ROOT FOAM 24,686 15,664 30,000 30,000 7101840 SEWER PIPELINE INSPC EQUP 22,700 0 7102405 HIGH PRESSURE SEWER JET 0 0 0 0 7202155 FLOOD CONTROL LEVEE CERT 0 0 200,000 0 7202405 HIGH PRESSURE JETVAC 0 0 0 0 7202480 PURINA DRIVE FLOODWALL 0 0 0 0 7202601 RADIO REPLACEMENT 9,735 0 0 0 7202790 SURFACE DEEP CLEAN UNIT 0 0 0 166,100 7202791 ASSET MANAGEMENT 0 0 81,206 0 7202792 ICE HARBOR ABUTMENT REP 0 0 190,000 0 7202845 SANDBAG EQUIPMENT 0 0 0 35,000 155 32,000 48,000 242,946 0 0 0 210,000 0 0 215,000 206,350 -105- 8102601 RADIO REPLACEMENT 12,980 0 0 0 9402631 LANDFILL CELL#9 PHASE 2 0 93,964 0 0 9402685 SHORT-TERM FACILITIES 0 1,583 0 0 9402702 CELL 9 PHASE 3 2,692,933 18,179 0 0 9402770 SWISS VALLEYLANDACQUIS 27,927 181,398 0 0 PUBLIC WOBIAIM2,274,141 2,304,784 -106- PRGRM /DEPT PROJECT DESCRIPTION FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 TOTAL PAGE PUBLIC WORKS Public Works Asphalt Milling Program $ 82,500 $ 84,000 $ 87,000 $ 88,000 $ 92,000 $ 433,500 143 Curb Ramp Program $ 423,574 $ 300,000 $ 400,000 $ 425,000 $ 250,000 $ 1,798,574 144 Floodwall Post -Flood Repair Program $ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 120,000 145 Curb Replacement Program $ 20,000 $ 20,000 $ 25,000 $ 25,000 $ 20,000 $ 110,000 146 Steps, Hand Railings and Wall -Top Fencing $- $- $ 10,000 $ 25,000 $ 20,000 $ 55,000 147 Street Sign and Post Replacement $- $ 10,000 $ 15,000 $ 15,000 $ 15,000 $ 55,000 148 Concrete Street Section Repair Program $ 20,000 $ 25,000 $ 25,000 $ 25,000 $ 20,000 $ 115,000 149 56,000 Gross Vehicle Weight (GVW) Dump Truck Replacement $ 215,000 $- $- $- $ 366,636 $ 581,636 150 Vacuum Street Sweeper Replacement $ 210,000 $- $- $ 214,200 $- $ 424,200 151 35,000 GVW Dump Truck Replacement $- $ 381,404 $- $- $- $ 381,404 152 Wheel Loader Purchase $ 206,350 $- $- $- $- $ 206,350 153 Municipal Service Center CNG Retrofit $- $- $ 28,630 $ 28,630 154 Cab -Over Solid Waste Vehicles $ 596,260 $ 528,628 $ 540,800 $ 314,308 $ 471,324 $ 2,451,320 155 Sanitary Sewer Root Foaming $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 150,000 156 High Pressure Sewer Jet Cleaner $- $- $- $ 210,000 $- $ 210,000 157 Flood Control Units $- $ 386,000 $- $- $- $ 386,000 158 Hard Surface Deep Cleaning Self -Propelled Unit $ 166,100 $- $- $- $- $ 166,100 159 City Tipper Carts $ 280,000 $ 280,000 $ 280,000 $- $- $ 840,000 160 Sandbagging Equipment $ 35,000 $- $- $- $- $ 35,000 161 TOTAL $ 2,304,784 $ 2,070,032 $ 1,437,800 $ 1,396,508 $ 1,338,590 $ 8,547,714 -107- This page intentionally left blank. -108- Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Automated Side Loader and City -Wide Mandatory Cart Use DATE: April 15, 2020 Dubuque heal All -America City 111111 2007.2012.2013 2017*2019 Public Works Director John Klostermann and Resource Management Coordinator and Supervisor Anderson Sainci have done significant research on automated refuse collection, piloted a cart system in Dubuque with over 2,000 customers since 2008, engaged employees in the design of a system and developed a compelling program for Dubuque. They presented it to the Resiliency Advisory Commission on March 5, 2020. The Commission asked for some changes and City staff made those changes. The Commission still rejected the proposal at a second meeting on April 13, 2020. The two main differences from the first vote of the Commission and the second vote of the Commission is: first, in the second vote against the plan, the Commission's reasons were unrelated to automated cart collection. The second difference is the first Commission vote was unanimous and the second vote was 8-1, with the Commissioner who voted in support of automated cart collection saying the new proposal addressed the Commission's previous concerns, and it did. Some of the reasons stated by Commissioners voting against the plan were that during COVID-19, this is no time to make a system change. In fact, this is the exact time to make a system change that makes employees safer and has employees handling people's trash less than before. Another reason stated was while City staff had listened to their concerns by providing a 34 gallon cart in the base rate and reinforcing pay -as - you -throw with continued higher rates for larger carts, the Commissioners thought the cost of the larger carts should be greater than recommended. While I will not argue with that idea, I will say that this runs counter to the Commission's concerns expressed when they took their first vote against the system saying COVID-19 was no time to be raising rates. If the City Council agrees with the Commission that now is the time to raise collection rates for larger carts, please do not let this be a barrier to automated cart collection and improved employee safety. Either raise the fees on larger carts now, or state a policy that these fees on larger carts should be raised in the future after COVID-19 is in the past, to increase the differential rates between sizes of carts. In fact, City staff addressed the main concerns of the Resiliency Advisory Commission in this second revamped recommendation by eliminating the fee increase, strengthening the pay -as -you -throw program by introducing the 34 gallon cart for the base rate and strengthening the opt -out option for the frail and disabled. The 50% fee decrease for low income customers continues. City staff has designed an affordable and fair way to provide greater protection for employees and to provide future expansion options for the system without additional costs, as laid out in the following 11 points in support of automated refuse cart collection: 1. Reduce Lost Workdays - The top 10 worker's compensation claims for solid waste collection employees between 2006 and 2017 had 1,725 lost workdays from injuries. 2. Reduce Worker Compensation Claims - The top 10 City of Dubuque injuries for solid waste collection employees between 2006 and 2017 equaled $1,287,710. 3. Reduce Employee Concerns - While the pandemic has highlighted employee concerns about touching the trash, there has always been employee concerns about being exposed to bed bugs and fleas. 4. Resiliency Advisory Commission Concerns — The revised proposal addresses the Commission's concern related to cart size. The modifications enhance the efforts to get to zero waste and strengthens the "pay -as -you -throw concept," where the more refuse you put out the more you pay. 5. Rate Increase — The revised proposal eliminates the rate increase. 6. In 2008 the City started a pilot cart program and has grown that program over the past 12 years and now has over 4,700 carts being used city-wide. 7. Customer Convenience — The City will own and maintain the carts. 8. Discounted Rate - Low income residents will continue to qualify for a 50% discount on their monthly rate. Discounts will now be subsidized by the General Fund in the same way currently being done with stormwater fees. 9. Option Out - There will be customer exceptions made in the community where this will not be implemented because of terrain. 10. Frail and Disabled - Exceptions will be made for the frail and disabled who would struggle with a cart. 11. Environmental - The cart system will help to keep neighborhoods clean. 12. Future Growth — The automated side loaders will create the ability to absorb some future growth without adding employees and equipment. 2 13. Existing Work Force - This recommendation will preserve existing City jobs and will not privatize the system. The City Council is not being asked to approve or deny this proposal at tonight's budget meeting, but that will be the City Council's choice at the April 23, 2020 Fiscal Year 2021 Budget Public Hearing. P'kAt/k Michael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager John Klostermann, Public Works Director 3 Masterpiece on the Mississippi Dubuque bitel All -America City 2007.2012.2013 2017*2019 TO: Michael C. Van Milligen, City Manager FROM: John Klostermann, Public Works Director JK Anderson Sainci, Resource Management Coordinator & Supervisor SUBJECT: Automated Side Loader and City -Wide Mandatory Cart Use 2021 Budget Revised Proposal DATE: April 15, 2020 Introduction The purpose of this memorandum is to provide information related to the Public Works Department Fiscal Year 2021 Revised Budget proposal for the implementation of automated side loader collection and city-wide mandatory use of trash carts. Discussion The FY 2021 Public Works Capital Improvement budget has two capital projects related to the collection of solid waste. One is for the replacement of solid waste collection vehicles (CIP# 670-1533). The second is for the purchase of city provided tipper carts (CIP# 670-2843) for the collection of trash only carts which would be issued city wide. Both have been revised since originally submitted in the fall of 2019. Annually the department provides a five-year schedule for replacement of the solid waste fleet. This is done through the CIP process by identifying the trucks and years they are replaced. Unrelated to this proposed new cart program, two side loader trucks are scheduled for replacement each year in FY 2021 and FY 2022. Some information to the public has in error attributed the costs of the replacement of existing trucks to the new program and it should not be. The $40,000 per unit related to the purchase of the arm for the automated side loaders is $120,000, not including the truck chassis and box which were already scheduled for replacement and need to be replaced even if automated refuse collection is not implemented. The second CIP is for the purchase of 18,000 tipper carts for the collection of trash. This project is being phased -in with a revised request to purchse 7,000 carts in FY 2021($280,000), 7,000 carts in FY 2021($285,600), and 4,000 carts in FY 2023 ($166,440). Using only the increased cost for equipment related to the purchase of the arm for the automated side loaders ($120,000) and the purchase of the carts over the next three years ($732,040), the total cost of the project is $852,040. In FY 2021 the personnel full time equivalent (FTE) will remain the same at 20.75. The revised proposal also has no fee increase in FY 2021. The original fee increase was eliminated by making the following changes to the proposal. • Revised Estimate - Cost estimates were revised on actual costs received on trucks purchased in 2019 and revised estimates from our venders for the automated side arm equipment, • Revised Estimate Related to Carts - The revision was made based on information on the number of customers and carts currently in the system, • Funding Change — The current low interest rate environment supports using debt for the purchase of the solid waste automated side loaders instead of cash. • Revised Fuel Costs — The FY 2021 fuel budgets have been reduced by 20% due to anticipated lower fuel prices. • Revised Workers Compensation Costs — The FY 2021 workers compensation costs for the solid waste activity have been reduced due to expected city wide savings related to the change in the workers compensation insurance plan and the reduction in employee injuries that will be experienced by switching to automated refuse collection with carts. A major change to the original proposal in deference to the concerns of the Resiliency Advisory Commission is that the cart program will use a 34-gallon cart as the base cart offered to all customers, instead of the original proposal to use a 48 gallon cart as the base rate cart. Customers city-wide will also have the option to subscribe to a 48- gallon, 64-gallon, or 96-gallon cart to meet their individual need. 2 At a meeting with the Resiliency Advisory Commission on March 24, 2020 the Commision expressed concerns for the lack of a 34-gallon cart in the original proposal. Based on their concern we have revised our original proposal to include a 34-gallon cart to the base rate. The proposed fee structure would include no fee increase for current services. Below is the fee structure proposed as it relates to the cart program. O Base fee $15.62 no fee increase ■ Base fee will include one 34-gallon city owned and maintained cart or current 35-gallon customer owned container for residents not provided a cart in the first or second year of the phased -in distribution of carts O 48-gallon cart available city wide - $17.22 (new service city wide/new rate) O 64-gallon cart - $20.65 no fee increase O 94- gallon cart - $29.00 no fee increase O 48-gallon alley cart program- $15.62 no fee increase (current cart holders grandfathered in) O 64-gallon alley cart program - $16.26 no fee increase (current cart holders grandfathered in) O 94-gallon alley cart program - $24.39 no fee increase (current cart holder grandfathered in) The recommendation also ends the current option for additional 35 gallon containers and oversized containers. Customers will instead be provided carts of their choice at the subscription cart fee. This recommendation is made to protect our workforce from having to reach in and remove bags from over -sized cans and eliminates the need for repetitive lifting of multiple containers at one stop. This change will effect the following customers; • Additional 35 gallon container option - 242 customers • Oversize container option — 616 customers • Additional Oversize container option — 20 customers The new system will provide a new special collection service for the frail and disable residents who may not be able to handle the 34-gallon cart. Exceptions will also be made for residents where the use of a cart creates a hardship due to terrain. Customers will still be able to buy stickers for $1.50 to be able to put out extra trash when that need arises. 