Loading...
Signed Contract_DMASWA Contract with Multicultural Family CenterCity of Dubuque ITEM TITLE: SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description A Cut Above Contract Wiliam Siegert Farm Lease 2020 DMASWA Waste Delivery Contract Copyrighted April 6, 2020 Consent Items # 20. Signed Contract(s) A Cut Above contract for Grinding and Removal of Tree Stumps; 2020 Farm Lease with William Siegert; Dubuque Metropolitan Area Solid Waste Agency Waste Delivery Contract Suggested Disposition: Receive and File Type Supporting Documentation Supporting Documentation Supporting Documentation WASTE DELIVERY CONTRACT BETWEEN THE DUBUQUE METROPOLITAN AREA SOLID WASTE AGENCY AND CITY OF DUBUQUE This Waste Delivery Contract (the Contract), dated for reference purposes the I8'''' day of flt,,,,, ,i, Zou, is made and entered into by and between the Dubuque Metropolitan Area Solid Waste Agency (Agency) and City of Dubuque (Hauler). WHEREAS, Agency owns and operates a landfill at 14501 U.S. Highway 20 West Dubuque, Iowa, known as the Dubuque Metropolitan Area Sanitary Landfill (Agency Landfill); and WHEREAS, Agency desires to receive all Acceptable Waste collected by the Hauler in Agency's Comprehensive Planning Area and additional Acceptable Wastes from the Service Area; and WHEREAS, Hauler is in the business of collecting and transporting solid wastes and actively participates in landfill diversion programs; and WHEREAS, Hauler is capable and intends to deliver at least 2,000 tons per year to the Agency Landfill during the term of this agreement or is a Dubuque county municipally owned and operated governmental entity; and WHEREAS, Hauler desires to deliver solid waste to the Agency Landfill at the Contracted Tipping Fee; and NOW, THEREFORE, in consideration of the promises and mutual agreements hereinafter set forth, the parties hereto agree as follows: SECTION 1. TERM. The Term of this Contract shall commence on July 1, 2020 and continue through June 30, 2025 unless earlier terminated pursuant to the terms of this Contract. This Contract may be extended for one additional Five-year period at the sole discretion of the Agency by written notice to Hauler not less than ninety (90) days prior to the expiration of the current term or extension. SECTION 2. DEFINITIONS. 2.1 Acceptable Waste. Garbage, refuse and other municipal solid waste from residential, commercial, industrial and community activities, including Residential Waste, Commercial Waste, Construction and Demolition Wastes and Special Wastes as approved by the Agency, as defined by IAC § 567- 13 or Iowa Code § 455B. 121919Template 2.2 Contract Tipping Fee. The fee for Haulers who have executed this Contract for delivering Acceptable Waste to the Agency Landfill, set annually by Agency's Board of Directors. 2.3 Commercial Waste. All types of solid waste generated by stores, offices, restaurants, warehouses, and other nonmanufacturing activities, excluding residential and industrial wastes. As defined in IAC § 567-113.3. 2.4 Comprehensive Planning Area. (Planning Area) All the properties located within the corporate limits of the following communities and counties: Asbury Balltown Bankston Bernard Buena Vista Cascade Centralia Colesburg Delaware Delhi Dubuque Dundee Durango Dyersville Earlville Edgewood Epworth Farley Graf Greeley Guttenberg Holy Cross Hopkinton Luxemburg Manchester Masonville New Vienna Peosta Rickardsville Rural Delaware County Rural Dubuque County Ryan Sageville Sherrill Strawberry Point Worthington Zwingle Any areas annexed by these communities shall be included in the Planning Area. Nothing in this Contract provides Hauler with the exclusive right to provide solid waste collection within Planning Area. 2.5 Construction and Demolition (C&D) Waste. Waste building materials, including wood, metals, and rubble which result from construction, deconstruction or demolition of structures. 2.6 Hazardous Waste. The same meaning as in Iowa Code § 455B.411(3)(a)(b). 2.7 Non -Conforming Wastes. Materials not considered as Acceptable Waste. This includes Hazardous Waste, special wastes not identified as such to the scale operator upon delivery, materials banned from landfilling, Recyclable Materials or loads with a high concentration of Recyclable Materials which are not considered residuals or contaminated. 2.8 Out -of -Service Area Waste. Acceptable Waste which originates outside Agency's service area. 2.9 Posted Tipping Fee. The published Tipping Fee used to charge customers delivering Acceptable Wastes to the Agency Landfill, set annually by Agency's Board of Directors. 2.10 Recyclable Materials. Materials with value as a primary or secondary material for processing into a new product that has been separated by the generator or processor 2 from mixed municipal solid waste for the purpose of reusing and/or recycling. These materials include but are not limited to paper, plastics, wood, asphalt shingles and metals. 2.11 Residential Waste. Solid waste collected from residences as defined by ordinance for each community identified in Sec. 2.4. 