2020 Pavement Marking Project_InitiateCopyrighted
May 4, 2020
City of Dubuque Items to be set for Public Hearing # 2.
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
2020 Pavement Marking Project
City Manager recommending preliminary approval of the
construction plans and specifications for the 2020
Pavement Marking Project. It is further recommended that
a public hearing be set for May 18, 2020 and ordering the
advertisement for bids for the 2020 Pavement Marking
Project.
RESOLUTION Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting
date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the
advertisement for bids
Suggested Disposition: Receive and File; Adopt
Resolution(s), Set Public Hearing for May 18, 2020
ATTACHMENTS:
Description
2020 Pavement Marking Project -MVM Memo
Staff Memo
Resolution
Notice to Bidders
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE CITY OF
Dui
E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 Pavement Marking Project
(CIP 3002245)
DATE: April 28, 2020
Dubuque
bitil
All-A.eriu City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends preliminary approval of the construction plans
and specifications, recommends setting the public hearing for May 18, 2020, and
ordering the advertisement for bids for the 2020 Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/..
Mic ael C. Van Milligen
MAI
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DJII1
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 28, 2020
RE: 2020 Pavement Marking Project
(CIP 3002245)
Dubuque
heed
AII•Meriea City
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' 1111'
2007.2012=2013
20172019
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for the
2020 Pavement Marking Project. The pavement marking program is vital to our
transportation system as it provides safety to drivers and pedestrians on the public road
system. Well-defined crosswalk stripping for example provides areas where pedestrians
can traverse a roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
May 4, 2020
May 8, 2020
May 8, 2020
May 18, 2020
Receipt of Bids
Award of Contract
Completion Date
May 21, 2020
June 1, 2020
November 1, 2020
BUDGET IMPACT
The estimate of probable cost for the 2020 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 126,500.00
Construction - Iowa DOT Pavement Markings
15,000.00
Engineering Design and Administration
5,000.00
Total Construction Cost Estimate
$ 146,500.00
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3002245
Pavement Markings (FY19)
$ 131,500.00
3002245
Iowa DOT Funding
15,000.00
Total Project Funding
$ 146,500.00
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish May 18, 2020 as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the 2020 Pavement Marking
Project through adoption of the attached resolutions.
Prepared by: Troy Kress, Engineering Technician
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
2
RESOLUTION NO. 139-20
2020 PAVEMENT MARKING PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; AND ORDERING THE
ADVERTISEMENT FOR BIDS
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The proposed plans, specifications, form of contract and estimated cost for the
2020 Pavement Marking Project in the estimated amount $141,500.00, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
Section 2. A public hearing will be held on the 18th day of May, 2020, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project, and the
City Clerk be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not Tess than four days nor more than twenty days prior
to the date of such hearing. At the hearing, any interested person may appear and file
objections to the proposed plans, specifications, form of contract, or estimated cost of the
Project.
Section 3. The 2020 Pavement Marking Project is hereby ordered to be advertised for bids
for construction.
Section 4. The amount of the security to accompany each bid shall be in an amount which
shall conform to the provisions of the Notice to Bidders hereby approved.
Section 5. The City Engineer is hereby directed to advertise for bids for the construction of
the improvements herein provided, by publishing the Notice to Bidders to be published on the
City of Dubuque website and a contractor plan room service with statewide circulation, which
notice shall be published not Tess than thirteen but not more than forty-five days before the
date for filing bids before 2:00 p.m. on the 21st day of May, 2020. Bids shall be opened and
read by the City Clerk at said time and will be submitted to the City Council for final action at
6:30 p.m. on the 1st day of June 2020, in the Historic Federal Building Council Chambers
(and/or by virtual means) 350 West 6th Street, Dubuque, Iowa.
Passed, adopted and approved this the 4th day of May 2020.
Roy D. Buol, Mayor
Attest:
Ken S. Firnstajl, CC, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2020 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Julien Dubuque Dr. Sanitary Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of May 2020, in
the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and
estimated cost are now on file in the office of the City Clerk. At said hearing any
interested person may appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement markings to include
Lines and Symbols and Legends on City of Dubuque streets and portions of
State highway routes as directed by the City Engineer.
