Acceptance of Madison St. Retaining Wall Improvement ProjectCopyrighted
June 1, 2020
City of Dubuque Consent Items # 6.
ITEM TITLE: Acceptance of Madison St. Retaining Wall Improvement
Project
SUMMARY: City Manager recommending acceptance of the public
improvement contract for the Madison Street Retaining
Wall Emergency Repairs Project, as completed by Drew
Cook & Sons Excavating Company, Inc.
SUGGESTED DISPOSITION:
RESOLUTION Accepting the Madison Street Retaining
Wall Emergency Repairs Project and authorizing the
payment to the contractor
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
Madison Street Retaining Wall Emergency Repairs City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Madison Street Retaining Wall Emergency Repairs Project
DATE: May 26, 2020
Dubuque
All-A.aia City
111111
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending acceptance of the public improvement
contract for the Madison Street Retaining Wall Emergency Repairs Project, as
completed by Drew Cook & Sons Excavating Company, Inc., in the final contract
amount of $39,957.36, which is a 42.9% decrease from the original contract amount of
$70,022.20.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
/..
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 26, 2020
RE: Madison Street Retaining Wall Emergency Repairs Project
Dubuque
bitting
MI*flirts riea City
2007*2012*2013
2017*2019
INTRODUCTION
The enclosed resolution provides for the acceptance of the Public Improvement
Contract for the Madison Street Retaining Wall Emergency Repairs Project.
DISCUSSION
The existing stone retaining wall at 1849 Madison Street has failed. This wall supports
the sidewalk, street and gas utility on Madison Street. WHKS of East Dubuque, IL
prepared the structural design of the wall with the City engineering staff assisting with
the plan development.
The project included the reconstruction of the 45' long by 8-foot-high wall with a modular
concrete wall (Redi-rock) similar to the wall that was replaced on another section of
Madison Street in 2010. This type of wall is aesthetically pleasing and is much lower in
cost to install than native limestone.
The Madison Street Retaining Wall Emergency Repairs Project was completed by Drew
Cook & Sons Excavating Company, Inc. of Dubuque, Iowa in the final contract amount
of $39,957.36 which is a 42.9% decrease from the original contract amount of
$70,022.20. The cost for the project was significantly lower due to the contractor using
special care to maintain the curb, gutter and street that was estimated to be replaced as
part of the project.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $39,957.36 to Drew Cook & Sons Excavating Company, Inc.
for the Madison Street Retaining Wall Emergency Repairs Project.
BUDGET IMPACT
The project cost for the Madison Street Retaining Wall Emergency Repairs Project is
summarized below:
Description
Estimate
Award
Final
Construction
$ 97,835.00
$ 70,022.20
$ 39,957.36
Contingency
9,784.00
9,784.00
Design, Construct Admin & Inspection
16,143.00
16,143.00
22,255.50
Total Construction Cost
$123,762.00
$ 96,149.20
$ 62,212.86
The project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3001029
Stone Retaining Walls
$ 62,212.86
Total Project Funding
$ 62,212.86
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $39,957.36 to
Drew Cook & Sons Excavating Company, Inc. for the Madison Street Retaining Wall
Emergency Repairs Project.
cc: Robert Schiesl, Assistant City Engineer
Adam Decker, Engineering Tech
Luke Steger, Engineering Tech
2
RESOLUTION NO. 163-20
ACCEPTING THE MADISON STREET RETAINING WALL EMERGENCY REPAIRS
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Madison Street Retaining
Wall Emergency Repairs Project, (the Project) has been completed by the Contractor,
Drew Cook & Sons Excavating Company, Inc. (Contractor), the City Engineer has
examined the work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $39,957.36;
WHEREAS, the Contractor has previously been paid $37,959.49, leaving a
balance of $1,997.87; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
Section 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $1,997.87 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
Code chapter 26.13.
Passed, approved and adopted this 1st day of June 2020.
Roy D uol, Mayor
Attest:
Kevin S. Firnstalil, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF MADISON STREET
RETAINING WALL EMERGENCY REPAIRS PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Madison Street Retaining Wall Emergency Repairs Project has
been performed in compliance with the terms of the Public Improvement Contract, and
that the total cost of the completed work is $62,212.86.
Dated this 26th day of May 2020.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 26th day of May 2020.
vin S. Firnstahl, dC, City Clerk