Kaufmann Avenue Storm Sewer Improvement Project from Francis St. to N. Main Street_HearingCopyrighted
May 18, 2020
City of Dubuque Public Hearings # 5.
ITEM TITLE: Kaufmann Avenue Storm Sewer Improvement Project from
Francis Street to North Main Street
SUMMARY: Proof of publication on notice of public hearing to
consider approval of the plans, specifications, form of
contract and estimated cost for the Kaufmann Avenue
Storm Sewer Project from Francis Street to North Main
Street.
SUGGESTED DISPOSITION:
RESOLUTION Approval of plans, specifications, form of
contract, and estimated cost for the Kaufmann Avenue
Storm Sewer Improvement Project from Francis Street to
North Main Street.
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Kaufmann Ave Storm Sewer Improvement Project- City Manager Memo
MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Kaufmann Avenue Storm Sewer Improvements Project
from Francis Street to North Main Street
(CIP# 2642769, PROJECT# 1X0006 and CIP# 64042735)
DATE: May 10, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending approval of the plans, specifications,
form of contract and estimated cost of $2,138,750 for the Kaufmann Avenue Storm
Sewer Project from Francis Street to North Main Street. The improvements are fully
funded through the HUD National Disaster Resiliency Community Development Block
Grant funding awarded to the City through the State of Iowa.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Michael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 8, 2020
RE:
Dubuque
All•Amerba 6ity
nvrir,k II Li
' 111 r
2007.2012.2013
2017*2019
Kaufmann Avenue Storm Sewer Improvement Project from Francis Street
to North Main Street
(CIP 2642769, PROJECT 1X0006 and CIP 64042735)
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the Kaufmann Avenue
Storm Sewer Improvement Project from Francis Street to North Main Street. The
improvements are fully funded through the HUD National Disaster Resiliency (NDR)
Community Development Block Grant (CDBG) funding awarded to the City through the
State of Iowa.
BACKGROUND
In January 2016, the State was awarded $95.7 million in HUD National Disaster
Resiliency Competition grant funds. Per the award, the City of Dubuque is to receive
$23.1 million for storm water infrastructure improvements associated with the Bee Branch
Watershed Flood Mitigation Project. The infrastructure improvements are as follows:
1. Bee Branch Railroad Culvert Infrastructure Improvements involving the installation
of culverts from the Lower Bee Branch Creek, through Canadian Pacific Railway
property, to the Upper Bee Branch north of Garfield Avenue;
2. 22nd Street/Kaufmann Ave Storm Sewer Improvements involving the installation
of a large diameter storm sewer from 22nd & Elm up Kaufmann Avenue to the
Kaufmann & Kane intersection. The work includes inlets and local sewer
connections to the storm sewer and the complete reconstruction of the street and
other underground utilities along the street right-of-way corridor.
3. 17th Street/W. Locust Street Storm Sewer Improvements involving the installation
of large diameter pipe from the Lower Bee Branch Creek through the Canadian
Pacific Railway tracks to 17th Street then to the west along 17th Street and finally
west along W. Locust Street towards Angella St. The work includes inlets and local
sewer connections to the storm sewer and the complete reconstruction of the
street and other underground utilities along the street right-of-way corridor.
In October of 2016, the City Council passed Resolution 362-16 authorizing the execution
of the funding contract with the Iowa Economic Development Authority (IEDA) for the
City's receipt of $23,309,600.00 in Community Development Block Grant Program
Disaster Recovery - National Disaster Resiliency funds for the Bee Branch Watershed
Flood Mitigation Project.
In January of 2017, the City Council authorized the hiring of East Central
Intergovernmental Association (ECIA) to provide General Administrative services related
to the City's use of the HUD NDR CDBG grant funding.
