5 4 20 City Clerk's Skeleton Notes and Meeting CallsCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on May 4, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque.
Pursuant to Chapter 21.5 Code of Iowa, portions of this meeting were available to the
public.
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Present: Mayor Buol; Council Members Ca na h Jc R nick Rc ssel Ski
'rank; City Manager a 'Milligen, City Atto n .Brumwell
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting professional evaluations pursuant to Chapter 21.5(1)(i)
Code of Iowa
CLOSED SESSION
Professional Evaluation(s) — Chapter 21.5(1)(i) Code of Iowa
Closed session @
Mayor Buol stated for the record that the attorney who will consult with City Council on
the issues to be discussed in the closed session is City Attorney Crenna Brumwell.
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Reconvene in open session at
Adjourned at p.m.
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CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on May 1, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque. Public
input options were provided through: Contact the City Council at
www.cityofdubuque.orq/councilcontacts; City Clerk's Office at
ctyclerkRcityofdubuque.orq; and during the meeting at
www.facebook.com/cityofdubuque
Present: Mayor Council Members Cavanagh, nes R ussell Saw,
rank; City Manager-1>n Milligen, City Attorne,,yBrumwell
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Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION
1. COVID-19 Update
Dubuque City / County Emergency Management Coordinator Tom Berger will provide
an update on COVID-19 preparation and response activities.
PROCLAMATION(S)
1. Kids to Parks Day Proclamation :/ii/Ar
, ay 16, 2020) was accepted by Leisure
Services Manager Marie Ware.
2. Mental Health Month (iVlay 2020) was accepted by Mayor Buol on behalf of
Mental Health America of Dubuque County.
3. Public Service Recognition Week (May 3-9, 2020) was accepted by Assistant
City Manager Cori Burbach on behalf of the men and women who serve our nation as
federal, state, county and local government employees.
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CONSENT ITEMS
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1. Minutes and Reports Submitted
City Council proceedings of 4/16, 4/20, 4/22, 4/23, 4/29; Community Development
Advisory Commission of 4/15; Proof of publication for City Council Proceedings of 4/6;
Proof of publication for List of Claims and Summary of Revenues for month ending 3/31.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
CEI ASO Syneos Health on behalf of Karl Devoto.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: DEI ASO
Syneos Health on behalf of its client Karl Devoto for vehicle damage.
Suggested Disposition: Receive and File; Concur
4. Dubuque's Response to COVID-19: Community Resources & Fiscal Year 2021
City Budget Update Public Information Brochure
City Manager providing a copy of the City's public information brochure regarding
Dubuque's Response to COVID-19: Community Resources & Fiscal Year 2021 City
Budget Update
Suggested Disposition: Receive and File
5. 2020 Construction Projects Public Information Mailer
City Manager providing a copy of the City's public information mailer informing residents
of the 2020 construction season projects impacting traffic.
Suggested Disposition: Receive and File
6. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION 134-20 Authorizing the Director of Finance and Budget/City Treasurer to
make certain payments of bills that must be paid and approved for payment in
accordance with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
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7. Iowa Department of Transportation (IDOT) Transportation Alternatives Program
for the Bee Branch Trail Phase I
City Manager recommending authorization for the Mayor to execute the Iowa
Department of Transportation Federal Aid Agreement for Transportation Alternative
Program (TAP) for the Bee Branch Trail, Phase I from 16th Street at Sycamore Street to
12th Street.
RESOLUTION 135-20 Approving the Iowa Department of Transportation Federal Aid
Agreement for a Transportation Alternatives Program (TAP) Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Downtown Rehabilitation Loan Program for 2501 Jackson Street
City Manager recommending approval of a Downtown Rehabilitation Grant Award to
Friends of Paradise Church for a facade grant at 2501 Jackson Street to improve the
aesthetics of the Washington Neighborhood.
RESOLUTION 136-20 Approving a Grant Agreement between the City of Dubuque,
Iowa and Friends of Paradise Church for the redevelopment of 2501 Jackson Street
Suggested Disposition: Receive and File; Adopt Resolution(s)
9. Dubuque Golf and Country Club Fireworks Request 2020
Correspondence from the Dubuque Golf and Country Club requesting permission to
display fireworks on Saturday, July 4, 2020 at about 9:30 p.m. on the Dubuque Golf and
Country Club grounds with a rain date of Sunday, September 6, 2020.
Suggested Disposition: Receive and File; Approve
10. Recommendation for Approval and Acceptance of the Iowa Municipalities
Workers' Compensation Coverage
City Manager recommending that the City transition from a self -insured workers'
compensation program to a fully funded workers' compensation coverage option. It is
further recommended that the City execute the Agreement for IMWCA to provide claims
administration services for a fee of $10,000 for the twenty-five open claims for fiscal
year 2021 beginning on July 1, 2020 and at the pro -rated fee from May 15, 2020 to
June 30, 2020.
Suggested Disposition: Receive and File; Approve
11. Signed Contract(s)
Strand Associates Task Order No. 20-10 for SCADA assistance at the Water &
Resource Recovery Center (W&RRC); Platinum Hospitality Group, LLC Third
Amendment to Facility Management Agreement for the Grand River Center.
Suggested Disposition: Receive and File
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12. Improvement Contracts / Performance, Payment and Maintenance Bonds
Drew Cook & Sons for the Jackson Street (11 th to 12th) Reconstruction Project;
Eastern Iowa Excavating & Concrete, LLC for the Millwork District Parking Lot #1;
Mainline Excavating Co., Inc. for the Eagle Point Park environmental Restoration
Project Phase 2.
