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Continuum of Care Program Renewal Application for FY2022 Copyrighted J uly 20, 2020 City of Dubuque Consent Items # 15. City Council Meeting ITEM TITLE: Continuum of Care Program Renewal Application for FY2022 SUM MARY: City Manager recommending authorization to submit a one-year renewal application for Fiscal Year 2022 to the lowa Balance of State and the U.S. Department of Housing & Urban Development for the administration of the Continuum of Care Special Needs Assistance Program, which provides rental assistance to homeless persons with disabilities. RESOLUTION Authorizing the Mayor to execute an application for the Continuum of Care Grant and authorizing the Director of Housing and Community Development and the City Manager to approve the application SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type HUD Continuum of Care Program Renewal City Manager Memo Application-MVM Memo Memo for FY2022 CoC HUD Application Staff Memo Resolution Authorizing CoC Grant Application to BOS Resolutions & HUD FY2022 Pre-Application Supporting Documentation CoC Certification Hawkeye Action Program Supporting Documentation CoC Certification Phoenix Housing Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: HUD Continuum of Care Program Renewal Application - FY22 DATE: July 16, 2020 Housing and Community Development Director Alexis Steger requests City Council authorization to submit a one-year renewal application for Fiscal Year 2022 to the lowa Balance of State and the U.S. Department of Housing & Urban Development for the administration of the Continuum of Care Special Needs Assistance Program, which provides rental assistance to homeless persons with disabilities. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Alexis M. Steger, Housing & Community Development Director Dubuque THE CITY OF � AII�Ameriea Cipl DuB E � v, ;�� , I I Maste iece on the Mississi i Z°°'�Z°1Z'z°13 � pp zoi�*zoi9 TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing & Community Development Director DATE: July 15, 2020 RE: HUD Continuum of Care Program Renewal Application — FY22 INTRODUCTION The purpose of this memorandum is to request the City Council's authorization to submit a renewal application to the lowa Balance of State and the U.S. Department of Housing & Urban Development (HUD) for the administration of the Continuum of Care (CoC) Special Needs Assistance Program (SNAP). BACKGROUND The CoC-SNAP provides rental assistance to homeless persons with disabilities. The Phoenix Housing Project has been in operation in Dubuque since 2007. The project's goal is to provide permanent, supportive housing to homeless individuals/families with disabilities. Agreements in place clarify duties of participants, private housing providers, the City of Dubuque Public Housing Authority (PHA), the Sponsor Agency, Community Solutions of Eastern lowa (CSEI) and referring agencies. CSEI is the primary contact with the client. The City of Dubuque serves as the grantee with administration, inspection, and fiscal responsibilities. DISCUSSION The lowa Balance of State requires renewal the pre-application be submitted to them in July. From there, they choose which entities may go on to apply for funding from HUD. The one-year renewal application is due to HUD by September 30, 2020. The renewal application will assist approximately 15 households. CSEI provides case management to participants which includes setting goals related to housing, increasing income and/or skills, and setting personal goals in order to create an overall better quality of life. The goals are set by the participants; the coordinator is there to assist with referrals, skill building and for overall support. The coordinator prepares a monthly supportive service report for each participant to keep track of services accessed by the participant, including mental health services, substance abuse treatments and/or job training programs, as needed. CSEI works with apartment owners to secure suitable housing located at scattered sites throughout the community and schedules appointments at least monthly to assist participants with housing needs or concerns. Inspections of these units are performed by the City, as well as conducting rent reasonableness comparisons and rent calculations. The duration of the rental assistance is unlimited although the goal is to provide enough support, guidance, and services so that the individual/family can live independently without fear of becoming homeless again. Included in the priorities of the City of Dubuque Consolidated Plan is to increase the housing options and related services for disabled persons and homeless individuals/families. RECOMMENDATION I respectfully request the City Council authorize the submittal of the renewal pre- application to the lowa Balance of State and the application to HUD for the CoC-SNAP grant for the one-year renewal application for Fiscal Year 2022. 