Loading...
Travel Dubuque - Contracted Service Agreement FY2021 Copyrig hted J uly 6, 2020 City of Dubuque Consent Items # 16. City Council Meeting ITEM TITLE: Travel Dubuque - Contracted Service Agreement FY2021 SUM MARY: City Manager recommending execution of the Contracted Services Agreement with the Travel Dubuque/Dubuque Area Convention and Visitors Bureau and authorize the Mayor to execute the contract on behalf of the City. SUGGESTED Suggested Disposition: Receive and File;Approve DISPOSITION: ATTACHMENTS: Description Type Travel Dubuque Contracted Services Agreement-MVM City Manager Memo Memo Staff Memo Staff Memo Contracted Services Agreement Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Contracted Services Agreement - Travel Dubuque/Dubuque Area Convention and Visitors Bureau DATE: July 1, 2020 During the Fiscal Year 2021 budget process, the Mayor and City Council provided $1,145,392 to Travel Dubuque/Dubuque Area Convention and Visitors Bureau. The source of this funding is 50% of the hotel/motel tax. The funds for this contract were collected during the period of October 2018 through September 2019. Economic Development Director Jill Connors recommends execution of the Contracted Services Agreement with the Travel Dubuque/Dubuque Area Convention and Visitors Bureau and authorize the Mayor to execute the contract on behalf of the City. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Jill M. Connors, Economic Development Director Jennifer Larson, Finance and Budget Director Dubuque Economic Development Department THE CITY OF � 1300 Main Street All•America Eity Dubuque,lowa 52001-4763 �� � "h�N",`��nz�'��:�:��� Office(563)589-4393 1 I ��� TTY(563)690-6678 http://www.cityofd u bu q ue.org zoo�=zoiz*zo�3 Masterpiece on the Mississippi �oi�*Zoi9 TO: Michael C. Van Milligen, City Manager FROM: Jill M. Connors, Economic Development Director SUBJECT: Contracted Services Agreement— Travel Dubuque/Dubuque Area Convention and Visitors Bureau DATE: July 1, 2020 INTRODUCTION Attached for City Council Approval is the Contracted Services Agreement with Travel Dubuque/Dubuque Area Convention and Visitors Bureau for Fiscal Year 2021 BACKGROUND The Adopted Fiscal Year 2021 operating budget provides a payment of$1,145,392 to Travel Dubuque. This amount represents 50 percent of the hotel/motel tax. Payment will be made to the Dubuque Area Convention and Visitors Bureau in four equal quarterly installments of $286,348. The reporting requirements are as follows: 1. Progress reports will be submitted quarterly. 2. Quarterly reports will be submitted using a form on the City's Website. 3. Quarterly reports will include equity and inclusion reporting. 4. Audit reports are due within 60 days of audit completion instead of 60 days after year-end. RECOMMENDATION It is my recommendation that the City Council approves the attached Contracted Services Agreement with Travel Dubuque/Dubuque Area Convention and Visitors Bureau and authorizes the Mayor to execute the contract on behalf of the City. AGREEMENT BETWEEN THE CITY OF DUBUQUE, IOWA AND DUBUQUE AREA CONVENTION AND VISITORS BUREAU (a.k.a.TRAVEL DUBUQUE) THIS AGREEMENT, dated for reference purposes the 1st day of July 2020, is made and entered into by and between the City of Dubuque, Iowa (City), and the Dubuque Area Convention and Visitors Bureau (Agency). WHEREAS, City, as the recipient of certain hotel and motel taxes, is permitted by Iowa Code Chapter 422A, to spend such tax receipts for the promotion and encouragement of tourist and convention business in the City of Dubuque; and WHEREAS, City has agreed to provide certain financial assistance in an amount equivalent to fifty percent (50%) of the hotel/motel tax to enable the Agency to carry out such tourist and convention development on behalf of City; and WHEREAS, City has agreed to provide certain financial assistance on an annual basis as part of the City's budget process to fund Sister City activities; and WHEREAS, Agency represents itself as technically and professionally qualified to provide services to effectively promote and develop the tourist and convention business for City. NOW THEREFORE, the parties hereto agree as follows: SECTION 1. SCOPE OF SERVICES. Agency shall: 1) Further the City of Dubuque Goal: Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; 