2020 Pavement Marking Project_HearingCopyrighted
May 18, 2020
City of Dubuque Public Hearings # 6.
ITEM TITLE: 2020 Pavement Marking Project
SUMMARY: Proof of publication on notice of public hearing to consider
approval of plans, specifications, form of contract, and
estimated cost for the 2020 Pavement Marking Project, and
the City Manager recommending approval.
SUGGESTED DISPOSITION:
RESOLUTION Approval of the plans, specifications, form
of contract, and estimated cost for the 2020 Pavement
Marking Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2020 Pavement Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 Pavement Marking Project
(CIP 3002245)
DATE: May 11, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos recommends the City Council approve the plans,
specifications, form of contract and estimated cost of $146,500 for the 2020 Pavement
Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/..
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 8, 2020
RE: 2020 Pavement Marking Project
(CIP 3002245)
Dubuque
briatid
AII•AaheAw CIty
WI7LIV NYL I IJC&;t
2007*2012*2013
2017*2019
INTRODUCTION
The enclosed resolution is in reference to the public hearing for the 2020 Pavement
Marking Project. The pavement marking program is vital to our transportation system as
it provides safety to drivers and pedestrians on the public road system. Well-defined
crosswalk stripping for example provides areas where pedestrians can traverse a
roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
May 4, 2020
May 8, 2020
May 8, 2020
Public Hearing
Receipt of Bids
Award of Contract
Completion Date
May 18, 2020
May 21, 2020
June 1, 2020
November 1, 2020
RECOMMENDATION
recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the 2020 Pavement Marking Project through the adoption of the
enclosed resolution.
BUDGET IMPACT
The estimate of probable cost for the 2020 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 126,500.00
Construction - Iowa DOT Pavement Markings
15,000.00
Engineering Design and Administration
5,000.00
Total Construction Cost Estimate
$ 146,500.00
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3002245
Pavement Markings (FY19)
$ 131,500.00
3002245
Iowa DOT Funding
15,000.00
Total Project Funding
$ 146,500.00
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2020 Pavement Marking Project through adoption of the attached
resolution.
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
2
RESOLUTION NO. 157-20
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2020 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
The proposed plans, specifications, form of contract and estimated cost for the 2020
Pavement Marking Project, in the estimated amount $126,500.00, are hereby approved.
Passed, adopted and approved this 18th day of May 2020.
/( Roy D. Buol, Mayor
Attest:
Kevir(S. Firnstahl, CMC, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/08/2020
and for which the charge is 38.13
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this llth day of May, 2020
Nota blic in and for Dubuque Iowa.
JANE7 K. PAPE
Co'mmnits ion Number 199859
MY Comm, Exp, DEC 11, 20:22
Ad text :
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE 2020 PAVEMENT MARKING
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Julien Dubuque Dr. Sanitary Project, in accordance with
the provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on
the 18th day of May 2020, in the Historic Federal Building
Council Chambers (and/or by virtual means), 350 West 6th
Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the
office of the City Clerk. At said hearing any interested
person may appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement
markings to include Lines and Symbols and Legends on City of
Dubuque streets and portions of State highway routes as
directed by the City Engineer.
Copies of supporting documents for the public hearing are on
file in the City Clerk's Office, City Hall, 50 W. 13th St.,
Dubuque, Iowa. To comply with social distancing mandates,
documents can be viewed at
https://www.cityofdubuque.org/Agendas or by contacting the
City Clerk's Office at 563-589-4100.
Written comments regarding the above public hearing should
be submitted to the City Clerk's Office, 50 W. 13th St.,
Dubuque, IA 52001, ctyclerk@cityofdubuque.org, on or before
said time of public hearing. At said time of public hearing
all interested citizens and parties will be given an
opportunity to submit online written comments for or against
said proposal.
Individuals with limited English proficiency, vision,
hearing or speech impairments or requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
TDD/TTY (563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
In the event that a meeting at the Historic Federal Building
location is not possible as a result of the COVID-19 pandemic,
instructions for a virtual meeting, and listening, viewing and
public input options will be posted on the meeting agenda on
Friday, May 15, 2020 at https://www.cityofdubuque.org/agendas.
Published by order of the City Council given on the 4th day
of May 2020.
Kevin S. Firnstahl, CMC, City Clerk
It 5/8