Proof of Publication_City Council Proceedings 5 4 20City of Dubuque
ITEM TITLE:
SUMMARY:
SUGGESTED DISPOSITION:
Copyrighted
June 1, 2020
Consent Items # 1.
Minutes and Reports Submitted
City Council proceedings of 5/18; Community
Development Advisory Commission of 5/20; Housing
Commission of 4/28; Human Rights Commission of 3/9,
4/13; Library Board of Trustees Minutes of 2/20, 3/26, and
Council Update #197 of 4/23; Proof of publication for City
Council proceedings of 5/4.
Suggested Disposition: Receive and File
ATTACHMENTS:
Description
City Council Proceedings of 5/18/20
Community Development Advisory Commission Minutes
of 5/20/20
Housing Commission Minutes of 4/28/20
Human Rigths Commission Minutes of 3/9/20
Human Rights Commission Minutes of 4/13/20
Library Board of Trustees Minutes of 2/20/20
Library Board of Trustees Minutes of 3/26/20
Library Board of Trustees Council Update #197 of
4/23/20
Proof of Publication for City Council Proceedings of
5/4/20
Type
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/13/2020
and for which the charge is 234.67
�7
Subscribed to before me, a Notary +blic in and for
Dubuque County, Iowa,
this 13th day of May, 2020
Nota , ublic in and for Dubuque County, Iowa.
JANET K. PAPE
Cormic&sfon Number 19.9859
�nWy Comm. E.xp, DEC 11, 2022
Ad text :
CITY OF DUBUQUE, IOWA
CITY COUNCIL
PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m.
on May 4, 2020. Due to the COVID-19 pandemic and mandates for
social distancing, this meeting was conducted virtually and
aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at
www.cityofdubuque.org/media, and streamed live on the City's
Facebook page at www.facebook.com/cityofdubuque. Pursuant to
Chapter 21.5 Code of Iowa, portions of this meeting were
unavailable to the public.
Present: Mayor Buol; Council Members Cavanagh, Jones,
Resnick, Roussell, Shaw, Sprank; City Manager Van Milligen,
City Attorney Brumwell
Mayor Buol read the call and stated this is a special
session of the City Council called for the purpose of
conducting professional evaluations pursuant to Chapter
21.5(1)(i) Code of Iowa
CLOSED SESSION
Professional Evaluation(s) Chapter 21.5(1)(i)
Code of Iowa
Motion by Cavanagh to convene in Closed Session at 5:06 p.m.
to discuss professional evaluations pursuant to Chapter
21.5(1)(i) Code of Iowa. Seconded by Roussell. Motion carried
7-0.
Having completed the evaluations, upon motion, the City
Council reconvened in open session at 6:22 p.m.
Motion by Shaw to adjourn at 6:23 p.m. Seconded by Sprank.
Motion carried 7-0.
CITY OF DUBUQUE, IOWA
CITY COUNCIL
PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m.
on May 1, 2020.
Due to the COVID-19 pandemic and mandates for social
distancing, this meeting was conducted virtually and aired
live on CityChannel Dubuque (Mediacom cable channels 8 and
117.2), streamed live on the city's website at
www.cityofdubuque.org/media, and streamed live on the City's
Facebook page at www.facebook.com/cityofdubuque. Public input
options were provided through: Contact the City Council at
www.cityofdubuque.org/councilcontacts; City Clerk's Office at
ctyclerk@cityofdubuque.org; and during the meeting at
www.facebook.com/cityofdubuque
Present: Mayor Buol; Council Members Cavanagh, Jones,
Resnick, Roussell, Shaw, Sprank; City Manager Van Milligen,
City Attorney Brumwell
Mayor Buol read the call and stated this is a regular
session of the City Council called for the purpose of
conducting such business that may properly come before the
City Council.
PLEDGE OF
ALLEGIANCE
PRESENTATION
1. COVID-19 Update: Dubuque City / County Emergency
Management Coordinator Tom Berger provided an update on
COVID-19 data and response activities.