2) Undertake such services that are necessary and requisite to carry out a Program of Work as will be described in a Convention and Visitors Bureau Business and Marketing Plan that will be submitted to the City Manager no later than December 31, 2020; 3) Retain competent and qualified staff under appropriate supervision to plan and implement the Program of Work in an efficient and timely manner; 4) Maintain a Tourist Information Center throughout the entire year; 5) Continue marketing conventions at the Grand River Center and Five Flags Center; 070120baI 6) Continue marketing of the National Mississippi River Museum and Aquarium; 7) Comply with City Council goals and priorities set forth in Exhibit A; and 8) Support the City's efforts to be a viable, livable, and equitable community, and to advance equity and inclusion. SECTION 2. CITY RESPONSIBILITIES. 1) City designates the Economic Development Director to act as its representative with respect to the work to be performed under this Agreement, and such person shall have authority to transmit instructions, receive information, interpret and define City's policies and provide decisions in a timely manner pertinent to the work covered by this Agreement until Agency has been advised in writing by City that such authority has been revoked. 2) In the event that any reports, records and maps are existing and available and are useful to carry out the work on the Scope of the Work, City shall promptly furnish such material to Agency. 3) The City will provide opportunities to demonstrate support for equity and inclusion by inviting the Executive Director of the Agency and any employees working on services covered by this agreement to participate in the following professional development opportunities and supporting activities: a. The opportunity to be active and engaged participants in Inclusive Dubuque peer learning opportunities and strategic efforts, Exhibit C; b. The opportunity to attend intercultural and equity workshops offered by the City, including workshops that focus on developing an intercultural team with a strategic plan for advancing equity and inclusion within the Agency and through the Agency's work; c. Assistance in creating quarterly status reports that demonstrate the ways in which the Agency's efforts are advancing equity and inclusion; and d. Access to the City's equity toolkit. SECTION 3. TIME OF PERFORMANCE. The term of this agreement shall be from July 1, 2020 through June 30, 2021. SECTION 4. COMPENSATION. 4.1 City shall pay to Agency an amount not to exceed $1,145,392 (which represents fifty percent (50%) of the hotel and motel tax received by City for the period of March 1, 2 2019, through December 31, 2019. Such payment shall constitute full and complete compensation for all services to be rendered including personnel costs, travel, printing and publications, and all other expenses. 4.2 The compensation of $1,145,392 for fifty percent (50%) of the hotel motel tax received by City shall be paid by City to Agency in four quarterly installments upon receipt by City of a requisition for such payment from Agency. Such payments shall be due and payable as follows: First Quarter $286,348 Second Quarter $286,348 Third Quarter $286,348 Fourth Quarter $286,348 Earlier payment of the hotel motel tax may be requested by Agency to the City Manager for consideration. SECTION 5. AUDIT AND EVALUATION. 5.1 Inasmuch as the funds to be provided to Agency by City are public funds, the Agency agrees that it will maintain books of account in accordance with Generally Accepted Accounting Standards together with necessary documentation to support all expenditures. The records of Agency, including payroll accounts and other records of disbursements and receipts, and other records relating to the performance of the activities herein specified, shall be made available for inspection by City or any Certified Public Accountant acting on its behalf, in order to ascertain performance of Agency under this Agreement. Agency agrees to retain such records for not less than three (3) years. 5.2 Agency shall provide the Economic Development Director an annual audit report as an electronic or paper document not later than October 1, 2020. 