Housing Mainstream Voucher ProgMEMORANDUM
June 9,2003
TO:
FROM:
SUBJECT:
The Honorable Mayor and City Council Members
Michael C. Van Milligen, City Manager
Mainstream Program Voucher Application; Municipal Housing Agency
Board Approval Requested
Housing and Community Development Department Director David Harris requests
approval to submit a request for 40 Mainstream Program housing vouchers with a five-
year budget authority of approximately $800,000.
The Mainstream Program provides housing vouchers for disabled persons. This is a
Section 8 rental assistance program, providing HUD funds for subsidy of rents of
income-qualifying households.
I concur with the recommendation and respectfully request Municipal Housing Agency
Governing Board approval.
[Wchael C. Van Milligen
MCVM/jh
Attachment
cc: Barry Lindahl, Corporation Counsel
Cindy Steinhauser, Assistant City Manager
David Harris, Housing and Community Development Department Director
CITY OF DUBUQUE, IOWA
MEMORANDUM
2 June 03
To: Mike Van~,/~igen, City Manager
From: David ~r~s, Housing and Community Development Department
Re: Mainstream Program voucher application; Municipal Housing Agency Board
approval requested
Introduction
The purpose of this memorandum is to request that a meeting of the Municipal
Housing Agency Governing Board be convened to review and approve an
application to HUD for Section 8 Mainstream Program housing vouchers.
Discussion
The Mainstream Program provides housing vouchers for disabled persons. This
is a Section 8 rental assistance program, providing HUD funds for subsidy of
rants of income-qualifying households. The Housing Department most recently
received an allocation of 40 Mainstream Program vouchers in 1998; an
application last year was not funded. Our chances of a funding award are not
known, as all selections are made according to a lottery system.
The application that has been prepared by Housing staff and reviewed and
recommended by the Housing Commission requests 40 vouchers, with a five-
year budget authority of approximately $800,000.
John Plein is the designated program participant from the Housing Commission
authorized as the Commissioner representative on the Municipal Housing
Agency Governing Board.
Action Step
The action requested of the Governing Board is to approve the attached
resolution, authorizing submission of a request for Mainstream Program housing
vouchers.
RESOLUTION NO. 194.03
RESOLUTION APPROVING AN APPLICATION FOR SECTION 8
MAINSTREAM PROGRAM HOUSING VOUCHERS
Whereas, the City of Dubuque Municipal Housing Agency Governing Board has
determined a need. for additional assisted housing units for the City's lower income
disabled households; and
Whereas, the Governing Board has reviewed and considered a Mainstream Program
voucher application; and
Whereas, this application for additional housing vouchers has been prepared for
submittal to the US Department of Housing and Urban Development.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL HOUSING AGENCY
GOVERNING BOARD OF THE CITY OF DUBUQUE, IOWA:
Section 1. The application is hereby approved for submittal to the US Department of
Housing and Urban Development.
Section 2. The Chairperson of the Governing Board is hereby authorized to sign the
application documents and resulting standard annual contributions contracts.
Passed, approved and adopted this 16th day of June, 2003.
~z'eanne ' 'ty '
Funding Application u.s. DepartmentofHousing
and Urban Development
Sec[ion 8 Tenant-Based Assistance Office of Public and Indian Housing
Rental Certificate Program
Rental Voucher Program
Send the odginal and two copies of this application form and attachments to the local HUD Field Office
OMB Approval No. 2577-0169
(exp. 03/31/2004)
Public reporting burden for this cotiecfion of information is estimated to average I hours per response, including the time for reviewing instrucaons, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing tbe collection of information. This agency may not collect
this information, and you are not required to complete this form, unless it displays a currenfiy valid OMB control number.
Eligible appticants (HAs) must submit this information when applying for grant funding for tenant-based housing assistance programs under Section 8 of the
U.S. Housing Act of 1937 (42 U.S.C. 14370. HUD will use the information to evaluate an application based on selection criteda stated in the Notice of Funding
Availability (NOFA). HUD wtil notify the HA of its approvagdisappmval of the funding application. Responses are required to obtain a benefit from the Federal
Govenment. The information requested does not lend itself to confidentiality.
Name and Mailing Address of the Housing Agency (HA) requesting housing assistance payments
Housing and Community Development Department
1805 Central Avenue 563-5894239
Dubuque, iA 52001 563-589-4244 (fax)
Contact: dhards@cityofdubuque.org / PHA Code No: IA087
Do you have an ACC with HUD No Yes Date of A~plication
for Section 8 Certificates? [] [] 06/16/2003
for Section 8 Vouchers? iD []
A. Area(s} FromWhich FamgiesTo Be AssistedWill Be Drawn.
Locality (city, town, etc.)