2 RESOLUTION NO. 216-20 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR THE CONTINUUM OF CARE GRANT AND AUTHORIZING THE DIRECTOR OF HOUSING AND COMMUNITY DEVELOPMENT AND THE CITY MANAGER TO APPROVE THE APPLICATION. WHEREAS, the U.S. Department of Housing and Urban Development has published the availability of the Continuum of Care grant for the Collaborative Applicants including the Iowa Balance of the Continuum of Care; and WHEREAS, the U.S. Department of Housing and Urban Development will publish the availability of the Continuum of Care grant for the Project Applicants including the City of Dubuque Phoenix housing Project; and WHEREAS, the City of Dubuque has administered the Continuum of Care grant since 2007; and WHEREAS, the City of Dubuque proposes to continue administering the Continuum of Care grant to assist homeless, disable persons with permanent supportive housing; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT Section 1. The Mayor is hereby authorized to submit a pre -application to the Iowa the Balance of State and an application to HUD for the Continuum of Care program grant; and Section 2. The Director of Housing and Community Development and the City Manager are hereby authorized to approve the pre -application and application that is submitted to the Iowa Balance of State and HUD; and Section 3. The City Manager is hereby authorized and directed to forward said application and resulting standard executed contract to the respective agency in a timely fashion and as required by U.S. Department of Housing and Urban Development. Passed, approved and adopted this 20th day of July 2020. Attest: Kevin. Firnsth I, City Clerk Roy D. Buol, Mayor 1 Gina Hodgson From: noreply@formstack.com Sent: Tuesday,July 7, 2020 10:39 AM To: Gina Hodgson Subject: IA-BOS CoC Renewal/Expansion Application U " _ Formstack Submission For: IA-BOS CoC Renewal/Expansion Application Submitted at 07/07/20 10:39 AM City of Dubuque Housing & Organization Name:: Community Development Department Phoenix Housing Special Needs Renewal Project Name:: Assistance Project Name(s) as appearing in HMIS/DVIMS:: Phoenix Housing CoC Special Needs Assistance Program Grant Identifier:: IA0061L7D011606 Project Type:: Permanent Supportive Housing (PSH) Projected number of clients to be served in renewal grant 30 period:: Anticipated Renewal Amount:: 87211.00 Are you requesting an expansion of this grant:: No Has this grant completed 2 full APR grant cycles:: i Requested Expansion Amount: Verify current registration in federal System for Award Management:: Yes DUNS#:: 148218832 350 W 6th Street Address of Administrative Office:: Suite 312 Dubuque, IA 52001 Primary Contact Name:: Alexis Steger Primary Contact Phone:: (563) 690-6072 Primary Contact Email:: asteger@cityofdubuque.org Secondary Contact Name:: Gina Hodgson Secondary Contact Phone:: (563) 690-6096 Secondary Contact Email:: ghodgson@cityofdubuque.org Having too little or no income:: NOT a Barrier Income Barrier Explanation:: Having a criminal record with exceptions for state, and/or NOT a Barrier federal restrictions:: Criminal Record Barrier Explanation: : Fleeing domestic violence (e.g., lack of a protective order, period of separation from abuser, or law enforcement NOT a Barrier involvement):: Fleeing Domestic Violence Barrier Explanation:: Having (or not having) a previous address within lowa:: NOT a Barrier Residency Barrier Explanation:: 2 Failure to comply with HUD's 2016 Gender ldentity Rule: (https://www.hudexchange.info/resource/1991/equal- NOT a Barrier access-to-housing-final-rule/): Gender ldentity Rule Explanation:: Failure to comply with Non-Discrimination and Equal Opportunity Requirements including assuring non- discrimination on the basis of age, race, creed, color, NOT a Barrier national origin, religion, sex/gender, sexual orientation, gender identity, and familial status and disability. : Non-Discrimination Explanation:: Community Solutions of Eastern lowa (CSEI), who is the project sponsor for the City of Dubuque, utilizes the coordinated entry process when filling vacant spots in all homeless programming to 1. a. What percentage of your clients served do you feel ensure those who present the were referred through coordinated entry? Explain your greatest need are being served first response.: and given the opportunity for stable housing. Since May of 2018, all new participants in CSEI's PSH program, have been referred through the Eastern lowa Coordinated Entry process and pulled from the prioritization list. CSEI has taken one of three lead roles with the development of Coordinated Entry in the Eastern lowa Region of Dubuque, Delaware, Clinton and Jackson Counties. CSEI 1. b. Describe timeline/progress of Coordinated Entry in houses one of two homeless hotline your region. Explain your project's participation in access points to cover Dubuque and Coordinated Entry and the steps taken to support the Delaware Counties. Coordinated Coordinated Entry process in the project's region. : Entry went live in the Eastern lowa Region May 14, 