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2020 Pavement Marking Project_HearingCopyrighted May 18, 2020 City of Dubuque Public Hearings # 6. ITEM TITLE: 2020 Pavement Marking Project SUMMARY: Proof of publication on notice of public hearing to consider approval of plans, specifications, form of contract, and estimated cost for the 2020 Pavement Marking Project, and the City Manager recommending approval. SUGGESTED DISPOSITION: RESOLUTION Approval of the plans, specifications, form of contract, and estimated cost for the 2020 Pavement Marking Project Suggested Disposition: Receive and File; Adopt Resolution(s) ATTACHMENTS: Description Type 2020 Pavement Marking Project-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Proof of Publication Supporting Documentation Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2020 Pavement Marking Project (CIP 3002245) DATE: May 11, 2020 Dubuque bitil All-A.aia City 111111 2007.2012.2013 2017*2019 City Engineer Gus Psihoyos recommends the City Council approve the plans, specifications, form of contract and estimated cost of $146,500 for the 2020 Pavement Marking Project. I concur with the recommendation and respectfully request Mayor and City Council approval. /.. Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer DATE: May 8, 2020 RE: 2020 Pavement Marking Project (CIP 3002245) Dubuque briatid AII•AaheAw CIty WI7LIV NYL I IJC&;t 2007*2012*2013 2017*2019 INTRODUCTION The enclosed resolution is in reference to the public hearing for the 2020 Pavement Marking Project. The pavement marking program is vital to our transportation system as it provides safety to drivers and pedestrians on the public road system. Well-defined crosswalk stripping for example provides areas where pedestrians can traverse a roadway safely. BACKGROUND The City contracts for a city-wide pavement marking project to furnish, install, maintain, and remove permanent pavement markings to include Lines and Symbols and Legends on City streets as directed by the Engineering Department. DISCUSSION The Pavement Marking Project is completed annually due to a more rapid deterioration on higher volume, high vehicular movement roadways. Pavement markings are applied using a waterborne paint with a service life of approximately two (2) years. As part of a cooperative Maintenance Agreement with the Iowa Department of Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional pavement markings with the City's annual pavement marking program. The Maintenance Agreement includes all Symbols and Legends and a portion of center Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their share of project costs after the project is completed and accepted. PROJECT SCHEDULE The schedule for the project will be as follows: Initiate Bidding Publish Notice to Bidders, Advertisement for Bids Publish Notice of Hearing on Plans & Specifications May 4, 2020 May 8, 2020 May 8, 2020 Public Hearing Receipt of Bids Award of Contract Completion Date May 18, 2020 May 21, 2020 June 1, 2020 November 1, 2020 RECOMMENDATION recommend that the City Council approve the plans, specifications, form of contract and estimated cost for the 2020 Pavement Marking Project through the adoption of the enclosed resolution. BUDGET IMPACT The estimate of probable cost for the 2020 Pavement Marking Project is summarized in the following table: Description Cost Estimate Construction - City Pavement Markings $ 126,500.00 Construction - Iowa DOT Pavement Markings 15,000.00 Engineering Design and Administration 5,000.00 Total Construction Cost Estimate $ 146,500.00 The proposed project funding is summarized as follows: CIP No. Fund Description Fund Amount 3002245 Pavement Markings (FY19) $ 131,500.00 3002245 Iowa DOT Funding 15,000.00 Total Project Funding $ 146,500.00 REQUESTED ACTION The City Council is requested to approve the plans, specifications, form of contract and estimated cost for the 2020 Pavement Marking Project through adoption of the attached resolution. cc: Jenny Larson, Director of Budget & Finance Bob Schiesl, Assistant City Engineer Troy Kress, Engineering Tech. 2 RESOLUTION NO. 157-20 APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 2020 PAVEMENT MARKING PROJECT NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: The proposed plans, specifications, form of contract and estimated cost for the 2020 Pavement Marking Project, in the estimated amount $126,500.00, are hereby approved. Passed, adopted and approved this 18th day of May 2020. /( Roy D. Buol, Mayor Attest: Kevir(S. Firnstahl, CMC, City Clerk STATE OF IOWA SS: DUBUQUE COUNTY CERTIFICATE OF PUBLICATION I, Kathy Goetzinger, a Billing Clerk for Woodward Communications, Inc., an Iowa corporation, publisher of the Telegraph Herald, a newspaper of general circulation published in the City of Dubuque, County of Dubuque and State of Iowa; hereby certify that the attached notice was published in said newspaper on the following dates: 05/08/2020 and for which the charge is 38.13 Subscribed to before me, a Notary Public in and for Dubuque County, Iowa, this llth day of May, 2020 Nota blic in and for Dubuque Iowa. JANE7 K. PAPE Co'mmnits ion Number 199859 MY Comm, Exp, DEC 11, 20:22 Ad text : CITY OF DUBUQUE, IOWA OFFICIAL NOTICE NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST FOR THE 2020 PAVEMENT MARKING PROJECT NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will hold a public hearing on the proposed plans, specifications, form of contract and estimated cost for the Julien Dubuque Dr. Sanitary Project, in accordance with the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 18th day of May 2020, in the Historic Federal Building Council Chambers (and/or by virtual means), 350 West 6th Street, Dubuque, Iowa. Said proposed plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk. At said hearing any interested person may appear and file objections thereto. The scope of the Project is as follows: Furnish, install, maintain, and remove permanent pavement markings to include Lines and Symbols and Legends on City of Dubuque streets and portions of State highway routes as directed by the City Engineer. Copies of supporting documents for the public hearing are on file in the City Clerk's Office, City Hall, 50 W. 13th St., Dubuque, Iowa. To comply with social distancing mandates, documents can be viewed at https://www.cityofdubuque.org/Agendas or by contacting the City Clerk's Office at 563-589-4100. Written comments regarding the above public hearing should be submitted to the City Clerk's Office, 50 W. 13th St., Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before said time of public hearing. At said time of public hearing all interested citizens and parties will be given an opportunity to submit online written comments for or against said proposal. Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can use Relay Iowa by dialing 711 or (800) 735-2942. In the event that a meeting at the Historic Federal Building location is not possible as a result of the COVID-19 pandemic, instructions for a virtual meeting, and listening, viewing and public input options will be posted on the meeting agenda on Friday, May 15, 2020 at https://www.cityofdubuque.org/agendas. Published by order of the City Council given on the 4th day of May 2020. Kevin S. Firnstahl, CMC, City Clerk It 5/8