In December of 2019, IEDA requested that all grant sub -recipients, such as the City of
Dubuque, provide a letter outlining the budget status and the need for any additional
amendments to the funding contract. The main reason for the request is to help IEDA
determine if each grant sub -recipient is on schedule to spend the money within the allotted
timeframe. If IEDA determines that a sub -recipient will not be able to spend the funding
by September 31, 2019, they may reallocate the funding to another sub -recipient for their
use.
In January of 2020, the City Council authorized the Mayor to sign and send a letter in
response to IEDA's request. The letter outlined that the City is in a position to spend more
than the currently allotted HUD NDR CDBG funding and requested a possible
amendment if additional funding was available.
DISCUSSION
On April 7, 2020, ECIA notified the City that IEDA had increased the funding available to
the City for infrastructure improvements by $1,768,295.00. As a result, the City can move
forward with the improvements on Kaufmann Avenue as outlined in the Kaufmann
Avenue Storm Sewer Improvement Project from Francis Street to North Main Street fully
funded using HUD NDR CDBG grant funding.
The Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North
Main Street is one phase of the Bee Branch Watershed Flood Mitigation Project. The
project involves the replacement of the existing storm sewer with a large diameter storm
sewer and additional storm drains (intakes) along Kaufmann Avenue from Francis Street
to west of the North Main Street intersection with Kaufmann Avenue. Improvements will
continue up Kaufmann Avenue to Kane Street in a future phase depending on future
funding. This work will require the relocation and reconstruction of existing underground
utilities to provide the necessary space for the larger storm sewer. It will also require the
complete removal and subsequent reconstruction of the street.
Improvements include the installation of approximately 280 linear feet of 10-foot by 6-foot
concrete box culvert (either cast -in place or precast) with cast in place connections on the
west end of the project. The project will include large trench grate intakes across the
roadway and local storm sewer and intakes. Due to the extensive storm sewer
construction the project will require roadway reconstruction with HMA pavement, PCC
driveway, sidewalk, and curb ramp reconstruction, PCC wall, railing, and step
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construction, water main replacement, sanitary sewer replacement, temporary storm
water management, dewatering, mobilization, electrical conduits, fiber vaults,
miscellaneous restoration, erosion control, and traffic control.
This project also has an alternate to install new full width storm sewer intakes on 17th
Street near Heeb Street. The work would involve extending the 10'x5' box culvert thirty
feet to the west and connecting the old storm sewer to the new storm sewer. This
construction work would also include full street width storm intake grates to capture
overland flow before reaching Central Avenue.
PUBLIC ENGAGEMENT
The Engineering staff have met with the property owners one on one and have sent
multiple letters concerning the phases of this project and potential future projects in the
corridor. A project website is located at: https://www.cityofdubuque.org/1820/22nd-St-
Kaufmann-Ave-Project . This is on the Bee Branch Flood Mitigation area of the City's
website. Engineering staff has also met with Greater Dubuque Development Corp. to
coordinate outreach to businesses in the area.
There will be a need to acquire temporary construction easements for some properties.
These easements will be acquired prior to construction. Property rights letters and
related temporary easement information have been mailed out to property owners. The
City will follow the procedures outlined with the Iowa DOT in acquiring temporary
construction easements.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
Publish Notice to Bidders, Advertise for Bids
Publish Public Hearing Notice on Plans & Specs
Public Hearing on Plans & Specifications
Receipt of Bids (Bid Letting)
Award Construction Contract
Final Project Completion
May 4, 2020
May 8, 2020
May 8, 2020
May 18, 2029
June 4, 2020
June 15, 2020
November 30, 2020
Subsequent phases if funding is available will follow in 2021. All of the improvements for
all phases utilizing CDBG National Disaster Resiliency funds must be complete by
September 30, 2021.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract and
estimated cost for the Kaufmann Avenue Storm Sewer Improvement Project from Francis
Street to North Main Street through the adoption of the enclosed resolution.
