Loading...
2020-2023 AmeriCorps Partners in Learning Campaign for Grade Level Reading Grant ApplicationCopyrighted June 1, 2020 City of Dubuque Consent Items # 9. ITEM TITLE: 2020-2023 AmeriCorps Partners in Learning Campaign for Grade Level Reading Grant Application Approved SUMMARY: City Manager transmitting information that the 2020-2023 AmeriCorps Grant application recently submitted to the Iowa Commission on Volunteer Service and the Corporation for National Community Service has been approved for funding and will be issued in July/August for Council approval to begin the program in September 2020. SUGGESTED DISPOSITION: Suggested Disposition: Receive and File; Approve ATTACHMENTS: Description AmeriCorps Partners in Learning Campaign for Grade Level Reading-MVM Memo Staff memo AmeriCorps Partners in Learning Grant Application 2020-2023 Type City Manager Memo Staff Memo Supporting Documentation Masterpiece on the Mississippi Dubuque bitil All-A.aia City 111111 2007.2012.2013 2017*2019 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2020-2023 AmeriCorps Partners in Learning Campaign for Grade Level Reading Grant Application Approved DATE: May 26, 2020 Leisure Services Manager Marie Ware is transmitting information that the 2020-2023 AmeriCorps Grant application recently submitted to the Iowa Commission on Volunteer Service and the Corporation for National Community Service has been approved for funding in the amount of $203,761. The grant agreement will be issued in July/August for Council approval to begin the program in September 2020. The match for the grant is paid for by in -kind supervision, office space, as well as funds from the Dubuque Community School District, St. Mark Youth Enrichment, Leisure Services Recreation Division, Carnegie -Stout Public Library. The District provides a $45,000 match. The City also provides a $20,000 match which was approved as an improvement package almost three years ago. The current 2020-2021 grant has been budgeted in the current FY 2020 City budget and the remainder will be proposed in the FY 2021 budget. The grant will be matched with local in -kind and cash funds of $206,824, totaling to $410,585. The in -kind and cash match is paid for by AmeriCorps sites and in -kind match for administration, supervision, and training. This match is 50% of the total grant. This grant would run from September 1, 2020 through August 31, 2021. This grant application is a federal grant. This is for year one of a new, three-year grant cycle. Michael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Marie L. Ware, Leisure Services Manager Masterpiece on the Mississippi Dubuque tereld AIFAnerica City I I / lir 2007.2012 2013.2017 TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: 2020-2023 AmeriCorps Partners in Learning Campaign for Grade Level Reading Grant Application Approved DATE: May 26, 2020 INTRODUCTION The purpose of this memo is to provide notification of the 2020-2023 AmeriCorps Grant application recently submitted to the Iowa Commission on Volunteer Service and the Corporation for National and Community Service (CNCS) has been approved for funding at the requested level. The grant agreement will be issued in July/August for Council approval to begin the program in September 2020. BACKGROUND AmeriCorps Partners in Learning Program has been extremely successful in its 20 years of operation, thirteen of which have been under the leadership of the City of Dubuque. The program's success is apparent in the over 800 AmeriCorps Alumni giving over 450,000 hours of service in our community. These members and alumni have performed invaluable service. AmeriCorps members are paid living allowance stipend for their service and receive an education award. The stipends and awards are a part of the grant. These funds