PROCLAMATION(S)
1. Kids to Parks Day Proclamation (May 16, 2020) was
accepted by Leisure Services Manager Marie Ware. Mayor Buol
reminded everyone to practice social distancing guid-elines
while using the parks.
2. Mental Health Month (May 2020) was accepted by Mayor Buol
on behalf of Mental Health America of Dubuque County.
3. Public Service Recognition Week (May 3-9, 2020) was
accepted Mayor Buol on behalf of the men and women who serve
our city as federal, state, county, and local government
employees.
CONSENT ITEMS
Motion by Resnick to receive and file the documents, adopt
the resolutions, and dispose of as indicated. Seconded by
Cavanagh. Motion carried 7-0.
1. Minutes and Reports Submitted: City Council proceedings
of 4/16, 4/20, 4/22, 4/23, 4/29; Community Development
Advisory Commission of 4/15; Proof of publication for City
Council Proceedings of 4/6; Proof of publication for List of
Claims and Summary of Revenues for month ending 3/31. Upon
motion the documents were received and filed.
2. Notice of Claims and Suits: CEI ASO Syneos Health on
behalf of Karl Devoto. Upon motion the documents were
received, filed, and referred to the City Attorney.
3. Disposition of Claims: City Attorney advising that the
following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance
Pool: DEI ASO Syneos Health on behalf of its client Karl
Devoto for vehicle damage. Upon motion the documents were
received, filed, and concurred.
4. Dubuque's Response to COVID-19: Community Resources &
Fiscal Year 2021 City Budget Update Public Information
Brochure: City Manager providing a copy of the City's public
information brochure regarding Dubuque's Response to COVID-19:
Community Resources & Fiscal Year 2021 City Budget Update.
Upon motion the document was received and filed.
5. 2020 Construction Projects Public Information Mailer:
City Manager providing a copy of the City's public information
mailer informing residents of the 2020 construction season
projects impacting traffic. Upon motion the document was
received and filed.
6. Approval of City Expenditures: City Manager recommending
City Council approval for payment of City expenditures. Upon
motion the documents were received and filed, and Resolution
No. 134-20 Authorizing the Director of Finance and Budget/City
Treasurer to make certain payments of bills that must be paid
and approved for payment inaccordance with City procedures
was adopted.
7. Iowa Department of Transportation (IDOT) Transportation
Alternatives Program for the Bee Branch Trail Phase I: City
Manager recommending authorization for the Mayor to execute
the Iowa Department of Transportation Federal Aid Agreement
for Transportation Alternative Program (TAP) for the Bee
Branch Trail, Phase I from 16th Street at Sycamore Street to
12th Street. Upon motion the documents were received and
filed, and Resolution No. 135-20 Approving the Iowa Department
of Transportation Federal Aid Agreement for a Transportation
Alternatives Program (TAP) Project was adopted.
8. Downtown Rehabilitation Loan Program for 2501 Jackson
Street: City Manager recommending approval of a Downtown
Rehabilitation Grant Award to Friends of Paradise Church for a
fa*ade grant at 2501 Jackson Street to improve the aesthetics
of the Washington Neighborhood. Upon motion the documents were
received and filed, and Resolution No. 136-20 Approving a
Grant Agreement between the City of Dubuque, Iowa and Friends
of Paradise Church for the redevelopment of 2501 Jackson
Street was adopted.
9. Dubuque Golf and Country Club Fireworks Request 2020:
Correspondence from the Dubuque Golf and Country Club
requesting permission to display fireworks on Saturday, July
4, 2020 at about 9:30 p.m. on the Dubuque Golf and Country
Club grounds with a rain date of Sunday, September 6, 2020.
Upon motion the document was received, filed, and approved.
10. Recommendation for Approval and Acceptance of the Iowa
Municipalities Workers' Compensation Coverage: City Manager
recommending that the City transition from a self -insured
workers' compensation program to a fully funded workers'
compensation coverage option. It is further recommended that
the City execute the Agreement for IMWCA to provide claims
administration services for a fee of $10,000 for the
twenty-five open claims for fiscal year 2021 beginning on July
1, 2020 and at the pro -rated fee from May 15, 2020 to June 30,
2020. Upon motion the documents were received, filed, and
approved.
