Fiscal Year 2020 Fund Transfers for Capital Projects and Other Expense ReimbursementsCopyrighted
June 15, 2020
City of Dubuque Consent Items # 5.
ITEM TITLE: Fiscal Year 2020 Fund Transfers for Capital Projects and
Other Expense Reimbursements
SUMMARY: City Manager recommending approval of the suggested
proceedings approving a transfer of funds for capital
projects and other expense reimbursements as required
by Iowa Administrative Rules Code 545-2.5(5).
SUGGESTED DISPOSITION:
RESOLUTION Authorizing the Director of Finance and
Budget to make the appropriate inter -fund transfers
of sums and record the same in the appropriate manner for
they FY2020 for the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt
Resolution(s)
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
btrld
AII•Aurica Ciq
TI
2007.2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2020
DATE: June 4, 2020
Director of Finance and Budget Jennifer Larson recommends City Council approval of
the suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2020, $25,273,306.97 in capital projects and other obligations were
incurred and it is recommended to transfer from the funds that were budgeted to pay the
expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Pr., Nil,
Michael C. Van Milligen
MCVM/jml
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Jennifer Larson, Director of Finance and Budget
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Director of Finance and Budget
SUBJECT: Resolution Approving Fund Transfers for Fiscal Year 2020
DATE: June 4, 2020
Dubuque
All -burin City
11 lI Ir
2007.2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
special assessments collected resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March, if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations is
$25,273,306.97.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
2
RESOLUTION NO. 173-20
A RESOLUTION AUTHORIZING THE DIRECTOR OF FINANCE AND BUDGET TO
MAKE THE APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE
SAME IN THE APPROPRIATE MANNER FOR THE FY 2020 FOR THE CITY OF
DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys
from one budgeted fund to another budgeted fund as provided in Iowa Administrative
Rules Code Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Director of Finance and Budget to Transfer Funds. That the
Director of Finance and Budget be and is hereby authorized by the City Council to make
the appropriate interfund transfer of sums and record the same in the appropriate manner
for FY 2020.
Section 2. Transfer of Funds. That the Director of Finance and Budget will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from the Special Assessments Special Revenue Fund to the Street
Construction Fund $23,228.43 to reimburse previously assessed street
improvements.
2. Transfer from the Special Assessments Special Revenue Fund to the Sales
Tax Increment Fund $76,344.97 to reimburse previously assessed street
improvements.
3. Transfer from the Special Assessments Special Revenue Fund to the
Stormwater Operating Enterprise Fund $170.21 to reimburse previously
assessed stormwater detention basin maintenance.
4. Transfer from the Special Assessments Special Revenue Fund to the General
Fund $1,082.68 to reimburse previously assessed sidewalk improvements.
5. Transfer from the Special Assessments Special Revenue Fung to the Water
Operating Enterprise Fund $6,420.15 to reimburse previously assessed water
improvements.
6. Transfer from General Fund to the Debt Service Fund $1,109,870.19 for debt
service related to previously issued general obligation debt.
7. Transfer from the Greater Downtown Tax Increment Financing Fund to the
Debt Service Fund $4,492,671.93 for debt service related to previously issued
general obligation debt.
8. Transfer from the Road Use Tax Fund to the Debt Service Fund $59,466.36 for
debt service related to previously issued general obligation debt.
9. Transfer from the Street Construction Fund to the Debt Service Fund
$289,148.00 for debt service related to previously issued general obligation
debt.
10. Transfer from the Sales Tax Construction Fund to the Debt Service Fund
$577,338.53 for debt service related to previously issued general obligation
debt.
11. Transfer from the Sales Tax Increment Fund to the Debt Service Fund
$2,642,086.08 for debt service related to previously issued general obligation
debt.
12. Transfer from the Passenger Facility Charge Fund to the Debt Service Fund
$34,567.00 for debt service related to previously issued general obligation debt.
13. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the Debt Service Fund $1,244,557.14 for debt service related to previously
issued general obligation debt.
14.Transfer from Sanitary Sewer Operating fund to General Fund $1,586,998.00
for administrative overhead recharge to enterprise funds.
