Julien Dubuque Drive Sanitary Sewer Project_InitiateCopyrighted
April 20, 2020
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Julien Dubuque Drive Sanitary Sewer Project
City Manager recommending initiation of the public bidding
procedure for the Julien Dubuque Drive Sanitary Project,
and further recommends that a public hearing be set for
May 4, 2020.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 4, 2020
ATTACHMENTS:
Description
Julien Dubuque Drive Sanitary Project-MVM Memo
Staff Memo
Resolution
Notice to Bidders
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Julien Dubuque Drive Sanitary Project
CIP 7102816
DATE: April 13, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending preliminary approval of the plans,
specifications, form of contract and estimated cost of $163,144.50, recommends setting
the date for public hearing on the plans, specifications, form of contract and estimated
cost for May 4, 2020, and ordering the advertisement for bids for the Julien Dubuque
Drive Sanitary Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/-.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 10, 2020
RE: Julien Dubuque Dr. Sanitary Project
CIP 7102816
Dubuque
briatid
AII•AaheAw CIty
WI7LIV NYL I IJC&;t
2007*2012*2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for the
Julien Dubuque Dr. Sanitary Project in the estimated amount of $163,144.50.
BACKGROUND
BVM-PHS Senior Housing, Inc. is proposing to improve the Mt. Carmel Campus by
adding new skilled nursing, assisted living, memory care facilities (Phase 1
improvements), and independent senior living units (Phase 2 improvements) over the
next several years.
By resolution number 274-19, the City approved a Memorandum of Agreement with
BVM-PHS for the construction of a proposed sanitary sewer extension to serve the
existing mother house building and the new skilled nursing, assisted living, and memory
care facilities at the Mt. Carmel Campus. The approved MOU states that BVM-PHS will
construct a private sewer from the BVM Phase 1 facilities to Julien Dubuque Drive. The
City will then construct a public sewer from the existing sewer serving Shady Oaks to
the end of the private BVM-PHS sewer along Julien Dubuque Drive.
DISCUSSION
Prior to initiating the bidding process for the project the City obtained a sanitary sewer
easement from Flynn Company, Inc. and contracted the removal of approximately 1700
linear feet of tree and stump removal along Julien Dubuque Drive. The Julien Dubuque
Dr. Sanitary Project will involve the installation of approximately 1,617 linear feet of new
8-inch diameter sanitary sewer main and eight new manholes.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisement for Bids
April 20, 2020
April 24, 2020
Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Completion Date
April 24, 2020
May 4, 2020
May 7, 2020
May 18, 2020
July 31, 2020
BUDGET IMPACT
The estimate of probable cost for the Julien Dubuque Dr. Sanitary Project is
summarized in the following table:
Description
Cost Estimate
Construction
$ 163,144.50
Contingency
16,314,45
Contract Admin / Construction Engineering
26,918.84
Estimated Construction Cost
$206,377.79
Sanitary Sewer Easement
$4,438.92
Tree Removal
11,775.00
Prepaid Expenses
$16,213.92
Total Estimated Construction Cost and Prepaid
Expenses
$222,591.71
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
7102816
Julien Dubuque Drive Sanitary
$ 175,000.00
7101294
Sanitary Sewer Lining Program
47,591.71
Total Project Funding
$222,591.71
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish May 4, 2020 as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the Julien Dubuque Dr. Sanitary
Project through adoption of the attached resolutions.
Prepared by: Kerry Bradley, Engineering Dept.
cc: Jenny Larson, Director of Budget & Finance
Charlie Gau, Engineering Technician
2
RESOLUTION NO. 126-19
JULIEN DUBUQUE DR. SANITARY PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND
ORDERING THE ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The proposed plans, specifications, form of contract and estimated cost for
the Julien Dubuque Dr. Sanitary Project in the estimated amount of $163,144.50 are
hereby preliminary approved and ordered filed in the office of the City Clerk for public
inspection.