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BUDGET IMPACT
The preliminary estimate of probable costs for the Kaufmann Avenue Storm Sewer
Improvement Project from Francis Street to North Main Street is as follows:
Construction $ 1,850,000.00
Property Easements $2,000.00
Contingency (5%) 92,500.00
Engineering 194,250.00
Total Project Cost $2,138,750.00
The funding summary is as follows:
CIP & PROJECT Fund Description
2642769 1X0006 HUD NDR CDBG Grant
(HUD)
64042735
Service Line Assistance
Fund Amount
$2,118,750.00
$20,000.00
TOTAL $2,138,750.00
The funding summary above includes lead service line replacement in conjunction with
the Water Department. Engineering staff coordinated inspections of the properties to
verify if the services are lead or copper. Property owners will be given the option to be
voluntarily assessed through the project to replace lead lines from the curb stop to the
house. The City is replacing the lead lines from the water main to the curb stop at City
cost due to the CDBG funding from HUD. Financial assistance will be made available if
the resident in the building meets low/moderate income guidelines.
Besides a portion of the work associated with lead service line replacements, the
improvements will be funded using the $24.9 million in Community Development Block
Grant Program Disaster Recovery - National Disaster Resiliency funds for the Bee Branch
Watershed Flood Mitigation Project.
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Kaufmann Avenue Storm Sewer Improvement Project from Francis
Street to North Main Street through adoption of the attached resolution.
cc: Crenna Brumwell, City Attorney
Jenny Larson, Finance & Budget Director
Rachel Kilburg, Budget Analyst
John Tharp, Grant Administrator
Alexis Steger, Housing Department Manager
Deron Muehring, Civil Engineer
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RESOLUTION NO. 156-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE KAUFMANN AVENUE STORM SEWER
IMPROVEMENT PROJECT FROM FRANCIS STREET TO NORTH MAIN STREET
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
The proposed plans, specifications, form of contract and estimated cost for the
Kaufmann Avenue Storm Sewer Improvement Project from Francis Street to North Main
Street, in the estimated amount $2,138,750.00, are hereby approved.
Passed, adopted and approved this 18th day of May 2020.
Roy D. Buol, Mayor
Attest:
Kevirf S. Firnstahl, CMC, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/08/2020
and for which the charge is 48.36
Subscribed to befo me, a Notary Public i and for
Dubuque County, Iowa,
this llth day of May, 2020
Nota
ablic in and for Dubuque Coltnty, Iowa.
JANET K. PAPE
Commission Number 1998E9
My Comm., E.xp, DEC 11, 20:2:2
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE KAUFMANN AVENUE STORM
SEWER IMPROVEMENTS PROJECT FRANCIS STREET TO N. MAIN STREET.
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract, and estimated cost
for the Kaufmann Avenue Storm Sewer Improvements Project
Francis Street to N. Main Street, in accordance with the
provisions of Chapter 26, Code of Iowa at 6:30 p.m. on the
18th day of May, 2020, in the Historic Federal Building
Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract, and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
Kaufmann Avenue Storm Sewer Improvements Project Francis
Street to N. Main Street.
CIP# 2642769, PROJECT# 1X0006
The project consists of the construction of approximately
280 linear feet of 10-foot by 6-foot concrete box culvert
(either cast -in place or precast) with cast in place
connections on the west end of the project. The project also
includes full street width trench grate intakes and local
storm sewer and intakes, HMA roadway reconstruction, PCC
driveway, sidewalk, and curb ramp reconstruction, PCC wall,
railing, and step construction, water main replacement,
sanitary sewer replacement, temporary storm water management,
dewatering, mobilization, electrical conduits, fiber vaults,
street lights, miscellaneous restoration, erosion control, and
traffic control.
Copies of supporting documents for the public hearing are on
file in the City Clerk's Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should
be submitted to the City Clerk's Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard-of-hearingindividuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting, and listening, viewing and
public input options will be posted on the meeting agenda on
Friday, April 17, 2020 at
https://www.cityofdubuque.org/agendas.
Published by order of the City Council given on the 4th day
of May 2020.
Kevin S. Firnstahl, CMC, City Clerk
It 5/8