are often directly invested in our community in the form of groceries, rent or tuition to local colleges and universities as well as other direct living expenses. Some of the AmeriCorps members are grandparents and earn education awards they are passing along to their grandchildren. The Corporation for National and Community Service (CNCS) has established priority areas of funding for their grants. AmeriCorps Partners in Learning fits nicely into CNCS priority area of education. CNCS emphasizes performance measures and being able to measure progress. They require evidence -based approaches with evaluative data and use of a logic model. We must provide evidence that the proposed intervention is effective for the proposed population and community challenge. A third -party evaluation was completed prior to the writing of this grant. The evaluation provided excellent feedback on the AmeriCorps Partners in Learning Program. This was used in the writing of the grant attached. The grant focuses on ensuring students read at grade level by 3rd grade and targeting students with literacy needs. The program has been awarded three-year grants since near its inception. The grant is currently in its 6th year, and this grant will fund years 7 — 9. The grant was submitted to the Iowa Commission on Volunteer Service and now has moved for federal consideration to the Corporation for National and Community Service. Success is that the grant was recommended for consideration for federal funding. DISCUSSION AmeriCorps members have become partners in the school they serve. The AmeriCorps Program has partnered with the Dubuque Community School District to formulate a program that continues to place AmeriCorps members in elementary schools at the Kindergarten, 1st 2nd and 3rd grade level. The contact time for students will be 21,600 hours. The School District provides training to the AmeriCorps members that aligns with the curriculum taught in the schools. By creating this focus, we have moved the needle with our AmeriCorps program and members and will continue these efforts. The AmeriCorps grant is a part of the Campaign for Grade Level Reading locally, now known as Every Child Reads. The City Council's priorities include work on the Campaign. This focus allows more AmeriCorps members to be placed in the schools serving students to raise their reading proficiency. This service is in line with the Community Solution Action Plan and efforts around the collective impact model related specifically to Grade Level Reading. Twenty -Two AmeriCorps members will serve in thirteen elementary schools within the Dubuque Community School District. They will tutor Kindergarten through third graders at least three times a week. The short-term outcome proposed in the grant is for 400 of the 500 students with literacy needs who complete our program will improve by 10 points as measured by the FAST assessment. Additionally, during the school year, three AmeriCorps Members will serve with St. Mark Youth Enrichment and 1 Full -Time Member will serve with the Carnegie -Stout Public Library's Children's library. Six AmeriCorps members will serve students in the summer in neighborhood parks through Leisure Services providing educational programming; one members will serve at Carnegie -Stout Public Library in summer reading programs; and six members will serve at St. Mark's Youth Enrichment. Lastly, 12 members will serve at Dubuque Community School District summer reading. For the last academic year (2018-2019) the AmeriCorps program was a huge success. 97% of the 477 students who worked with AmeriCorps members 30 times or more improved their FAST Composite Score and are assessments the Dubuque Community School District uses to assess student's reading proficiency. We are making a difference in the lives of Dubuque's children. 