2.12 Service Area. The area to which the Agency provides service. This includes the Comprehensive Planning Area plus counties in Illinois and Wisconsin. 2.13 Industrial and Special Waste. Industrial process, pollution control, or toxic wastes which present a threat to human health or the environment, or a waste with inherent properties which make the disposal of the waste in a sanitary landfill difficult to manage. As defined in IAC § 567-109.3. To include but not limited to asbestos containing materials, contaminated or impacted soils, foundry sands, and paint filters. 2.14 Yard Waste. Defined as waste materials that include lawn trimmings and garden waste such as leaves, grass clippings, brush and small branches, but does not include tree stumps, stone, concrete or other non -organic types of wastes. SECTION 3. REPRESENTATIONS. 3.1 Hauler Representations. Hauler has full power and authority to execute this Contract and such execution constitutes a binding legal obligation that is fully enforceable in accordance with its terms and conditions. The execution of this Contract does not conflict with any other agreement, indenture or any other instrument to which Hauler is a party. Hauler plans to maintain or increase participation in multiple landfill diversion programs. Hauler plans to maintain the capability of delivering at least 2,000 tons per year to the Agency Landfill during the term of this Contract. 3.2 Agency Representations. The execution of this Contract does not conflict with any other agreement, indenture or any other instrument to which Agency is a party. Agency plans to maintain the necessary capacity needed to accommodate Hauler. Agency will ensure compliance with federal, state and local regulations and maintain a waste screening program to identify non -conforming wastes. Agency can assist Hauler in expanding Hauler's landfill diversion programs by identifying vendors for processing, assisting with program marketing, and securing end markets. SECTION 4. COMPLIANCE WITH REGULATORY REQUIREMENTS. Hauler shall operate its business of collecting and transporting solid waste in compliance with all applicable local, state, and federal laws, rules, regulations and ordinances, including but not limited to obtaining and maintaining all necessary licenses, permits and other authorizations required by each municipality and any other governmental agency having jurisdiction over its activities. 3 SECTION 5. OPERATIONS. 5.1 Delivery Of Acceptable Waste (1) Except as otherwise provided in this Contract, Hauler agrees to deliver all Acceptable Wastes it collects in the Agency Planning Area to Agency Landfill. Hauler further agrees that it will not deliver Acceptable Waste generated in Agency Planning Area to any other destination unless directed in writing by Agency to do SO. (2) Hauler agrees to deliver waste collected from Service Area to Agency Landfill. (3) Hauler agrees not to deliver Hazardous Waste to Agency Landfill. Agency provides this service to eligible businesses and residents in its Planning Area as part of the Regional Collection Center Program. (4) Hauler is not obligated by this Contract to deliver to Agency Landfill Recyclable Materials to be recycled. Hauler must deliver to Agency Landfill Recyclable Materials collected form Agency Planning Area which are not marketable, due to contamination, damage, or being sort line residuals, are no longer considered recyclable. (5) If Hauler separates Recyclable Materials from Acceptable Waste, or processes source separated Recyclables, or diverts materials to an alternative technology facility, any of which originating from the Agency's Planning Area, all residual materials remaining after such processing shall be delivered to the Agency Landfill. (6) Agency shall have the right to screen and inspect loads for compliance, identification of non -conforming Acceptable Wastes, and material identification for diversion activities. (7) Agency shall have the right to reject Special Wastes collected by Hauler. Agency shall attempt to respond to Hauler's inquiry regarding a specific Special Waste within three working days. All requests shall follow Agency's established policies. (8) Hauler shall identify the origin of the waste by county at the time of delivery to the Agency Landfill. For mixed loads, Hauler shall identify the load by the county in which the majority of the Acceptable Waste originated. 5.2 Rejection Of Deliveries And Responsibilities For Non-Conforminq Wastes. A delivery of waste may be rejected at the Agency Landfill under one or more of the following circumstances: 4 (1) Hauler may be denied entrance if waste is delivered outside advertised operational hours or on a holiday. (2) Hauler may be denied entrance if its account is not satisfactorily within the provisions of the Agency's credit policy. (3) Hauler may be denied entrance if there is a reasonable basis to believe a vehicle contains Non -Conforming Waste. If Agency has reasonable, factual information indicating Non -Conforming Waste was delivered, Hauler agrees to return and remove such Non -Conforming Waste. In the event waste is rejected by Agency, Hauler shall be provided with documentation certifying the rejection and reasons therefore. All costs of removal and disposal of Non - Conforming Waste shall be borne by Hauler. Agency has the final say whether the waste acceptance. 