2018. CSEI coordinates and hosts weekly pull calls to assess the overall region list, the DV list and fill vacant spots in programming for multiple 3 providers. Coordinated Entry's main focus has always been to serve those who are literally homeless and present the greatest need. With the recent allocation of CARES funding, the access point has made the necessary changes to utilize coordinated entry to support those who receive homeless prevention funding and have created a flowchart for those seeking assistance on number to call. *Flowchart attached 2. Since January 2019, have representatives of your project May 2020-Amanda Hohmann attended at least three bimonthly meetings of the lowa March 2020-Amanda Hohmann Council on Homelessness? Note that anyone can participat_ January 2020-Amanda Hohmann in Council meetings even if not a voting member. Posted November 2019-Amanda Hohmann meeting minutes must be available to verify attendance.: September 2019-Teresa Bassler Amanda Hohmann completed an 8- week Dale Carnegie training focusing on communication during Spring 2020. Amanda Hohmann attended the HHRN Virtual Homeless Symposium June 18th, hosted by SAMSHA. Amanda Hohmann, Shelby Eipperle and Holly McPherson attended the 3. a. Describe professional development opportunities Annual Nebraska/lowa Peer-To- (conferences, meeting,trainings, webinars, etc.) related to Peer Homeless Symposium June 5-6 Homelessness in which representatives of your project have 2019. participated within the last 12 months. : Amanda Hohmann attended Diversity and Equity sessions hosted by the Community Foundation of Greater Dubuque in Fall and Winter of 2019/2020. Amanda Hohmann has attended the virtual Peer to Peer meetings hosted by first IFA and now ICA. Amanda Hohmann and Shelby Eipperle participated in the webinar 4 Trauma-Informed Approach: Key Assumptions and Principles hosted by SAMSHA February 27th and 28th. Amanda Hohmann attended a webinar hosted by OrgCode on Supporting People Remotely in Housing Programs During COVIDI9 - April 9th 2020. Amanda Hohmann attended a webinar hosted by OrgCode on Supporting Unsheltered People during COVIDI9 -APril 7th 2020. Dale Carnegie Training- communication skills learned will be implemented with clients to create a safe place during regular meetings. Staff has been really able to focus on the OARS skills of Open- ended questions, Affirmations, Reflections and Summarizing a client's thoughts and feelings OrgCode-these webinars promote self-care as a worker providing services to a high need population as well as encourages creativity to ensure needs are being met. He has 3. b. From the mentioned above, list the top three (3) most a way of reminding workers that useful experiences and describe how your project while staff may be able to work implemented information gained from them?: remotely, the homeless population is still homeless and there is still that need. Diversity and Equity sessions- Focus was on microaggressions in communication and cultural differences with interpretation. Staff serve a diverse population and it is important to be mindful of words and phrases that can be interpreted differently. With recent events, these trainings have become very beneficial in providing support to populations of different racial and ethnic backgrounds. 5 The local Regional Housing Authority was awarded a Mainstream Voucher program and gives preference to those who have a disability and who are homeless, who are at risk of becoming homeless or who are transitioning from a permanent supportive housing program. CSEI makes regular referrals. The City of Dubuque Housing Authority and CSEI work very close for program administration and 4. a. In the past year, describe your agency's support. One of the PSH clients activities/engagement/involvement with one or more local currently serves on the City of Public Housing Authorities (PHAs) about implementing a Dubuque Housing Commission homeless admission preference in their written policies for board. This gives the board the Housing Choice Voucher (Section 8) or Public Housing perspective from an individual who programs:: has experienced homelessness. CSEI received a Purchase of Services grant from the City of Dubuque which has enabled CSEI to make presentations out in the community on Coordinated Entry and homeless programming. Recently, CSEI worked closely with an individual on rapid rehousing to assist in a seamless transition to the Mainstream Voucher Program. This individual was literally homeless and with staff support and the voucher, they are stably housed. June 2019, CSEI hosted a lunch and learn opportunity for the local 4. b. In the past year, describe your agency's PHA's to learn about coordinated activities/engagement/involvement with local affordable entry and the moving on strategy. housing providers (e.g. multifamiliy assisted housing As a result, the PHA's agreed to owners, PHAs, Low Income Housing Tax Cedit have staff be apart of a subgroup to developments, or local low-income