5.3 Agency's Board shall appoint an audit committee. The members of the Audit Committee shall be as follows: Treasurer of Dubuque Chamber of Commerce Board; City of Dubuque Director of Finance and Budget; City of Dubuque Finance Manager; County of Dubuque Budget Director; and Treasurer of Dubuque Main Street SECTION 6. REPORTING AND MONITORING. 6.1 Agency shall provide City quarterly reports at a regularly scheduled City Council meeting detailing its activities beginning with the quarter ending September 30, 2020. 6.2 Agency shall comply with the City of Dubuque's Reporting and Monitoring 3 requirements by using the following link to submit quarterly online reports detailing Agency activities related to the use of City funds provided to Agency: https:/fwww.citvofd ubuq ue. org/FormCenter/C itv-Form-Templates-22/Contract- and-Grant-Reporting-195 6.3 The online quarterly reports shall be due on October 15th, January 15th, April 15th and July 15th. Such reports shall include a performance report on the program(s) supported by City funds and a financial report on the use of City funds. 6.4 Agency shall provide to City copies of studies, brochures, and other documents, which may be produced to support and/or otherwise promote the work program of Agency. 6.5 To assist in coordinating the activities of Agency with City, City's Mayor, one member of the Dubuque City Council and the City Manager shall be appointed to Agency's Board of Directors. 6.6 Agency shall appoint a Convention and Visitors Bureau Advisory committee comprising of no more than 25 members appointed by the Board to one-year terms. The committee members shall include City of Dubuque and Dubuque County employees and representatives of the tourism and convention industry in the City of Dubuque. No City or County elected official, City or County employee or member of the Chamber of Commerce Board of Directors may serve as the chairperson. 6.7 Copies of minutes of all meetings of the Convention and Visitors Bureau Board of Directors, Advisory Committee and Audit Committee shall be filed with the City Manager within ten (10) days after each meeting. SECTION 7. DISCRIMINATION 7.1 In carrying out the services under this Agreement, Agency shall not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity or disability. Agency shall take affirmative action to ensure that applicants for employment are employed and that employees are treated during employment without regard to race, creed, color, sex, age, national origin, religion, sexual orientation, gender identity, or disability. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. 7.2 Agency agrees and will undertake whatever affirmative measures are necessary so that no person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activities funded in whole or in part with any of the funds made available to Agency under the terms of this Agreement because of race, creed, color, religion, national origin, sex, age, degree of disability, sexual 4 orientation, gender identity, or disability. SECTION 8. INTEREST OF MEMBERS, OFFICERS, OR EMPLOYEES OF THE CITY OF DUBUQUE; MEMBERS OF THE DUBUQUE CITY COUNCIL; OR OTHER PUBLIC OFFICIALS. No member, officer, or employee of City or their designees or agents; no member of the Dubuque City Council; and no other public official of City who exercises any function or responsibilities with respect to the program during such person's tenure shall have any interest, direct or indirect, in this Agreement or the proceeds thereof for work to be performed in connection with the program assisted under this Agreement. SECTION 9. TERMINATION OF AGREEMENT, 9.1 If, through any cause, agency shall fail to fulfill in a timely and proper manner its obligations under this Agreement, or if the Agency shall violate any of the covenants, agreements or stipulations of this Agreement, City shall thereupon have the right to terminate this Agreement by giving written notice to Corporation of such and specifying the effective date thereof not less than thirty days before the effective date of such termination. If Agency shall fail to cure its default to the satisfaction of City in City's sole discretion within such thirty -day period, this Agreement shall be deemed terminated at the end of such thirty -day period without further action of either party. 