3 A General Fund subsidy of approximately $48,800 will be funded from the General Fund to cover the cost related to the 50% fee reduction for low income qualified residents. This policy change is an appropriate way to fund City subsidized programs and is already in place for the stormwater fee. Dubuque would have the 5th lowest rate amongst the 11 cities in Iowa with a population over 50,000. The highest city, Ames, would have a rate ($26.25) that is 68% higher than Dubuque's rate. Dubuque's proposed base rate of $15.62 for solid waste services is $1.46 (9.3%) below the average rate ($17.08) of the eleven largest Iowa cities. $30.00 $25.00 $20.00 $15.00 $12.25 $13.41 $10.00 $5.00 $15.00 $15.62 $13.46 $— �tOeeoo`�es O9Jeopoc` Oee�o`�es stl et\eo 1 qVe ,bl $16.25 $16.63 $17.08 1 1 $17.10 $18.00 $22.53 µgnl o +Glri aQ�e �a��rl �N0�u co"?� e 9� v4a9 ��00 \� CP' Ge6 e5 $26.25 An impact analysis completed by East Central Intergovernmental Association (ECIA) predicts about 260 new residential units will be built each year over the next ten (10) years directly related to the completion of the Southwest Arterial project. Due to the extension of City infrastructure into this area many of these homes will be built in the City and will require solid waste services. The implementation of automated side loaders where possible throughout the city will provide a safe work environment for our employees and allow the department to plan for future growth related to the Southwest Arterial and other areas delaying the need to add staff. The collection of refuse and recycling materials is consistently ranked in the top ten of most dangerous jobs in the country based on Bureau of Labor statistics. This is due in part to the time the workers spend each day driving or riding on the truck, in all weather conditions, which increases the risk of transportation related accidents. Fortunately, in the forty-four years that I have been in the department we have never had a fatal injury related to the collection of solid waste. However, Public Works Department statistics show that over the last three years (2017-19) 46.3% of the forty-one (41) department wide City of DUbuque OSHA reportable injuries were related to the collection of solid 4 waste. During that same time period, the total lost workdays related to injuries to solid waste crew members for the City of Dubuque were 43 and the related medical cost was $36,842. While most injuries require a short recovery time other injuries are considered permanent and worker's compensation settlements are made for an injury occurring on the job. Between 2006 and 2017, the top ten department employee claims related to the collection of solid waste were settled at a total cost of $1,287,710. More importantly, these employees lost 1,725 workdays away from work. This not only caused hardship and stress for these employees, but placed additional workloads on the remaining city staff. The following reasons are being provided to support the revised project. • Reduce Lost Workdays - The top 10 worker's compensation claims for solid waste collection employees between 2006 and 2017 had 1,725 lost workdays from injuries. • Reduce Worker Compensation Claims- The top 10 City of Dubuque injuries for solid waste collection employees between 2006 and 2017 equaled $1,287,710. • Reduce Employee Concerns - While the pandemic has highlighted employee concerns about touching the trash, there has always been an employee concerns about being exposed to bed bugs and fleas. • Resiliency Advisory Commission Concerns — The revised proposal addresses the Commission's concern related to cart size. The modifications enhances our efforts to get to zero waste and strengthens the "pay as you throw concept" where the more refuse you put out the more you pay. • Rate Increase — The revised proposal eliminates the rate increase. • In 2008 the City started a pilot cart program and has grown that program over the past twelve years and now has over 4,700 carts being used city wide. • Customer Convenience - The city will own and maintain the carts. • Discounted Rate - Low income residents will continue to qualify for a 50% discount on their monthly rate. Discounts will now be subsidized by the General Fund in the same way currently being done with stormwater fees. • Option Out - There will be customer exceptions made in the community where this will not be implemented because of terrain. • Frail and Disabled - Exceptions will be made for the frail and disabled who would struggle with a cart. 5 • Environmental - The cart system will help to keep neighborhoods clean. • Future Growth — The automated side loaders will create the ability to absorb some future growth without adding employees and equipment. • Existing Work Force - This recommendation will preserve existing city jobs and will not privatize the system. Action Step This has been provided as informational only, for the review of the revised Public Works Department FY 2021 solid waste budget proposal. 6 FISCAL YEAR 2021 BUDGET PRESENTATION PUBLIC WORKS DEPARTMENT FY 21 Budget Request Changes Due to COVID-19 Pandemic • The following presentation represents Public Works FY21 budget requests prior to the COVID-19 pandemic. • In light of the pandemic, the City Manager will present an amended FY21 Budget Recommendation on April 23, 2020: This recommendation will include no property tax increase for the average homeowner and no increase in the stormwater, sanitary sewer, water, and refuse fees. The amended recommendation will impact the following budget request and may reduce or delay funding for some projects Public Works Department MISSION STATEMENT The Public Works Department provides for the timely and efficient delivery of numerous essential public services, ensures a safe, pleasant and sustainable community environment, and provides for the effective movement of goods and citizens on city streets. Public Works Department pubugueFaitan Area Solid Waste Agency providing errvrrarrrrrerrtal#ysound solid washsoluttorrs, The Department provides staff support to the Dubuque Metropolitan Solid Waste Agency Board of Directors and Landfill Operations Public Works Department Leadership Public Works Department (93.28 Full -Time Equivalents) Public Works Field Supervisor Paul Davis Public Works Director John Klostermann Fleet Maintenance Supervisor Tom Kuhle Resource Management Coordinator & Supervisor Anderson Sainci Assistant Public Works Director Arielle Swift DMASWA Administrator Ken Miller DMASWA Facility Supervisor Doug Hughes Public Works Department FY2021 NON -PROPERTY TAX REVENUE Only 6.21 % of the Public Works Department is supported through Property Tax. 93.79% of revenue comes from: • User/Service Fees • Road Use Tax • Recharges Salt Operations, 3.0% Landfill Operations, 19.6% Refuse & Recycling Collection, 23.5% Sanitary Sewer Maintenance, 3.7% City GarageNehicle Maintenance, 1 Streets + Snow & Ice Control, 35.5% Public Works Department FY2021 REQUESTED PROPERTY TAX SUPPORT 1:1 4:1 $1,030,471 Net Property Tax Support tin' $10.27 Average homeowner's* property tax cost for Public Works (*Avg, home value of $146,567) FISCAL YEAR 2020 HIGHLIGHTS • Customer Service - 90.6 % of the time when calling the main line, customers will connect with Public Works staff to answer questions • Community Outreach • Farmers Market • Library FISCAL YEAR 2020 HIGHLIGHTS • Flood Protection - 86 continuous days above 17' flood stage Previous record 37 days 2001 • Continuous Flood Control Operations - 108 days • Three (3) River Crests Above 20 feet - 22.9 highest crest (4/27) FISCAL YEAR 2020 HIGHLIGHTS Street Maintenance Activity • Asphalt Overlay Program - 5.16 miles Sanitary Sewer Activity • Successfully provided sanitary sewer service to Kerper Blvd. • Implemented "smart lid" technology to monitor pipe flows • Completed 101.5 miles of pipe cleaning and inspections 7000 6000 5000 4000 3000 2000 1000 0 5855 Salt Usage by Year _. 5 Year Average Salt Usage 2015/16 2017/18 ▪ 2014/15 ▪ 2016/17 ▪ 2018/19 FUTURE INITIATIVES • Continue To Improve Internal Processes and Implement Operational Efficiencies • Continue To Plan For Expansion of Services New Subdivisions Additional Lane Miles • Fill All Open Positions • Reinvesting In Current Employees Increased Training Opportunities Street Maintenance • Asset Preservation: 282 miles Asphalt Overlay & Concrete Section Repair Programs Crack Sealing Programs ADA Curb Ramps Sewer Maintenance • Sanitary Sewer Collection System Asset Preservation: 300 miles Continue With EPA Approved Capacity, Management, Operation and Maintenance Program (CMOM) Clean/Inspect 100 miles of sanitary sewer pipe FY2021 RECOMMENDED. IMPROVEMENT REQUESTS 1. Laserfiche Software Conference -Assistant Public Works Director Recurring I $3,600 2. Traffic Expo/Training -Traffic Signal Technicians Recurring I $3,500 3. Data Analytics Certificate Program - Assistant Public Works Director Non -Recurring - $1,600 4. Additional Traffic Signal Technician II Position Recurring - $92,603 FY2021 RECOMMENDED !I IMPROVEMENT REQUESTS 5. Additional Training Opportunities for the Landfill Foreman I $1,240 Recurring 6.Tablet + Annual Data Plan - Field Supervisor Non -Recurring I $950 7.Leading Education and Developing (LEAD) Program -Professional Development for Resource Management Coordinator and Supervisor Non -Recurring I $4,650 Public Works Department FY 21 CAPITAL IMPROVEMENT PROJECTS Project 56,000 GVW Dump Truck - NW Arterial [NEW] Hard Surface Deep Cleaning Self -Propelled Unit [NEW] Curb Ramp Program Wheel Loader [Replacement] Vacuum Street Sweeper [Replacement] Asphalt Milling Program Sandbagging Equipment [NEW] Sanitary Sewer Root Foaming Floodwall Post -Flood Repair Program Curb Replacement Program Concrete Street Section Repair Program Total Project Cost $215,000 $166,100 $423,574 $206,350 $210,000 $82,500 $35,000 $30,000 $20,000 $20,000 $20,000 $581,636 $166,100 $1,798,574 $206,350 $424,200 $433,500 $35,000 $150,000 $120,000 $110,000 $115,000 Current Collection Operation ai • Single family up to a six (6) multiplex • Manual Collection • Use hydraulic lifting system for tipper carts • 3,339 City owned tipper carts are used city wide Current BASIC SERVICE + FEE • The collection and disposal of one 34 gallon bag or can per household (up to 401bs) with unlimited recycling FY20 Monthly Fee $15.62 Current "Pay As You Throw" System Size Container (1) 34-Gallon (1) 50-Gallon (1) 64-Gallon Cart (2) 34-Gallon (2) 50-Gallon (1) 94-Gallon Cart Fee $15.62 $16.26 $20.65 $24.39 $27.62 $29.00 • Each fee supports the collection and the disposal cost for trash + unlimited recycling • Current system allows customers to subscribe to the service that meets their need • Customers will generally pay more for the waste they throw away Alley Tipper Cart Program • Since 2008 (783) 48-gallon carts have been used in targeted areas • Customers receive a 48-gallon tipper cart at a reduce rate • To reduce litter and clean up the neighborhood • Washington Neighborhood /Almond/West Locust Alley areas FY 20 Monthly Fee $15.62 Alley Tipper Cart Subscription + Fees Current Size Cart Fee Customers 48-Gallon $15.62 783 64-Galion $16.26 48 94-Galion $24.39 49 Total Carts 880 Green Single -Use Stickers • Used for extra 34-galion cans, bags or small items, weighting less than 40 Ibs • Cost for stickers are $1.50 each DUB B • mraral', r, d:,Ioao. al ta.clr 411 Its ,nO annruiLyOE 1a3 EXTRA GARBAGE & SMALL ITEM PICKUP TAG •lawn m4s er Iwo n ®sae, ..; bnlhl: or 40 pm. an 40 Dr, mdod m • no rawrul �mp rran eons. 33 a_Iplunu walk rierak • Phxha Ir0tu.anmat Ilan Ines aglsk Ulna corn,M900 ILs. nwdmnml EXTRA GARBAGE & SMALL ITEM PICKUP TAG . tnmelnmu�mn .m • lagged barsmrani lie DUBEon er_rrgerbNor., nn :w urvkrr nn 101.1tivres5ry galkllxm�im,IIh on • AINCA oLU momd Urr rerF d awl aaeolrasn 5ng�9uraancr mr, ark gallala nlux�muira .Iv dac',M1C OP IL.. m.