11. Signed Contract(s): Strand Associates Task Order No.
20-10 for SCADA assistance at the Water & Resource Recovery
Center (W&RRC); Platinum Hospitality Group, LLC Third
Amendment to Facility Management Agreement for the Grand River
Center. Upon motion the documents were received and filed.
12. Improvement Contracts / Performance, Payment and
Maintenance Bonds: Drew Cook & Sons for the Jackson Street
(11th to 12th) Reconstruction Project; Eastern Iowa Excavating
& Concrete, LLC for the Millwork District Parking Lot #1;
Mainline Excavating Co., Inc. for the Eagle Point Park
environmental Restoration Project Phase 2. Upon motion the
documents were received, filed, and approved.
13. Alcohol License Renewals: City Manager recommending
approval of annual beer, liquor and wine licenses as
submitted. Upon motion the documents were received and filed,
and Resolution No. 137-20 Approving applications for beer,
liquor, and/or wine permits, as required by City of Dubuque
Code of Ordinances Title 4 Business and License Regulations,
Chapter 2 Liquor Control, Article B Liquor, Beer and Wine
Licenses and Permits was adopted.
ITEMS SET FOR
PUBLIC HEARING
Motion by Jones to receive and file the documents, adopt the
resolutions, set the public hearings as indicated, and direct
the City Clerk to publish notice as prescribed by law.
Seconded by Roussell. Motion carried 7-0. [Due to the COVID-19
pandemic, the location of the public hearings will be
specified on the meeting agenda posted May 15, 2020.]
1. Kaufmann Avenue Storm Sewer Improvement Project from
Francis Street to North Main Street: City Manager recommending
preliminary approval of the plans, specifications, form of
contract and estimated cost, and ordering the advertisement
for bids for the Kaufmann Avenue Storm Sewer Project from
Francis Street to North Main Street. It is further recommended
that the public hearing be set for May 18, 2020. Upon motion
the documents were received and filed and Resolution No.
138-20 Preliminary approval of plans, specifications, form of
contract, and estimated cost; setting date of public hearing
on plans, specifications, form of contract, and estimated
cost; and ordering the advertisement for bids was adopted
setting a public hearing for a meeting to commence at 6:30
p.m. on May 18, 2020.
2. 2020 Pavement Marking Project: City Manager recommending
preliminary approval of the cons-truction plans and
specifications for the 2020 Pavement Marking Project. It is
further recommended that a public hearing be set for May 18,
2020 and ordering the advertisement for bids for the 2020
Pavement Marking Project. Upon motion the documents were
received and filed and Resolution No. 139-20 Preliminary
approval of plans, specifications, form of contract, and
estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost; and
ordering the advertisement for bids was adopted setting a
public hearing for a meeting to commence at 6:30 p.m. on May
18, 2020.
3. Fiscal Year 2020 Budget Amendment No. 3: City Manager
recommending the third Fiscal Year 2020 Budget Amendment be
set for public hearing for May 18, 2020. Upon motion the
documents were received and filed and Resolution No. 140-20
Setting the date for the public hearing on Amendment No. 3 to
the Fiscal Year 2020 Budget for the City of Dubuque was
adopted setting a public hearing for a meeting to commence at
6:30 p.m. on May 18, 2020.
4. Bell Atlantic Mobile Systems, LLC (d/b/a Verizon
Wireless) Grant of Easement Small Cell Equipment in Flora
Park: City Manager recommending approval of a resolution
granting Bell Atlantic Mobile Systems LLC, d/b/a Verizon
Wireless, a 10 foot -wide easement from the public
right-of-way, across City of Dubuque property in Flora Park,
to a light pole to access and install underground utilities to
operate the small cell equipment on the light pole. It is
further recommended that the public hearing be set for May 18,
2020. Upon motion the documents were received and filed and
Resolution No. 141-20 Setting public hearing on the Grant of
Easement to Bell Atlantic Mobile Systems, LLC d/b/a Verizon
Wireless, for small cell equipment in Flora Park was adopted
setting a public hearing for a meeting to commence at 6:30
p.m. on May 18, 2020.