2 This work focuses resources on third grade reading hoping to recover children before they become disengaged. It is a much better investment to work at the early age. School District personnel have been leaders in helping the AmeriCorps program focus the member resources in ways that have been and will continue to be most impactful. BUDGET IMPACT The match for the grant is paid for by in -kind supervision, office space, as well as funds from the Dubuque Community School District, St. Mark Youth Enrichment, Leisure Services Recreation Division, Carnegie -Stout Public Library. The District provides a $45,000 match. The City also provides a $20,000 match which was approved as an improvement package almost three years ago. The current 2020-2021 grant has been budgeted in the current FY 2020 city budget and the remainder will be proposed in the FY 2021 budget. The grant request from CNCS is $203,761 which will be matched with local in -kind and cash funds of $206,824, totaling to $410,585. The in -kind and cash match is paid for by AmeriCorps sites and in -kind match for administration, supervision, and training. This match is 50% of the total grant. This grant would run from September 1, 2020 through August 31, 2021. This grant application is a federal grant. This application, if funded, would be a year one of a new, three-year grant cycle. RECOMMENDATION This memo is for informational purpose only. No action is needed at this time. attachment: 2020-2023 Application for Federal Assistance, Budget and Budget Narrative cc: Heather Satterly, AmeriCorps Program Director Jenny Larson, Finance and Budget Director 3 DRAFT PART I - FACE SHEE APPLICATION FOR FEDERAL ASSISTANCE Modified Standard Form 424 (Rev.02/07 to confirm to the Corporation's 1. TYPE OF SUBMISSION: eGrantstem) Application STATE APPLICATION IDENTIFIER: area codes): PERSON TO BE CONTACTED NAME AND CONTACT ON MATTERS INVOLVING THIS APPLICATION (give INFORMATION FOR PROJECT DIRECTOR OR OTHER 5. APPLICATION INFORMATION 11.b. CNCS PROGRAM INITIATIVE (IF ANY): DUNS NUMBER: 093105302 (563)t69@eit3mfdubuque.org INTERNET E-MAIL ADDRE FAX NUMBER: TELEPHONE NUMBER: County: Dubuque 7. TYPE OF APPLICANT: 7a. Local Government - Municipal 7b Loca Corporation for National and Community Service 8. TYPE 0010141.1EartdN (Check appo0plial®1195R1)11 NEW/PREVIOUS REVISION GRANTEE NEW x IICAhllar{ rya tPST $11t4lopRatZlkrilii0pdCK0)00t'): A. AUGMENTATION B. BUDGET 9. NAME OF FEDERAL AGENCY: AmeriCorps St91e. TITLE: 94.006 10a. CATALOG OF FEDERAL DOMESTIC DATE REVIEW ON: TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR YES. THIS PREAPPLICATION/APPLICATION WA AVAILABLE 12. AREAS AFFECTED BY PROJECT (List Cities, Counties, States, etc): 13. PROPOSED PROJECT: 09/01/20 4D TE 14. CONGRESSk513!112IbISTRICT OF: a.Applicant UA 01 I b.Pogram IA 01 15. ESTIMATED FUNDING: Year #: 1 ORDER 12372 PROCESS? 16. IS APPLICATION c. STATE SUBJECT TO REVIEW BY STATE EXECUTIVE $ 0.00 IS NOT COVERED BY E.O. 12372 b. APPLICANT $ 0.00 d. LOCAL X NO. PROGRAM e. OTHER $ 0.00 YES if "Yes," attach an explanation. NO 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL f. PROGRAM INCOME $ 0.00 $ 410,585.00 b. TITLE AmeriCorps Director a. TYPED NAME OF AUTHORIZED REPRESENTATIVE Heather M. Satterly c. TELEPHONE NUMBER: (563) 690-6171 d. SIGNATURE OF AUTHORIZED REPRESENTATIVE: e. DATE SIGNED: 11/12/19 DDRESS (c S: I Governme ASSISTAN Page 1 DRAFT Executive Su Narratives For Official Use Only Page 2 DRAFT Vu111}/G1 ,11 ivi , Second, student These early gap Narratives For Official Use Only Page 3 DRAFT L11111.11VV1I/J 1111. with Tier 3 stud often receive ne Narratives For Official Use Only Page 4 DRAFT J Ll1Ul.111 J IClll IA' program define: fall and spring I Narratives For Official Use Only DRAFT V V ILII 111611 