9.2 Upon termination of this Agreement, Agency shall return to City all unexpended funds and/or any funds utilized for purposes other than stated in the Agreement. SECTION 10. ASSIGNABILITY. Agency shall not assign any interest in this Agreement without the prior written approval of City. SECTION 11. INSURANCE. At the time of execution of this Agreement by Agency, Agency shall provide City copies of Agency's insurance certificates showing compliance with the insurance requirements of Insurance Schedule G, attached as Exhibit B. 5 CITY OF DUBUQUE, IOWA By. DUBUQUE AREA CONVENTION AND VISITORS BUREAU By: Ro/i. Buol, Mayor Keith Rahe, President, CEO Chair of the Boar ATTEST: FlUsers\tstecklelLindahI\Agreements\Dubuque Area Convention Visitors Bureau - Travel Dubuque Agreement_063020bal docx 6 EXHIBIT A CITY GOALS AND PRIORITIES 7 City Council Goals & Priorities City of Dubuque Goals 2024 • Robust Local Economy: Diverse Businesses and Jobs with Econc:mi: Prosperity Vibrant Community: Healthy & Safe • Livable Neighborhoods & Housing: Great Place to Live • Financially Responsible. High -Performance City Organization: Sus i naole. Equitable, and Effective Service Delivery S19:13 CITY CV Maximpiar Om Maim* Sustainable Environment: =r c-Aiervi:--tii, and Lrhancing Natural Resources Partnership for a Better Dubuque: Building Our Community that is Viable. Livable, and Equitable • Diverse Arts, Culture, Parks, and Recreation Experiences and Activities Connected Community: Equitable Trarsportaton_ Technok►gr Infrastructure, and Mobility 2019-2021 POLICY AGENDA TOP PRIORITIES (in alphabetical order) • Dream Center: Facilities & Program • Emerald Ash Borer Program • Human Resources Policies & Handbook Revision • Imagine Dubuc:R : Implementation • Major Street Improvement Plan: Project Priority & Funding • Parki-g Ramp Maintenance: Funding 2019-2021 MANAGEMENT AGENDA TOP PRIORITIES (in alphabetical order) • Bee Branch Creek Projects: Next Steps • CHANGE Program: True North Housing Initiative & Bee Branch Healthy Homes Resiliency Program • Equitable Prwertyr Prevention: Action Plan • Industrial Park Development • Leisure Services Facilities Deferred Maintenance Assessment • Multi -Tread Housing Inspection Progam • Park Devebcpment Projects far Non-TIF(Tax-Increment Financing), Donated Park Sites • Traffic Steal Synchronization/STREETS Poky Agenda items are issues that need direction ar a policy decision by the City Council or need a major funding decision by the City Counci, or issues that need City Council leadership in the community or with other governmental bodies. The policy apnda is divided into top priorities and high priorities. HIGH PRIORITIES (in alphabetical order) • Brain Health Strategy & Action Plan • Debt Redtzton Plan: Re-Aftirrnatien • Fountain of Youth: Funding • Four Mounds/;-IEART Program: Funding • Street Maintenance Program: Increased Funding • Transit Vehicle Replacement Funding Management agenda ,tems are issues far which the City Councd has set the overall direction and provided initial funding may require further City Council action or funding, or are major management projects that may take muthpie years to molernert It* maragern nt agenda is divided into tap priorities and hgti prioribes. HIGH PRIORITIES fin alphabetical order} • Dubuque Riverfront Master Pan (Corps of Engineers) • City,vide Cepartmental Work Order System I mpierrentatcn • Inn:Nation & Entrepreneurial Strategy • School Resource Officer: I mpiementaton • Southwest Arterial Business Devet rnent • Water & Resource Recovery Center: Nutrient trading 8 MANAGEMENT IN PROGRESS �� Items that are underway and budgeted. Staff is implementing and providing updates to City Council. Projects that are underway and budgeted. Staff is implementing and providing updates to City Council. MAJOR <f PROJECTS • • • • • • • • • • • • • • • • • • • • • • • OOOOOOOOOOOOOOOOO • • • • • • Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity Management In Progress • Business Development at the Airport Unitirsity c# Dubuque • GDDC Retail Attra;tiun Strategy • Downtown Housing Creation Strategy • Riverfront Lease Sites • Federal Opportunity Zones Vibrant Community: Healthy & Safe • Police Reaccreditation • Humane Society Contract Renewal • WRRC: Certification of Environmental • CAD Connection to City Cameras Network • Traffic Camera System • School Safety and Security Plan and Protocols • Dispetcher Training Program • Communication National Quality Assurance • Healthcare for Residents from Pacific Islands • Smart c,11 Personal and Building Prattle Marketing • Quick Response_ Pumper • Fire Accreditation • Brownfield Grants • FAA Supplemental Funding • Air Charters to Leisure Destinations • • • • • • Maur Projects • Demarcation Point Relocation IPhcr 1_r �e Termination Point] • Old Air Terminal Demolition • Police Officer Recruitment & Retention • P25 Radio System Building & Implementation • Panic Button for City Facilities • Ambulance Staffing Alternatives • Police Department Transition to New Calityr Weapons • Crescent Communty Health Center: Clinic Construction • Fire Headquarters and Stations ADA Compliance • Fire Stations HVAC arsi Lighting Improvements • Multicultural Family Center Construction • Livable Neighborhoods & Housing: Great Place to Live Management in Progress Major Projects • Barrington Lakes Reservoir Abandonment • Lowell Street Retaining Wall Repair: Funding • Code Enforcement: Accela Program • Historic Millwork District Parking Lot and Signage • Downtown Commercial Buildings Evalua Assessment Project 9 Financially Responsible, High -Performance City Organization: Sustainable, Equitable, and Effective Service Delivery Management in Progress • Third St Data Center • ADA Comprance Transition • Aerial Photography & Control Mcnumentation • Cartegraph OMS System Asset Management Expansion • Certified Financial Report Soft►vare Conversion • City VVlebsrte: Redesign • Community Resident Survey and Actions • Diverse Applicant Recruitment Srategv • Financial Management Sc4trrare: Study & Draft P. FP • Health Benefits Consulting and Actuarial Services • Ho Performing OrganizatianOutcome-driven Decision -making Strategy • Indirect Rate for Grants • Internal Liquor License Approval Process • InV lion Fac@ity Management Software • I -Net Connection for Remote Site • Liquor license Process • New Employee and Promoted Employee Orientation and Support Program • Paperless Accounts Payable Workflow Development & Implementation • Workers Compensation Claims Management Major Projects • City Hall Sidewalks Heating System • City Hall Annex Windows Replacement Sustainable Environment: Preserving and Enhancing Natural Resources Management in Progress • Community Climate Action & Resiliency Plan • Flood Control System: Corps of Engneers Prc+ect Approval • FOG (Fats. Oils. & Greases) Program • Glass Collection Drop-off Programs • Growing Sustainable Communities Conference • Lead & Copper Rule Compliance Water Sampling & Testing • Public Eduxation on BikeabtevWalkable Dubuque • Sanitary Sew System Condition Assessment • Sewer infrastructure Asset Marrgerrent Plan Major Proje ors • • • • 17tt1 St/W. Locust St HUD Resiliency Storm Sewer Improvement Project 22nd St/Kaufman Ave. HUD Resiliency Storm Sewer Improvement Project Bee Branch Culvert Project Under Railroad Bee Branch Gates/Pump Station Cell 9 Landfill Project Phase 4 Fire Hydrants Installation [former Vernon Water System] Pressure Reducing Valve Implementation Sanitary ForcemairvTh a t;ank Stabilization Project (US Corps at Engineers) SCADA Overhaul: Water Roosevelt Street Water Tower Project Vernon Well Abandonment WRRC Outfall Manhole Reconstruction Water Tank Inspection Program & Maintenance Water lines Extension - SW Arterial West 3rd St Generator 10 management in progress and major projects: continued • Parntership for a Better Dubuque: Thing Our Community that s Yoble, Livable, and E uliable • 2020 Census Complete Count • Campaign for Grade Level Reading: Community Solution Action Plan • City Racial Equity Tootkit Result -based Accountability • c is Acton Plan & Civic Leaders Program • Equity Training for City Staff • My Brother's Keeper • Welcoming & Connecting vuith New Residents Program (GDDC) Diverse Arts, Culture, Parks, and Recreation Exeriences and Activities Management in Progress • All Community Reads Event • Americorps • ChangFrg Lives Through Literature Program • EB Lyons Center Partnership Development • Library Marketing Campign • Pollinator Hattat in Park System AMER:CORPS P.EADEtvG TUTOR 4 Management in Progress • Bunker Hal Golf Course Irrigation • Comiskey Park Renovation • Eagle Point Park Environmental Restoration