CDBG Fiscal Year 2020 Annual Action Plan Amendment #1Copyrighted
March 23, 2020
City of Dubuque Action Items # 1.
IT E M T I T L E:F iscal Year 2020 Community Development Block Grant
(C D B G) Annual Action P lan A mendment 1
S UM M ARY:City Manager recommending adoption of Amendment 1 to
the Community Development B lock Grant A nnual A ction
Plan.
RE S O L UT I O N Adopting A mendment 1 to the F iscal Year
2020 (P rogram Year 2019) Community Development Block
Grant (C D B G) Annual Action P lan
S UG G E S T E D D I S P O S I T I O N:Suggested Disposition: Receive and F ile; A dopt
Resolution(s)
AT TAC H ME N TS:
Description Type
F Y20 C D B G Annual Action Plan Amendment 1-MV M
Memo City Manager Memo
Staff Memo Staff Memo
Resolution Approving Amendment Resolutions
C D B G F Y 2020 Annual Action Plan Amendment 1
Budget Supporting Documentation
Administrative and Public Service Caps FY 2020 Supporting Documentation
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2020 Community Development Block Grant (CDBG) Annual
Action Plan Amendment 1
DATE: March 19, 2020
Housing & Community Development Director Alexis Steger recommends City Council
adoption of Amendment 1 to the Community Development Block Grant Annual Action
Plan.
Amendment 1 increases the Fiscal Year 2020 CDBG Annual Action Plan budget to
include reallocations between the programs, and carryovers from the previous Fiscal
Year for use in this Fiscal Year.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
_____________________________________
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alexis M. Steger, Housing & Community Development Director
TO: Michael C. Van Milligen, City Manager
FROM: Alexis M. Steger, Housing & Community Development Director
DATE: March 19, 2020
RE: Fiscal Year 2020 Community Development Block Grant (CDBG) Annual
Action Plan Amendment 1
Introduction:
This memorandum transmits a resolution for the City Council’s consideration to adopt
Amendment 1 to the Community Development Block Grant Annual Action Plan.
Discussion
Federal regulations require each year a city must prepare and file an Annual Plan
prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public
participation process that includes a published notice, a public comment period, and
a public hearing. A city must follow its adopted plan to expend entitlement funds. If its
revenues or activities change, the city must amend the plan. This requirement applies
to plans for previous years as well as the current year.
Amendment 1 is increasing the Fiscal Year 2020 CDBG Annual Action Plan budget to
include reallocations between programs, and carryovers from the previous Fiscal Year
for use in this Fiscal Year.
Allocations from previous years that will be carried into this fiscal year amount to
$1,065,698 and are allocated to projects that were already underway at the end of
Fiscal Year 2019. This includes allocations to projects such as the Liberty Recovery
Center, Crescent Community Health Center Expansion, Comiskey Park Renovation,
Affordable Housing Network Inc Residential Rehabilitation Program, and the First Time
Homebuyer Program.
Changes to the administration of the programs allowed for the reallocation of funding
from Housing Rehabilitation Services to other programs. Additionally, it was decided
that the curb ramp program would not be feasible under CDBG funding based on the
population served, so that allocation is being reallocated.
Commission Action
The Community Development Advisory Commission set a public hearing at their
February 19, 2020 meeting for the CDBG Annual Action Plan Amendment 1.
The Community Development Advisory Commission held a public hearing on March 18,
2020 to review and receive comments on Amendment 1. Project Rooted provided
comment and asked for an allocation of funding for their microenterprise to expand and
help provide take-away sack lunches at the Convivium and Resources Unite while the
Dubuque Community School District is closed. Commissioner Hammel motioned to
approve an allocation not to exceed $25,000, even though the request was for $2,500,
in case the school closings get extended. All commissioners agreed and allocated
$25,000 to Project Rooted for the purpose of serving lunches to children while schools
are closed as reflected in the amended CDBG budget being presented to City Council.
Additional unallocated funds available in CDBG funding ($129,265) was set-aside to
provide the infrastructure needs of a diagnostic/testing site for covid-19 if the need
should arise. This is not a current need of the community; however, based on the
required approval process for allocating funds, city staff and the commission agreed
that approving the use early would be prudent.
Rental Rehabilitation Program funds that are not currently committed to project in the
amount of $200,000 was also reallocated by the commission. This funding will be set-
aside for any temporary shelter needs for the homeless or doubled up families in the
event they need to be quarantined or separated from a group setting. This is not a
current need; however, the large census shelters do not have the correct areas/facilities
to quarantine individuals or families.
The motion to approve the Fiscal Year 2020 Annual Action Plan as amended for the
reallocations and carryover funds with additional changes noted above, was
unanimously approved. Therefore, the Community Development Advisory Commission
recommends City Council approval of the attached amended plan.