City of Dubuque
Legal Area of Operation
(area in which the HA has authodt7 under State and local law to administer the program)
City of Dubuque, Iowa
County Congressional
Distdct
Dubuque 2nd
Units
40
B. Proposed Assisted Dwelling Units. I Number of Dwelling Units by Bedroom Size
(Comp ete th s sect on based on fl3e unit sizes I Total
of the applicants at the top of the waiting list)t 0-BR I 1-BR I 2-BR 3-BR 4-BR 5-BR 6+BR Dwelling Units
Certificates
Vouchers 40 40
C. Average Monthly Adjusted Income. Complete this section based on actual incomes of current participants by unit size. Enter average monthly adjusted
income for each program separately and only for the unit sizes requested in Section B.
0-SR I 1-BR 2-BR 3-BR 4-BR 5-BR 6+BR
Certificates $ $ $ $ $ $ $
Vouchers $ $ 552 $ $ $ $ $
D. NeedforHousingAssistance. Demonstratethattheproject requested[nthisapplicafionisres )onsivetothecoeditionofthehousingstockintbecommunity
and the housing assistance needs of Iow-income families residing in orexpected to reside in the community. (If additional space is needed, add separate pages.)
The assistance requested is consistent with the Comprehensive Housing Affordability Strategy (CHAS) and subsequent annual
Consolidated Plans for the Cfty of Dubuque, which pdoritizes assistance to persons with disabilities, in addition, we have surveyed area
social service agencies providing services to persons with disabilities and have ascer[ained the need for assisted housing for their clients.
We have also inventoried available accessible housing in Dubuque, through contacts with apartment owners and documented the scamity
of available housing. To address this need, the City in its capital budgets since FY00 has allocated funds to the Housing Department, to
make available grants to landlords to modify their units to be accessible to disabled persons. These funds will be used to compliment the
requested Mainstream Pmgrsm funding award.
form HUD-52515 (I/96)
Previouseditionsareobsctete Page 1 of 4 ref. Handbook7420.8
E. Housing Quality Standards (HQS). (Check applicable box)
[] HUD's HQS will be used with no modifications [] Attached for HUD approval are HQS acceptability criteda variations
F. New HA Information, Complete this section if HA currently does not administer a tenant-based certificate or voucher program.
Financial and Administrative Capability. Describe the experience of the HA in administering housing or other programs and provide any
other relevant information which evidences presentor potential management capability for the proposed rental assistance program. Submit
this narrative on a separate page.
Qualification as an HA. Demonstrate that the applicant qualifies as an HA and is legally qualified and authorized to administer the funds
applied for in this application. Submit the relevant enabling [egislstion and a supporting legal opinion.
Note: If this application is approved, the HA must submit for HUD approval a utility allowance schedule and budget documents.
G. Certifications. The following certifications am incorporated as a part of this application form. The signature on the last page of this application of the HA
representative authorized to sign the application signifies compliance with the terms of these certifications.
Equal Opportunity Certification
The Housing Agency (HA) certifies that:
(1) The HA wilt comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and regulations issued pursuant thereto (24 CFR
Part 1) which state that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives
financial assistance; and will take any measures necessary to effectuate this agreement.
(2) The HA will comply with the Fair Housing Act (42 U.S.C. 3601-19) and regulations issued pursuant thereto (24 CFR Part 100) which
prohibit discrimination in housing on the basis of race, color, religion, sex, handicap, familial status, or national origin, and administer
its programs and activities relating to housing in a manner to affirmatively further fair housing.
(3) The HA wilt comply with Executive Order 11063 on Equal Opportunity in Housing which prohibits discrimination because of race,
color, creed, or national odgin in housing and related facilifies provided with Federal financial assistance and HUD regulations (24 CFR
Part 107).
(4) The HA will comply with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) and regulations issued pursuant thereto (24
CFR Part 8) which state that no otherwise qualified individual with handicaps in the United States shall solely by reason of the handicap
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any pregrem or activity receiving
Federal financial assistance.
(5) The HA will comply with the provisions of the Age Discrimination Act of 1975 (42 U.S.C. 6101-07) and regulations issued pursuant
thereto (24 CFR Part 146) which state that no person in the United States shall on the basis of age be excluded from participation in,
be denied the benefits of, or be subjected to discrimination under a program or activity receiving Federal financial assistance.
