CDBG Fiscal Year 2020 Annual Action Plan Amendment #2_Initiate Copyrighted
April 29, 2020
City of Dubuque Items to be set for Public Hearing # 1.
ITEM TITLE: Community Development Block Grant(CDBG) Fiscal Year
2020 Budget Amendment#2
SUMMARY: City Manager recommending that the City Council set a
public hearing for May 4, 2020, on Amendment#2 to the
Fiscal Year 2020 Community Development Block Grant
Annual Plan.
RESOLUTION Setting a public hearing on the Fiscal year
2020 (Program year 2019)Community Development
Block Grant(CDBG)Annual Action Plan Amendment 2
SUGGESTED DISPOSITION: Suggested Disposition: Receive and File;Adopt
Resolution(s), Set Public Hearing for May 4, 2020
ATTACHMENTS:
Description Type
FY20 CDBG Annual Action Plan Amendment 2- MVM City Manager Memo
Memo
Staff Memo Staff Memo
Resolution Setting Hearing Resolutions
CDBG FY 2020 BudgetAmendment#2 Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Fiscal Year 2020 Community Development Block Grant Annual Action
Plan Amendment 2
DATE: April 27, 2020
Housing and Community Development Director Alexis Steger recommends the City
Council set a public hearing for May 4, 2020, on Amendment #2 to the Fiscal Year 2020
Community Development Block Grant Annual Plan.
Amendment 2 increases the Fiscal Year 2020 CDBG Annual Action Plan budget to
include a CDBG-CV allocation that has been provided by the CARES Act. The
allocation is $647,301 and is to be used for the planning, response and recovery from
COVI D-19.
The suggested allocation of funds are summarized below:
• $129,460 for administration of the funds/activities
• $180,000 for Temporary Shelter for Homeless/Doubled-Up families who need
to be isolated
• $100,000 for broadband access for low/moderate income areas; including
Wi-Fi to neighborhoods to support online learning for children
• $20,000 for tenant-based assistance such as rent and utilities for no more
than three months per family assisted
• $104,146 for Recreation Programs that would not otherwise be available due
to non-sustainable funding from fees
• $72,000 for non-profit community support through applications to the
Commission
• $41,695 for a drive-thru diagnostic testing facility as funding of last resort
Since this allocation was provided to respond to COVID-19, regular CDBG entitlement
funds were able to be reallocated with this amendment as well. The $200,000
reallocated from Rental Rehab to Temporary Shelter has been moved back to Rental
Rehabilitation. The Entitlement allocation to drive-thru testing was allocated back to
activities that support the recovery from COVID-19, including an allocation to Housing
Inspections, Asphalt Overlay Program, and Ash Tree Removal in Low/Mod income
areas. These programs will be greatly affected by reduced revenue but affect
low/moderate income persons more often if funding is not provided. This is due to the
low/moderate income areas of the city having the oldest roads, oldest/largest trees that
can do the most damage and the oldest housing stock in the city.
The Community Development Advisory Commission held the public hearing on April 21,
2020 and approved the allocation of funding for the new allocation of CDBG-CV funds
as presented.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
kf'
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Alexis M. Steger, Housing & Community Development Director
2
Dubuque
THE CITY OF
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TO: Michael C. Van Milligen
FROM: Alexis M. Steger, Housing & Community Development Director
DATE: April 24, 2020
RE: Fiscal Year 2020 Community Development Block Grant (CDBG) Annual
Action Plan Amendment 2—To include CDBG-CV allocation
Discussion
Federal regulations require each year a city must prepare and file an Annual Plan
prior to receipt of its CDBG entitlement. The Annual Plan is adopted following a public
participation process that includes a published notice, a public comment period, and
a public hearing. A city must follow its adopted plan to expend entitlement funds. If its
revenues or activities change, the city must amend the plan. This requirement applies
to plans for previous years as well as the current year.
Amendment 2 is increasing the Fiscal Year 2020 CDBG Annual Action Plan budget to
include a CDBG-CV allocation that has been provided by the CARES Act. The
allocation is $647,301 and is to be used for the planning, response and recovery from
COVI D-19.