�Innnl DUsn rka0km0,1 se.riv err rr.. TI rI35m6 01h l0 Iffwan n0101 ve5Mrw111110 n mr stoop �mmnrm- .r,,hrr duals. EXTRA GARBAGE & SMALL ITEM PICKUP TAG • rt511raps u'Ewe lnwsn 2.5 40,mnd3. n',A. •are ml re03150 an yn'F-1r15can a9 or Nog um. aunAv,ce'Sadu05*01 EXTRA GARBAi;., .aati1llU Ute han0150 eed,ei al1a0e rail i.!5 pullets *001lml, 08 •aaThe eaner wastday (550 ran arcs tub Leg rss 0palurrs madmmol °A Y - zpaud mots narnllem �,S E •o;mems�maanantga 2 °6 00 30 NE 212085 atagbse sr.tI0 Slat • mwndnl manor as ion IM. Inaalnvlm jTEM PICKUP TAG • r.osol hap: ormrs m mrtesa o1359erma tr. canalvel Mantel • MI, ee.larvaen on l'Ie 10Ibmivcanwmaln. g11pb. an&N01dernh. EXTRA GARBAGE & SMALL ITEM PICKUP TAG • towed bags mcals m e40s of 354wms 110 gnlnda ,11 30Juu nl0300nu. mitewlk132 • rrc am mt recusea m • Attach ,IA 0.rmn5 the neck Im,mbap er can ormead PI V, 04ra bas. 825 P5 Aaaaaelnploaangsl1±t.3w xeppm rrms xl0 decals >kwM eNdsan ar bap t4Q f9AIRr. wx� nae Algeria FURTHER INFORMATION — THIS PART 15 NOT A TAG • One {1'435-gallon bag or son per household per week does not require a tag. • Two or more 35y0Il0n bd0a or cans rapuue a subSalpllan ran decal 01 pickup Sag pro ell hart W. !IPA b88 Or pn- • TO5410s0ribe to weekly extra or oversized can WI U91'rty Billing at 389 4144. • M014.0 a Omer Mars muss use eons a baps marked with address and colt number. • Les must be dale to close on garage cans. °repelled cans will not be aolleded- e • Comolklate'. Pl004 several grocery hags 0i kpofien bags Into one larger bag or can, • 11k9e18umpmg 1 biding Into sheet: su*jec1 to penally up to 5]50. • Call 589-4260 to report bumping nl to request Inlormatkm or recycling 61a at no [large. • Stickers plot ter use on Mechanics a aeollaaxa.l- Financial Assistance Program • The City offers a 50% reduction to customers monthly refuse service • Eligibility is based on household size and income • Currently 489 customers are receiving financial assistance Green Dubuque "Consider contracting with an experienced private solid waste hauler to provide a small, short-term automated solid waste collection pilot project in some areas where it makes sense - reducing premature City capital commitments and allowing actionable local data to be collected to improve future decisions. This should not reduce jobs and could potentially." City's Response to Green Dubuque We believe privatizing is not way right way to go. Our staff are highly talented, committed individuals who are efficient at their jobs. We believe we should maintain the current size of the city work force We believe this system creates greater capacity as City grows Dubuque bltd All -America City NATIONAL CIVIC LEAGUE I' 2007*2012*2013 2017*2019 ■ ■ Trash Collection City Collection Crews 2 person Recycling Collection Yard Waste +Food Scrap Collection Trash Collection City Collection Crews 1 person Recycling Collection Trash+ Recycling Collection • 1 ■■ Bulky Collection City Special Collection Electronic Collection 80% 70% 60% 50% 40% 30% 20% 10% OA 27% 8% 8% 21% 20% 19% • 8% 8% • 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year Refuse *Recycling *Yard WastelFood Scrap MATERIALS COLLECTED BY WEIGHT Recycling Changing:Lighter-weight +Flexible Packaging Trends in Material Trends 28% 26% 24% 22% 20% 18% 27% 26% 24% 23% 2% 1% 21% 20% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year • Recycling Weight Base Curbside Glass Recycling Ended • Since 2011, no glass collected curbside. 28% c 26% 24% 22% 20% 18% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year 27% 26% 24% 2% 0% *Recycling Weight Base 80% 70% 60% 50% 40% 30% 20% 10% OA 27% 8% 8% 21% 20% 19% • 8% 8% • 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year Refuse *Recycling *Yard WastelFood Scrap MATERIALS COLLECTED BY WEIGHT Glass Recycling Drop-off Program • Glass recycling called out in Imagine Dubuque 2037 Plan • The Dubuque Metropolitan Area Solid Waste Agency has two glass drop off sites • DMASWA Landfill, 14501 Hwy 20 West • Municipal Service Center, 925 Kerper CT INCREASE PUBLIC EDUCATION 1. Public Education - WHAT to Recycle NEVER Recyclable Diapers Garden Hoses 410 Food Waste Shoes/ Clothing Yard Waste 2. Public Education - HOW to Recycle Empty. Remove any remaining food or liquid contents from your recyclable item before placing it in a recycling container; Clean. Lightly rinse the recyclable item to remove any remaining residue; and Diy. Gently shake out excess water or let the recyclable item air dry before placing it in a recycling container. SOMETIMES Recyclable (Select Markets) Plastic Bags Glass Empty. Clean. Simplifying Recycling Message w DO AfriA •r,a• r* •.••. n•••+ «u,w a,.r nc.K.re r.1 r••i•avaalw441 ragas r• • : . .. . ••mays+•• is ark Ifa fYak4h4+w pai a+.•. r.r.r••wr• r •.a.• . . • set•FEI • ra .•atir. d ■••n a q•mr ml.. •••••• . -r - -' -- ••• NOM w•ni 6•wa+rw • lea Sa?OTilt ail ma Te •ra kia • •. • `•n+••••••••• AskI•d-M'ill Use ••JpYI PAPER • • • 1•.0mrk•1•a•41 •••Ail• rim• r.Frrrra r+mw.s 0.1. . YAW up WWI wirdmilmw Gr.wa •riwi lae•ratY.nwr•IS OWN rr. lrr•• r.m •YM Sin • • ar.+Ru•nt fapiarFaiYAa1Mrr n• rti Imp•rt•Y• fah •••Yrrtaramira PLASTIC • elrr rr •i r,•r•• r •c. • ISfW rip• �. • Wra+r OrImml•••.•••� • • r•••a a••.••• • } rr•r ••15 iM Iw 1ra. • Novi.=Po • xw a•r.r rrrM114.4..aw. All iva►i ida ree 4 m prof) !NO Arcs )had AO M.. a� r4aceruety {faun, arr4H.1e13 Mae 3iintin lance, • •a.AIJ•••••••a.rl Wr•r • • r.rr�r•r.•rrr. • •twe•re6tInd ryaeririi • . maFinaJr=1•rialoark • i..aa•sirrn - • WON •ra+ar.•w•l.n • i•MaeeWfLayaral.win • 15mmrrulmr•aaa.. ii••• a • ra r•.a i a..••. aw•r. • aa•r au+•i•••ImW + • sas••aa aw• Iaa kilt • lrr Eir••i••1 REY t4 ea•yOIMe farms r •YMMei r METAL •.•• r• er tix O••••r•.• • Lmachrim aior Wm L. ti..r ill • rr.•.eaw aIW..• •• • •M•mlr•4 • Pei eKaw.w4 • 5.aw ar•r Iv* ••••z:.•1YIN Olin. , After Before ail METAL • PAPER • PLASTIC • u•mra _ . All hems ler recycling mnsl weigh less than 40IUs. and he less lhan 3 feel in length. Please empty load or liquid frel•r recyclable container, MHO. and allow re air dry helore placing In your IecycIing hire. fat a carriprehens•.e Irst of acceptable •)ems, use Ir.e Waste Willard at www.cllyoldubuque.org/Rai h m kWmte. DON'T recycle Below .s a nl1nr1 lrsl of unpccepla61e items canmpnly found yellow bins_ For a comprenenslue list of r•nacceplable Items. use the Waste Wizard at aeww_eitynldubuqueari relhrnkwasle. r • PLASTICS Nor ►•Pram SIV RAJ01eoujppr,rorcam • Plastic bags 1 plastic wrap • Food or liquids • Glass • Clothing or linens • Styrofoam (containers or cups) d/opAd#� TO KEEP OUR -9sttr 151' CITY CLEAN! to It's important to remember DO RECYCLE Metal, Paper, and Plastic* "Plastics must have one of the following symbols: ',] ,.3,af="ri ter+ r II ty,�.F Please empty food or liquid from reclxfabfe containers nine, and allow to air dry before placing in rnr recycling bin_ DON'T RECYCLE Below is a short loll of unacceptable hems commonly found rn recyolnagbins. X Plastic bags X Plastic wrap X Glass X Styrofoam X Foods/Liquids X Clothing/Linens Fora more uornprehensi a list ristt raw.cityrofdubuq ue.orpi ReThinkWaste a ca11563-689-4259 DUB E nwaeywr aW M;u b Encouraging Ways to Reduce Wasting YOUR THANKSGIVING GUIDE TO RECYCLING D JP. tin cans aluminum foil aluminum beverage cans plastic containers (numbers 1-5) NOPE. COMPOST. ir VII plastic silverware waxy containers (broth, milk, OJ) plastic storage bags glass paper plates napkins / paper towels meat / bones fruits / veggies bread These are just examples of what should or should not be recycled and composted this Thanksgiving. For a complete listing, visit www.cityofdubuque/rethinkwaste or download the free ReThink Waste DBQ app! YOUR HOLIDAY GUIDE TO RECYCLING cardboard shipping boxes aluminum cans newspaper wrapping paper tubes plastic containers (numbers 1-5) foil -lined envelopes gift wrap foam peanut:: holiday card:: styrofoam plastic wrap plastic bags paper plates napkins / paper towels meat/ bones fruits / vegetables bread coffee grounds egg shells These are just examples of what should or should not be recycled and composted this holiday season. For a complete listing, visit www.cityofdubuquelrethinkwaste or download the free ReThink Waste DBQ app! Seasonal Considerations for Curbside Collections lr..77.hisa.POI Wall aanronaJ, i.atavi drila4Atrrri r.Iaiac ar. NOT IECIVIAELI taodtrrerlaN¢lgrlportplvx.ens:e .frp,ergaI r.m.i ry.,rr !char • HA !red .r.-5: ez • ett4ewat + P1.1.r.F. • atwra) • rlise14111.141swedlbee nkroble Nuclei nMr lL9.9kaae1wrlgr In sk.Mlkdepaed .I.11a.vgrai }a lam !dManna It NEW:RI: %Ark.:.:4 q:Ityq»Lois. -awh.wg4dtt.nal war sindKm.uwxnrntial,w nm',reo r. .94-pilyEuesnir Aran ,1W wr.nelerh d W...itit{Ad.whW ua •aryr+'r I t.' M•'r •w.. w..sr hrecut.141i1r? Ad in pay .a•Linn. tl .1,..411,p01.3 }IrrrNMJcr rM,.447tirrlFrd p9cmarrr•ctrinimi•da lrr.r rw,a Usage of Technology Youth Employment & Education Program (YEEP) • • In fiscal year 2020 a total of $34,871 was spent on promotion/education. REThink WC)STE DBQ 1 000 SCRAP !RECYCLO: CLEAN & DRY METAL PAPER PLASTIC Partnering to Focus on Waste Minimization ■ ■ Dubuque Metropolitan Area D MASWA Solid Waste Agency • Bev Wagner, Education & Communication Coordinator Recycling Cart Program • In the beginning blue tipper carts were offered to customers setting out 3 or more recycling bins weekly • Now customers routinely request a blue tipper cart for convenience Cart Subscribers per Year 2000 1500 1000 733 500 40, 0 897 1601 2015 2016 2017 2018 2019 Fiscal Year Electronics Collection Program: Fee Structure • $20- 1st device with screen • $15 - 2nd device with screen Collections Per Calendar Year 600 500 400 300 200 100 0 493 2018 2019 Phasing in Automated Vehicles +Tipper Carts 7fif �>2Y or B sfcrrrece on the Allrsirk5*r This is Not • A reduction in the workforce • Privatization of our curbside collection program • A decrease in our commitment to promote diversion opportunities This Is • ABOUT EMPLOYEE SAFETY • Preserving Pay As You Throw System • Improving Collection Efficiency • Planning for Future Collection Growth without adding Additional Employees and/or Equipment • Cleaning up the Neighborhood Employee + Teamster Feedback • Support Eliminating Extra Refuse Services • Support Automated Collection In The Community Makes Sense • Continued Input On Equipment Purchase and Route Design • Acknowdlge The Need for Education For Tipper Cart Setout Purchasing Automated Arms For Solid Waste Trucks Cost for Automated Fiscal Year # of Trucks Arm 2021 2022 Total 2 $80,000.00 1 $40,800.00 $120,800.00 Purchasing Tipper Carts (Phased in Approach) Tipper Cart Cost for Fiscal Year Quantity Carts 2021 2022 2023 Total 7000 $280,000.00 7000 $285,600.00 4000 $166,440.00 18000 $732,040.00 Estimated Cart Purchase Cart Size 34-Gallon 48-Gallon 64-Gallon 94-Gallon Quantity 82 4% 10% 4% Automated Route Design • Designed by collection crew members • 15,084 out of 20,276 accounts currently are accessible for automation collection • 74 % are accessible for automated collection City of Dubuque Tipper Cart Accessibility Monday - Tuesday - Wednesday - Thursday - Friday n City lim its Monday Route From 17 St and end at Peru Rd • Streets that can be Automated • Garfield, Rhomberg, Washington, Elm, David, Edith + Euclid • Streets that can not be Automated • Stafford, Edison, Eagle, Pinard + Buena Vista 41d• • ws: rlpx Nsv 47 III 144511: N. 1 Legend Monday Accessible Monday Not Accessible n City limits Tipper Cart Accessibility Monday t �r A Tuesday Rout From 22nd in Kaufmann and end at west 32nd • Streets that can be Automated Kane, Balboa, Cortez, Graham Circle + Saint Celia • Streets that can not be Automated White ccessibility Tuesday -•tia 44* Ar I WI ill k lirps Nograme k 7.1 km giro NN,44,11r- A Legend - Tuesday Accessible ▪ Tuesday NotAccessible 0 City limits Wednesday Route From Loras to 22nd in Kaufmann • Streets that can be Automated Spires Dr, Clarke Crest Dr, Broadlawn, Saint Anne Dr, Camelot + Red Violet • Streets that can not be Automated Lowell, Klingenberg Ter, Foye, Clarke Dr, Angella + Quigley Ln Legend ▪ Wednesday Accessible ▪ Wednesday Not Accessible City lim its Tipper Cart Accessibility Wednesday .,, s .,. fifili1111111 #a'Ada utilr • 7 3 Attoceo rev-. imau:�iA rwrer Thursday Rout€ From Dodge Street to Loras • Streets that can be Automated Hale, Bennett, Indiana, Hickson, Daniels, Andrea + Cora Dr • Streets that can not be Automated Atlantic, Auburn, Fenelon PI, Air Hill + University T er art Accessibility Thursday Legend —11 Thursday Accessible Thursday Not Accessible City lim its Friday Route From Dodge St to Grandview Ave • Streets that can be Automated Cleveland, Pamela Ct, Simpson, Bonnie Ct + Valentine • Streets that can not be Automated Dillon, Overview Ct, Bluff + Locust Tipper Cart Accessibility Friday Legend Friday Accessible Friday N ot Accessible City lim its ,,,-117-i7 2018 National Census of Fatal Occupational Injuries • Refuse + Recycling collection remains 5th deadliest cob in America • Common cause of death is being struck by a garbage truck or other vehicles. Chart 4. Fatal work in jw ►. rates per 100,000 full-time equivalent workers by selected occupations, 2018 Logging workers Fishers and related fishing workers Aircraft pilots and flight engineers Roofers Refuse and recyclable material collectors Driver/sales workers and truck drivers Farmers, ranchers, and other