Project • English Ridge & Eagle valley Subdivision Parks • Grand River Center: Upgrade Projects • Mirac(e League Complex • veterans Pond: Dedication • ADA Pads for Bus Stops • BUILD Grant & Other Grants • eus Rout: Update Maps • ComFtehensnre Pavement Preservation Plan • Ccwntowrt Parking Ordinance • Ramps Structural Analysis • Smart Tool for Int rated Parking Platform • Smart Technology for Transportation Data Collection • Transportation Customer App • Win in Fixed Routes • WiFi in Intermodal & Intern dal lobby • Chavanelle Road Hike/Bike Trail • Cha.enelle Road Rehabilitation • Four -Caning Southwest Arterial(USE2) • Highway 52 Repaving • North Cascade Rd. Reconstruction (to Timber Hyrst Subdivision) & Water Main Exiension • Northwest Arterial Upgrade (IDDT) • Parking Lot Re-stripirg • Roundabouts • Washington Street Improvements Tit' to 9th) 11 EXHIBIT B INSURANCE SCHEDULE 12 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G 1. Dubuque Area Convention and Visitors Bureau (a.k.a. Travel Dubuque) shall furnish a signed certificate of insurance to the City of Dubuque, Iowa for the coverage required in Exhibit I prior to the contract commencement. Each certificate shall be prepared on the most current ACORD form approved by the Iowa Insurance Division or an equivalent. Each certificate shall include a statement under Description of Operations as to why the certificate was issued. Eg: Agreement dated 2. All policies of insurance required hereunder shall be with an insurer authorized to do business in Iowa and all insurers shall have a rating of A or better in the current A.M. Best's Rating Guide. 3. Each certificate shall be furnished to the Finance Department of the City of Dubuque. 4. The vendor shall be required to carry the minimum coverage/limits, or greater if required by law or other legal agreement, in Exhibit I. Failure to provide the required minimum coverage shall not be deemed a waiver of such requirements by the City of Dubuque. 5. Failure to obtain or maintain the required insurance shall be considered a material breach of this agreement. 6. All required endorsements shall be attached to certificate. 7. Whenever a specific ISO form is referenced the current edition of the form must be used unless an equivalent form is approved by the Director of Finance and Budget. The vendor must identify or list in writing all deviations and exclusions from the ISO form. 8. If vendor's limits of liability are higher than the required minimum limits then the vendor's limits shall be this agreement's required limits. 9. Vendor shall require all subcontractors and sub -subcontractors to obtain and maintain during the performance of work insurance for the coverages described in this Insurance Schedule and shall obtain certificates of insurance from all such subcontractors and sub -subcontractors. Vendor agrees that it shall be liable for the failure of a subcontractor and sub -subcontractor to obtain and maintain such coverage. The City may request a copy of such certificates from the Vendor. 10. Vendor shall be responsible for deductibles and self -insured retention. Page 1 of 4 Schedule G Vendors May 2019 13 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) EXHIBIT I A) COMMERCIAL GENERAL LIABILITY General Aggregate Limit $2,000,000 Products -Completed Operations Aggregate Limit $1,000,000 Personal and Advertising Injury Limit $1,000,000 Each Occurrence $1,000,000 Fire Damage Limit (any one occurrence) $50,000 Medical Payments $5,000 1) Coverage shall be written on an occurrence, not claims made, form. The general liability coverage shall be written in accord with ISO form CG 00 01 or business owners form BP 00 02. All deviations from the standard ISO commercial general liability form CG 00 01, or Business owners form BP 00 02, shall be clearly identified. 2) Include ISO endorsement form CG 25 04 "Designated Location(s) General Aggregate Limit." 3) Include endorsement indicating that coverage is primary and non-contributory. 4) Include Preservation of Governmental Immunities Endorsement (Sample attached). 5) Include additional insured endorsement for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10 (Ongoing operations) or its equivalent. 6) Policy shall include Waiver of Right to Recover from Others endorsement. 