Certain CDBG rules and regulations have been alleviated or adjusted to accommodate
the emergency type responses, included suspension of the 15% Public Service Cap for
activities related to COVID-19. Public comment periods can be shortened to 5 days as
long as the Citizen Participation Plan is updated to reflect this change. The Commission
made these updates to the Citizen Participation Plan on April 15th, 2020 following
normal public hearing procedures.
Specific rules that have not been changed relate to environmental review requirements,
Section 106 reviews by the State Historic Preservation Office and all such rules that are
not governed by HUD but by other Federal Agencies. This guidance may change, but
the City of Dubuque will continue to follow all guidance from the governing federal
agency of those requirements. Additionally, 70% of all CDBG funding must provide
assistance to low/moderate income households or persons. During an emergency, this
provision is NOT lifted, and therefore staff must be diligent in tracking who is being
served in each program.
Staff suggestions for the allocation of funds are detailed in the attached and
summarized below:
• $129,460 for administration of the funds/activities
• $180,000 for Temporary Shelter for Homeless/Doubled Up families who
need to be isolated
• $100,000 for broadband access for low/moderate income areas;
including wifi to neighborhoods to support online learning for children
• $20,000 for tenant based assistance such as rent and utilities for no more
than three months per family assisted
• $104,146 for Recreation Programs that would not otherwise be available
due to non-sustainable funding from fees
• $72,000 for non-profit community support through applications to the
Commission
• $41 ,695 for a drive-thru diagnostic testing facility as funding of last resort
Although the City of Dubuque tries to be forward looking and all-inclusive in what issues
the community might face in an emergency, it is impossible to foresee every need.
Should a reallocation of these kinds be required, an amendment to the plan can be
made in a timely fashion through the Community Development Advisory Commission.
The Commission may reallocate funding within these programs without a public hearing
as long as the change is not substantial. A new program, or a significant movement of
kinds across activities (often $100,000 or greater, however this is determined based on
the original allocation in the activities affected) would require a public hearing and City
Council approval.
Commission Action
The Community Development Advisory Commission set a public hearing at their April
15'h, 2020 meeting for the CDBG Annual Action Plan Amendment 2.
The Community Development Advisory Commission held the public hearing on April
21 s', 2020 and approved the allocation of funding for the new allocation of CDBG-CV
funds as presented.
Since this allocation was provided to respond to COVID-19, regular CDBG entitlement
funds were able to be reallocated with this amendment as well. The $200,000
reallocated from Rental Rehab to Temporary Shelter has been moved back to Rental
Rehabilitation. The Entitlement allocation to drive-thru testing was allocated back to
activities that support the recovery from COVID-19, including an allocation to Housing
Inspections, Asphalt Overlay Program, and Ash Tree Removal in Low/Mod income
areas. These programs will be greatly affected by reduced revenue, but affect
low/moderate income persons more often if funding is not provided. This is due to our
low/moderate income areas of the city having the oldest roads, oldest/largest trees that
can do the most damage and the oldest housing stock in the city.
Requested Action
I respectfully request the City Council set a public hearing for May 4, 2020 for
Amendment #2 to the FY 2020 Community Development Block Grant Annual Plan.
RESOLUTION NO. 133-20
A RESOLUTION SETTING A PUBLIC HEARING ON THE FISCAL YEAR 2020
(PROGRAM YEAR 2019) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ANNUAL ACTION PLAN AMENDMENT 2.
Whereas, the City of Dubuque has prepared a proposed Amendment to the Annual
Action Plan for the use of Community Development Block Grant funds for inclusion in the
City Budget; and
Whereas, the City desires to hold a public hearing to receive comment on the proposed
Fiscal Year 2020 (Program Year 2019) Community Development Block Grant Annual
Action Plan Amendment 2 addressing COVID related community needs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. That the City Council will meet virtually at 6:30 p.m. on May 4, 2020 for the
purpose of holding a public hearing and taking action to include the Fiscal Year 2020
(Program Year 2019) Community Development Block Grant Annual Action Plan
Amendment 2.