agricultural managers Structural iron and steel workers First -line supervisors of construction trades and extraction workers First -line supervisors of landscaping, Lawn service, and groundskeeping workers Im‘ 0 10 20 30 40 50 60 70 80 90 100 Top 10 City of Dubuque Workers Compensation Claims Related to Solid Waste Collection Last Payment Days away Name Date Pay Out from work Employee 1 2006 $72,302.19 364 Employee 2 2019 $115,877.07 351 Employee 3 2016 $254,572.37 230 Employee 4 2014 $274,686.46 168 Employee 5 2017 $62,337.51 156 Employee 6 2012 $48,311.55 147 Employee 7 2006 $97,813.73 129 Employee 8 2017 $50,132.97 105 Employee 9 2009 $168,620.15 49 Employee 10 2011 $265,014.91 26 Total $1,287,710.30 1725 Reduce Manual Collection Single -Family Household Multi-plex Household Other Changes to Collection • Eliminate extra 34-gallon container • 209 customers • Eliminate 50-gallon container • 547 customers • Eliminate extra oversize container • 18 customers Total Customers= 774 will move to carts of their choice Eliminating Extra Fee Saves Customer Money Base Extra Employee Containers Fee Fee Total John Original Two (34) cans $15.62 $8.00 $23.62 John New 1- 64 container $20.65 $- $20.65 Employee Containers Base Fee Extra Fee Total Cori Orginal 50 gallon can $15.62 $5.00 $20.62 Cori New 1-48 container $17.22 $ $17.22 N Annual Savings of $35.64 Annual Savings of $40.80 Common Trash Violation: Excessive Trash/Oversize Original Automation Proposal • Focused on EMPLOYEE SAFETY • Providing customers with a 48-galion tipper cart to better manage their waste • The Resilient Commission did not feel cart size encouraged waste reduction Proposed Fee of $16.52 Current "Pay As You Throw" System Size Container Fee (1) 34-Gallon $15.62 (1) 50-Gallon $16.26 (1) 64-Gallon Cart $20.65 (2) 34 Gallon $24.39 (2) 50 Gallon $27.62 (1) 94-Gallon Cart $29.00 New "Pay As You Throw" System • • City Wide Program Size Fee 34-Galion Cart $15.62 48-Galion Cart $17.22 64-Galion Cart $20.65 94-Galion Cart $29.00 No rate increase crrr DUB Lthe, ,ussi E Maintains Reduced Rate For Targeted Area Alley Tipper Cart Program Size Fee 48-Galion Cart $15.62 64-Gallon Cart $16.26 94-Galion Cart $24.39 �j ,S City of Dubuque Existing Alley Carts `1 Legend Alley Carts • 48 GAL CART -ALLEY COMM • 64 GAL CART -ALLEY COMM • 64 GAL CART -ALLEY • 64 gal cart recyc-alley • 96 GAL CART -ALLEY • 96 GAL CART -ALLEY COMM • 96 gal cart recyc-alley City lim its • No rate increase Maintains Single -Use Sticker • Used for extra 34-gallon bags or small items, weighting less than 40 Ibs • Cost for stickers are $1.50 each �T of lire m,. •,yrl pa'mw msxlnvng :4 1a• pound Pre ewe bonheuy 135 M14JIEM PICKUP •t .1 •iaPoed ta.,p WSWZgolkuordlounk mine aemaod '4' 1Mwa.: oan- •ANON !Rua owl nNt scorinnunn nxs ran fit In a aan al mg r-p lea, maamnml EXTRA GARBAGE & SMALL ITEM PICKUP TAG •ragged dFan are ol35g 1trs d60 WIN ndwa Ix1M. are mllwuim0on •Pare -tag ramp sloaaer ran leonal, dex'IeapaA3Tmglm - _ znnkm dMal9, gabws momuM On In.rna�la�Ri EXTRA GARBAGE & SMALL ITEM PICKUP TAG . Lea) a 29wmeeanlled •Tedar9 nags or cam In eresr aaGne�Ua g.Nageun l3; 3,5 galraaar Owl. p0lwana1munil. .,'1r,A . r.•.3e NIr .lunea in • Mar, wa awed Nil.• N,l rlhner.vnrrtrnaW m ex.. aerate;. l3a` .unllur,ar,ell asctle oP EXTRA GAHBAG"c • rap nag m ine leach I, cash or. floPo a call g'S Y•ed4 Sri,+ 9dlias 0M•niuml. d eta eqa aebag (!5 pamrrs m+wmmiu r adtl1 a lag b oamah,lem lul am sot fit a•can or tag 0.3 Ha. rnfirturd ITEM PICKUP TAG • ray* hay: IDINN ELT, ol g5 galas a4p pwlrswa medaskl • Tars aeon moue err the lathe, w op, maw. auk. can MN der* EXTRA GARBAGE & SMALL ITEM PICKUP TAG . 6d EXT, plaa1 cat •iegpedFrySmcals.?r $ E eem m �mM<d t3a r 1te msaana na wi1 7a1 not reauseim • Alla:h aley yruntl Ne near •-Ira'Whopdeanomsub- olesgredrebusfi00yP5 • nrtxseugloa orb Ilvm ear NOT can, wlm decals gollomrrmmlmy are,sM e,ma inn or bag 140 les, me4mumi FURTHER INFORMATION —THIS PART 15 NOTA TAG • one I1135-gallon bag o can per mousebolld per week open not require a rag. • Two or more 35 gallon bogs or cans require a subWI II00 can decal or pickup tag on all but Ille first bag Or can. • To subscribe 0 weekly akha a oversized cans raII tiiIlty mllrng at 5O9-4144. • Multaicuabamer eelohs must use Cana or bays marked with address and unit number • lrds must be able w close on garbage cans, Overfilled CMS will ram he COlitetad- a • Cowolidal2' Place several pronely hags Or When bags into one larger gaga can. • Illegal dumprg, blowing Into steal: sub'lOC1 to penally up 0 $250. • Call 589-4250 to report dumping or to request dormalwrr w recycling bin Ono tlurye. • Sti hers nm /Or use on elacbanics or appltyxee. NC 212085 Maintains Reduced Rate Structure • 50% reduction off the base fee • Eligibility is based on household size and income • Saves customers money City Wide Program Size 50% Rate Fee 34 Tipper Cart $7.81 48 Tipper Cart $9.41 64 Tipper Cart $12.84 94 Tipper Cart $21.19 New System: Maintains Reduced Rate Structure New in FY2021 $45,800 will be funded from the General Fund to cover the cost related to the 50% fee reduction from low income qualified residents. This policy change is an appropriate way to fund City subsidized program and is similar to what is already done for the stormwater fee. Enhances Support For Frail and/or Disabled Population • Add service to assist customers who are unable to take their cart or bin to their set out location • Continue to offer recycling bins on wheel • Allows customers to opt out from having to have a tipper cart SOLID WASTE COLLECTION RATE COMPARISON (11 Largest Cities) $30.00 $25.00 $20.00 $15.00 $13. $12.25 $10.00 $5.00 $- $15.00 $15.62 $16.25 $16.63 $17.08 $77.10 $18.00 ■ 7 Or $22.53 $26.25 Anticipated FY21 Monthly Based Service Fee Comparison Ames has the highest current average fee with a 68.05 % higher rate than Dubuque's proposed rate of $15.62. The average of the eleven largest cities is still 9.40% higher than Dubuque's FY21 proposed rate of $15.62 How Does The City Pay for Automated Collection at No Rate Increase? • Revised estimated cost for automated equipment • Revised number of carts needed to operate • Reviewed fuel savings/cost • Identified worker's compensation savings • Identified savings using debt vs cash • $45,800 funded to general fund to cover the cost for 50% fee reduction for low income qualified residents FY 21 REFUSE PROPOSED RATE INCREASE .12. I I I o% Proposed Rate Increase over FY 20 iti $0.00 Monthly Bill Impact for Average Household Reasons to Support Automated Collection 1. The top 10 worker's compensation claims had 1,725 of loss working days from injuries 2. The top 10 worker's compensation claims we had for solid waste we have had $1,287,710 of worker's compensation claims 3. Related to safety, the COVID-19 virus has highlighted employees concerns about touching contaminated materials due to the current and future pandemic. Staff are also exposed to sharp objects, fleas and bed bugs 4. After meeting and listening to the Resiliency Advisory Commission concerns, City staff made significant modifications to our proposal to enhance the pay as you throw and our efforts to get to paths towards zero waste 5. The modified recommendation will address concerns by eliminating the rate increase 6. In 2008 the City started a pilot cart program and has grown that program over the past twelve years and now has over 4,700 carts being used city wide. 7. All tipper carts are owned and maintained by the City Reasons to Support Automated Collection 8. Low income people are able to receive a 50% discount on their monthly rate 9. Flexible system for areas where fully automated collection does not make sense because of the hills, narrow streets and on the street parking 10. There will be exceptions for the frail and disabled who are not able to take their cart to the curbside, they can opt out of having to have a tipper cart 11. Tipper cart system will help clean the neighborhood 12. Plans for future collection growth without adding additional employees or equipment 13. Preserves existing jobs and will not privatize City's collection The Current Proposal • Improves employee safety and mitigates loss of 1,725 working days due to injuries and almost $1.3 million in worker's compensation claims • Addresses employee concerns about handling contaminated and dangerous materials • Eliminates proposed rate increase while improving service • Enhances Pay -As -You -Throw approach and continues path towards Zero Waste • Maintains 50% discount for low-income customers • Implements automated collection where possible and adapts for tipper cart collection elsewhere • Includes special collection options for frail and disabled customers • Preserves existing jobs and does not privatize an essential service Current Collection Operation ai • Single family up to a six (6) multiplex • Manual Collection • Use hydraulic lifting system for tipper carts • 3,339 City owned tipper carts are used city wide Current BASIC SERVICE + FEE • The collection and disposal of one 34 gallon bag or can per household (up to 401bs) with unlimited recycling FY20 Monthly Fee $15.62 Current "Pay As You Throw" System Size Container (1) 34-Gallon (1) 50-Gallon (1) 64-Gallon Cart (2) 34-Gallon (2) 50-Gallon (1) 94-Gallon Cart Fee $15.62 $16.26 $20.65 $24.39 $27.62 $29.00 • Each fee supports the collection and the disposal cost for trash + unlimited recycling • Current system allows customers to subscribe to the service that meets their need • Customers will generally pay more for the waste they throw away Alley Tipper Cart Program • Since 2008 (783) 48-gallon carts have been used in targeted areas • Customers receive a 48-gallon tipper cart at a reduce rate • To reduce litter and clean up the neighborhood • Washington Neighborhood /Almond/West Locust Alley areas FY 20 Monthly Fee $15.62 �,_ Alley Tipper Cart Subscription + Fees Current Size Cart Fee Customers 48-Gallon $15.62 783 64-Galion $16.26 48 94-Galion $24.39 49 Total Carts 880 Green Single -Use Stickers • Used for extra 34-galion cans, bags or small items, weighting less than 40 Ibs • Cost for stickers are $1.50 each rry • Lspo hylb Naaamlad aaGrerUP yartrageunl3i gNlmanalinnn0 • M P,epNaPamp,ndeel5 m eW erh¢na9A [qp fr'• asAanmm�.ln4 EXTRA GARBAir., . arHP also m U1 0afna tr eact.u.agNca9•all 00 Gluslwnilmr, GP • noean nu eaa 3354 Lay 55 Blomerca ur n tag fss pert madnmm 071 • a tag bo arner.nlllat me3Kt r:a•Anornag ian 101.lnanlnulm •tcmemmu,cmr_am eon rapwltage.al,.,.r Pans. m.n:rulln, on •am:Ay-ny En!. yu rerla d sw1 nba Irasn hay!Y 92llal2 nlmpara an • Odin Vag aTa3L'aq I00 arum Rs:ll'lllnll ou — EXTRA GARBAGE & SMALL ITEM PICKUP TAG •laaee tap er Iwa n woos sg. sultan: or PO oulrac•rn ma p adluct00 •v 0no racr.7p7 my2carra0nxe. a_Iplhnu wah herak • Paula HMIIlam mil Otanarat at In a Mar .900 Ihs..rnyml EXTRA GARBAGE & SMALL ITEM PICKUP TAG • typed bar, car ram In no, o135gP7Pm10 I01 01 recn0Had 313 are notrw•Ira1on s10301 uNmnxh .rnnAm tlunpin. s',.ay era s':I'r;ll l:eo�lln! ltlitt 111 al an o' daa atC EXTRA GARBAGE & SMALL ITEM PICKUP TAG • rt11I rays u'[ale In eeys. s• yap.ar wvrandp. are MI •fflUirerl an • Vre rolt-fl5ayur [an mm pa, urmSfra[arsarY derda ITEM PICKUP TAG • rags. tags orrara m mrt41 o1359erms oam0a owNie01 • Tar are.lag9aeo on l'In tw Lea¢canw m no.. suirtan ansnl0l decal. EXTRA GARBAGE & SMALL ITEM PICKUP TAG Y - • :up 7.0 to pia neraln of •oaogenb ap4n pnJe MIl m map C.anal sea �mgacan 1qa �Jms nlaxinvrm. oath oulk,IW. • Tapara opt rttvaetl • Attach elny yang the neck Ito tatbo0 man or m eed al h•Pra has.42005 40 0oIn9loa Poo] ...nu, acapgm rss ....Penis >kw-MNNd ran or tap Nt DUB $ • Lnna Ala,, IL ran arm m;11 n Eximpo, . DUB : w mvkrr nn xn,reag:,v DUS▪ any raa.0!?' pr 7 2 06 00 30 NE 212085 grwryr Low 4...