7) If vendor utilizes Trikkes or Segways in the conduct of business, include an endorsement reflecting that these vehicles are not excluded from Commercial General Liability coverage. B) WORKERS' COMPENSATION & EMPLOYERS LIABILITY Statutory Benefits covering all employees injured on the job by accident or disease as prescribed by Iowa Code Chapter 85. Coverage A Coverage B Statutory —State of Iowa Employers Liability Each Accident $100,000 Each Employee -Disease $100,000 Policy Limit -Disease $500,000 Policy shall include Waiver of Right to Recover from Others endorsement. Coverage B limits shall be greater if required by the umbrella/excess insurer. OR Nonelection of Workers' Compensation or Employers' Liability Coverage under Iowa Code sec. 87.22. Completed form must be attached. Page 2 of 4 Schedule G Vendors May 2019 14 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) INSURANCE SCHEDULE G (continued) C) POLLUTION LIABILITY Coverage required: yes X no Pollution liability coverage shall be required if the lessee, contracting party, or permittee has any pollution exposure for abatement of hazardous or contaminated materials including, but not limited to, petroleum products, the removal of lead, asbestos, or PCBs. Pollution product and completed operations coverage shall also be covered. Each Occurrence Policy Aggregate 52, 000, 000 54, 000, 000 1) Policy to include job site and transportation coverage. 2) Include additional insured for: The City of Dubuque, including all its elected and appointed officials, all its employees and volunteers, all its boards, commissions and/or authorities and their board members, employees and volunteers. Use ISO form CG 20 10. (Ongoing operations) or its equivalent and CG 20 37(competed operations). 3) Include Preservation of Governmental Immunities Endorsement. 4) Provide evidence of coverage for 5 years after completion of project. D) PROFESSIONAL LIABILITY $1,000,000 Coverage required: _ yes X no Provide evidence of coverage for 5 years after completion of project. E) CYBER LIABILITY $1,000,000 Coverage required: _ yes X no Coverage for First and Third Party liability including but not limited to lost data and restoration, loss of income and cyber breach of information. F) UMBRELLA/EXCESS X yes _ no $1,000,000 Umbrella liability coverage must be at least following form with the underlying policies included herein (General Liability, Automobile; Workers Compensation). Page 3 of 4 Schedule G Vendors May 2019 15 City of Dubuque Insurance Requirements for Vendors (Suppliers, Service Providers) PRESERVATION OF GOVERNMENTAL IMMUNITIES ENDORSEMENT 1. Nonwaiver of Governmental Immunity. The insurer expressly agrees and states that the purchase of this policy and the including of the City of Dubuque, Iowa as an Additional Insured does not waive any of the defenses of governmental immunity available to the City of Dubuque, Iowa under Code of Iowa Section 670.4 as it is now exists and as it may be amended from time to time. 2. Claims Coverage. The insurer further agrees that this policy of insurance shall cover only those claims not subject to the defense of governmental immunity under the Code of Iowa Section 670.4 as it now exists and as it may be amended from time to time. Those claims not subject to Code of Iowa Section 670.4 shall be covered by the terms and conditions of this insurance policy. 3. Assertion of Government Immunity. The City of Dubuque, Iowa shall be responsible for asserting any defense of governmental immunity, and may do so at any time and shall do so upon the timely written request of the insurer. 4. Non -Denial of Coverage. The insurer shall not deny coverage under this policy and the insurer shall not deny any of the rights and benefits accruing to the City of Dubuque, Iowa under this policy for reasons of governmental immunity unless and until a court of competent jurisdiction has ruled in favor of the defense(s) of governmental immunity asserted by the City of Dubuque, lowa. No Other Change in Policy. The above preservation of governmental immunities shall not otherwise change or alter the coverage available under the policy. SPECIMEN (DEPARTMENT MANAGER: FILL IN ALL BLANKS AND CHECK BOXES) Page 4 of 4 Schedule G Vendors May 2019 16 EXHIBIT C INCLUSIVE DUBUQUE 17 INCLUSIVF dubuque Connecting People •Strengthreniing