Requested Action
I respectfully request City Council receive and file, and adopt the attached resolution
adopting the Fiscal Year 2020 Annual Action Plan Amendment 1 and authorizing the
City Manager to direct staff to prepare and submit Amendment 1 to the U.S. Department
of Housing and Urban Development.
RESOLUTION NO. 95-20
A RESOLUTION ADOPTING AMENDMENT 1 TO THE FISCAL YEAR 2020 (PROGRAM
YEAR 2019) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION
PLAN.
Whereas, the City of Dubuque prepared an Annual Action Plan for Fiscal Year2020;
and
Whereas, the City now desires to amend said Annual Plan by reallocating funds
between existing activities and providing funds for new activities; and
Whereas, said amendment is a substantial amendment as provided in the City's
Citizen Participation Plan and therefore must be approved by resolution of the City after a
public hearing by the Community Development Advisory Commission; and
Whereas, the City made available for public comment said Annual Action Plan on
February 19, 2020 at a public meeting of the Community Development Advisory
Commission; and
Whereas, the Community Development Advisory Commission reviewed said
amendment during a public hearing on March 18, 2020 and voted to approve said
amendment and recommend approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA THAT:
Section 1. The Community Development Block Grant Fiscal Year 2020 (Program
Year 2019) Annual Action Plan Amendment 1, attached hereto as Exhibit A is hereby
approved.
Section 2. The Community Development Block Grant Fiscal Year 2020 (Program
Year 2019) Annual Action Plan, as Amended, shall be included in the Five -Year
Consolidated Plan for the use of Community Development Block Grant Funds for Fiscal
Year 2016-2020.
Passed, approved and adopted this 23rd day of March 2020
7eze,J
Roy D. Buol, Mayor
Attest:
Kev' S. Firnstahl, City Clerk
Annual Plan Budget Amendment 1
PROJECTED SOURCES FY 2020 FY 2020
Entitlement 1,080,989 1,080,989
Recreation Various Program Fees 4,675 4,675
Homeowner Loan Repayments 201,685 124,610
Rental Loan Repayments 38,458 14,270
Infill-Loan Repayments 5,590 5,590
1st Time Homeowner Loans 69,532 78,500
Reimbursements-General 5,217 3,500
Sale of Assets - Other 80,000 80,000
City Manager's Office Reimbursements-General 30 30
Total Program Income 405,187 311,175
Unexpended Funds Previous Fiscal Years 1,215,407
Total 1,486,176 2,607,571
Adopted FY20 AAP Carryover Re‐Allocated Funds Budget Amendment 1
Administration 275,177$
CDBG Admin. Services and Staff 129,451 14,956 144,407
Housing Administration 46,213 16,529 62,742
Neighborhood Development Services and Staff 60,219 7,809 68,028
Economic Development 69,870$
Microenterprise Assistance Program 44,870 25,000 69,870
Economic Development TOTAL
Housing Development 1,144,418$
First Time Homebuyer Program 20,000 35,000 55,000
Homeowner Rehab (Small & Large)75,000 6,315 81,315
Housing Code Enforcement 109,536 (30,000) 79,536
Housing Rehabilitation Services and Staff 356,796 (89,000) 267,796
Lead Hazard Reduction
Lead & Healthy Homes Match 40,000 5,001 45,001
Low Int/Forgivable Loans 25,077 25,077
Purchase/Rehab/Resale 87,213 78,480 165,693
Rental Unit Rehabilitation 200,000 75,000 (200,000) 75,000
AHNI 150,000 150,000
Temporary Shelter for Covid‐19 200,000 200,000
Neighborhood and Community Development 1,118,106$
Neighborhood Infrastructure Improvements
Accessible Curb Ramps 12,600 (12,600) ‐
Broadband
Sidewalks 10,000 10,000
Neighborhood Recreation Program 131,096 28,521 159,617
Neighborhood Support Grants 14,560 13,699 28,259
Visiting Nurses Association 85,000 85,000
Purchase of Services
Competative Grant Allocation 20,000 11,000 31,000
HEART Program 10,000 10,000 20,000
Senior Center 18,200 4,550 22,750
Washington Tool Library 15,790 2,402 18,192
Zoning Inspection/Enforcement 7,710 7,710
Public Facility Projects
Eagle Valley Park* 30,530 100,783 131,313
Liberty Recovery Center 150,000 150,000
Crescent Community Health Center 300,000 300,000
St. Mark's Tuckpointing 25,000 25,000
Diagnostic Testing Facility for Covid‐19 129,265 129,265
Grand Total 1,449,384$ 2,607,571$
Contingency 6862 Unallocated (0)$
*Reallocated to Comiskey Park due to Census Changes
COMMUNITY DEVELOPMENT BLOCK GRANT - FY 2020 ANNUAL ACTION PLAN: CAPS
20 % ADMINISTRATIVE CAP 15 % PUBLIC SERVICE CAP
FY 20 CDBG Allocation 1,080,989 1,080,989 FY 20 CDBG Allocation
Current Year Program Income 311,175 343,892 Previous Year Program Income
Total Available 1,392,164 1,424,881 Total Available
Cap % 20% 15% Public Service Cap %
Maximum allowed 278,433 213,732 Maximum allowed
ADMIN PUB SERVICE UNCAPPED
FY20 AP FY20 AP FY20 AP
First Time Homebuyer Program 55,000
Eagle Valley Park 131,313
Homeowner Rehab (Small & Large)81,315