1101\ completed 3rd g were included Narratives For Official Use Only Page 6 DRAFT 1171\ 1l.V 1.1. V111111J students rem air improved by at Narratives For Official Use Only Page 7 DRAFT Narratives For Official Use Only Page 8 DRAFT VV %,11 Clo Cl 1111U. IA_ through service activities, non-c Narratives For Official Use Only Page 9 DRAFT Narratives For Official Use Only Page 10 DRAFT L11l. 1/uUu4ul, I.vl read at grade ley always focused a Narratives For Official Use Only Page 11 DRAFT 61 L_ a L. L1L. L. J 1 \11118 The long term ac level. Narratives For Official Use Only Page 12 DRAF GJ LV JLLttttI1 LJ VV maintain growtl i) Do students st Narratives For Official Use Only Page 13 DRAFT 1 I.l JV11G1 1111.11 L111 students spring students who ha Narratives For Official Use Only Page 14 DRAFT Narratives For Official Use Only Page 15 DRAFT N/A Continuation Narratives For Official Use Only Page 16 DRAFT Performance Measures MSYs by Focus Area MSYs by Objective 100% • 100% �Education:13.18 MK-12 Success:13.18 Tablet: MSYs by Focus Areas 100% Focus Ar Education Table2: MSYs by Objectives Objectives %MSYs K-12 Success 100% % of MSY NPM VS Applicant VS Not in ANY 100% • Applicant:0 National:13.18 Not in ANY:O 1•1 Tutoring Table3: %MSYs by NPM vs.Ap NPM 100% Applicant Not in ANY Objectives K 12 Success Secondary Focus Are Primary Focus Area: Primary IntieV tion: No of Member 49 plica For Official Use Only Page 17 DRAFT r Tutoring K 3 grade student'erfRuaeling Measure: pi Education Problem Statement: K- 12 Success Focus 500 Target: Individuals Tracking SystemMeasured By: ED1A Output: ED1A: Number of individuals served For Official Use Only Page 18 DRAFT Tutoring K 3 grade student'erfROaaeling Measure: Problem Statement: Described Instrument: For Official Use Only Page 19 DRAFT IIILL 4,r1I0I QL.CI IDL Il.1 AmeriCorps Funding Priorities For Official Use Only Page 20 Demographics HF Priority: En EO Priority: Er Ed Priority: En Number of vol Other Revenu For Official Use Only Page 21 DRAFT Sent Evaluation Required Do I di'ftle Not Applicable Sent For Official Use Only Logic Model Outcomes M id -Term Long -Term Problem Inputs Activities Outputs Outcomes Short -Term Page 23 Logic Model Outcomes M id -Term Long -Term Problem Inputs Activities Outputs Short -Term For Official Use Only Page 24 RPT_BGT_424 December 13, 2019 5:14 PM Travel to CNCS-Sponsored Meetings City of Dubuque Total Total Budget Dates: 779 0 779 0 Section I Percentage 62% 38% Section I + III. Funding Percentages liciAgzEtrIcRaklaivingillhjeS Funds Required Match 52t4 50% 50% 48% 50% RPT_BGT_424 December 13, 2019 5:14 PM City of Dubuque Cost/MSY rIcRalcReritgif 6S Funds Required Match $15,460 14 50% 0% 0% 12/13/2019 Budget Narrative for 20AC220460 Budget Narrative: City of Dubuque AmeriCorps Partners in Learning Program for City of Dubuque Section I. Program Operating Costs A. Personnel Expenses Position/Title -Qty -Annual Salary -% Time CNCS Share Grantee Share Total Amount AmeriCorps Director: - 1 person(s) at 67100 each x 83.61 % usage 55,000 1,102 56,102 AmeriCorps Assistant: - 1 person(s) at 20363 each x 37.5 % usage 0 7,636 7,636 CATEGORY Totals 55,000 8,738 63,738 B. Personnel Fringe Benefits Purpose -Calculation CNCS Share Grantee Share Total Amount Program Director: Health $14,310 + Workers Comp @.032=$1,796 + FICA @ .0765= $4292 + IPERS @ .0944= $5296 25,694 0 25,694 Program Assistant: Workers Comp @ .032= $244 + FICA @ .0765= $584 + IPERS @ .0944= $721 0 1,549 1,549 CATEGORY Totals 25,694 1,549 27,243 C. Travel Staff Travel Purpose -Calculation CNCS Share Grantee Share Total Amount Travel to CNCS-Sponsored Meetings: Director travel to 1 CNCS Sponsored meeting: $229 airfare, $400 in hotel, meal= $50 per day diem x 3 days = $150 0 779 779 Travel to ICVS sponsored meeting: ICVS (Director travel to ICVS sponsored meeting: 2 Trips to Des Moines @ 450 miles each=900 miles x .58 per mile (City of Dubuque policy approved mileage reimbursement rate) = $522; $50 per day diem x 3 days $150; $328 for 3 night in hotel) 0 1,000 1,000 Director's Travel: Director Travel (Mileage for site supervision for 18 site visits, 60 midterm reviews, and service projects, x 1000 miles per year x .58 per mile (City of Dubuque policy approved mileage reimbursement rate)=$580.) 