Section 2. That the City Clerk is hereby authorized and directed to publish a notice of
such public hearing and the City Council's intent to review and taking action on the Fiscal
Year 2020 (Program Year 2019) Community Development Block Grant Annual Plan
Amendment 2.
Passed, approved and adopted this 29th day of April 2020.
Roy D. Buol, Mayor
Attest:
Kevti Firnstahl, City Clerk
Annual Plan Budget Amendment 2
PROJECTED SOURCES FY 2020 FY 2020
Entitlement 1,080,989 1,080,989
CDBG-CV Allocation 647,301
Recreation Various Program Fees 4,675 4,675
Homeowner Loan Repayments 201,685 124,610
Rental Loan Repayments 38,458 14,270
Infill-Loan Repayments 5,590 5,590
1st Time Homeowner Loans 69,532 78,500
Reimbursements-General 5,217 3,500
Sale of Assets-Other 80,000 80,000
City Manager's Office Reimbursements-General 30 30
Total Program Income 405,187 311,175
Unexpended Funds Previous Fiscal Years 1,215,407
Total 1,486,176 3,254,872
Adopted FY20 AAP Carryover Re-Allocated Funds CDBG-CV Allocation Budget Amendment 2
Administration $ 407,677
CDBG Admin.Services and Staff 129,451 14,956 144,407
Housing Administration 46,213 16,529 62,742
Neighborhood Development Services and Staff 60,219 10,849 71,068
Public Information/Human Rights COVID Response 20,000 20,000
Health Department Admin COVID Response 32,500 32,500
Neighborhood Development COVID Response 6,960 6,960
Housing Admin COVID Response 70,000 70,000
Economic Development $ 69,870
Microenterprise Assistance Program 44,870 25,000 69,870
Economic Development TOTAL
Housing Developm $ 1,369,538
First Time Homebuyer Program 20,000 35,000 55,000
Homeowner Rehab(Small &Large) 75,000 6,315 81,315
Housing Code Enforcement 109,536 (56,880) 52,000 104,656
Housing Rehabilitation Services and Staff 356,796 (89,000) 267,796
Lead Hazard Reduction -
Lead & Healthy Homes Match 40,000 5,001 45,001
Low Int/Forgivable Loans 25,077 25,077
Purchase/Rehab/Resale 87,213 78,480 165,693
Rental Unit Rehabilitation 200,000 75,000 275,000
AHNI 150,000 150,000
Temporary Shelter for Covid-19 180,000 180,000
Tenant Based Assistance 20,000 20,000
Neighborhood and Community Development $ 1,407,787
Neighborhood Infrastructure Improvements
Accessible Curb Ramps 12,600 (12,600) -
Broadband 100,000 100,000
Asphalt Overlay Low-Moderate Income Areas 58,305 58,305
Sidewalks 10,000 10,000
Neighborhood Recreation Program 131,096 28,521 104,146 263,763
Neighborhood Support Grants 14,560 13,699 28,259
Visiting Nurses Association 85,000 85,000
Purchase of Services -
Competative Grant Allocation 20,000 11,000 31,000
HEART Program 10,000 10,000 20,000
Senior Center 18,200 4,550 22,750
Washington Tool Library 15,790 2,402 18,192
COVID related Response,Community Application 72,000 72,000
Zoning Inspection/Enforcement 7,710 7,710
Public Facility Projects -
Eagle Valley Park* 30,530 100,783 131,313
Tree Removal and Replacement LMA 42,800 42,800
Liberty Recovery Center 150,000 150,000
Crescent Community Health Center 300,000 300,000
St. Mark's Tuckpointing 25,000 25,000
Diagnostic Testing Facility for Covid-19 41,695 41,695
Grand Total $ 1,449,384 647,301 $ 3,254,872
Contingency 6862 Unallocated $ (0)
*Reallocated to Comiskey Park due to Census Changes