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Kaufmann Avenue Storm Sewer Improvement Project from Francis to N. Main Streets_InitiateCopyrighted May 4, 2020 City of Dubuque Items to be set for Public Hearing # 1. ITEM TITLE: Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street SUMMARY: City Manager recommending preliminary approval of the plans, specifications, form of contract and estimated cost, and ordering the advertisement for bids for the Kaufmann Avenue Storm Sewer Project from Francis Street to North Main Street. It is further recommended that the public hearing be set for May 18, 2020. RESOLUTION Preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost; and ordering the advertisement for bids SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for May 18, 2020 ATTACHMENTS: Description Type Kaufmann Avenue Storm Sewer Improvements Project City Manager Memo from Francis Street to North Main Street -MVM Memo Staff Memo Staff Memo Resolution Resolutions Notice to Bidders Supporting Documentation THE CITY OF Dui E Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Kaufmann Avenue Storm Sewer Improvements Project from Francis Street to North Main Street (CIP# 2642769, PROJECT# 1X0006 and CIP# 64042735) DATE: April 28, 2020 Dubuque bitil All-A.eriu City 111111 2007.2012.2013 2017*2019 City Engineer Gus Psihoyos is recommending preliminary approval of the plans, specifications, form of contract and estimated cost of $2,138,750, recommends setting the public hearing for May 18, 2020, and ordering the advertisement for bids for the Kaufmann Avenue Storm Sewer Project from Francis Street to North Main Street. I concur with the recommendation and respectfully request Mayor and City Council approval. /-. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer THE CITY OF Dui E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: April 27, 2020 RE: Dubuque kited AII•America Cily YTflAUL iNk' I I, 'IIIA®' 2007+2012+2013 2017*2019 Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street (CIP 2642769, PROJECT 1X0006 and CIP 64042735) INTRODUCTION The attached resolutions authorize the initiation of the public bidding procedure for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street. The improvements are fully funded through the HUD National Disaster Resiliency (NDR) Community Development Block Grant (CDBG) funding awarded to the City through the State of Iowa. BACKGROUND In January 2016, the State was awarded $95.7 million in HUD National Disaster Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive $23.1 million for storm water infrastructure improvements associated with the Bee Branch Watershed Flood Mitigation Project. The infrastructure improvements are as follows: 1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway property, to the Upper Bee Branch north of Garfield Avenue; 2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the Kaufmann & Kane intersection. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. 3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation of large diameter pipe from the Lower Bee Branch Creek through the Canadian Pacific Railway tracks to 1791 Street then to the west along 17th Street and finally west along W. Locust Street towards Angella St. The work includes inlets and local sewer connections to the storm sewer and the complete reconstruction of the street and other underground utilities along the street right-of-way corridor. In October of 2016, the City Council passed Resolution 362-16 authorizing the execution of the funding contract with the Iowa Economic Development Authority (IEDA) for the City's receipt of $23,309,600.00 in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. In January of 2017, the City Council authorized the hiring of East Central Intergovernmental Association (ECIA) to provide General Administrative services related to the City's use of the HUD NDR CDBG grant funding. In December of 2019, IEDA requested that all grant sub -recipients, such as the City of Dubuque, provide a letter outlining the budget status and the need for any additional amendments to the funding contract. The main reason for the request is to help IEDA determine if each grant sub -recipient is on schedule to spend the money within the allotted timeframe. If IEDA determines that a sub -recipient will not be able to spend the funding by September 31, 2019, they may reallocate the funding to another sub -recipient for their use. In January of 2020, the City Council authorized the Mayor to sign and send a letter in response to IEDA's request. The letter outlined that the City is in a position to spend more than the currently allotted HUD NDR CDBG funding and requested a possible amendment if additional funding was available. DISCUSSION On April 7, 2020, ECIA notified the City that IEDA had increased the funding available to the City for infrastructure improvements by $1,768,295.00. As a result, the City can move forward with the improvements on Kaufmann Avenue as outlined in the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street fully funded using HUD NDR CDBG grant funding. The Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street is one phase of the Bee Branch Watershed Flood Mitigation Project. The project involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) along Kaufmann Avenue from Francis Street to west of the North Main StreetNaleria Street intersection with Kaufmann Avenue. Improvements will continue up Kaufmann Avenue to Kane Street in a future phase depending on future funding. This work will require the relocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. Improvements include the installation of approximately 280 linear feet of 10 -foot by 6 -foot concrete box culvert (either cast -in place or precast) with cast in place connections on the west end of the project. The project will include large trench grate intakes across the roadway and local storm sewer and intakes. Due to the extensive storm sewer construction the project will require roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step 2 construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, miscellaneous restoration, erosion control, and traffic control. This project also has an alternate to install new full width storm sewer intakes on 17th Street near Heeb Street. The work would involve removing the temporary storm sewer connection constructed previously in 2018 and constructing a permanent termination point for the 10 -foot by 5 -foot box culvert. This termination point would include full street width storm intake grates to capture overland flow before