Community Inclusive Dubuque is a peer-tearning network of partners dedicated to creating an informed equitable and inclusive community where all people —regardless of race, age, culture, gender, ethnicity, religion, sexual orientation, class or disability — are respected valued and treated fairly. The network includes more than 60 organizations and individuals across sectors, including faith, government agencies, nonprofit, business, education and more. WHY IT MATTERS The Inclusive Dubuque network formed in 2012 after business leaders began to take notice at challenges related to diversity, equity and inclusion in the community. Individuals were having trouble accessing needed services and connecting to parts of the commsrniy, neighborhoods were ecperiencing struggles related to demographic changes, and businesses were reporting difficulty attracting and retaining a diverse workforce_ Research tells us that Iowa is becoming increasingly diverse and that regions working toward equity will have stronger and more resilient economic growth —for everyone. What do DIVERSITY, EQUITY and INCLUSION mean? DIVERSITY: the unique perspectives and life experiences an ind;•vidual or group brings to our community EQUITY: everyone has aces to opportunities and the resources they need to thrive INC1U510N: eng ag ing and supporting diverse reeds to ensure all feet welcome and a sense of belonging 18 WHAT WE ARE WORKING ON In 2018,we kicked off a series of training workshops aimed at facilitating conversations among community leaders around diversity, equity and inclusion and how focusing on these issues can strengthen our region. Race Forward, for nmprofit and civic leaders Best Practices in Diversity, Equity and Inclusion, for mid -career professionals and human resources representatives Business Leader Equity Cohort, for high-level business executives By reaching an array of leaders, we can foster equitable and healthy communities that welcome all people. WHAT HAS BEEN ACCOMPLISHED • Conducted a Community Equity Profile in 2016 to learn about the lived experiences of diverse groups and discover what disparities exist. The profile engaged 584 participants through Community Conversations, and 1,995 online surveys were completed. • Over 90 community members joined sector groups to address challenges and bring a racial/social equity lens to health, education, transportation, neighborhoods, econanic well-being and arts and culture. Hosted Results -Based Accountability training in 2017 and 2019 for community members to promote a shared data platform. • Collaborated to compile the book Faxing Diversity- Marshallese Stories through the storytelling initiative the Facing Project, highlighting the voices of Dubuque's Marshallese community • With the help of community members, crafted and published introductory equity toolkits for their organizations. • Hired an equity coordinator to organize the work of partners and community organizations working to advance equity and inclusion. • Sponsored speakers, to engage the community around diversity - related topics, including a series in partnership with the NAACP on civil rights. • Sponsored films at the Julien Dubuque International Film Festival focused on the experiences of marginalized groups. • Publishes the annual Agrandng Equity. Community Efforts and Gbxornes report to recognize the work that partners and local organizations have done to reduce disparities in our community. ticiusr a Cubuque is laciiiuted by C.ornillun it:y Fou ncation J7 Greater Dtthrrrjrre GET INVOLVED The Network provides equity learning opportunities, equity tools and baseline data to help organizations and individuals learn about equity, inclusion and belonging. We provide brave spaces for difficult conversations and an opportunity to learn from someone who is different from yourself. Visit our website to utilize these resources in your work to advance equity and inclusion in the community. Funders City of Dubuque Dubuque Racing Association Dr. Liang Chee Wee Greater Dubuque Development Corporation IBM John Deere Foundation Northeast lowa Community College Sisters of Charity, BVM Surdna Foundation Walmart Equity Coordinator Ck7ro Lopez Ortiz darc@dbyfoundator org TO LEARN MOPE: visit wwwinclusiveDBQ.org call S63.588.7100 follow ©llrxtusiveDBQ .2G_Go 19