Update_Library Board of Trustees 3 25 10i
Carnegie -Stout Public Library
Library Board of Trustees Update
From the Meeting of
March 25, 2010
Present: President; Diann Guns, Paula Connors, David Hammer, Beverly Kolz,
and Mike Willis
Excused: Kristen Smith, Elizabeth Leeper
• 67% of the fiscal year has lapsed and 65% of the budget has been
expended
• Revenue is at 84.5% of projections
• Circulation in February was down 1 %, most likely due to the Library being
closed for two days for the last collection move. Overall circulations are
up 5% over last year which is especially interesting because last year the
number was up and both years have experienced construction.
• Circulation of lap top computers continues to experience the highest jump
in use — up 60%
• Work has begun on preparing for staffing post- renovation and staff
members have shared some very good ideas. Ideas currently being
explored are:
o Evaluating jobs — can one be split among several departments?
o Evaluating schedules — are we currently staffing when there is the
greatest need or is Monday- Friday a "sacred cow "?
o Evaluating how the "on- call" budget is spent; should it be reduced
to reallocate to a regular staff member?
o Evaluating breaks in favor of flexibility
o Organizational chart
o Last to be reviewed will be hours and services; as long as we have
a few stones unturned we shouldn't discuss cuts
• The staircase to the second floor that led to the Children's Department has
closed and the historic staircase has opened. The punch list for Phase 3
second floor has been postponed until April 15.
• There was discussion regarding the City of Asbury's request to withdraw
from the Agency to which they have been paying for library service.
Asbury has decided to join the County Library system and have a branch
in their community so they will begin paying the County instead of the
Agency. The Agency will meet on April 7 to vote on whether to accept
their request for withdrawal. The Asbury withdrawal letter included
provision for a $6,000 contribution to the Agency because they were a
month late in their request. The Board voted to accept the request for
withdrawal. [When the Agency met on the 7 they voted unanimously to
accept the withdrawal so as of July 1, Asbury residents will no longer be
"contract" patrons, but will be Open Access from the County. They will no
longer have access to our remote databases and ILL privileges.]
• The date of the Grand Opening was set for Friday, September 17 —
September 19, 2010
,e0,44)
Diann Guns, Board President
Kristen Smith, Board Secretary
Paula Connors
David Hammer
Beverly Kolz
Elizabeth Leeper
Mike Willis
Library Board of Trustees
Susan Henricks, Director