Awarding the Jackson Street (11th to 12th Streets) Reconstruction ProjectCopyrighted
April 20, 2020
City of Dubuque Action Items # 1.
ITEM TITLE: Awarding the Jackson Street (11th to 12th Streets)
Reconstruction Project
SUMMARY: City Manager recommending award of the construction
contract for the Jackson Street (11th to 12th Streets)
Reconstruction Project to the low bidder, Drew Cook &
Sons Excavating Company, Inc.
SUGGESTED DISPOSITION:
RESOLUTION Awarding public improvement contract for
the Jackson Street (11th to 12th) Reconstruction Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Jackson Street Reconstruction 11th to 12th-MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Jackson Street (11th to 12th) Reconstruction Project
Award Construction Contract
CIP #3602552, 3002552
DATE: April 13, 2020
Dubuque
All -America City
111111
2007.2012.2013
2017*2019
Sealed bids were received for the Jackson Street (11th to 12th) Reconstruction Project.
City Engineer Gus Psihoyos recommends award of the construction contract to the low
bidder, Drew Cook & Sons Excavating Company, Inc., in the amount of $235,688.48.
This bid includes special assessments.
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $26,068.39. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner -
occupied residential financial assistance. However, the property at 1101 Jackson Street
(NRGY LLC) could reduce or eliminate their assessment by making qualifying
investments in the property.
This same opportunity was afforded the other properties in the Historic Millwork District
when the last project occurred.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 10, 2020
RE:
Jackson Street (11th to 12th) Reconstruction Project
Award Construction Contract
CIP# 3602552, 3002552
Dubuque
binexl
MI -America City
WViXi.iL�All IINi-
11111:
2007+2012*2013
2017*2019
INTRODUCTION
The attached resolution authorizes the award of the construction contract for the Jackson
Street (11th to 12th) Reconstruction Project.
BACKGROUND
As part of the original Historic Millwork District Complete Streets Project, multiple
alternates were developed for that project that could be developed if funding was
available. The original Historic Millwork District Complete Streets project was a $7.9-
million-dollar project ($5.6 million from federal grants) that reconstructed four blocks of
Jackson Street from 7th to 11th, six blocks of 10th Street from Main Street to Elm Street,
and two blocks of Washington Street from 9th to 11th. The block of Jackson Street from
11th to 12th was one of the alternates in the original bid package for the Historic Millwork
District. The alternate could not be funded at the time, but City staff planned to request
funding in future years. Recently the Marriott Townplace hotel was built along this block,
which involved an $11 million private investment in the Historic Millwork District. Dupaco
is currently working on a major renovation of the Voices building at the corner of 10th and
Jackson which involves an estimated $37 million worth of private investment in the
Historic Millwork District.
DISCUSSION
The Jackson Street (11th to 12th) Reconstruction Project includes the reconstruction of
pavement, replacement of sidewalks, reconstruction of storm sewer and installation of
new decorative streetlights. The proposed corridor would match the design elements of
the Historic Millwork District but would not include brick and railroad track in the middle of
the street. The pavement would be 9-inch PCC concrete pavement. The sidewalks and
driveways would be constructed with reverse mix concrete to match the sidewalks in the
rest of the Historic Millwork District. The project will include fiber, electrical and
communications conduit. This conduit will accommodate the streetlights, and any future
parking and camera infrastructure required.
PUBLIC ENGAGEMENT
City staff have sent letters to the two abutting property owners in this corridor during the
week of February 3, 2020. The letter asks the abutting property owners to meet and
discuss the project with city staff so potential questions can be answered. Additionally,
staff have developed post cards that were sent to the property owners/tenants on Jackson
Street up to 14th Street prior to construction. Post cards are also being sent to all
properties within the Historic Millwork District boundary. This boundary runs from 5th
Street to 12th Street and from Elm Street to White Street. Business owners will also
receive a copy of the Road Construction Toolkit that was developed by staff in recent
years.