5.3 General Delivery Requirements. Hauler agrees that it shall comply with rules and regulations regarding the use of Agency Landfill, including, but not limited to, all posted policies and procedures. Hauler agrees to comply with traffic control policies of Agency. Excluding holidays, Hauler may deliver Acceptable Waste to Agency Landfill during posted hours of operation, as established by the Agency Board of Directors. Agency Holidays include New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Agency reserves the right to modify its hours to meet operational needs. In most cases, notice may be provided to Hauler by press release, email, or phone call. SECTION 6. CONTRACT TIPPING FEE. 6.1 Contracted and Posted Tipping Fees. Agency has established Posted and Contract Tipping Fee rates for Acceptable Wastes, except Industrial and Special Wastes. Beginning July 1, 2020, the Posted Tipping Fee shall be $45.00 per ton and the Contract Tipping Fee rate shall be $36.03 per ton. The Contract Tipping Fee shall be subject to change as provided in Section 6.2 of this Contract. 6.2 Changes in Contracted Tipping Fee. Agency reserves the right to increase the Contract Tipping Fee, effective July 1 of each year of this Contract, but no more than three percent (3%) per fiscal year. However, if, during the Term of this Contract, in the judgment of Agency a regulatory change beyond the control of the Agency causes the cost of landfill operations to increase, Hauler agrees that Agency may increase the Contract Tipping Fee equal to the cost increase determined by Agency due to the regulatory change notwithstanding such 3% limitation. However, any such cost increase which is greater than a 15 percent annual increase in the Contracted Tipping Fee shall require the mutual agreement of Agency and Hauler. If during the Term of this Contract, the per ton Solid Waste Tonnage Fee paid by Agency to the Iowa Department of Natural Resources increased or decreased, the Contract Tipping Fee shall be adjusted accordingly. 5 SECTION 7. DEFAULT AND REMEDIES. 7.1 Hauler Default. The following shall constitute an Event of Default by Hauler: (1) Failure to comply with applicable laws, ordinances, rules and regulations relating to waste hauling, including solid waste ordinances of each municipality in Service Area; (2) Failure to maintain insurance as required by this Contract; (3) Hauling Acceptable Waste from Agency Planning Area to a landfill or a site other than Agency Landfill; (4) For non -municipal customers, failure to deliver at least 2,000 tons of solid waste to Agency Landfill during each contract year; (5) Failure to make timely payment of tipping fees charged; (6) Failure to perform any of its material obligations under this Contract; (7) Transfer of any interest under this Contract, whether by subcontract, assignment or novation, in violation of Section 9.3; or (8) Failure to actively participate in landfill diversion programs. 7.2 Agency Default. Failure to perform any of its material obligations under this Contract constitutes an Event of Default by Agency. 7.3 Remedies. If Hauler is in default, and if the default continues for a period of thirty (30) days after written notice from Agency, at its election, shall have the right, but shall not be obligated, to exercise any one or more of the following remedies: (1) Suspend the Contract Tipping Fee provided to Hauler. In the event Hauler fails to deliver Acceptable Waste to the Agency Landfill as required by Section 5, Agency's remedy for damages incurred by Agency shall be the sum of the Posted Tipping Fee Rate plus $3.00, multiplied by the tonnage of undelivered Acceptable Waste, until Hauler restores deliveries or to the end of the Contract term, whichever first occurs. The tonnage of Undelivered Acceptable Waste shall be calculated by Agency at its option as follows: (i) The amount of Acceptable Waste disposed of by Hauler at other disposal or transfer facilities during the period in question; or 6 (ii) A comparison between the amount of Acceptable Waste disposed of by Hauler at the Agency Landfill during the period in question and the amount of Acceptable Waste disposed of at Agency Landfill by Hauler during previous comparable time period. (2) Bring an action for specific performance. (3) Terminate the contract according to Section 9.8. 7.4 No right or remedy conferred upon or reserved to Agency by this Contract shall be exclusive of any other right or remedy; all rights and remedies conferred upon Agency by this Contract or by law shall be cumulative in addition to every other right and remedy available to Agency. 7.5 No delay or omission to exercise any right or power accruing upon any Event of Default shall impair any such right or power or shall be construed to be a waiver of any such Event of Default. 