Julien Dubuque Drive Sanitary Sewer Project_HearingCopyrighted
May 4, 2020
City of Dubuque Public Hearings # 1.
ITEM TITLE: Julien Dubuque Drive Sanitary Sewer Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract and
estimated cost for the Julien Dubuque Drive Sanitary
Sewer Project, and the City Manager recommending
approval.
SUGGESTED DISPOSITION:
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Julien Dubuque Dr.
Sanitary Project
RESOLUTION with Respect to the adoption of the
Resolution of Necessity proposed for the Jackson Street
(11th to 12th) Reconstruction Project
RESOLUTION Approving the Schedule of Assessments
and estimated total cost for the Jackson Street (11th to
12th) Reconstruction Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Julien Dubuque Drive Sanitary Project -MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Julien Dubuque Drive Sanitary Project
CIP 7102816
DATE: April 28, 2020
Dubuque
All-A.eriu City
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends City Council approval of the plans,
specifications, form of contract and estimated cost of $222,591.71 for the Julien
Dubuque Drive Sanitary Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUtTE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: April 27, 2020
RE: Julien Dubuque Dr. Sanitary Project
CIP 7102816
Dubuque
briatid
1111-101111112CIty
WOW, CAC 1 IJC&;t
1111
2007*20122013
2017*2019
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Julien Dubuque Dr.
Sanitary Project in the estimated construction amount of $163,144.50.
BACKGROUND
BVM-PHS Senior Housing, Inc. is proposing to improve the Mt. Carmel Campus by
adding new skilled nursing, assisted living, memory care facilities (Phase 1
improvements), and independent senior living units (Phase 2 improvements) over the
next several years.
By resolution number 274-19, the City approved a Memorandum of Agreement with
BVM-PHS for the construction of a proposed sanitary sewer extension to serve the
existing mother house building and the new skilled nursing, assisted living, and memory
care facilities at the Mt. Carmel Campus. The approved MOU states that BVM-PHS will
construct a private sewer from the BVM Phase 1 facilities to Julien Dubuque Drive. The
City will then construct a public sewer from the existing sewer serving Shady Oaks to
the end of the private BVM-PHS sewer along Julien Dubuque Drive.
DISCUSSION
Prior to initiating the bidding process for the project the City obtained a sanitary sewer
easement from Flynn Company, Inc. and contracted the removal of approximately 1700
linear feet of tree and stump removal along Julien Dubuque Drive. The Julien Dubuque
Dr. Sanitary Project will involve the installation of approximately 1,617 linear feet of new
8 -inch diameter sanitary sewer main and eight new manholes.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisement for Bids
April 20, 2020
April 24, 2020
Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Completion Date
April 24, 2020
May 4, 2020
May 7, 2020
May 18, 2020
July 31, 2020
RECOMMENDATION
recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the Julien Dubuque Dr. Sanitary Project.
BUDGET IMPACT
The estimate of probable cost for the Julien Dubuque Dr. Sanitary Project is
summarized in the following table:
Description
Cost Estimate
Construction
$ 163,144.50
Contingency
16,314,45
Contract Admin / Construction Engineering
26,918.84
Estimated Construction Cost
$206,377.79
Sanitary Sewer Easement
$4,438.92
Tree Removal
11,775.00
Prepaid Expenses
$16,213.92
Total Estimated Construction Cost and Prepaid
Expenses
$222,591.71
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
7102816
Julien Dubuque Drive Sanitary
$ 175,000.00
7101294
Sanitary Sewer Lining Program
47,591.71
Total Project Funding
$222,591.71
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Julien Dubuque Dr. Sanitary Project through adoption of the
attached resolution.
Prepared by: Kerry Bradley, Engineering Dept.
cc: Jenny Larson, Director of Budget & Finance
Charlie Gau, Engineering Technician
2
RESOLUTION NO. 142-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE JULIEN DUBUQUE DR. SANITARY PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
the Julien Dubuque Dr. Sanitary Project, in the estimated amount $163,144.50, are
hereby approved.
Passed, adopted and approved this this 4th day of May 2020.
Roy D. Buol, Mayor
Attest:
Kevin Firnstahl, CMC, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
04/24/2020
and for which the charge is 35.65
Subscribed to be ore me, a Notary Public i , nd for
Dubuque County, Iowa,
this 24th day of April, 2020
Notary
n and for Dubuque C
unty, Iowa.
JANET K. PAPE
= F 4a=
Commission Number 199859
IWy Comm, Exp, DEC 11, 20:22
W� _
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE JULIEN DUBUQUE DR.
SANITARY PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Julien Dubuque Dr. Sanitary Project, in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 4th day of May 2020, in the Historic Federal Building
Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the
office of the City Clerk.
The scope of the Project is as follows:
Project involves installing approx. 1,617 LF of new 8"
diameter sanitary sewer main and 8 new manholes.
Copies of supporting documents for the public hearing are on
file in the City Clerk's Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should
be submitted to the City Clerk's Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting, and listening, viewing and
public input options will be posted on the meeting agenda on
Friday, April 17, 2020 at
https://www.cityofdubuque.org/agendas.
Published by order of the City Council given on the 20th day
of April 2020.
Kevin S. Firnstahl, CMC, City Clerk
i t 4/24