0 580 580 CATEGORY Totals 0 2,359 2,359 Member Travel Purpose -Calculation CNCS Share Grantee Share Total Amount CATEGORY Totals 0 0 0 D. Equipment Item/Purpose -Qty -Unit Cost CNCS Share Grantee Share Total Amount CATEGORY Totals 0 0 0 https://egrants.cns.gov/espan/main/report.jsp?sid=m9EBSbmLAPJZkC-e6g-1 keoUOYEXk18wGBY5dsWgM2Oov3uP4Dw8%21-1201223388%211576... 1/5 12/13/2019 E. Supplies Budget Narrative for 20AC220460 Item -Calculation CNCS Share Grantee Share Total Amount Member Gear with AmeriCorps Logo: Member gear w/AmeriCorps logo (Uniforms -polo shirts for school based program members, 22 x $40= $880, t shirts for summer based program 27 x $15 = $405, name tags $5 x 49 members = $245; all with AmeriCorps logo) 0 1,530 1,530 Copy machine maintenance and supplies: Ccopy machine $456 quarterly, office supplies (paper, ink, toner, pens, pencils, post -it notes) $10 per month x 12= $120 0 1,944 1,944 AmeriCorps Program Technology Replacement: AmeriCorps Director Tech Replacement cost and timeline per Host Org Tech Replacement Policy(Yr 1: Director Laptop Computer + 2 monitors, Mouse & keyboard $2800) 2,800 0 2,800 Li CATEGORY Totals 2,800 3,474 6,274 F. Contractual and Consultant Services Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount Member Development: 1 DCSD employees hourly wage and benefits for 40 hours of training & evaluation = $58 X 40. Trainings include Reading Strategies, LEAD 21 curriculum, assessing students, data processing. Approx 20 days provided over the year.- Daily Rate of 58 0 2,320 2,320 Member Supervision: 3 hours of direct member supervision/week per member for 34 weeks by 11 DCSD staff @ a minimum of $25/hour- Daily Rate of 25 0 28,050 28,050 CATEGORY Totals 0 30,370 30,370 G. Training Staff Training Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount Program Director training: Program director attendance at conferences required by the program sponsor: 8 trainings x $75 registration, $50 per day diem x 8 = 1000- Daily Rate of 125 0 1,000 1,000 CATEGORY Totals 0 1,000 1,000 Member Training Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount Member Development/Communication: 4 Mounds Team Building/communication training; 2 trainings per year at $600 each= $1200- Daily Rate of 600 0 1,200 1,200 Member Orientation and ongoing training: Member Orientation (Portfolios, handbooks, printed materials and other training supplies as needed. $30 x 49 members=1470. 3 day orientation training for fall and summer members. Ongoing monthly training for both fall and summer members.)- Daily Rate of 30 0 1,470 1,470 CATEGORY Totals 0 2,670 2,670 H. Evaluation 11 II II 11 II https://egrants.cns.gov/espan/main/report.jsp?sid=m9EBSbmLAPJZkC-e6g-1 keoUOYEXk18wGBY5dsWgM2Oov3uP4Dw8%21-1201223388%211576... 2/5 12/13/2019 Budget Narrative for 20AC220460 Purpose -Calculation -Daily Rate CNCS Share Grantee Share Total Amount Program Evaluation to support AmeriCorps program Evaluation Plan: Program Evaluation conducted by outside evaluator ($50/hr for 20 hours=$1,000)- Daily Rate of 50 0 1,000 1,000 DCSD Data Processing for AmeriCorps Program Evaluation: 1 DCSD employees hourly wage and benefits for 20 hours of training & evaluation = $58 X 20. Data collection and processing of raw data to be evaluated by outside evaluator- Daily Rate of 58 0 1,160 1,160 CATEGORY Totals 0 2,160 