7.6 In the event either party should breach any term contained in this Contract and which is thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and for the time and in the manner so specified. The waiver shall not be deemed to waive any other breach hereunder. 7.7 Disputes. All disputes arising under this Contract shall be resolved through arbitration. Each party to this Contract may initiate arbitration by serving a written notice upon the other party stating the points of difference between the parties and stating intent to initiate arbitration procedures. Within ten (10) days thereafter, the parties shall meet and select an arbitrator from a list of seven (7) arbitrators obtained from the arbitration list maintained by the Iowa Public Employment Relations Board. The arbitration hearing shall be held within thirty (30) days of the selection of the arbitrator. The hearing shall be conducted informally, and the decision shall be reduced to writing and the determination so made shall be binding upon the parties and shall form the basis for future guidance of the parties on the issues so resolved. The costs of the arbitration hearing shall be shared equally by the parties. Each party shall pay its own attorney fees and witness costs. SECTION 8. INDEMNIFICATION AND INSURANCE. 8.1 Indemnification. Hauler shall defend, indemnify and hold harmless Agency, its officers and employees from and against all claims, damages, losses and expenses claimed by third parties, but not including any claims, damages, losses or expenses of the parties to this Agreement, including but not limited to attorneys' fees, arising out of or resulting from performance of this Agreement, provided that such claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or injury to or destruction of property, including loss of use resulting therefrom, but only to the extent caused in whole or in part by negligent acts or omissions of Hauler, or anyone directly or indirectly employed by Hauler or anyone for whose acts Hauler may be liable, regardless 7 of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. 8.2 Insurance. Hauler shall obtain and keep in force at all times during this Contract, the insurance specified in the Insurance Schedule N attached to this Contract. SECTION 9. MISCELLANEOUS. 9.1 Audit. All books, records, documents and accounting procedures and practices of Hauler relevant to this Contract shall be subject to examination by Agency upon one- day's written notice from Agency. 9.2 Notice. All written notices required pursuant to this Contract shall be either hand delivered or mailed to Hauler or Agency by regular mail at the following address or such other address as may be provided in writing to the other party from time to time: If to Agency: Dubuque Metropolitan Area Solid Waste Agency Solid Waste Agency Administrator 925 Kerper Court Dubuque, Iowa 52001 If to Hauler: City of Dubuque City Manager 50 W. 13th St. Dubuque, IA 52001 9.3 Assignment. Hauler shall not transfer or assign all or any part of this Contract without the prior written consent of Agency. No such assignment shall be effective unless Agency approves the form of the assignment. 9.4 Survival of Representations And Warranties. The representations, warranties, covenants and agreements of the parties under this Contract, and the remedies of either party for the breach of such representations, warranties, covenants, and agreements by the other party shall survive the execution and term of this Contract. 9.5 Entire Agreement and Waiver. This Contract shall constitute the entire agreement between the parties and shall supersede all prior oral and written negotiations. No waiver of any provisions of this Contract shall be deemed or shall constitute a waiver of any other provisions hereof, whether or not similar, nor shall such waiver constitute a continuing waiver. 9.6 Governing Law. The Contract shall be interpreted and construed according to the 8 laws of the state of Iowa. 9.7 Amendment. No amendment, alteration, or modification of this Contract shall be valid until approved in writing in the same manner as this Contract. 9.8 Termination (1) In the event that Hauler and Agency mutually agree in writing to terminate this Contract, such termination shall take effect as agreed by the parties. (2) Either party may terminate this Contract by reason of the default of the other party following thirty (30) days written notice to the defaulting party. Provided, however, that this Contract shall not be terminated if the defaulting party immediately takes reasonable steps to cure the default and in fact cures the default within a reasonable time not more than thirty (30) days from the mailing of the notice of default. (3) Agency may terminate this Contract for any reason, with or without cause, by providing ninety (90) days written notice to the Hauler. 