„:„.iyartan FURTHER INFORMATION — THIS PART 15 NOT A TAG • One MOO -gallon bag w [d0 sea household per week doss not require a tag. • Two or more 30-g31100 WA. or cans require a m0SClprlwr ran decal pr p3030 MOO ellMeth. Aral hop or pn- • Po subscribe to we44$ eats or oversized care GII Wlgy Billing at 589 4144. • PIP-Ortratomer SeW0L4 must use cans w nags mark with address and unit nimbi. • 1.7,37 must be ago t0 close on garbage cans, 0var0100 cans will not he o011ec1e6- • Comulklate'. Mass several grocery legs 0r hhnten bags Into one larger Ingot an, • Illegal 0ubpnng 1 [louring Into stout: ounjeot to penally up to S150. • Call 589-4200 to report bumping of to request Inlormalkm w l4Q40I rt9 01n at on tlrerpe. • Stibws rot ter use on ea. -honors w appl0amos. Financial Assistance Program • The City offers a 50% reduction to customers monthly refuse service • Eligibility is based on household size and income • Currently 489 customers are receiving financial assistance Green Dubuque "Consider contracting with an experienced private solid waste hauler to provide a small, short-term automated solid waste collection pilot project in some areas where it makes sense - reducing premature City capital commitments and allowing actionable local data to be collected to improve future decisions. This should not reduce jobs and could potentially." City's Response to Green Dubuque We believe privatizing is not way right way to go. Our staff are highly talented, committed individuals who are efficient at their jobs. We believe we should maintain the current size of the city work force We believe this system creates greater capacity as City grows Dubuque ■ ■ Irratd All -America City NATIONAL CIVIC LEAGUE 1 1 III I 2007*2012*2013 2017*2019 ■ ■ Trash Collection City Collection Crews 2 person Recycling Collection Yard Waste +Food Scrap Collection Trash Collection City Collection Crews 1 person Recycling Collection Trash+ Recycling Collection ■■ Bulky Collection City Special Collection Electronic Collection 80% 70% 60% 50% 40% 30% 20% 10% OA 8% 8% mop,- 7% %, 8% 8% 8% 8% 20% 19% 8% 8% 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Refuse *Recycling *Yard WastelFood Scrap 2018 2019 MATERIALS COLLECTED BY WEIGHT Recycling Changing: Lighter -weight +Flexible Packaging Trends in Material Trends so 28% 26% 24% 22% 20% 18% 27% 26% 24% 2% 1% 21% 20% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year *Recycling Weight Base Curbside Glass Recycling Ended • Since 2011, no glass collected curbside. 28% 26% 24% 22% 20% 27% 26% 18% 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Fiscal Year *Recycling Weight Base 80% 70% 60% 50% 40% 30% 20% 10% OA 8% 8% mop,- 7% %, 8% 8% 8% 8% 20% 19% 8% 8% 2010 2011 2012 2013 2014 2015 2016 2017 Fiscal Year Refuse *Recycling *Yard WastelFood Scrap 2018 2019 MATERIALS COLLECTED BY WEIGHT Glass Recycling Drop-off Program • Glass recycling called out in Imagine Dubuque 2037 Plan • The Dubuque Metropolitan Area Solid Waste Agency has two glass drop off sites • DMASWA Landfill, 14501 Hwy 20 West • Municipal Service Center, 925 Kerper CT INCREASE PUBLIC EDUCATION 1. Public Education - WHAT to Recycle NEVER Recyclable Diapers Garden Hoses 410 Food Waste Shoes/ Clothing Yard Waste 2. Public Education - HOW to Recycle Empty. Remove any remaining food or liquid contents from your recyclable item before placing it in a recycling container; Clean. Lightly rinse the recyclable item to remove any remaining residue; and Diy. Gently shake out excess water or let the recyclable item air dry before placing it in a recycling container. SOMETIMES Recyclable (Select Markets) Plastic Bags Glass Empty. Clean. Simplifying Recycling Message t�,�,� - . e, DO' F •••n*.i.a leo ynWea•i S4nr WFit VKf on r#7e1M#*Sle1 WA es 1 • : .. N•alk#•Nis ark 141.pl Iiga••wpd .iFW NM•r•l-•air ANr aiR*r .,•r. •dirt aryermlw ••• rsr_ __ _ • P••• 911••:• a,w.•rw • 14i5.1510Plir rw lie realm e araaY! '1 PAPER • • • 1••!!R k•1 MR S.1.e1 d• rm Y•.j•er r Yo 1.4ana.nal.net. YAW rµ WWI Ali .a! 4••••►1 w4wi Pewit Y.nw+Min di.rre..•OWN ar. 7.•••41 MR Path PLASTIC • I•Rpml••i aYri •I•r+ • r'RW /.p • •g• • •••••st•wie+rw• • 11 •iN •1.15 W tot Mai • M•I=m1•v�YY • 1s11i•at « LMM jarr1•eFir•t Ila• iiaraaffiliaiAY,M.r • • 6}•rr•0. 3 • • arr.. • cwY.rrr4ao METAL f•F leo ••i Yit 1•FM1.5w • ear•Yr1• Ye o• tee•o • •w.W b•'r•••.eF• • Prior aw.ia• P14.• • r.i• Yr• K .r. Iv* r•••L:.11•.. pr.. , Air iiae►i ida ree 4 m Mull *MO Pitts Marl AD LA, Yip r4acerue7y {bean, pa+tYl less Mae 3ipt in Iansti, ��EyI • ma man1.1ra••••I sines • niw Mlr+•11A.11 • mill. .lma•rr Y•. • Imam Y. 1••119 Ye•Y • r•,.e•1••tlid pliodirii • {ten rloJr=IN.r[Wooa • Um.4 .1••liyr— • fimiYa•.rr • Pwc.. ENFMl•rirM.•n • i•MwrIWkal•iY.wr • PLAN MI LAWN Pis a••••imrttlar• ••—1 ••o•I+l pa •r• • 111 WA i i ..••• i.iamI• • P•Y•at ••Y•a•••••I•••W • maim ••r Yar• • 71.31!61•I M Ind It • NM. Eir•••A !Er t4 re•yrYM Ytri r •ItMei i After Before of METAL • PAPER • PLASTIC itioa ; ;'• . • All items lot recycling rms.' weigh less than 40IOs. and he less than 3 feel in length. Please empty load or liquid freltt racyclnbte container, rtme. and allow le air dry before placing In your recyc Iing hirr. fret a cnmprehensise list Ct acceptable items, use the Waste Wraard at www.cityotduGuque.org/Rel heikWmte. DON'T recycle Belzer .s a 511nr11r51 of ynpcceptallle items canmpnly leund ul yellow bins_ For a comprehensm list of unacceptable Items. use the Waste Wizard at www_eltynldubr•quh•nkwasle. PLAS ICS Nor 1, +Pn SIV RA mar eoufOM,►ryram Ar. • Plastic bags 1 plastic wrap • Food or liquids • Glass • Clothing or linens • Styrofoam (containers or cups) d/cza#itar TO KEEP OUR soopitliDa CITY CLEAN. It's important to remember DO RECYCLE Metal, Paper, and Plastic* "Plastics must have one of the following symbols: 'f7 ,.3,a ri mer+ r Please empty food or liquid from reclxfabfe containers nine, and allow to air dry before placing in rnr recycling bin_ DON'T RECYCLE Below is a short loll of unacceptable hems commonly found rn recyolnagbins. X Plastic bags X Plastic wrap X Glass X Styrofoam X Foods/Liquids X Clothing/Linens Fora more uornprehensi a list ristt raw.cityrofdubuq ue.orpi ReThinkWaste a ca11563-689-4259 DUB E nwaeywr aW M;.ar Encouraging Ways to Reduce Wasting YOUR THANKSGIVING GUIDE TO RECYCLING D JP. tin cans aluminum foil aluminum beverage cans plastic containers (numbers 1-5) NOPE. COMPOST. ir VII plastic silverware waxy containers (broth, milk, OJ) plastic storage bags glass paper plates napkins / paper towels meat / bones fruits / veggies bread These are just examples of what should or should not be recycled and composted this Thanksgiving. For a complete listing, visit www.cityofdubuque/rethinkwaste or download the free ReThink Waste DBQ app! YOUR HOLIDAY GUIDE TO RECYCLING p�13�t cardboard shipping boxes aluminum cans newspaper wrapping paper tubes plastic containers (numbers 1-5) foil -lined envelopes gift wrap foam peanut:: holiday card:: styrofoam plastic wrap plastic bags paper plates napkins / paper towels meat/ bones fruits / vegetables bread coffee grounds egg shells These are just examples of what should or should not be recycled and composted this holiday season. For a complete listing, visit www.cityofdubuquelrethinkwaste or download the free ReThink Waste DBQ app! Seasonal Considerations for Curbside Collections lrr.'.-7.rrhgePOI Wall ulrnoniJ, i rYavi drila4Atrrci r.Iaiac ar. NOT IECIVIAELI taodtrrerlaN¢lgrlpo rtplvx.ens xlo-n f rp,e rqa I r.m.i ry.,rr !awn • HA !red r. 5:vm • ett4ewat + P1.1.r.F. • atwra} • ,as, rails • rlise14111.141swedlbee nkroble Nuclei nMr ,t9.9kaae1wrlgr In skrMlkdepaed rl.Nli.vgrai }afar !dManna N MILTS: %Ark.:.:4 q:Ityq»Lois. -awh.wg4dtt. war sindKm.uwxnrntial,w nm',reo r. 44-1..ulasEuesnir Aran , lral wr.n eler h d iria it it{ Ad .whW ua •aryr+'rIt.' M•'r •w.. w..sr hrecut.14rr47 Ad in piy .a•t;no. tl , ra : •l f,A1 ..1....411.c.01.3 lYrr •Jr14 r ■Nrh.447tirvlFrd w9cmanr•ctrinlm ..4antrr.r NNaprh 111,a= fir,., eajSil4Z54 Usage of Technology Youth Employment & Education Program (YEEP) In fiscal year 2020 a total of $34,871 was spent on promotion/education. REThink WC)STE DBQ 1 000 SCRAP !RECYCLO: CLEAN & DRY METAL PAPER PLASTIC Partnering to Focus on Waste Minimization ■ ■ Dubuque Metropolitan Area D MASWA Solid Waste Agency • Bev Wagner, Education & Communication Coordinator Recycling Cart Program • In the beginning blue tipper carts were offered to customers setting out 3 or more recycling bins weekly • Now customers routinely request a blue tipper cart for convenience 2000 15or 0 Cart Subscribers per Year 400 733 897 1317 1601 2015 2016 2017 2018 2019 Fiscal Year Electronics Collection Program: Fee Structure • $20- 1st device with screen • $15 - 2nd device with screen Collections Per Calendar Year 600 500 400 300 200 100 0 493 567 2018 2019 Phasing in Automated Vehicles +Tipper Carts 7fif �>2Y or B sfcrrrece on the Allrsirk5*r This is Not • A reduction in the workforce • Privatization of our curbside collection program • A decrease in our commitment to promote diversion opportunities This Is • ABOUT EMPLOYEE SAFETY • Preserving Pay As You Throw System • Improving Collection Efficiency • Planning for Future Collection Growth without adding Additional Employees and/or Equipment • Cleaning up the Neighborhood Employee + Teamster Feedback • Support Eliminating Extra Refuse Services • Support Automated Collection In The Community Makes Sense • Continued Input On Equipment Purchase and Route Design • Acknowdlge The Need for Education For Tipper Cart Setout Purchasing Automated Arms For Solid Waste Trucks Cost for Automated Fiscal Year # of Trucks Arm 2021 2022 Total 2 $80,000.00 1 $40,800.00 $120,800.00 Purchasing Tipper Carts (Phased in Approach) Tipper Cart Cost for Fiscal Year Quantity Carts 2021 2022 2023 Total 7000 $280,000.00 7000 $285,600.00 4000 $166,440.00 18000 $732,040.00 Estimated Cart Purchase Cart Size 34-Gallon 48-Gallon 64-Gallon 94-Gallon Quantity 82 4% 10% 4% Automated Route Design • Designed by collection crew members • 15,084 out of 20,276 accounts currently are accessible for automation collection • 74 % are accessible for automated collection City of Dubuque Tipper Cart Accessibility Monday - Tuesday - Wednesday - Thursday - Friday n City lim its Monday Route From 17 St and end at Peru Rd • Streets that can be Automated • Garfield, Rhomberg, Washington, Elm, David, Edith + Euclid • Streets that can not be Automated • Stafford, Edison, Eagle, Pinard + Buena Vista 41 d' • ws: -414A, Nsv N. 1 Legend Monday Accessible Monday Not Accessible n City limits Tipper Cart Accessibility Monday irtm I y t �r A Tuesday Route From 22nd in Kaufmann and end at west 32nd • Streets that can be Automated Kane, Balboa, Cortez, Graham Circle + Saint Celia • Streets that can not be Automated White ccessibility Tuesday „i,„„10-*46414774 -•tia 44* Ar I WI ill k lirps Nograme k 7.1 km giro NN,44,11r- A Legend - Tuesday Accessible ▪ Tuesday NotAccessible 0 City limits Wednesday Route From Loras to 22nd in Kaufmann • Streets that can be Automated Spires Dr, Clarke Crest Dr, Broadlawn, Saint Anne Dr, Camelot + Red Violet • Streets that can not be Automated Lowell, Klingenberg Ter, Foye, Clarke Dr, Angella + Quigley Ln Legend ▪ Wednesday Accessible ▪ Wednesday Not Accessible City lim its Tipper Cart Accessibility Wednesday "Jul,.s a In1111111111 #a'Ada utilr 4,4 Atolock • 7 A Thursday Rout€ From Dodge Street to Loras • Streets that can be Automated • Hale, Bennett, Indiana, Hickson, Daniels, Andrea + Cora Dr • Streets that can not be Automated • Atlantic, Auburn, Fenelon PI, Air Hill + University T er art Accessibility Thursday Legend —11 Thursday Accessible Thursday Not Accessible City lim its Friday Route From Dodge St to Grandview Ave • Streets that can be Automated Cleveland, Pamela Ct, Simpson, Bonnie Ct + Valentine • Streets that can not be Automated Dillon, Overview Ct, Bluff + Locust Tipper Cart Accessibility Friday Legend Friday Accessible Friday N ot Accessible City lim its ,,,-117-i7 2018 National Census of Fatal Occupational Injuries • Refuse + Recycling collection remains 5th deadliest cob in America • Common cause of death is being struck by a garbage truck or other vehicles. Chart 4. Fatal work in jw ►. rates per 100,000 full-time equivalent workers by selected occupations, 2018 Logging workers Fishers and related fishing workers Aircraft pilots and flight engineers Roofers Refuse and recyclable material collectors Driver/sales workers and truck drivers Farmers, ranchers, and other agricultural managers Structural iron and steel workers First -line supervisors of construction trades and extraction workers First -line supervisors of landscaping, Lawn service, and groundskeeping workers Im‘ 0 10 20 30 40 50 60 70 80 90 100 Top 10 City of Dubuque Workers Compensation Claims Related to Solid Waste Collection Last Payment Days away Name Date Pay Out from work Employee 1 2006 $72,302.19 364 Employee 2 2019 $115,877.07 351 Employee 3 2016 $254,572.37 230 Employee 4 2014 $274,686.46 168 Employee 5 2017 $62,337.51 156 Employee 6 2012 $48,311.55 147 Employee 7 2006 $97,813.73 129 Employee 8 2017 $50,132.97 105 Employee 9 2009 $168,620.15 49 Employee 10 2011 $265,014.91 26 Total $1,287,710.30 1725 Reduce Manual Collection Single -Family Household Multi-plex Household Other Changes to Collection • Eliminate extra 34-gallon container • 209 customers • Eliminate 50-gallon container • 547 customers • Eliminate extra oversize container • 18 customers Total Customers= 774 will move to carts of their choice Eliminating Extra Fee Saves Customer Money Base Extra Employee Containers Fee Fee Total John Original Two (34) cans $15.62 $8.00 $23.62 John New 1- 64 container $20.65 $ $20.65 Employee Containers Base Fee Extra Fee Total Cori Orginal 50 gallon can $15.62 $5.00 $20.62 N Cori New 1-48 container $17.22 $ $17.22 Annual Savings of $35.64 ' Annual Savings of $40.80 Common Trash Violation: Excessive Trash/Oversize Original Automation Proposal • Focused on EMPLOYEE SAFETY • Providing customers with a 48-galion tipper cart to better manage their waste • The Resilient Commission did not feel cart size encouraged waste reduction Proposed Fee of $16.52 Current "Pay As You Throw" System Size Container Fee (1) 34-Gallon $15.62 (1) 50-Gallon $16.26 (1) 64-Gallon Cart $20.65 (2) 34 Gallon $24.39 (2) 50 Gallon $27.62 (1) 94-Gallon Cart $29.00 New "Pay As You Throw" System City Wide Program Size Fee 34-Galion Cart $15.62 48-Galion Cart $17.22 64-Galion Cart $20.65 94-Galion Cart $29.00 No rate increase Maintains Reduced Rate For Targeted Area Alley Tipper Cart Program Size Fee 48-Gailon Cart $15.62 64-Gallon Cart $16.26 94-Galion Cart $24.39 �j ,S City of Dubuque Existing Alley Carts `1 Legend Alley Carts • 48 GAL CART -ALLEY COMM • 64 GAL CART -ALLEY COMM • 64 GAL CART -ALLEY • 64 gal cart recyc-alley • 96 GAL CART -ALLEY • 96 GAL CART -ALLEY COMM • 96 gal cart recyc-alley City lim its • No rate increase Maintains Single -Use Sticker • Used for extra 34-gallon bags or small items, weighting less than 40 Ibs • Cost for stickers are $1.50 each UBlt?L!F • Allan etag sum d ex'I aNm Aaso looglm Igloos woo. OP %9Plyd Ore e tut*lay MiglAkFTEM PICKUP T . 