reaching Central Avenue. PUBLIC ENGAGEMENT The Engineering staff have met with the property owners one on one and have sent multiple letters concerning the phases of this project and potential future projects in the corridor. A project website is located at: https://www.cityofdubuque.org/1820/22nd-St- Kaufmann-Ave-Project . This is on the Bee Branch Flood Mitigation area of the City's website. Engineering staff has also met with Greater Dubuque Development Corp. to coordinate outreach to businesses in the area. There will be a need to acquire temporary construction easements for some properties. These easements will be acquired prior to construction. Property rights letters and related temporary easement information have been mailed out to property owners. The City will follow the procedures outlined with the Iowa DOT in acquiring temporary construction easements. PROJECT SCHEDULE The schedule for the Project is as follows: Initiate Public Bidding Process Publish Notice to Bidders, Advertise for Bids Publish Public Hearing Notice on Plans & Specs Public Hearing on Plans & Specifications Receipt of Bids (Bid Letting) Award Construction Contract Final Project Completion May 4, 2020 May 8, 2020 May 8, 2020 May 18, 2029 June 4, 2020 June 15, 2020 November 30, 2020 Subsequent phases if funding is available will follow in 2021. All of the improvements for all phases utilizing CDBG National Disaster Resiliency funds must be complete by September 30, 2021. RECOMMENDATION I recommend preliminary approval of the proposed plans, specifications, form of contract, and construction estimate for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street. I further recommend establishing the date of a public hearing and authorize the City Clerk to advertise for bids for the Project. 3 BUDGET IMPACT The preliminary estimate of probable costs for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street is as follows: Construction $ 1,850,000.00 Property Easements $2,000.00 Contingency (5%) 92,500.00 Engineering _ 194,250.00 Total Project Cost $2,138,750.00 The funding summary is as follows: CIP & PROJECT Fund Description 2642769 1X0006 HUD NDR CDBG Grant (HUD) Fund Amount $2,118,750.00 64042735 Service Line Assistance $20,000.00 TOTAL $2,138,750.00 The funding summary above includes lead service line replacement in conjunction with the Water Department. Engineering staff coordinated inspections of the properties to verify if the services are lead or copper. Property owners will be given the option to be voluntarily assessed through the project to replace lead lines. Financial assistance will be made available if the resident in the building meets low/moderate income guidelines. Besides a portion of the work associated with lead service line replacements, the improvements will be funded using the $24.9 million in Community Development Block Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed Flood Mitigation Project. ACTION TO BE TAKEN I respectfully request adoption of the attached resolutions preliminarily approving the proposed plans, specifications, form of contract, and construction estimate; establishing the date of the public hearing; and authorizing the City Clerk to advertise for bids for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street. Attach. Prepared by Jon Dienst, P.E. cc: Crenna Brumwell, City Attorney Jenny Larson, Finance & Budget Director Rachel Kilburg, Budget Analyst John Tharp, Grant Administrator Alexis Steger, Housing Department Manager Deron Muehring, Civil Engineer 4 RESOLUTION NO. 138-20 KAUFMANN AVENUE STORM SEWER IMPROVEMENT PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE ADVERTISEMENT FOR BIDS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The proposed plans, specifications, form of contract and estimated cost for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street in the estimated amount of $2,138,750.00 are hereby preliminarily approved and ordered filed in the office of the City Clerk for public inspection. Section 2. A public hearing will be held on the 18th day of May, 2020, at 6:30 p.m. in the Historic Federal Building Council Chambers (and/or by virtual means), 350 W. 6th Street, Dubuque, Iowa, at which time interested persons may appear and be heard for or against the proposed plans and specifications, form of contract and estimated cost of said Project, and the City Clerk be and is hereby directed to cause the attached notice of the time and place of such hearing to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which notice shall be published not Tess than four days nor more than twenty days prior to the date of such hearing. At the hearing, any interested person may appear and file objections to the proposed plans, specifications, form of contract, or estimated cost of the Project. Section 3. Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street is hereby ordered to be advertised for bids for construction. Section 4. The amount of the security to accompany each bid shall be in an amount which shall conform to the provisions of the Notice to Bidders hereby approved. Section 5. The City Engineer is hereby directed to advertise for bids for the construction of the improvements herein provided, by publishing the attached Notice to Bidders to be published in the Master Builders of Iowa Plan Room, The Construction Update Network and posted on the City of Dubuque website at www.cityofdubuque.orq/bids and which notice shall be published not Tess than thirteen but not more than forty-five days before the date for filing bids before 2:00 p.m. on the 4th day of June, 2020. Bids shall be opened and read by the City Clerk at said time and will be submitted to the City Council for final action at 6:00 p.m. on the 15th day of June 2020, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. /. Passed, adopted and approved this 4th day of May 2020. Roy D. Buol, Mayor Attest: Kevin S. Firnstahl, CMC, City Clerk CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN AVENUE STORM SEWER IMPROVEMENT PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract, and estimated cost for the Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street, in accordance with the provisions of Chapter 26, Code of Iowa at 6:30 p.m. on the 18th day of May, 2020, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract, and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street CIP# 2642769, PROJECT# 1X0006 The project consists of the construction of approximately 280 linear feet of 10 - foot by 6 -foot concrete box culvert (either cast -in place or precast) with cast in place connections on the west end of the project. The project also includes full street width trench grate intakes and local storm sewer and intakes, HMA roadway reconstruction, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, street lights, miscellaneous restoration, erosion control, and traffic control. Copies of supporting documents for the public hearing are on file in the City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing mandates, documents can be viewed at https://www.cityofdubuque.org/Agendas or by contacting the City Clerk's Office at 563-589-4100. Written comments regarding the above public hearing should be submitted to the City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before said time of public hearing. At said time of public hearing all interested citizens and parties will be given an opportunity to submit online written comments for or against said proposal. Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. In the event that a meeting at the Historic Federal Building location is not possible as a result of the COVID-19 pandemic, instructions for a virtual meeting, and listening, viewing and public input options will be posted on the meeting agenda on Friday, April 17, 2020 at https://www.cityofdubuque.orq/agendas. Published by order of the City Council given on the day of , 2020. Kevin S. Firnstahl, CMC, City Clerk NOTICE TO BIDDERS SECTION 00120 CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT KAUFMANN AVENUE STORM SEWER IMPROVEMENT PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET Dubuque, IA 120.1 Time and Place for Filing Sealed Proposals Sealed Bids for the work comprising each improvement as stated below must be filed before 2:00 p.m. on June 4, 2020, in the Office of the City Clerk, City Hall - First Floor, 50 West 13th Street, Dubuque, Iowa. 120.2 Time and Placed Sealed Proposals Will be Opened and Considered Sealed proposals will be opened, and Bids tabulated at 2:00 p.m. on June 4, 2020, at City Hall - Conference Room A, 50 West 13th Street, Dubuque, Iowa, for consideration by the City Council at its meeting on June 15, 2020. The City of Dubuque, Iowa, reserves the right to reject any and all Bids. 120.3 Time for Commencement and Completion of Work Work on the Project must be commenced within ten (10) calendar days after the Notice to Proceed has been issued and shall be fully completed by November 30, 2020. 120.4 Bid Security Each Bidder must accompany its Bid with a Bid security as security that the successful Bidder will enter into a contract for the work Bid upon and will furnish after the award of contract a corporate surety Bond, acceptable to the governmental entity, for the faithful performance of the contract, in an amount equal to one hundred percent of the amount of the contract. The Bid security must be in the amount of ten percent (10%) of the amount of the contract and must be in the form of a cashier's check or certified check drawn on a state -chartered or federally chartered bank, or a certified share draft drawn on a state - chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with corporate surety satisfactory to the governmental entity. The Bid Bond must contain no conditions except as provided in this section. 120.5 Contract Documents Copies of the Contract Documents may be obtained at the Engineering Department, City Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001. The Contract Documents will also be available on the City's website at www.cityofdubuque.org/bids.aspx. No plan deposit is required. 120.6 Preference for Iowa Products and Labor By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes. 120.7 Sales Tax The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption certificate will be available for all material purchased in Iowa for incorporation into the Project. 120.8 General Nature of Public Improvement Project KAUFMANN AVENUE STORM SEWER IMPROVEMENT PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET 2642769 1x0006 64042735 The Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main Street is one phase of the Bee Branch Watershed Flood Mitigation Project. The project involves the replacement of the existing storm sewer with a large diameter storm sewer and additional storm drains (intakes) along Kaufmann Avenue from Francis Street to west of the North Main Street/Valeria Street intersection with Kaufmann Avenue. Improvements will continue up Kaufmann Avenue to Kane Street in a future phase depending on future funding. This work will require the relocation and reconstruction of existing underground utilities to provide the necessary space for the larger storm sewer. It will also require the complete removal and subsequent reconstruction of the street. Improvements include the installation of approximately 280 linear feet of 10 -foot by 6 -foot concrete box culvert (either cast -in place or precast) with cast in place connections on the west end of the project. The project will include large trench grate intakes across the roadway and local storm sewer and intakes. Due to the extensive storm sewer construction the project will require roadway reconstruction with HMA pavement, PCC driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step construction, water main replacement, sanitary sewer replacement, temporary storm water management, dewatering, mobilization, electrical conduits, fiber vaults, miscellaneous restoration, erosion control, and traffic control. This project also has an alternate to install new full width storm sewer intakes on 17th Street near Heeb Street. The work would involve removing the temporary storm sewer connection constructed previously in 2018 and constructing a permanent termination point for the 10 -foot by 5 -foot box culvert. This termination point would include full street width storm intake grates to capture overland flow before reaching Central Avenue. Base Bid Estimated Total Cost = $1,517,743.00 Alternate Bid Estimated Total Cost = $330,456.00 120.10 Title VI — Non -Discrimination Clause The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d -2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex, age, or disability in consideration for an award. 120.11 DAVIS-BACON WAGE DECISION A Federal Davis -Bacon Wage rate determination will prevail for this project. Wage Decision IA20200081 01/03/2020 shall apply. 120.11 Notice to Bidders Distribution On the following date, May 8, 2020 this Notice was posted at the following locations: 1. Master Builders of Iowa plan room service: cadams@mbionline.com 2. Master Builders of Iowa construction lead generating service. 3. The City of Dubuque Website.