Awarding the 2020 Pavement Marking ProjectCopyrighted
June 1, 2020
City of Dubuque Action Items # 4.
ITEM TITLE: Awarding the 2020 Pavement Marking Project
SUMMARY: City Manager recommending award of the 2020 Pavement
Marking construction contract to the low bidder Selco, Inc.
SUGGESTED DISPOSITION:
RESOLUTION Awarding Public Improvement Contract for
the 2020 Pavement Marking Project
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
2020 Pavement Marking Project-MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020 Pavement Marking Project
(CIP 3002245)
DATE: May 26, 2020
Dubuque
bitil
All-A.aia City
111111
2007.2012.2013
2017*2019
Sealed bids were received for the 2020 Pavement Marking Project. City Engineer Gus
Psihoyos recommends award of the construction contract to the low bidder, Selco, Inc.,
in the amount of $154,043.30, which is 8.9% over the engineer's estimate.
The annual Pavement Marking Program is funded through the Local Options Sales Tax
- Street Construction appropriation which is impacted by reduced revenues due to the
COVID-19 pandemic. The City's contract cost share is $139,020.08 and there are not
sufficient funds available in the FY20 budget ($131,500) to fully cover that cost. The
FY21 Pavement Marking Program has $135,000 budgeted and will remain frozen until
the City can evaluate the impacts to the Local Options Sales Tax revenues. However,
to award of the public improvement contract for the 2020 Pavement Marking Project will
require the authorization to pre -spend $7,520.08 from the FY21 budget.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 26, 2020
RE: 2020 Pavement Marking Project
(CIP 3002245)
Dubuque
abides City
Whr ANAL llI N.iF
2007.2012,2013
2017*2019
INTRODUCTION
The attached resolution authorizes the award of the public improvement construction
contract for the 2020 Pavement Marking Project. The pavement marking program is
essential and vital to our transportation system as it provides safety to drivers and
pedestrians on the public road system. Well-defined crosswalk stripping for example
provides areas where pedestrians can traverse a roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
BID RESULTS
The City received three bids on May 21, 2020, for the 2020 Pavement Marking Project.
SELCO, Inc. of Blue Grass, IA, submitted the low bid in the amount of $154,043.30.
Which is 8.9% over the engineer's estimate. A summary of the bid proposals received is
as follows:
Contractor Name
Total Bid
SELCO, Inc.
$154,043.29
Ostrom Painting & Sandblasting, Inc.
$175,160.23
Iowa Plains Signing, Inc.
$295,200.00
RECOMMENDATION
I recommend awarding the contract for the 2020 Pavement Marking Project to SELCO,
Inc. in the amount of $154,043.20.
BUDGET IMPACT
The estimate of probable cost for the 2020 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Award
Construction - City Pavement Markings
$ 126,500.00
$ 134,020.08
Construction - Iowa DOT Pavement Markings
15,000.00
20,023.21
Engineering Design and Administration
5,000.00
5,000.00
Total Construction Cost Estimate
$ 146,500.00
$ 159,043.29
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
3002245
Pavement Markings (FY20)
$ 131,500.00
3002245
Pavement Markings (FY21)
7,520.08
3002245
Iowa DOT Funding
20,023.21
Total Project Funding
$ 159,043.29
The annual Pavement Marking Program is funded through the Local Options Sales Tax
- Street Construction (300 fund) appropriation which is impacted by reduced revenues
due to the COVID-19 pandemic. The City's contract cost share is $139,020.08 and
there are not sufficient funds available in the FY20 budget ($131,500) to fully cover that
cost. The FY21 Pavement Marking Program has $135,000 budgeted and will remain
frozen until the City can evaluate the impacts to the Local Options Sales Tax revenues.
However, to award of the public improvement contract for the 2020 Pavement Marking
Project will require the authorization to pre -spend $7,520.08 from the FY21 budget.
REQUESTED ACTION
The Council is requested to award the construction contract for the 2020 Pavement
Marking Project through adoption of the attached resolution to SELCO, Inc. in the
amount of $154,043.30.
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
2
RESOLUTION NO. 170-20
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2020 PAVEMENT
MARKING PROJECT
Whereas, sealed proposals have been submitted by contractors for the 2020
Pavement Marking Project, (the Project) pursuant to Resolution No. 139-20 and Notice
to Bidders published on the City of Dubuque, Iowa website and plan room service with
statewide circulation on the 8th day of May 2020; and
Whereas, said sealed proposals were opened and read on the 21st day of May 2020
and it has been determined that SELCO, Inc. of Blue Grass, IA submitted low bid in the
amount of $154,043.29, and is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA THAT:
A Public Improvement Contract for the Project is hereby awarded to SELCO, Inc. and
the City Manager is hereby directed to execute a Public Improvement Contract on
behalf of the City of Dubuque for the Project.
Passed, adopted and approved this 1st day of June 2020.
Roy D. Buol, Mayor
Attest:
KevinS. Firnstahl, CMC, City Clerk