'wood W n er mrt„: Nod gdtnsor4ppaurd`s w11 I atlletlo0 �• _ .:nr'memntFVan A- • •Atxgd!puma analInNei .%.•Iplenrenn agoror!I0 a sonar ko1 [=p lea, ma4muml EXTRA GARBAGE & SMALL ITEM PICKUP TAG • logo. [now o.ono In nova 5133 n000 m40 woke Ix1ed. Tagg Erg l0 mookolon stbe m nwon eV, rak dMols. Irv. trout wm1 EXTRA GARBAGE & SMALL ITEM PICKUP TAG • r,.mw mpg w CAR roe1111810 as L01.01wpommwu Tr, 3IV •rhlalrerl a 1r1h•r r0raxonsN- 1 .0 olico.or,eolI p¢tle EXTRA GARBAG"c • rap u0a0 to me Imrda rr eat emagu[,ale call g'S Y•ed4suegP+ eylmume•niuml. CR •meta Nee a mmre no do omblmy (35 pelm.5m1003ml • -ddtln a lag b o smf0Amllllal mwnefil g.nnal tee ta0 us. maxmwnfl L_ iTEM PICKUP TAG • raeeel beg: ol+aus .E.,.. o3SgNmm s 100010wIl nor rcndlnoted 1toque 5 • Talc ere opt toqueon the 1st too or oanwmem. solo. cone MIN duals _ EXTRA GARBAGE & SMALL ITEM PICKUP TAG . La, a lap eo olanmllzot •iegpeA tugs mcalsmeaA $ E eachM<m l3a oi3olaVma m awitp p.n �T olnrom.w.•,�yrl w�mlm maxl, nmrtbewlkW .I. •femme rootr001lm 4a'Whop cow or. sub - NOT uoo+lm decals - wZ 6 JO 30 N. 212085 neon etooloaord IbpaLtl Woo 0 et Ina coo or tug NO Ib6 ma1mami FURTHER INFORMATION —THIS PART 15 NOTA TAG • One 11135-gallon bag in Lazo per rouaelwld per week O0es not requlre a lag. • Two or more 35 gellar bogs or cans require a subStopOm can decal or lockup 100 on all but the firs) bag Or can. • To su05cnbe to wee4y arha a oversized cans call LOON &Ilrng at 589-4144. • Mult.cu10omer Serails moat use awns or huge marked with address and moil number. • lyds must be ma 10 close On garbage cans, Overfilled cane will nal be 10llected- a • Gmsulidal4' place several groovy bugs dr knchen bags Iola one larger gaga can. • Illegal 3umprng r blowing Into steel: out1K1 to penally up to 5750. • Call 589-4250 to repod dumping or IO request imormalm m recycling loin alma tlurye. • Stickers nm !Or use on ela-toms a appliances. • Attach alr9 yrrund the nook of ...BOOM, peg P5 .mime Immmrp Maintains Reduced Rate Structure • 50% reduction off the base fee • Eligibility is based on household size and income • Saves customers money City Wide Program Size 50% Rate Fee 34 Tipper Cart $7.81 48 Tipper Cart $9.41 64 Tipper Cart $12.84 94 Tipper Cart $21.19 New System: Maintains Reduced Rate Structure New in FY2021 $45,800 will be funded from the General Fund to cover the cost related to the 50% fee reduction from low income qualified residents. This policy change is an appropriate way to fund City subsidized program and is similar to what is already done for the stormwater fee. Enhances Support For Frail and/or Disabled Population • Add service to assist customers who are unable to take their cart or bin to their set out location • Continue to offer recycling bins on wheel • Allows customers to opt out from having to have a tipper cart SOLID WASTE COLLECTION RATE COMPARISON (11 Largest Cities) $30.00 $25.00 $20.00 $15.00 $13. $12.25 $10.00 $5.00 $- $22.53 $15.00 $15.62 $16.25 $16.63 $17.08 $17.10 $18.00 ■ i 442'vac $26.25 Anticipated FY21 Monthly Based Service Fee Comparison Ames has the highest current average fee with a 68.05 % higher rate than Dubuque's proposed rate of $15.62. The average of the eleven largest cities is still 9.40% higher than Dubuque's FY21 proposed rate of $15.62 How Does The City Pay for Automated Collection at No Rate Increase? • Revised estimated cost for automated equipment • Revised number of carts needed to operate • Reviewed fuel savings/cost • Identified worker's compensation savings • Identified savings using debt vs cash • $45,800 funded to general fund to cover the cost for 50% fee reduction for low income qualified residents FY 21 REFUSE PROPOSED RATE INCREASE .12. I I I 0% Proposed Rate Increase over FY 20 $0.00 Monthly Bill Impact for Average Household Reasons to Support Automated Collection 1. The top 10 worker's compensation claims had 1,725 of loss working days from injuries 2. The top 10 worker's compensation claims we had for solid waste we have had $1,287,710 of worker's compensation claims 3. Related to safety, the COVID-19 virus has highlighted employees concerns about touching contaminated materials due to the current and future pandemic. Staff are also exposed to sharp objects, fleas and bed bugs 4. After meeting and listening to the Resiliency Advisory Commission concerns, City staff made significant modifications to our proposal to enhance the pay as you throw and our efforts to get to paths towards zero waste 5. The modified recommendation will address concerns by eliminating the rate increase 6. In 2008 the City started a pilot cart program and has grown that program over the past twelve years and now has over 4,700 carts being used city wide. 7. All tipper carts are owned and maintained by the City Reasons to Support Automated Collection 8. Low incomE people are able to receive a 50% discount on their monthly rate 9. Flexible system for areas where fully automated collection does not make sense because of the hills, narrow streets and on the street parking 10. There will be exceptions for the frail and disabled who are not able to take their cart to the curbside, they can opt out of having to have a tipper cart 11. Tipper cart system will help clean the neighborhood 12. Plans for future collection growth without adding additional employees or equipment 13. Preserves existing jobs and will not privatize City's collection The Current Proposal • Improves employee safety and mitigates loss of 1,725 working days due to injuries and almost $1.3 million in worker's compensation claims • Addresses employee concerns about handling contaminated and dangerous materials • Eliminates proposed rate increase while improving service • Enhances Pay -As -You -Throw approach and continues path towards Zero Waste • Maintains 50% discount for low-income customers • Implements automated collection where possible and adapts for tipper cart collection elsewhere • Includes special collection options for frail and disabled customers • Preserves existing jobs and does not privatize an essential service March 10, 2020 Dubuque Interfaith Green Coalition https://iowaipl.org/act/iowa-interfaith-power-light-chapters/dubugue-chapter-of-iowa-interfaith-power- light/ Dear City of Dubuque Leaders, Council Members and Staff: Dubuque Interfaith Green Coalition is a group of local congregation members, sisters and faith leaders advocating for climate resiliency in Dubuque. We are a local chapter of Iowa Interfaith Power & Light whose mission is to inspire and mobilize people of faith and conscience to act on climate change. As people of faith, our mission includes being advocates for vulnerable people and communities most heavily impacted by climate change; and creating awareness of connections between our everyday lives and climate impacts. From air and water pollution to flooding and droughts, poor people are hit first and hardest by climate change. We promote forward -thinking policies that provide adaptation support for communities; and aim to make sure that all people can participate in and benefit from the growing clean energy economy. In light of these goals, we believe the following issues deserve your special attention. We support: • An improvement increment for the City Sustainability Office to move forward implementing the Climate Action Plan. • Tabling the FY21 Public Works budget proposal for infrastructure investment in automated trash collection and new carts. • Amending the City ordinance to allow cart sharing and discourage charging all rate payers for containers and automation they may not want or have access to. • A Comprehensive Solid Waste Management planning process or taskforce that aligns with City Sustainability goals, including the Imagine Dubuque 2037 Comprehensive Plan path toward zero waste based on "strong partnerships with people and planning." • Proposal of more holistic 21stcentury waste collection solutions that include capital investment in paths toward zero waste - e.g. http://www.cedar-rapids.org/residents/utilities/collection.php, https://www.envac.us/, or investment for recycling and compost receptacles in public spaces. Prioritizing a capital investment narrowly focused on automated landfill waste collection is playing catchup, it looks more backwards than forward. Forward -thinking leaders in business and government are focused on waste minimization and holistic waste solutions. Priorities should not be compartmentalized; instead, old priorities should be revisited, and proposed solutions should demonstrate how their implementation supports our community moving forward toward our larger goals. Sincerely, Members of Dubuque Interfaith Green Coalition Kevin Firnstahl From: Kevin Firnstahl Sent: Thursday, April 16, 2020 10:37 AM To: Kevin Firnstahl Subject: FW: "Garbage Plan" From: Mike Van Milligen <ctymgr@cityofdubuque.org> Sent: Monday, April 13, 2020 9:11 PM To: Karen Earle <y20newbe20@outlook.com> Subject: RE: "Garbage Plan" Thank you for your interest in this topic. Sorry Ms. Earle, but we will need to agree to disagree. I just cannot ignore 1,725 lost days of work and $1.3 million in Worker's Compensation claims. I can avoid all of this pain and suffering by employees while cleaning up the streets and alleys and creating the opportunity to grow the customer base without additional expense. The design gives a 50% discount to low income people and allows an exemption for the frail and disabled. It supports the city's move to zero waste by enhancing the pay as you throw model. I believe it is the right thing to do. Mike From: Karen Earle <y20newbe20@outlook.com> Sent: Monday, April 13, 2020 4:29 PM To: Mike Van Milligen <ctvmgr@cityofdubuque.org> Subject: "Garbage Plan" Mr. Van Milligan, Below you will find a copy of an email I sent to the City Council. This is my second letter to them, and this is something I rarely do. I feel very strongly about this issue and am addressing my same concerns to you that I addressed to them. Email to City Council: I am writing again regarding the "garbage plan" and now the additional info about it in today's TH. I have written to you before regarding this issue and my view of it hasn't changed. Whether or not the plan would increase our monthly expenses isn't the only issue. Enough money has been spent lately by this council and this unnecessarily adds to that amount. Really, we aren't made of money and many of us live on fixed incomes. The amount of money you want to spend for equipment and other essentials for this plan is money we don't have, money unnecessarily spent, and just ridiculous! Then there is the issue of the size of these carts, even the 34 gallon ones. We have so little garbage at our house (as do many other couples, I'm sure) that we usually just use plastic garbage bags that weigh almost nothing and are easy to carry. How would you go about giving exemptions to "elderly and disabled residents who would struggle pushing a cart"? How would they qualify for that??? I find it hard to believe there are more workers' compensation claims now than there have been over these past many years so I don't buy that to be the reason for this "plan". Of course I don't like our service people being injured but there are a lot of city jobs that could cause injuries. In fact, I would be interested in hearing from the workers themselves and what their opinions of all of this might be. There has been strong opposition voiced by a citizen advisory board and many individuals in this town but it appears that these voices aren't being heard. WE are the ones paying salaries and WE are the ones who you should be listening to! To those of you who ARE listening, I thank you very much. To the rest of you I say shame on you for following your own interests. 