Section 2. A public hearing will be held on the 4th day of May 2020, at 6:30 p.m. in
the Historic Federal Building Council Chambers (and/or by virtual means), 350 W. 6th
Street, Dubuque, Iowa, at which time interested persons may appear and be heard for
or against the proposed plans and specifications, form of contract and estimated cost of
said Project, and the City Clerk be and is hereby directed to cause the attached notice
of, the time and place of such hearing to be published in a newspaper having general
circulation in the City of Dubuque, Iowa, which notice shall be published not less than
four days nor more than twenty days prior to the date of such hearing. At the hearing,
any interested person may appear and file objections to the proposed plans,
specifications, form of contract, or estimated cost of the Project.
Section 3. The Julien Dubuque Dr. Sanitary Project is hereby ordered to be
advertised for bids for construction.
Section 4. The amount of the security to accompany each bid shall be in an amount
which shall �+.�.�f.�.-w. to of the Notice to ^°-�-�- hereby
-'
v' ich conform m the provisions Notice Bidders hereby approved.
Section 5. The City Engineer is hereby directed to advertise for bids for the
construction of the improvements herein provided, by publishing the Notice to Bidders to
be published on the City of Dubuque website and a contractor plan room service with
statewide circulation, which notice shall be published not less than thirteen but not more
than forty-five days before the date for filing bids before 2:00 p.m. on the 4th day of May
2020. Bids shall be opened and read by the City Clerk at said time and will be
submitted to the City Council for final action at 6:30 p.m. on the 18th day of May 2020, in
the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa.
Passed, adopted, and approved this 20th day of April 2020.
Attest:
4
Roy D. Buol, Mayor
Keel S. Firnstah , CM , City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE JULIEN DUBUQUE DR. SANITARY
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Julien Dubuque Dr. Sanitary Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 4th day of May 2020, in the
Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Project involves installing approx. 1,617 LF of new 8" diameter
sanitary sewer main and 8 new manholes.
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office, City Hall, 50 W. 13th St., Dubuque, Iowa, and may be viewed during normal
working hours.
Agendas can be accessed at https://www.cityofdubuque.orq/Agendas.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or
before said time of public hearing. At said time and place of public hearings all
interested citizens and parties will be given an opportunity to be heard for or against
said proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not
possible as a result of the COVID-19 pandemic, instructions for a virtual meeting
and public input will be posted on the meeting agenda on Friday, April 17, 2020 at
https://www.cityofdubuque.orq/agendas.
Published by order of the City Council given on the 20th day of April 2020.
Kevin S. Firnstahl, CMC, City Clerk
SECTION 00120
Page 1 of 3
NOTICE TO BIDDERS
SECTION 00120
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
JULIEN DUBUQUE DR. SANITARY PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on May 7, 2020, in the Office of the City Clerk, City Hall - First Floor, 50
West 13th Street, Dubuque, Iowa. Bidders are asked to call 563-589-4100 prior to dropping
of bid due to COVID-19 concerns.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00p.m. on May 7, 2020, at City
Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa. The City of Dubuque,
Iowa, reserves the right to reject any and all Bids. City Hall is closed but the bid opening
can be viewed on YouTube at the following address beginning at 2:05 pm the date of bid
opening: https://youtu.be/JFNZCQnbQE4
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice to
Proceed has been issued and shall be fully completed by July 31, 2020.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount of
the contract. The Bid security must be in the amount of ten percent (10%) of the amount of
the contract and must be in the form of a cashier's check or certified check drawn on a
state -chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents
will also be available on the City's website at www.cityofdubuque.orq/bids.aspx. No plan
deposit is required.
SECTION 00120
Page2of3
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
JULIEN DUBUQUE DR. SANITARY PROJECT CIP # 7102816
Project involves installing approx. 1,617 LF of new 8" diameter sanitary
sewer main and 8 new manholes.
Base Bid Estimated Total Cost = $163,144.50
120.9 Pre-BidConstruction Conference
No Pre -Bid will be held for this project. Call or Email the City of Dubuque Engineering
Department with any questions regarding this project.
120.10 Title VI — Non -Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race, color, national origin, sex, age, or disability in consideration for an
award.
120.11 Notice to Bidders Distribution
On the following date, 4-24, 2020 this Notice was posted at the following locations:
1. Master Builders of Iowa plan room service.
2. Master Builders of Iowa lead generating service.
3. The City of Dubuque Website: ww.cityofdubuque.org/bids.
___= END OF SECTION 00120 =___