9.9 Severability. In case any one or more of the provisions contained in this Contract shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Contract, and this Contract shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. DUBUQUE METROPOLITAN AREA CITY OF DUBUQUE SOLID WASTE AGENCY By l Michael C. Van Milligen, City Manager 9 INSURANCE SCHEDULE N DMASWA POLLUTION HAULERS 10 1. Dubuque Metropolitan Area Solid Waste Agency Insurance Requirements for Pollution Haulers INSURANCE SCHEDULE N shall furnish a signed certificate of insurance to the Dubuque Metropolitan Area Solid Waste Agency for the coverage required in Exhibit I prior to commencing work and at the end of the project if the term of work is longer than 60 days. Haulers presenting annual certificates shall present a certificate at the end of each project with the final billing. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Department of Insurance or an equivalent approved by the Finance Director. Each certificate shall include a statement under Description of Operations as to why issued. Eg: Project # or construction of 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all carriers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be delivered to the the Dubuque Metropolitan Area Solid Waste Agency. 4. Failure to provide minimum coverage shall not be deemed a waiver of these requirements by the Dubuque Metropolitan Area Solid Waste Agency. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 5. Hauler shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurances from all such subcontractors and sub -subcontractors. Hauler agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverages. The City may request a copy of such certificates from the Hauler. 6. All required endorsements to various policies shall be attached to certificate of insurance. 7. Whenever a specific ISO form is listed, an equivalent form may be substituted subject to the approval of the Finance Director and subject to the Hauler identifying and listing in writing all deviations and exclusions that differ from the ISO form. 8. Hauler shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. If Hauler's limits of liability are higher than the required minimum limits then the provider's limits shall be this Agreement's required limits. 9. Whenever an ISO form is referenced the current edition of the form must be used. Page 1 of 4 Schedule N Pollution Haulers February 2019 11 Dubuque Metropolitan Area Solid Waste Agency Insurance Requirements for Pollution Haulers INSURANCE SCHEDULE N (continued) Exhibit I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) The general liability coverage shall be written in accord with ISO form CG0001 or business owners form BP0002. Coverage shall be written on an occurrence, not claims made, form. All deviations from the standard ISO commercial general liability form CG 0001, or Business owners form BP 0002, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit" or CG 25 03 "Designated Construction Project (s) General Aggregate Limit" as appropriate. 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities endorsement. (Sample attached). 5) Include additional insured endorsement for: The Dubuque Metropolitan Area Solid Waste Agency, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use 15O form CG 2026. B) AUTOMOBILE LIABILITY Combined Single Limit $1,000,000 C) ENVIRONMENTAL IMPAIRMENT LIABILITY OR POLLUTION LIABILITY (Including transit) FUEL HAULERS (Diesel, Gas, Oil): General Aggregate Limit $4,000,000 Each Occurrence limit $2,000,000 WASTE HAULERS (Sewage, High Strength By Products) General Aggregate Limit $1,000,000 Each Occurrence limit $1,000,000 1) Policy shall include an additional insured endorsement for: The Dubuque Metropolitan Area Solid Waste Agency, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. 2) Provide evidence of coverage for 5 years after completion of project. 3) Include Preservation of Governmental Immunities Endorsement. (Sample attached). Page 2 of 4 Schedule N Pollution Haulers February 2019 12 Dubuque Metropolitan Area Solid Waste Agency Insurance Requirements for Pollution Haulers INSURANCE SCHEDULE N (continued) D) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85 as amended. Coverage A Coverage B Statutory —State of Iowa Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include a Waiver of Right to Recover from Others endorsement. E) UMBRELLA/EXCESS LIABILITY S1,000,000 Umbrella/excess liability coverage must be at least following form with the underlying policies included herein. Page 3 of 4 Schedule N Pollution Haulers February 2019 13 Dubuque Metropolitan Area Solid Waste Agency Insurance Requirements for Pollution Haulers PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the Dubuque Metropolitan Area Solid Waste Agency, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the Dubuque Metropolitan Area Solid Waste Agency, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The Dubuque Metropolitan Area Solid Waste Agency, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the Dubuque Metropolitan Area Solid Waste Agency, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the Dubuque Metropolitan Area Solid Waste Agency, Iowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 4 of 4 Schedule N Pollution Haulers February 2019 14