15. Transfer from Stormwater Operating fund to General Fund $527,544.00 for
administrative overhead recharge to enterprise funds.
16.Transfer from Parking Operating fund to General Fund $188,802.00 for
administrative overhead recharge to enterprise funds.
17.Transfer from Water Operating fund to General Fund $597,380.00 for
administrative overhead recharge to enterprise funds.
18. Transfer from Refuse Operating fund to General Fund $1,055,920.00 for
administrative overhead recharge to enterprise funds.
19.Transfer from Landfill fund to General Fund $387,593.00 for administrative
overhead recharge to enterprise funds.
20. Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$299,600.00 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
21. Transfer from DRA Distribution Fund to the Stormwater Operating Fund
$73,278.47 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
22. Transfer from the Tort Liability Fund to the General Fund $359,990.49 for the
cost of liability insurance.
23. Transfer from the Trust & Agency Fund to the General Fund $3,570,425.17 for
the cost of employee benefits.
24. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $11,470.18 for the reimbursement of Tax Increment
Financing eligible expenses.
25.Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Fund $17,072.54 for the reimbursement of Tax Increment Financing
eligible expenses.
26. Transfer from Stormwater Construction Fund to the General Fund $19,890.00
for Valentine Park Stormwater Improvements.
27. Transfer from the General Fund to the America's River Fund $2,800.00 for
America's River Fund.
28.Transfer from the DRA Distribution Fund to the Sales Tax Construction (20%
Fund $102,132.00 for Renovate Park Water System, Eagle Valley Park
Development, Flora Park, and Fire Station Structure Repair.
29. Transfer from the DRA Distribution Fund to the General Construction Fund
$136,382.00 for Grand River Center Carpet.
30. Transfer from the DRA Distribution Fund to the Airport Construction Fund
$199,242.45 for the Old Airline Terminal Assessment and Airport Asphalt
Repair.
31.Transfer from the Greater Downtown Tax Increment Financing Fund to the
Iowa Finance Authority Housing Trust Fund $50,000.00 for the grant match.
32. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Construction Fund $842,510 for the reimbursement of Tax
Increment Financing eligible capital expenses.
33. Transfer from the North Cascade Road Housing Tax Increment Financing Fund
to the General Construction Fund $136,407 for low- and moderate -income
eligible projects.
34. Transfer from the North Cascade Road Housing Tax Increment Financing Fund
to the Water Construction Fund $748,537.00 for CIWA purchase and system
improvements.
35. Transfer from the English Ridge Housing Tax Increment Financing Fund to the
General Construction Fund $9,729 for low- and moderate -income eligible
projects.
36. Transfer from the English Ridge Housing Tax Increment Financing Fund to the
Water Construction Fund $180,961.00 for CIWA purchase and system
improvements.
37.Transfer from the South Pointe Housing Tax Increment Financing Fund to the
Water Construction Fund $13,093 for CIWA purchase and system
improvements.
38.Transfer from the Greater Downtown Tax Increment Financing Fund to the
Downtown Loan Pool Fund $100,000 for the reimbursement of Tax Increment
Financing eligible capital expenses.
39. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Construction Fund $615,396 for the reimbursement of Tax Increment
Financing eligible capital expenses.
40. Transfer from the Road Use Tax Fund to the General Construction Fund
$340,709.00 for Highway 52 Phase IV Central.
41. Transfer from the Road Use Tax Fund to the Street Construction Fund
$53,716.00 for North Cascade Road Reconstruction.
42. Transfer from the Sales Tax Construction (20%) Fund to the Airport
Construction Fund $109,019.00 for Airport Improvements.
43. Transfer from the General Construction Fund to the Downtown Loan Pool Fund
$11,000.00 for the reimbursement of Tax Increment Financing eligible capital
expenses.
44.Transfer from the Stormwater Operating Fund to the Stormwater Capital Fund
$1,210,000.00 for capital expenses.
45.Transfer from the Water Operating Fund to the Water Capital Fund
$400,000.00 for capital expenses.
Passed, approved and adopted this 15th day of June 2020.
Roy D. Buol, Mayor
Attest:
KeviniS. Firnstahl, City Clerk