Housing Code Enforcement 79,536
Housing Rehabilitation Services and Staff 267,796
Lead Hazard Reduction 70,078
Purchase/Rehab/Resale 165,693
Rental Unit Rehabilitation 75,000
Microenterprise Assistance Program 69,870
Accessible Curb Ramps 0
Neighborhood Infrastructure Improvements 10,000
Zoning Inspection/Enforcement 7,710
Neighborhood Recreation Program 159,617
Neighborhood Support Grants 28,259
Four Mounds HEART 20,000
Senior Center 22,750
Washington Tool Library 18,192
Purchase of Services 31,000
Visiting Nurses Association 0 85,000
AHNI 150,000
Liberty Recovery Center 150,000
Crescent Community Health Center 300,000
St Marks Tuckpointing 25,000
Neighborhood Development Services and Staff 68,028
Housing Administration 62,742
CDBG Admin. Services and Staff 144,407
Temporary Shelter for Covid-19 200,000
Diagnosis/Testing Facility for Covid-19 129,265
Contingency
TOTALS 275,177 279,818 2,052,576
Subtract Previous Year Unspent Public Service Obligations (70,172)
TOTAL PROPOSED FOR PUBLIC SERVICE 209,646
OVER (UNDER) Maximum Cap (3,256) (4,086)
CDBG Contract
CITY OF DUBUQUE, IOWA
AND
PROJECT ROOTED
FY 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) Agreement
THIS AGREEMENT, executed on the 18th day of March 2020 is entered by and between
the City of Dubuque, Iowa, a municipal corporation organized and existing under the laws
of the State of Iowa (Recipient) and Project Rooted, with its principal place of business in
Dubuque, Iowa (Subrecipient).
Whereas, Recipient is a participating city in the Community Development Block
Grant (CDBG) Program of the United States Department of Housing and Urban
Development; and
Whereas, Recipient wishes to engage Subrecipient to assist Recipient in providing
services to a presumed low -and moderate- income population.
NOW THEREFORE, in consideration of the premises and respective covenants,
agreements and representations hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES:
a. Subrecipient shall:
Provide the services to eligible residents of the City of Dubuque in a
manner satisfactory to Recipient and consistent with any standards
required as a condition of providing these funds. Such program shall
include the following activities eligible under the Community
Development Block Grant Program: Microenterprise Assistance.
1. In the event of a conflict between Subrecipient's proposals
and the provisions hereto attached, that provision which in the
judgment of Recipient provides the greatest benefit to
Recipient shall prevail. Failure of Subrecipient to provide any
of the services proposed shall be deemed a material breach
of this Agreement.
ii. Support the City's efforts to be a viable, livable, and equitable
community, and to advance equity and inclusion. The City will
provide opportunities to demonstrate this support by inviting the
Executive Director of the Agency and any employees working on
services covered by this agreement to participate in the following
professional development opportunities and supporting activities:
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CDBG Contract
1. The opportunity to be active and engaged participants in
Inclusive Dubuque peer learning opportunities and strategic
efforts, Exhibit A;
2. The opportunity to attend intercultural and equity workshops
offered by the City, including workshops that focus on
developing an intercultural team with a strategic plan for
advancing equity and inclusion within the Agency and through
the Agency's work;
3. Assistance in creating semi-annual status reports that
demonstrate the ways in which the Agency's efforts are
advancing equity and inclusion; and
4. Access to the City's equity toolkit.
iii. Comply with City Council goals and priorities are attached hereto as
Exhibit B.
II. City Responsibilities
City designates the City Manager, or the City Manager's designee, to act
as its representative with respect to the work to be performed under this
Agreement, and such person shall have authority to transmit instructions,
receive information, interpret and define City's policies and provide
decisions in a timely manner pertinent to the work covered by this
Agreement until Agency has been advised in writing by City that such
authority has been revoked.
III. National Objective
Subrecipient certifies and maintains documentation that the activities
carried out with funds provided under this Agreement will meet the CDBG
program's National Objectives as stated:
570.208(a)(2) Activities benefiting low and moderate -income
persons; Benefit to a clientele (elderly persons) who are generally
presumed to be principally low -moderate income persons; and
requires reporting information on ethnic origin, elderly status, and
female head of household status for participants served.