BOARDS/
COMMISSIONS
Appointment was made to the following commission.
1. Historic Preservation Commission: One, 3-Year term
through July 1, 2021 (Vacant term of Hilgendorf-Sewell).
Applicant: William Doyle, 1591 White St. Motion by Cavanagh to
appoint Mr. Doyle to a 3-year-term through July 1, 2021.
Seconded by Jones. Motion carried 7-0.
PUBLIC HEARINGS
1. Julien Dubuque Drive Sanitary Sewer Project: Proof of
publication on notice of public hearing to consider approval
of plans, specifications, form of contract and estimated cost
for the Julien Dubuque Drive Sanitary Sewer Project, and the
City Manager recommending approval. Motion by Roussell to
receive and file the documents and adopt Resolution No. 142-20
Approval of plans, specifications, form of contract, and
estimated cost for the Julien Dubuque Dr. Sanitary Project.
Seconded by Cavanagh. Motion carried 7-0. The City Clerk and
Public Information Officer stated that no public input was
received regarding this item.
2. Community Development Block Grant (CDBG) Fiscal Year 2020
Annual Plan Amendment #2: Proof of publication on notice of
public hearing to consider approval of Amendment #2 to the
Fiscal Year 2020 Community Development Block Grant Annual
Plan, and the City Manager recommending approval. Motion by
Cavanagh to receive and file the documents and adopt
Resolution No. 143-20 Adopting Amendment 2 to the Fiscal Year
2020 (Program Year 20219) Community Development Block Grant
(CDBG) Annual Action Plan. Seconded by Sprank. Responding to
questions from the City Council, Housing and Community
Development Director Alexis Steger stated that the department
is working with community partner organizations that cannot
meet the insurance requirements for temporary housing but are
stepping up to meet other basic needs. Motion carried 7-0. The
City Clerk and Public Information Officer stated that no
public input was received regarding this item.
PUBLIC INPUT
For the record, public input options were provided through:
Contact the City Council at
www.cityofdubuque.org/councilcontacts; City Clerk's Office at
ctyclerk@cityofdubuque.org; and during the meeting at
www.facebook.com/cityofdubuque. The City Clerk and Public
Information Officer stated that no public input was received
during this meeting. The City Clerk referenced email
correspondence received from the Dubuque Branch NAACP Friends
of Fair Housing Tom LoGuidice, 786 Stone Ridge Place; and Lynn
Sutton, 859 Air Hill Street, regarding the City's response and
assistance to residents impacted by the COVID-19 pandemic.
Luis Del Toro, 901 Gilliam Street, submitted email
correspondence expressing concerns and suggestions related to
Action Item # 1.
ACTION ITEMS
1. City Manager Retention Resolution: City Attorney
submitting a Retention Resolution for the City Manager at the
request of the City Council. Motion by Jones to receive and
file the documents and adopt Resolution No. 144-20 Retention
Resolution. Seconded by Cavanagh. Mayor Buol read the
resolution for the record followed by Council discussion.
Motion carried 7-0.
2. Request to Schedule Work Session on Update on Broadband
Expansion: City Manager recommending that the City Council
schedule a work session for 5:30 p.m. on May 18, 2020 to
provide an update on telecommunications projects with emphasis
on fiber to the home, public -private partnerships and expanded
broadband access. Motion by Jones to receive and file the
documents and schedule the work session as recommended.
Seconded by Cavanagh. No schedule conflicts were expressed.
Motion carried 7-0.
3. Video Update on New Dubuque Industrial Center West
Projects: The Media Services Division presented a video
update of the new projects in the Dubuque Industrial Center
West. Motion by Cavanagh to receive and file the infoiivation
and view the video presentation. Seconded by Roussell. Motion
carried 7-0.
There being no further business, Mayor Buol declared the
meeting adjourned at 7:45 p.m.
/s/Kevin S. Firnstahl, CMC
City Clerk
It 5/13