Suggested Disposition: Receive and File; Approve
13. Alcohol License Renewals
City Manager recommending approval of annual beer, liquor and wine licenses as
submitted.
RESOLUTION 137-20 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
Suggested Disposition: Receive and File; Adopt Resolution(s)
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ITEMS SET FOR PUBLIC HEARING
1. Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to
North Main Street
2. 2020 Pavement Marking Project
3. Fiscal Year 2020 Budget Amendment No. 3
4. Bell Atlantic Mobile Systems, LLC (d/b/a Verizon Wireless) Grant of Easement —
Small CeII Equipment in Flora Park
May 18, 2020
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1. Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to
North Main Street
City Manager recommending preliminary approval of the plans, specifications, form of
contract and estimated cost, and ordering the advertisement for bids for the Kaufmann
Avenue Storm Sewer Project from Francis Street to North Main Street. It is further
recommended that the public hearing be set for May 18, 2020.
RESOLUTION 138-20 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 18, 2020
2. 2020 Pavement Marking Project
City Manager recommending preliminary approval of the construction plans and
specifications for the 2020 Pavement Marking Project. It is further recommended that a
public hearing be set for May 18, 2020 and ordering the advertisement for bids for the
2020 Pavement Marking Project.
RESOLUTION 139-20 Preliminary approval of plans, specifications, form of contract,
and estimated cost; setting date of public hearing on plans, specifications, form of
contract, and estimated cost; and ordering the advertisement for bids
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 18, 2020
3. Fiscal Year 2020 Budget Amendment No. 3
City Manager recommending the third Fiscal Year 2020 Budget Amendment be set for
public hearing for May 18, 2020.
RESOLUTION 140-20 Setting the date for the public hearing on Amendment No. 3 to
the Fiscal Year 2020 Budget for the City of Dubuque
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Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 18, 2020
4. Bell Atlantic Mobile Systems, LLC (d/b/a Verizon Wireless) Grant of Easement —
Small CeII Equipment in Flora Park
City Manager recommending approval of a resolution granting Bell Atlantic Mobile
Systems LLC, d/b/a Verizon Wireless, a 10 foot -wide easement from the public right-of-
way, across City of Dubuque property in Flora Park, to a Tight pole to access and install
underground utilities to operate the small cell equipment on the Tight pole. It is further
recommended that the public hearing be set for May 18, 2020.
RESOLUTION 141-20 Setting public hearing on the Grant of Easement to Bell Atlantic
Mobile Systems, LLC d/b/a Verizon Wireless, for small cell equipment in Flora Park
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
May 18, 2020
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BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting.
1. Historic Preservation Commission
One, 3-Year term through July 1, 2021 (Vacant term of Hilgendorf-Sewell).
Applicant:
1. William Doyle, 1591 White St.
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PUBLIC HEARINGS
1. Julien Dubuque Drive Sanitary Sewer Project
Proof of publication on notice of public hearing to consider approval of plans,
specifications, form of contract and estimated cost for the Julien Dubuque Drive
Sanitary Sewer Project, and the City Manager recommending approval.
RESOLUTION 142-20 Approval of plans, specifications, form of contract, and estimated
cost for the Julien Dubuque Dr. Sanitary Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Community Development Block Grant (CDBG) Fiscal Year 2020 Annual Plan
Amendment #2
Proof of publication on notice of public hearing to consider approval of Amendment #2
to the Fiscal Year 2020 Community Development Block Grant Annual Plan, and the City
Manager recommending approval.
RESOLUTION 143-20 Adopting Amendment 2 to the Fiscal Year 2020 (Program Year
20219) Community Development Block Grant (CDBG) Annual Action Plan
Suggested Disposition: Receive and File; Adopt Resolution(s)
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PUBLIC INPUT
Public input options were provided through: Contact the City Council at
www.cityofdubuque.orq/councilcontacts; City Clerk's Office at
ctyclerkRcityofdubuque.orq; and during the meeting at
www.facebook.com/cityofdubuque
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ACTION ITEMS
1. City Manager Retention Resolution
City Attorney submitting a Retention Resolution for the City Manager at the request of
the City Council.
RETENTION RESOLUTION 144-20
Suggested Disposition: Receive and File; Adopt Resolution(s)
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2. Request to Schedule Work Session on Update on Broadband Expansion
City Manager recommending that the City Council schedule a work session for May 18,
2020 to provide an update on telecommunications projects with emphasis on fiber to the
home, public -private partnerships and expanded broadband access.
Suggested Disposition: Receive and File; Council
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3. Video Update on New Dubuque Industrial Center West Projects
The Media Services Division will present a video update of the new projects in the
Dubuque Industrial Center West.
Suggested Disposition: Receive and File; Video Presentation
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ADJOURNMENT @
COUNCIL MEMBER REPORTS
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TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, May 4, 2020, at 5:00 p.m. and conducted virtually for the purpose of
conducting performance evaluations pursuant to Chapter 21.5(1)(i) Code of Iowa.
________________________
Roy D. Buol, Mayor
You are hereby directed to call a regular session of the City Council to be held
on Monday, May 4, 2020 at 6:30 p.m. and conducted virtually for the purpose of
conducting such business that may properly come before the City Council.
________________________
Roy D. Buol, Mayor
Consent Items: Pgs. 2-4