Awarding the Julien Dubuque Drive Sanitary ProjectCopyrighted
May 18, 2020
City of Dubuque Action Items # 3.
ITEM TITLE: Awarding the Julien Dubuque Drive Sanitary Project
SUMMARY: City Manager recommending award of the Julien Dubuque
Drive Sanitary Project construction contract to the low
bidder Drew Cook & Sons Excavating Company, Inc.
SUGGESTED DISPOSITION:
RESOLUTION Awarding Public Improvement Contract for
the Julien Dubuque Dr. Sanitary Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Julien Dubuque Drive Sanitary Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Julien Dubuque Drive Sanitary Project
CIP 7102816
DATE: May 11, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
Sealed bids were received for the Julien Dubuque Drive Sanitary Project. City Engineer
Gus Psihoyos recommends award of the construction contract to the low bidder, Drew
Cook & Sons Excavating Company, Inc., in the amount of $133,070, which is 18.43%
below the engineer's estimate.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/-.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 8, 2020
RE: Julien Dubuque Dr. Sanitary Project
CIP 7102816
Dubuque
abides City
Whr ANAL llI N.iF
2007.2012,2013
2017*2019
INTRODUCTION
The attached resolution authorizes the award of the construction contract for the Julien
Dubuque Dr. Sanitary Project.
BACKGROUND
BVM-PHS Senior Housing, Inc. is proposing to improve the Mt. Carmel Campus by
adding new skilled nursing, assisted living, memory care facilities (Phase 1
improvements), and independent senior living units (Phase 2 improvements) over the
next several years.
By resolution number 274-19, the City approved a Memorandum of Agreement with
BVM-PHS for the construction of a proposed sanitary sewer extension to serve the
existing mother house building and the new skilled nursing, assisted living, and memory
care facilities at the Mt. Carmel Campus. The approved MOU states that BVM-PHS will
construct a private sewer from the BVM Phase 1 facilities to Julien Dubuque Drive. The
City will then construct a public sewer from the existing sewer serving Shady Oaks to
the end of the private BVM-PHS sewer along Julien Dubuque Drive.
DISCUSSION
Prior to initiating the bidding process for the project the City obtained a sanitary sewer
easement from Flynn Company, Inc. and contracted the removal of approximately 1700
linear feet of tree and stump removal along Julien Dubuque Drive. The Julien Dubuque
Dr. Sanitary Project will involve the installation of approximately 1,617 linear feet of new
8-inch diameter sanitary sewer main and eight new manholes.
BID RESULTS
The City received six bids on May 7, 2020, for the Julien Dubuque Dr. Sanitary Project.
Drew Cook & Sons Excavating Company, Inc. of Dubuque, IA, submitted the low bid in
the amount of $133,070.00. Which is 18.43% below the engineer's estimate. A
summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Drew Cook & Sons Excavating Company, Inc.
$133,070.00
Tschiggfrie Excavating, Co.
$154,581.00
W.C. Stewart Construction
$157,425.00
MDE, LLC dba McDermott Excavating
$163,800.00
Horsfield Construction, Inc.
$169,097.75
Portzen Construction, Inc.
$255,891.25
RECOMMENDATION
I recommend awarding the contract for the Julien Dubuque Dr. Sanitary Project to Drew
Cook & Sons Excavating Company, Inc. in the amount of $133,070.00.
BUDGET IMPACT
The estimate of probable cost for the Julien Dubuque Dr. Sanitary Project is
summarized in the following table:
Description
Cost Estimate
Award
Construction
$ 163,144.50
$133,070.00
Contingency
16,314.45
16,314.45
Contract Admin / Construction Engineering
26,918.84
26,918.84
Estimated Construction Cost
$206,377.79
$176,303.29
Sanitary Sewer Easement
$4,438.92
Tree Removal
11,775.00
Prepaid Expenses
$16,213.92
Estimated Construction Cost
$176,303.29
Total Estimated Construction Cost and Prepaid
Expenses
$192,517.21
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
7102816
Julien Dubuque Drive Sanitary
$ 175,000.00
7101294
Sanitary Sewer Lining Program
17,517.21
Total Project Funding
$192,517.21
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Julien Dubuque
Dr. Sanitary Project through adoption of the attached resolution to Drew Cook & Sons
Excavating Company, Inc. in the amount of $133,070.00.
2
cc: Jenny Larson, Director of Budget & Finance
Deron Muehring, Civil Engineer II
Tom Freund, Engineering Technician
Charlie Gau, Engineering Technician
3
RESOLUTION NO. 159-20
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE JULIEN DUBUQUE
DR. SANITARY PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
Whereas, sealed proposals have been submitted by contractors for Julien Dubuque
Dr. Sanitary Project, (the Project) pursuant to Resolution No. 126-20 and Notice to
Bidders published on the City of Dubuque, Iowa website and plan room service with
statewide circulation on the 24th day of April 2020.
Whereas, said sealed proposals were opened and read on the 7th day of May 2020
and it has been determined that Drew Cook & Sons Excavating Company, Inc. of
Dubuque, Iowa, submitted low bid in the amount of $133,070.00, and is the lowest
responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
A Public Improvement Contract for the Project is hereby awarded Drew Cook & Sons
Excavating Company, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 18th day of May 2020.
Roy D. Buol, Mayor
Attest:
Ke' f S. FTrnstahl, CMG City Clerk