Copies of supporting documents for the public hearing are on file in the City Clerk's
Office, City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing
mandates, documents can be viewed at https://www.cityofdubuque.org/Agendas or by
contacting the City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should be submitted to the City
Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or
before said time of public hearing. At said time of public hearing all interested citizens
and parties will be given an opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision, hearing or speech impairments or
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building location is not
possible as a result of the COVID-19 pandemic, instructions for a virtual meeting,
and listening, viewing and public input options will be posted on the meeting
agenda on Friday, May 15, 2020 at https://www.cityofdubuque.orq/agendas.
Published by order of the City Council given on the 4th day of May 2020.
Kevin S. Firnstahl, CMC, City Clerk
NOTICE TO BIDDERS
CITY OF DUBUQUE PUBLIC IMPROVEMENT PROJECT
2020 PAVEMENT MARKING PROJECT
120.1 Time and Place for Filing Sealed Proposals
Sealed Bids for the work comprising each improvement as stated below must be filed
before 2:00 p.m. on Thursday, May 21, 2020, in the Office of the City Clerk, City Hall -
First Floor, 50 West 13th Street, Dubuque, Iowa. Bidders are asked to call 563-589-4100
prior to dropping of bid due to COVID-19 concerns.
120.2 Time and Placed Sealed Proposals Will be Opened and Considered
Sealed proposals will be opened and Bids tabulated at 2:00 p.m. on Thursday, May 21,
2020, at City Hall - Conference Room B, 50 West 13th Street, Dubuque, Iowa, for
consideration by the City Council at its meeting on Monday, June 1, 2020. The City of
Dubuque, Iowa, reserves the right to reject any and all Bids. Bid opening can be viewed
on YouTube at the following address beginning at 2:05 pm the date of bid opening:
https://youtu.be/JFNZCQnbQE4
120.3 Time for Commencement and Completion of Work
Work on the Project must be commenced within ten (10) calendar days after the Notice
to Proceed has been issued and shall be fully completed by November 1, 2020.
120.4 Bid Security
Each Bidder must accompany its Bid with a Bid security as security that the successful
Bidder will enter into a contract for the work Bid upon and will furnish after the award of
contract a corporate surety Bond, acceptable to the governmental entity, for the faithful
performance of the contract, in an amount equal to one hundred percent of the amount
of the contract. The Bid security must be in the amount of ten percent (10%) of the amount
of the contract and must be in the form of a cashier's check or certified check drawn on a
state -chartered or federally chartered bank, or a certified share draft drawn on a state -
chartered or federally chartered credit union, or the Bidder may provide a Bid Bond with
corporate surety satisfactory to the governmental entity. The Bid Bond must contain no
conditions except as provided in this section.
120.5 Contract Documents
Copies of the Contract Documents may be obtained at the Engineering Department, City
Hall — Second Floor, 50 West 13th Street, Dubuque, Iowa 52001 (563)589-4270. The
Contract Documents will also be available on the City's website at
www.cityofdubuque.org/bids.aspx. No plan deposit is required.
120.6 Preference for Iowa Products and Labor
By virtue of statutory authority, preference will be given to products and provisions grown
and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent
lawfully required under Iowa statutes.
120.7 Sales Tax
The Bidder should not include State of Iowa sales tax in its Bid. A sales tax exemption
certificate will be available for all material purchased in Iowa for incorporation into the
Project.
120.8 General Nature of Public Improvement Project
2020 Pavement Marking Project CIP # 3002245
Furnish, install, maintain, and remove permanent pavement markings to include Lines
and Symbols and Legends on City of Dubuque streets as directed by the City Engineer.
Also to include portions of Iowa DOT pavement markings as directed by the City Engineer.
120.9 Title VI — Non -Discrimination Clause
The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat.
252, 42 U.S.C. 2000d -2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in any contract entered into
pursuant to this advertisement, minority business enterprises will be afforded full
opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin, sex, age, or disability in
consideration for an award.
On May 8, 2020, this notice was posted at the following locations:
1. Posted on the City of Dubuque Website: www.cityofdubuque.org/bids
2. Posted to Construction Update Network www.mbionline.com