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Acceptance of 2020 Asphalt Overlay Ramp Project One Copyrighted J uly 20, 2020 City of Dubuque Consent Items # 9. City Council Meeting ITEM TITLE: Acceptance of 2020 Asphalt Overlay Ramp Project One SUM MARY: City Manager recommending acceptance of the construction contract for the 2020 Asphalt OverlayAccess Ramp Project One, as completed by Midwest Concrete, I nc RESOLUTION Accepting the 2020 Asphalt OverlayAccess Ramp Project one and authorizing the final payment to the contractor SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type 2020 Asphalt Overlay Ramp Project One-MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Engineer's Cert Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: 2020 Asphalt Overlay Access Ramp Project One (CIP 2501227) DATE: July 15, 2020 City Engineer Gus Psihoyos is recommending acceptance of the construction contract for the 2020 Asphalt Overlay Access Ramp Project One, as completed by Midwest Concrete, Inc., in the final contract amount of$102,455.01, which is a 5.4% decrease of the original contract amount of$108,305.36. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Dubuque THE CITY OF � All•America Cit� D B E �n��v��K�,�� U ' I 1�► � � Maste iece on the Mississi i 2oo�•zoiz�zoi3 �P pp zoi��zoi9 TO: Michael C. Van Milligen, City Manager FROM: Gus Psihoyos, City Engineer SUBJECT: 2020 Asphalt Overlay Access Ramp Project One (CIP 2501227) DATE: July 13, 2020 INTRODUCTION The enclosed resolution provides for the acceptance of the construction contract for the 2020 Asphalt Overlay Access Ramp Project One. BACKGROUND The project replaced twenty-one non-compliant access ramps with twenty-six compliant, directional ramps as per Public Right of Way Accessibilities Guidelines (PROWAG) specifications in conjunction with the Public Works Asphalt Overlay Program involving the following intersections: • Northridge at Shady Ln, two single ramps. • Northridge at Wildwood Dr. eliminated one ramp. • Wildwood Dr. at Wildwood Ct., two single ramps. • Wildwood Ct. eliminated one ramp. • Wildwood Dr. at Meadow Wood Dr. two single ramps. • Lawther St. at Sheridan two single ramps. • Lawther St. at Hedley, two single ramps and one double ramp. • Lawther St. at alley between Hedley and Buena Vista, two single ramps. • Lawther St. at Buena Vista, two single ramps. • Lawther St. at Windsor, two single ramps. • Strauss St. at Windsor, two single ramps. • Strauss St. at Buena Vista, two single ramps and two double ramps. DISCUSSION The 2020 Asphalt Overlay Access Ramp Project One was completed by Midwest Concrete, Inc. of Peosta, IA in the final contract amount of$102,455.01. This is a 5.40% decrease of the original contract amount of$108,305.36. BUDGETIMPACT The summary of project costs for the 2020 Asphalt Overlay Access Ramp Project One is as follows: Description Award Final Construction Contract $108,305.36 $ 102,455.01 Contingency $11,413.86 0.00 Construction Administration & Inspection $18,832.87 $15,368.25 Total Construction Cost $138,552.09 $117,823.26 The project funding is summarized below: CIP No. Fund Description Fund Amount 2501227 Curb Ramp Program $ 117,823.26 Total Project Funding $ 117,823.26 REQUESTED ACTION The City Council is requested to adopt the attached resolution accepting the improvements and to authorize the final payment of the contract amount of$102,455.01 to Midwest Concrete, Inc. for the 2020 Asphalt Overlay Access Ramp Project One. Prepared by: Luke Steger, Engineering Technician cc: John Klostermann, Public Works Director Arielle Swift, Assistant Public Works Director Jenny Larson, Budget Director Jon Dienst, Civil Engineer II Paul Davis, Public Works Supervisor 2 RESOLUTION NO. 209-20 ACCEPTING THE 2020 ASPHALT OVERLAY ACCESS RAMP PROJECT ONE AND AUTHORIZING THE FINAL PAYMENT TO THE CONTRACTOR WHEREAS, the public improvement contract for the 2020 Asphalt Overlay Access Ramp Project One, (the Project) has been completed by the Contractor, Midwest Concrete, Inc. (Contractor), and the City Engineer has examined the work and signed a certificate stating that the Project has been completed according to the terms of the Public Improvement Contract and that the City Engineer recommends that the Project be accepted; and WHEREAS, the final contract amount for the Project is $102,455.01; and WHEREAS, the Contractor has previously been paid $97,332.26, leaving a balance of $5,122.75; and WHEREAS, the City Council finds that the recommendation of the City Engineer should be accepted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. The recommendation of the City Engineer is approved, and the Project is hereby accepted. Section 2. The Finance Director is hereby directed to pay to the Contractor from the Curb Ramp Program CIP appropriations for the contract amount of $102,455.01 less any retained percentage provided for therein as provided in Iowa Code. Section 3. The Finance Director is hereby directed to pay to the Contractor the balance of the retainage of $5,122.75 as provided in Iowa Code chapter 573, and to pay such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code chapter 26.13. Passed, approved and adopted this 20th day of July, 2020. Roy D. Buol, Mayor Attest: Kevin S. Firnstahl, CMC City Clerk � i � � I� CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2020 ASPHALT '',� OVERLAY ACCESS RAMP PROJECT ONE . . !� The undersigned City Engineer of the City of Dubuque, lowa, hereby certifies that ' he has inspected the 2020 Asphalt Overlay Access Ramp Project One, and that said �� Project has been performed in compliance with the terms of the Public Improvement " Contract, and that the total cost of the completed work is $117,823.26a 'I � , i; Dated this 14th day of July 2020. I; �.� 'i �� ; Gus Psihoyos, City Engineer � � „ 7 ,� ',I Filed in the office of the City Clerk on the ✓��'/" day of , 2020. 'I ;� � /�LL �� ` li K vin S. Firnstahl, MC, City Clerk �f'; , i , ;I ,, � ,I!I �� I' �� ',; 'i �� i� �� j! � � � q � � � � � � � � � � � �