BID RESULTS
The City received six bids on April 9, 2020, for the Jackson Street (11th to 12th)
Reconstruction Project. Drew Cook & Sons Excavating Company, Inc. of Dubuque, IA,
submitted the low bid in the amount of $235,688.48. This bid includes special
assessments. A summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Drew Cook & Sons Excavating Company, Inc.
$235,688.48
Portzen Construction, Inc.
$269,932.40
Midwest Concrete, Inc.
$285,021.30
Eastern Iowa Excavating & Concrete, LLC
$286,718.35
MDE, LLC dba McDermott Excavating
$295,275.40
Tschiggfrie Excavating Company
$327,619.40
RECOMMENDATION
recommend awarding the contract for the Jackson Street (11th to 12th) Reconstruction
Project to Drew Cook & Sons Excavating Company, Inc. in the amount of $235,688.48.
BUDGET IMPACT
The estimate of cost for Jackson Street (11th to 12th) Reconstruction Project is as
follows:
Description
Estimate
Award
Construction Contract
$ 297,274.00
$235,688.48
Contingency
29,727.00
29,727.00
Construction Engineering & Inspection
49,050.00
49,050.00
Total Project Cost
$376,051.00
$314,465.48
2
The project funding summary is as follows:
CIP
Fund Source
Amount
3002552
Washington Street Reconstruction from 7th to 9th St
$ 235,963.42
3602552
Washington Street Reconstruction from 7th to 9th St
26,365.27
Special Assessment — Street Improvement, Commercial
52,136.79
Total Project Funding
$ 314,465.48
Engineering staff recommends using the funding from the Washington Street
Reconstruction from 7th to 9th Street project. That project is delayed indefinitely and there
is old GO bond money tied up in that funding needing to be spent.
PROPERTY ASSESSMENTS
The average public improvements assessment based on the engineers estimate,
including contingency and engineering is $26,068.39. The assessed properties in this
project are both commercial use and therefore not eligible for the normal owner -occupied
residential financial assistance. However, the property at 1101 Jackson Street (NRGY
LLC) could reduce or eliminate their assessment by making qualifying investments in the
property as follows:
(1) One dollar of assessment will be forgiven for every five dollars of expenses incurred
for improvements made but only for improvements which require a building permit and
which result in an increase of the assessed valuation of the property. The property owner
must provide paid invoices to City for substantiation of the costs incurred.
(2) One dollar of assessment will be forgiven for every two dollars of expenses incurred
for improvements to the primary facade of the property but only if the improvement is
approved by the Historic Preservation Commission of the City of Dubuque. The property
owner must provide paid invoices to City for substantiation of the costs incurred.
This same opportunity was afforded the other properties in the Historic Millwork District
when the last project occurred.
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Jackson Street
(11th to 12th) Reconstruction Project through the adoption of the enclosed resolution to
Drew Cook & Sons Excavating Company, Inc. in the amount of $235,688.48.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Budget Director
John Klostermann, Public Works Director
Deron Muehring, Civil Engineer
3
RESOLUTION NO. 129-20
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE JACKSON STREET
(11TH TO 12TH) RECONSTRUCTION PROJECT
Whereas, sealed proposals have been submitted by contractors for Jackson Street
(11th to 12th) Reconstruction Project, (the Project) pursuant to Resolution No. 72-20 and
Notice to Bidders published on the City of Dubuque, Iowa website and plan room
service with statewide circulation on the 3rd day of March 2020.
Whereas, said sealed proposals were opened and read on the 9th day of April 2020
and it has been determined that Drew Cook & Sons Excavating Company, Inc. of
Dubuque, Iowa, submitted low bid in the amount of $235,688.48, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
A Public Improvement Contract for the Project is hereby awarded Drew Cook & Sons
Excavating Company, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted, and approved this 20th day of April 2020.
R 9 D. Buol, Mayor
Attest:
A / A
Kevi97S . Firnstahl, CMC,'City Clerk