2,160 I. Other Program Operating Costs Purpose -Calculation CNCS Share Grantee Share Total Amount Criminal History Background Checks: Background Checks (54 x $54 each = 2916. Includes FBI, state of residence and state of service checks for 49 members and 5 site summer supervisors. No funds budgeted for 2 program staff- no expected turn -over. 2,916 0 2,916 Site Liabilitiy Insurance: $500 flat rate 0 500 500 Member Timekeeping System: Member Timekeeping System ($16 x 49 members=$784) 0 784 784 AmeriCorps Director Cell Phone: Program Director cell phone/lpad combo $60 x 12= $720 (negotiated rate per sponsor); For AmeriCorps Program/Staff use only. 0 720 720 Member Assistance Program (MAP): Member Assistance Program from ASC- $250 Enrollment + $10 x 49 = $740 740 0 740 CATEGORY Totals 3,656 2,004 5,660 SECTION Totals 87,150 54,324 141,474 PERCENTAGE 62% 38% Section II. Member Costs A. Living Allowance Item -# Mbrs w/ Allow -Allowance Rate -# Mbrs w/o Allow CNCS Share Grantee Share Total Amount Full Time (1700 hrs): 1 Member(s) at a rate of 16150 each Members W/O allowance 0 0 16,150 16,150 1-Year Half Time (900 hours): 0 Member(s) at a rate of 0 each Members W/O allowance 0 0 0 0 2-Year Half Time (1st Year): Member(s) at a rate of each Members W/O allowance 0 0 0 2-Year Half Time (2nd Year): Member(s) at a rate of each Members W/O allowance 0 0 0 Reduced Half Time (675 hrs): 11 Member(s) at a rate of 6413 each Members W/O allowance 0 30,543 40,000 70,543 Quarter Time (450 hrs): 3 Member(s) at a rate of 4275 each Members W/O allowance 0 6,075 6,750 12,825 Minimum Time (300 hrs): 34 Member(s) at a rate of 2850 each Members W/O allowance 0 43,700 53,200 96,900 https://egrants.cns.gov/espan/main/report.jsp?sid=m9EBSbmLAPJZkC-e6g-1 keoUOYEXk18wGBY5dsWgM2Oov3uP4Dw8%21-1201223388%211576... 3/5 12/13/2019 Budget Narrative for 20AC220460 Three Quarter Time (1200 hours): Member(s) at a rate of each 0 0 0 Members W/O allowance CATEGORY Totals 80,318 116,100 196,418 B. Member Support Costs Purpose -Calculation CNCS Share Grantee Share Total Amount FICA for Members: .0765 X 196418= $15,026 15,026 0 15,026 Worker's Compensation: .032 x 196418= 6285 6,285 0 6,285 Health Care: $400*12 / FT member = 4800 4,800 0 4,800 CATEGORY Totals 26,111 0 26,111 SECTION Totals 106,429 116,100 222,529 PERCENTAGE 48% 52% Section III. Administrative/Indirect Costs A. Corporation Fixed Percentage Item -Calculation CNCS Share Grantee Share Total Amount Corporation Fixed Amount: Corporation Fixed Amount @ 5.26% x CNCS share section I + CNCS share section II x 60%= $6109 Grantee share = 10% total section I + total section II = $36400 6,109 36,400 42,509 Commission Fixed Amount: ICVS Fixed Amount @ 5.26% X CNCS section I + CNCS section 11 x 40%= $4073 4,073 0 4,073 CATEGORY Totals 10,182 36,400 46,582 B. Federally Approved Indirect Cost Rate Calculation -Cost Type -Rate -Rate Claimed -Cost Basis CNCS Share Grantee Share Total Amount CATEGORY Totals 0 0 0 SECTION Totals 10,182 36,400 46,582 PERCENTAGE 22% 78% BUDGET Totals 203,761 206,824 410,585 PERCENTAGE 50% 50% Total MSYs 13.18 CostIMSY 15,460 Source of Funds Section Source of Funds Match Description Amount Type Source Dubuque Community School District (Secured) 45,000 Cash State/Local https://egrants.cns.gov/espan/main/report.jsp?sid=m9EBSbmLAPJZkC-e6g-1 keoUOYEXk18wGBY5dsWgM2Oov3uP4Dw8%21-1201223388%211576... 4/5 12/13/2019 Budget Narrative for 20AC220460 St Mark Youth Enrichment (Secured) 15,750 Cash Private City of Dubuque (Secured) 114,544 Cash State/Local Dubuque Community School District Site Supervision & Program Development In -Kind (Secured) 31,530 In Kind State/Local Total Source of Funds 206,824 https://egrants.cns.gov/espan/main/report.jsp?sid=m9EBSbmLAPJZkC-e6g-1 keoUOYEXk18wGBY5dsWgM2Oov3uP4Dw8%21-1201223388%211576... 5/5