1 Thank you, Karen Earle 4932 Gabriel Drive 563-556-3997 Sent from Mail for Windows 10 Click here to report this email as spam. Kevin Firnstahl From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Monday, April 13, 2020 10:53 AM To: Kevin Firnstahl Subject: "Contact Us" inquiry from City of Dubuque website Contact Us Name: Pam Kress -Dunn Address: 2791 Balboa Drive Ward: Phone: 563-583-0894 Email: Pam2617@yahoo.com City Department: City Council Message: I'm dismayed to see that automated trash pickup is back on our agenda. One big issue no one seems to be considering is what happens to all the trash cans we already own. If we have to switch to oversize new ones, where do the old ones go? Will the city recycle them somehow, or donate them to other cities? Or will they all go out to the curb to be picked up by the big new machines, and dumped into the landfill? I hope you will address this issue. There are other reasons to keep things as they are, but this one has not been mentioned. Click here to report this email as spam. 1 Kevin Firnstahl From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Monday, April 13, 2020 10:03 AM To: Kevin Firnstahl Subject: "Contact Us" inquiry from City of Dubuque website Contact Us Name: Ellen Butler Address: Ward: Phone: 563-582-2717 Email: bbraven@mcnsi.com City Department: City Council Message: Please use common sense and vote AGAINST the proposed change in trash recycling. As far as I am concerned this idea is not good for our citizens especially older people who would have trouble handling a larger container. For some reason our city manager doesn't want to be told NO on a bad idea for the citizens of our town! Click here to report this email as spam. 1 Kevin Firnstahl From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Tuesday, April 7, 2020 9:18 AM To: Kevin Firnstahl Subject: "Contact Us" inquiry from City of Dubuque website Contact Us Name: mike spautz Address: 740 PERU RD Ward: 3 Phone: 5635427697 Email: 2503ms6969@gmail.com City Department: City Council Message: When is the City going to give the directive to the Police Dept to START enforcing the noise ordinance ?? Anywhere you go in Dubuque the serenity is ruined my excessively noise vechicles that are allowed to terrorize the streets. EVERY Harley with straight pipes should be given a ticket, as should any other vechicles that are breaking the ordinance. I have done some research on this, the # of tickets issued for noise violations is a joke. Seems we worry about everything else in Dubuque but this I None of you can honestly tell me that you have'nt witnessed this problem 1st hand. Please start enforcing this ordinance, for the good of ALL citizens of Dubuque. Thank you, Mike Spautz Click here to report this email as spam. 1 Kevin Firnstahl From: Sent: To: Subject: Sent from my iPhone Begin forwarded message: Roy D. Buol Sunday, March 22, 2020 7:02 AM Kevin Firnstahl Fwd: Automated trash collection system. From: Alvin Pothoff <alpothoff@gmail.com> Date: March 21, 2020 at 5:47:42 PM CDT To: "Roy D. Buol" <rdbuol@cityofdubuque.org> Subject: Automated trash collection system. I am against the city going to the automated trash own duplexes that have 1 person in each unit and seems unfair and it would be more so to go to the would have a problem maneuvering these cans to Sent from my iPhone collection system for several reasons. One being that I I have to pay for two collection fees. This already larger cans and higher fees. Also some of my tenants and from the curb. Thanks Click https://www.mailcontrol.corn/sr/BItR6o4ylePGX2PQPOmvUrTWOQPRvz4DiQcOrb5w5diOhdMCTdBDaY UW4iEY51UJz9OPBOhPWNTCP4z_bwErJQ== to report this email as spam. 1 Kevin Firnstahl From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Wednesday, March 11, 2020 7:03 PM To: Kevin Firnstahl Subject: "Contact Us" inquiry from City of Dubuque website Contact Us Name: Frank Pothoff Address: 2126 WINDSOR AVE Ward: 3 Phone: 563-580-3708 Email: Fpothoff123@gmail.com City Department: City Council Message: Please leave the garbage pick up as it is. Thank you! Click here to report this email as spam. Kevin Firnstahl From: Kevin Firnstahl Sent: Wednesday, April 15, 2020 4:49 PM To: Kevin Firnstahl Subject: FW: regarding worker safety From: Paul Uzel <uzeldansen@gmail.com> Sent: Wednesday, April 15, 2020 15:10 To: John Klostermann <Jkloster@cityofdubuque.org> Cc: Roy D. Buol <rdbuol@cityofdubuque.org>; Ric W. Jones <rjones@cityofdubuque.org>; Laura Roussell <Lroussell@cityofdubuque.org>; David T. Resnick <dresnick@cityofdubuque.org>; Brett Shaw <bshaw@cityofdubuque.org>; Danny Sprank <Dsprank@cityofdubuque.org>; Brad Cavanagh <Bcavanagh@cityofdubuque.org>; Mike Van Milligen <ctymgr@cityofdubuque.org>; Craig Reber <craigreber51@gmail.com>; Craig Reber <craig.reber5l@gmail.com>; Dubuque Democratic Socialists <dubuque.dsa@gmail.com> Subject: regarding worker safety This is in response to your regular emailing about the work of the SWM authority. However, it goes much beyond it. It also reflects on the style of government current in Dubuque, a City Manager heavy system. Now that a dramatic move to implement waste pickup automatically by not only obtaining two test vehicles (a move that I and MANY consumers would have supported had you conscientiously sought consumer opinion) but by purchasing enough containers for the entire community whether or not the 'test' goes through has been forced through in a time where democratically more sensitive people, given the COVID-19 crisis, would have put such major actions on hold, have you considered a more relevant means of protection for the workers? Masks are the PROVEN way of preventing person to person transmission of COVID-19 (and many other illnesses for that matter). They are NOT for the protection of the wearer, but to protect all those who are around the wearer (such as the OTHER PERSON on the crew, the consumer should close interaction take place, etc.) And masks which will work can EASILY 1 be procured and if the City and the SWM authority really cared about the workers, they would have made this perhaps the VERY FIRST priority, along with the still unavailable testing. Social distancing (including mask use) and testing are the TWO WAYS you can best protect your workers. Please contact me back WHEN your workers are using these protections, not just the obvious gloves which they SHOULD have been using ALL ALONG. And if you can forestall the purchase of the vast number of containers until everyone in our society has had a chance to give input like a true democracy would seek, that would be appreciated. This is not a City Manager Autocracy. Presumably a democracy will return where ELECTED official can be held accountable for decision made in contravention of established Advisory Committees and without sufficient notice and input from The People. Additionally, please note that I, personally, am NOT in favor of any privatization of our Solid Waste operations (nor are others, some of whom have been erroneously labeled with this intention.) Paul Uzel "The LORD bless you and keep you; the LORD make his face to shine upon you and be gracious to you; the Lord look kindly on you, and grant you Peace." Paul 2 From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Thursday, April 16, 2020 10:01 AM To: uzeldansen@gmail.com Subject: Citizen Support Center Service Request Updated :: W177993-041620 Attachments: Staff_Memo_ASL-_Cart_FY_2021_Revised_Budget_Proposal_4-15-2020.pdf --- Please respond above this line --- Mr Uzel Thank you for contacting the City of Dubuque with yourthoughts on the Public Works proposal for the automation of trash collectionand the use of trash carts city wide. I would like to clarify a few points you offered in youremail. The program being proposed is not a "test" or pilot program. We have been offering the option of carts to our customers since 2008. Currently we have 4,700 carts in use by our customers every week. Theprogram has continued to grow and have received over 400 requests for cartservice since the beginning of 2020. The city-wide cart program has been under development sinceJuly of 2018. Stakeholder meetings designed to gain community engagement onseveral solid waste issues including the use of automated collection were heldin September and October 2018. The Dubuque Landlord Association andneighborhood groups were contacted and were provided the survey information. Inaddition staff engaged the community in person by holding events at Dubuque'sFarmers Market, City Expo and two events co -hosted with Green Dubuque. The results of these engagements were highlighted in a study completed in Marchof 2019 by Foth Infrastructure & Environment. The study results werereviewed in a presentation to the City Council on January 28, 2020. I have also attached a memorandum which as more details on the proposed program for you review. I would also like you to be assured that all safetystandards related to the protection of our solid waste employees as it relatesto COVID-19 are in place. We currently are following guidelines issuedfrom OSHA and the Solid Waste Association of North America (SWANA). If you have additional questions feel free to contact me, John Klostermann Public Works Director at jkloster@cityofdubuque.orgor at 563-589-4348. Click here to report this email as spam. 1 THE CITY OF Masterpiece on the Mississippi 2OO7.2012.2O13 2017*2019 TO: Michael C. Van Milligen, City Manager FROM: John Klostermann, Public Works Director JK Anderson Sainci, Resource Management Coordinator & Supervisor SUBJECT: Automated Side Loader and City -Wide Mandatory Cart Use 2021 Budget Revised Proposal DATE: April 15, 2020 Introduction The purpose of this memorandum is to provide information related to the Public Works Department Fiscal Year 2021 Revised Budget proposal for the implementation of automated side loader collection and city-wide mandatory use of trash carts. Discussion The FY 2021 Public Works Capital Improvement budget has two capital projects related to the collection of solid waste. One is for the replacement of solid waste collection vehicles (CIP# 670-1533). The second is for the purchase of city provided tipper carts (CIP# 670-2843) for the collection of trash only carts which would be issued city wide. Both have been revised since originally submitted in the fall of 2019. Annually the department provides a five-year schedule for replacement of the solid waste fleet. This is done through the CIP process by identifying the trucks and years they are replaced. Unrelated to this proposed new cart program, two side loader trucks are scheduled for replacement each year in FY 2021 and FY 2022. Some information to the public has in error attributed the costs of the replacement of existing trucks to the new program and it should not be. The $40,000 per unit related to the purchase of the arm for the automated side loaders is $120,000, not including the truck chassis and box which were already scheduled for replacement and need to be replaced even if automated refuse collection is not implemented. The second CIP is for the purchase of 18,000 tipper carts for the collection of trash. This project is being phased -in with a revised request to purchse 7,000 carts in FY 2021($280,000), 7,000 carts in FY 2021($285,600), and 4,000 carts in FY 2023 ($166,440). Using only the increased cost for equipment related to the purchase of the arm for the automated side loaders ($120,000) and the purchase of the carts over the next three years ($732,040), the total cost of the project is $852,040. In FY 2021 the personnel full time equivalent (FTE) will remain the same at 20.75. The revised proposal also has no fee increase in FY 2021. The original fee increase was eliminated by making the following changes to the proposal. • Revised Estimate - Cost estimates were revised on actual costs received on trucks purchased in 2019 and revised estimates from our venders for the automated side arm equipment, • Revised Estimate Related to Carts - The revision was made based on information on the number of customers and carts currently in the system, • Funding Change — The current low interest rate environment supports using debt for the purchase of the solid waste automated side loaders instead of cash. • Revised Fuel Costs — The FY 2021 fuel budgets have been reduced by 20% due to anticipated lower fuel prices. • Revised Workers Compensation Costs — The FY 2021 workers compensation costs for the solid waste activity have been reduced due to expected city wide savings related to the change in the workers compensation insurance plan and the reduction in employee injuries that will be experienced by switching to automated refuse collection with carts. A major change to the original proposal in deference to the concerns of the Resiliency Advisory Commission is that the cart program will use a 34-gallon cart as the base cart offered to all customers, instead of the original proposal to use a 48 gallon cart as the base rate cart. Customers city-wide will also have the option to subscribe to a 48- gallon, 64-gallon, or 96-gallon cart to meet their individual need. 2 At a meeting with the Resiliency Advisory Commission on March 