(6) The Housing Agency will comply with the provisions of Tifle it of the Americans with Disabilities Act (42 U .S .C. 12131 ) and regulaflons
issued pursuant thereto (28 CFR Part 35) which state that subject to the provisions of Title ii, no qualified individual with a disability shall,
by reason of such disability, be excluded from participation in or be denied the benefits of the services, programs or activities of a public
entity, or be subjected to discrimination by any such entity.
The following provisions apply only to housing assisted with Project-Based Certificates:
(7) The HA will comply with Executive Order 11246 and all regulations pursuant thereto (41 CFR Chapter 60-1) which state that no person
shall be discriminated against on the basis of race, color, religion, sex or national origin in all phases of employment during the
performance of Federal contracts and shall take affirmative action to ensure equal employment opportunity.
(8) The HA will complywith Section 3 of the Housing and Urban Development ACt of 1968, as amended (12 U.S.C. 1701 u) and regulations
issued pursuant thereto (24 CFR Part 135), which require that, to the greatest extent feasible, opportunities for training and employment
be given to Iow-income persons residing within the unit of local government for metropolitan area (or non-metropolitan county) in which
the project is located.
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or
attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the extension, confinuafion, renewal, amendment, or modification
of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
form HUD.52515 (1/96)
Previous editions are obsolete Page 2 of 4 ref. Handbook 7420.8
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers
(including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that a~l subrecipients shall
certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not moro than $100,000 for
each such failure.
Certification Regarding Drug-Free Workplace Requirements
Instructions for Drug-Free Workplace Requirements Certification:
1. By signing and/or submitting this application or grant agreement, the grantee is providing the certification set out below.
2. The caertification set out be;ow is a material representafion of fact upon which reliance is placed when the agency awards the grant.
If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free
Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under
the Drug-Frae Workplace Act.
3. Workplaces under grants, for grantees other than individuals, need not be identified on the cer[ificafion. If known, they may be
identified in the grant application, if the grantee does not identify the workplaces at the time of application, or upon award, if there is
no application, the grantee must keep the identity of the workplace(s) on file in its office and make the informafion available for Federal
inspection. Failure to identify all known workplaces constitutes a violatioe of the grantee's drug-frae workplace requirements.
4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant
takes place. Categorical descriptions may be used (e.g., ali vehicles of a mass transit authority or State highway department while in
operation, State employees in each local unemployment office, performers in concert halls or radio studios).
5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the
change(s), if it previously identified the workplaces in question (see paragraph three).
6. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug-Frae Workplace common rule apply
to this certification. Grantees' attenfion is called, in particular, to the following definitions from these rules:
Controlled substance means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812)
and as further defined by regulation (21 CFR 1308.11 through 1308.15);
Conviction means a finding of guilt (including a plea of nolo contendera) or imposition of sentence, or both, by any judicial body
charged with the responsibility to determine violations of the Federal or State criminal drug statutes;
Criminal drug statute means a Federal or non-Federal criminal statute involvthg the manufacture, distribution, dispensing, use, or
possession of any control[ed substance;
Employee means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All direct charge
employees; (ii) A~I indirect charge employees unless their impact or involvement is insignificant to the performance of the grant; and,
(iii) Temporary personnel and consultants who are direcfiy engaged in the performance of work under the grant and who are on the
grantee's payroll. This definifion does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet
a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees or subrscipients or
subcontractors in covered workplaces).
A. The grantee certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a contrelled
substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
(b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required
by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee
will:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later
than five calendar days after such conviction;
form HUD-525t5 (1/96)
Previous editions are obsolete Page 3of4 ref. Handbook 7420.8
(e) Notifying the agency in w~ting, within ten calendar days after receiving notice under paragraph (d)(2) from an employee or otherwise
receiving actual notice of such conviction. Employem of convicted employees must provide notice, including position title, to every grant
of~cer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a
central point fl3r the receipt of such notices. Notice shall include the identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2), with respect to any employee
who is so convicted:
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements
of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such
purposes by a Federal, State. or local health, law enfomement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drag-flee workplace through implementation of paragraphs (a), (b), (c), (d), (e) and
(0-
B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant:
Place of Performance (Street address, city, county, State, zip code)
City-Wide
City of Dubuque iowa
Check [] if there are workplaces on file that are not identified here.
Housing Agency Signature
Signature of HA Representative
Previous editions are obsolete
[Pdnto~~
Terrance M. Duggan, Chair, Govemin,~o~rd
Phone No. Date
563-589-4120
06/16/2003
Page 4of4
form HUD-52515
ref. Handbcok?420.8