Report_Library Board of Trustees Council Update #197 of 4 23 20City of Dubuque
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Copyrighted
June 1, 2020
Consent Items # 1.
Minutes and Reports Submitted
City Council proceedings of 5/18; Community
Development Advisory Commission of 5/20; Housing
Commission of 4/28; Human Rights Commission of 3/9,
4/13; Library Board of Trustees Minutes of 2/20, 3/26, and
Council Update #197 of 4/23; Proof of publication for City
Council proceedings of 5/4.
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City Council Proceedings of 5/18/20
Community Development Advisory Commission Minutes
of 5/20/20
Housing Commission Minutes of 4/28/20
Human Rigths Commission Minutes of 3/9/20
Human Rights Commission Minutes of 4/13/20
Library Board of Trustees Minutes of 2/20/20
Library Board of Trustees Minutes of 3/26/20
Library Board of Trustees Council Update #197 of
4/23/20
Proof of Publication for City Council Proceedings of
5/4/20
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library
Library Board of Trustees Update
From the Meeting April 23, 2020
Present: Christy Monk, President; Pam Mullin, Vice -President; Rosemary Kramer,
Secretary, and Trustees, Robert Armstrong, Victor Liebeiiiian, and Patty Poggemiller.
Excused: Greg Gorton
• The Board approved library expenditures
• March marked the end of the third quarter of the fiscal year. Revenue
collected was 16.3% over projections and is likely very close to what it will
be at the end of the fiscal year due to the library's temporary closure.
Expenditures were at 73%.
• The shortage of revenue at the City level has necessitated budget cuts for
FY 2020. A cut of $72,389 is targeted during this fiscal year and $60,272
for FY 2021. Capital projects are also cut and total over $300,000 for both
years. Next year the amount targeted for a cut will appear in the library's
budget, but will remain frozen, not allowing expenditure. The City
Manager will review the budget each quarter and restore line items when
the funds are available.
• The position of an assistant in IT has been frozen. This position is critical
for library operations and requires a budget amount of $66,727 — or
approximately 6% of available funds that are not salaries and not already
frozen. Managers have been asked to review their budgets for a 6%
decrease. When these lines have been identified, the City Manager will be
approached to request approval to recruit for this position and offer the
savings from the identified line items.
• As expected, visits and checkouts were down by 34% and 21
respectively; however, use of the library has transitioned to the online
environment. Social media engagements increased
significantly: YouTube 246%; Facebook 198%; Pinterest 31%; Twitter
153%; Instagram 264%; Chilton Car Repair 36%; Gale Databases 145%;
Newsbank 111 %; Novelist 88%; Telegraph Herald Archives 3%; Kanopy
streaming video 67%; Freegal music 7%; Flipster magazines 30%, and
Overdrive e-Books and e-Audio 17%.
• Online programming has been offered and a sample of this service
includes:
o Podcast — two online, additional material for four to six podcasts
o Online discussion after view a Kanopy movie
o Geek Out! Book Club Online
o Patron choice for the May online book discussion for adults
o Newsletters for adult and youth are now sent weekly
o Blog has been revitalized with one to two posts weekly
o Two virtual story times per week — a total of seven now available to
view. The first one had 1,800 views and 83 likes.
o More digital content has been added to the collection
o Youth Services working on an approved grant that will give a free
book to children to be distributed through the free lunch program
o Maker Space staff has created 26 videos that have been watched
352 times since the library closed.
• Marketing Update: During the month of February Novelist was the
featured database promoted online and through social media and e-
mail. Novelist is an advisory tool that people can use to identify
recommendations for good reads or read alikes. Use increased 88%.
• Approved reopening plan:
o Remain closed through May 17. Open for curbside service
beginning May 18. (This is a target date. It may change depending
on when the virus peaks. We want to be on the down side of the
bell curve before launching curbside service).
■ A workflow plan must be established to ensure distance is
kept among staff members
■ Staff will wear masks and gloves when handling materials.
■ Staff set items on a cart when the patron arrives, and steps
back while the patron takes the checked out items that are in
a tied bag.
■ Staff check items in and load on carts that will be
quarantined in the auditorium and program room for three
days prior to reshelving.
■ Staff not essential to this service will continue to work
remotely.
• When the virus has been identified as less a risk for contagion in our
community, we will open the facility for limited services according to this
plan: (The library will follow the lead of the City when it launches limited
reopening of its facilities)
o No sitting or spending time in the library — available for browsing
materials and check out.
o No programs
o Plexiglass or some type of barrier at the Circulation Desk and other
service desks
o Public service staff — wearing masks
o Mark with tape on the floor, six-foot increments for forming a line at
service desks and self -check machines
o May have limited computer access — details must be worked out
o Limit the number of people in the building at one time — details must
be worked out and may vary due to families with children, or adult
visitors
• The library will reopen for full service when the restrictions on social
distancing have lifted.
Library Board of Trustees
Christy Monk, Board President
Pam Mullin, Vice -President
Rosemary Kramer, Board Secretary
Robert Armstrong
Greg Gorton
Victor Lieberman
Patty Poggemiller
Susan Henricks, Director