24, 2020 the Commision expressed concerns for the lack of a 34-gallon cart in the original proposal. Based on their concern we have revised our original proposal to include a 34-gallon cart to the base rate. The proposed fee structure would include no fee increase for current services. Below is the fee structure proposed as it relates to the cart program. O Base fee $15.62 no fee increase ■ Base fee will include one 34-gallon city owned and maintained cart or current 35-gallon customer owned container for residents not provided a cart in the first or second year of the phased -in distribution of carts O 48-gallon cart available city wide - $17.22 (new service city wide/new rate) O 64-gallon cart - $20.65 no fee increase O 94- gallon cart - $29.00 no fee increase O 48-gallon alley cart program- $15.62 no fee increase (current cart holders grandfathered in) O 64-gallon alley cart program - $16.26 no fee increase (current cart holders grandfathered in) O 94-gallon alley cart program - $24.39 no fee increase (current cart holder grandfathered in) The recommendation also ends the current option for additional 35 gallon containers and oversized containers. Customers will instead be provided carts of their choice at the subscription cart fee. This recommendation is made to protect our workforce from having to reach in and remove bags from over -sized cans and eliminates the need for repetitive lifting of multiple containers at one stop. This change will effect the following customers; • Additional 35 gallon container option - 242 customers • Oversize container option — 616 customers • Additional Oversize container option — 20 customers The new system will provide a new special collection service for the frail and disable residents who may not be able to handle the 34-gallon cart. Exceptions will also be made for residents where the use of a cart creates a hardship due to terrain. Customers will still be able to buy stickers for $1.50 to be able to put out extra trash when that need arises. $22.53 $26:2: A General Fund subsidy of approximately $48,800 will be funded from the General Fund to cover the cost related to the 50% fee reduction for low income qualified residents. This policy change is an appropriate way to fund City subsidized programs and is already in place for the stormwater fee. Dubuque would have the 5th lowest rate amongst the 11 cities in Iowa with a population over 50,000. The highest city, Ames, would have a rate ($26.25) that is 68% higher than Dubuque's rate. Dubuque's proposed base rate of $15.62 for solid waste services is $1.46 (9.3%) below the average rate ($17.08) of the eleven largest Iowa cities. $30.00 $25.©© $20.00 .,._....,__.,,_... An impact analysis completed by East Central Intergovernmental Association (ECIA) predicts about 260 new residential units will be built each year over the next ten (10) years directly related to the completion of the Southwest Arterial project. Due to the extension of City infrastructure into this area many of these homes will be built in the City and will require solid waste services. The implementation of automated side loaders where possible throughout the city will provide a safe work environment for our employees and allow the department to plan for future growth related to the Southwest Arterial and other areas delaying the need to add staff. The collection of refuse and recycling materials is consistently ranked in the top ten of most dangerous jobs in the country based on Bureau of Labor statistics. This is due in part to the time the workers spend each day driving or riding on the truck, in all weather conditions, which increases the risk of transportation related accidents. Fortunately, in the forty-four years that I have been in the department we have never had a fatal injury related to the collection of solid waste. However, Public Works Department statistics show that over the last three years (2017-19) 46.3% of the forty-one (41) department wide City of DUbuque OSHA reportable injuries were related to the collection of solid 4 waste. During that same time period, the total lost workdays related to injuries to solid waste crew members for the City of Dubuque were 43 and the related medical cost was $36,842. While most injuries require a short recovery time other injuries are considered permanent and worker's compensation settlements are made for an injury occurring on the job. Between 2006 and 2017, the top ten department employee claims related to the collection of solid waste were settled at a total cost of $1,287,710. More importantly, these employees lost 1,725 workdays away from work. This not only caused hardship and stress for these employees, but placed additional workloads on the remaining city staff. The following reasons are being provided to support the revised project. • Reduce Lost Workdays - The top 10 worker's compensation claims for solid waste collection employees between 2006 and 2017 had 1,725 lost workdays from injuries. • Reduce Worker Compensation Claims- The top 10 City of Dubuque injuries for solid waste collection employees between 2006 and 2017 equaled $1,287,710. • Reduce Employee Concerns - While the pandemic has highlighted employee concerns about touching the trash, there has always been an employee concerns about being exposed to bed bugs and fleas. • Resiliency Advisory Commission Concerns — The revised proposal addresses the Commission's concern related to cart size. The modifications enhances our efforts to get to zero waste and strengthens the "pay as you throw concept" where the more refuse you put out the more you pay. • Rate Increase — The revised proposal eliminates the rate increase. • In 2008 the City started a pilot cart program and has grown that program over the past twelve years and now has over 4,700 carts being used city wide. • Customer Convenience - The city will own and maintain the carts. • Discounted Rate - Low income residents will continue to qualify for a 50% discount on their monthly rate. Discounts will now be subsidized by the General Fund in the same way currently being done with stormwater fees. • Option Out - There will be customer exceptions made in the community where this will not be implemented because of terrain. • Frail and Disabled - Exceptions will be made for the frail and disabled who would struggle with a cart. 5 • Environmental - The cart system will help to keep neighborhoods clean. • Future Growth — The automated side loaders will create the ability to absorb some future growth without adding employees and equipment. • Existing Work Force - This recommendation will preserve existing city jobs and will not privatize the system. Action Step This has been provided as informational only, for the review of the revised Public Works Department FY 2021 solid waste budget proposal. 6 Masterpiece on the Mississippi John Klosterman and Anderson Sainci City of Dubuque — Public Works 50 W. 13th Street Dubuque, IA 5201 April 16, 2020 Mr. Klosterman and Mr. Sainci, Dubuque 2007.2012*2013 2017*2019 The Resilient Community Advisory Commission thanks you for your time, detailed presentation, and willingness to answer questions during our recent online meeting on Monday, April 13th. In our subsequent conversation, commissioners noted substantive improvements to the proposal over that given at our meeting on March 5th. In particular, the commission appreciates the addition of a 35-gallon cart option and revisions to the fee structure. At the same time, several commissioners maintained concerns about various aspects of the proposal, particularly in the areas of waste reduction and community outreach. The RCAC appreciates the efforts you have made toward addressing our concerns and looks forward to continuing discussions with the Public Works department in our efforts to promote a more sustainable, equitable, and resilient community. Sincerely, Leah Specht Resilient Community Advisory Commission Chair DRAFT 9 Solid Waste Collection Budget Comments: Paul Schultz, 2700 Matthew John Dr, President of Green Dubuque 1. Pandemic community impacts should be our #1 concern. Council Priorities, Climate and Resiliency are next in line. 2. A robust Resilient Community Advisory Commission (RCAC) community engagement and planning process was developed for over a year. Should there not have been such a process for a systemic change as impactful as automated collection, mandatory carts, significant capital costs and ratepayer behavior changes would have? 3. Most ratepayers do not identify a need for systemic solid waste collection changes. 4. The PW proposal was never approved as a Council Top or High Priority during last August's Strategic Planning process. Therefore, it should not be moved forward toward implementation in FY21 during a Pandemic. 5. The proposal is out of sequence with the upcoming FY22-FY25 development of a City Comprehensive 10-Year Solid Waste Management Plan. There is no pressing reason for a commitment to automated to come before this Plan. 6. RCAC "Resiliency" defined: "ability ...to recover from adverse vulnerabilities while adapting to long-term changes." Solid waste collection needs to be adapted to our ratepayer's long-term Pandemic financial vulnerabilities. 7. Recycling tonnage has been declining by 3% per year over the last 5 years — more to it than lighter weight materials. 8. Trash tonnage is increasing by 1% per year over the last 5 years as trash carts were exempted from rate increases. 9. This modified proposal insufficiently addresses the Resilient Community Advisory Commission's 3 primary concerns: a. Insufficient structure and commitment shown to aim to reduce waste. Trash carts incentivize Wasting! b. Insufficiency regarding input and choices having no inclusive community outreach or engagement, c. Rushed action proposed before allowing the development of a strategically -aligned and community engaged plan/study to better guide the transition to automated collection. 10. Some steps proposed in the right direction a. Eliminating container options that often are overweight and/or too awkward to manually dump safely. b. Strongly promoting the long standing 50% base -fee discount for low-income ratepayers c. Exempting some ratepayers who would not able to manage setting out a tipper cart for collection d. Offering an additional option of 34-gallon tipper carts e. Not increasing the base -rate 35-gallon can or bag monthly fee in FY21. 11. Some potential steps in the right direction that are not currently proposed: a. Tabling the Public Works FY21 proposal for automated collection, mandatory carts and non -essential capital commitments during the COVID-19 Pandemic. b. Restoring cart cost sharing, common -use options especially helpful for elderly renters in multiplexes c. Supporting non -mandatory 34-gal and 48-gal tipper carts where it makes sense to ratepayers 12. The issue is less about automated collection and is more about fundamental sustainability and resiliency: a. Community input, engagement and partnerships, b. Having a robust, transparent, inclusive and equitable planning process, and, c. Incentivizing ratepayers to generate less waste by more effective fee structures and container options 13. Green Dubuque is also in opposition to making carts mandatory for all ratepayer trash generators. It is also about Fee Structure and why ratepayers should have to pay for non -essential collection elements that they may not ever get, need or want especially during this Pandemic. 14. Solid waste collection operates from a Municipal Utility Enterprise Fund and should not use tax support. Solid Waste Fee revenue of about $4.00 per customer per month subsidizes the General Fund. It transfers $1M per year to nine city departments to reduce their need for property taxes. 15. As stated in the City Manager's letter, the Workman's Compensation record for the last 3 years reports 43 lost work days from reportable injuries by 20 frontline Solid Waste Employees. These 14.3 work days per year at an average of $23 per hour equals $2,637 injury wages paid in total to employees per year. The $36,842 of medical costs for those three years is for 20 frontline employees. This is $12,281 in total medical costs per year for all Work Comp injuries. The total 3-year average is $12,895 for Work Comp claimed injuries. This is .003% of the FY19 Solid Waste Budget. 16. Green Dubuque has never stated or implied anything in favor of privatizing City solid waste collection. What Green Dubuque has shared publicly is that City collection is not currently competitive with private collection services in surrounding communities. 17. Green Dubuque, as an official City Partner, will collaborate with PW to promote and implement steps to be taken in the right direction. However, during the Pandemic, Green Dubuque continues to recommend tabling this rushed automated collection, mandatory carts and capital investment in FY21 while transitioning into future automated collection considerations.