IV. Project Budget
The total compensation to be paid to Subrecipient by Recipient for the
services shall in no event exceed the sum of $25,000 for the program.
Any indirect costs charged must be consistent with the conditions of Section
II (C) (3) of the attached Exhibit C, Standard Requirements. In addition,
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CDBG Contract
Recipient may require a more detailed budget breakdown, and Subrecipient
shall provide such supplementary budget information in a timely fashion in
the form and content prescribed by Recipient. The Recipient and
Subrecipient must approve any amendments to this Agreement in writing.
V. Dates of Commencement and Completion
The services to be provided under this Agreement shall be commenced on
March 18, 2020 and shall be completed not later than June 30, 2021.
Recipient's right to enforce the terms of this Agreement shall be extended
to cover any additional time during which Subrecipient remains in control of
CDBG funds or other assets including program income.
VI. Agreement Documents and Provisions
Subrecipient shall perform or arrange for the provision of services under this
Agreement in the manner and time provided herein and in accordance with
the Community Development Block Grant Program, including the Income
Guidelines in Exhibit D and Standard Contract Requirements in Exhibit C
herein attached and a part of this agreement.
VII. Payment
a. It is expressly agreed and understood that the total amount to be paid
by Recipient to Subrecipient under this Agreement shall not exceed
the amount stated in Section IV of this Agreement. Such amount
shall constitute compensation for establishment of a Microenterprise.
Such amount shall be paid upon written request on the Request for
Payment form, with proof satisfactory to the recipient of expenses.
Drawdowns for payment of eligible expenses are reimbursement
only.
b. Payment shall be supported by documentation provided by
Subrecipient of costs incurred for services provided pursuant to this
Agreement.
c. Payments are contingent upon certification of Subrecipient's
financial management system in accordance with the standards
specified in 2 CFR 200, the provisions of which are available in the
office of Recipient.
VIII. Reporting and Monitoring.
Subrecipient shall render to Recipient an annual written report detailing its
activities and individuals served. Annual report will be due July 15th
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CDBG Contract
Subrecipient shall be subject to at least one site visit by personnel of
Recipient, or a designee of Recipient or duly authorized federal officials, for
monitoring Subrecipient's delivery of services and compliance with terms of
the agreement and federal standards that pertain to federally funded grant
activities. Income verification of the participants as provided on the
Participant Report, if applicable, shall be provided for review at the time of
monitoring. Review may include accounting books and records for financial
management and documentation of program costs. The reviewers shall
have access to and the right to examine, audit, excerpt and /or transcribe
any of Subrecipient's records pertaining to all matters covered by this
Agreement. Subrecipient shall be subject to subsequent site visits to review
correction of any deficiencies in compliance.
Recipient shall monitor the performance of Subrecipient against goals and
performance standards required herein. Substandard performance as
determined by Recipient shall constitute noncompliance with this
agreement. If action to correct such substandard performance is not taken
by Subrecipient within a reasonable period after being notified by Recipient,
contract suspension or termination procedures shall be initiated.
IX. Termination of Agreement
This Agreement may be terminated by either party by giving the other party
a written, ninety (90) day notice of such termination or upon such other
terms as may be mutually agreeable.
If, through any cause, Agency shall fail to fulfill in a timely and proper
manner its obligations under this Agreement or if Agency shall violate any
of the covenants, agreements, or stipulations of this Agreement, City shall
have the right to terminate this Agreement by giving written notice to Agency
of such termination not less than five (5) days before the effective date of
such termination.
X. Notices
Communication and details concerning this Agreement shall be directed to
the following agreement representatives:
Recipient
Christopher Lester
Community Development Specialist
Housing and Community Development
350 West 6th Street Suite 312
Dubuque, Iowa 52001
XI. Assignability
Subrecipient
Whitney Sanger
Project Rooted
2250 Clydesdale Court
Dubuque, IA 52001
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CDBG Contract
Agency shall not assign this Agreement or any interest in this Agreement
without prior written approval of City.
XI. Indemnity. Subrecipient agrees to save, defend, indemnify and hold
harmless City, its officers, agents and employees, against any and all loss,
damage, claims, causes of action, judgments, costs and expenses that City
may hereafter suffer, incur, be put to, pay or lay out by reason of the
performance or lack of performance by Subrecipient and/or its agents and
employees of the conditions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this contract with the referenced
attachment Exhibit A, B, C, and D as of the date first written above.
Witness:
in S. Firnstahl, city Clerk
City of Dubuque, Iowa
Roy D. Bi'ol, Mayor
Project Rooted
'Alfa
Whitney Sanger,oExecutive
rector
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