housing programs) about discuss further collaboration, taking implementing a Move On strategy(Informational resource: steps to provide education on the https://www.csh.org/wp- strategy and looking at homeless content/uploads/2016/07/Moving-On-Chapter-6-Final.pdf):: tracking processes. This group met in July 2020. Due to staff maternity leave and COVIDI9, this group has 6 not had the opportunity to connect, but are meeting July 2020. The subgroup consists of Amanda Hohmann- CSEI Mindy Meyer- EIRHA Ryan Feller- City of Dubuque Dawn DeMaio- City of Dubuque Cheryl Boland- Clinton Housing Patti Robinson-YWCA in Clinton In 2019 CSEI assisted a PSH client with the Moving On strategy by assisting with the application process for the HCV Program. This client was selected and has been able to maintain current housing with the transition complete February 2020. CSEI staff attended Day on the Hill and connected with local politicians to provide education on services provided and ways they could support this population. The City of Dubuque's Housing Commission serves as the board that oversees the PSH program. CSEI staff attends meetings quarterly to report on program statistics as well as provides 5. a. In the past year, to what extent has your agency taken education regarding the Housing steps locally to educate communities on the issues of Frist Model, the Moving On homelessness: (e.g. decriminalization of homelessness Strategy, Coordinated Entry and engaging local policymakers, law enforcement, or business other programming available to leaders; implementing community plan)?: meet the needs of those who are homeless or at risk. CSEI staff co-chair the local Homeless Advisory Coalition (HAC) which is held bi-monthly and is an opportunity for community members, service providers, law enforcement and health care providers to convene and collaborate on gaps in the community. The CSEI board consists of local � leaders and elected officials from a multi-county area. Participation on this board provides education on homelessness as this is the core purpose of the board. CSEI staff continue to work with a group convened by the County Attorney to develop and implement a Wrap Around service for those who commit simple offenses but end up spending more time in jail or correctional facilities due to lack of support, housing, resources, etc. In the past, staff have met with this group to educate local lawyers regarding services provided to those who are re-entering. CSEI provide local law enforcement 5. b. In the past year, to what extent has your agency taken and hospitals with the CE Access steps to locally advocate for clients regarding the discharge Point Hotline resource cards of persons from local systems of care (foster care, health directing those to emergency care, mental health, correctional facilities) into services in the community. CSEI homelessness?: staff answer the hotline and receive regular calls from hospital staff with questions pertaining to specific patience on a discharge plan and connected them to the hotline for housing services. CSEI has entered into agreements with two local housing authorities to provide referrals for homeless youth to access specific voucher programs targeted to serve youth who are exiting the foster care system and who are either homeless or at risk. CSEI does not discriminate on any 6. a. In the past year, to what extent has your agency taken basis. During the basic intake steps to locally advocate for clients regarding the needs of process with coordinated entry, Lesbian, Gay, Bisexual, and Transgender individuals and/or staff offer the option for participants to identify their gender. families experiencing homelessness?: If clients disclose, staff are aware of resources, such CO-Dubuque, and s will provide referrals and support as needed. CSEI staff have current and past participants who identify as Lesbian, Gay, Bisexual and Transgender. When providing case management, if disclosed, staff off support and resources available. During weekly pull calls, the DV list is shared by Friends of the Family (FOF) and Family Resources. Staff communicate regularly, specifically with the advocates at FOF, especially when pulling a client from their list. When a call is taken, some of the first questions asked pertain to safety and current situation of domestic violence. Staff make appropriate referrals to DV providers based on the caller's 6. b. In the past year, describe how your agency has either response. CSEI does everything coordinated with victim service providers in your servicp necessary to ensure a warm area to provide support for victims of domestic violence handoff is done and the caller feels and/or human trafficking:: comfortable by also offering to make the call for them to have FOF staff connect. The option is also left open to decline the referral and proceed with the basic coordinated entry process, with reminders that FOF can be reached at any time. When regions were encouraged to start reviewing the State list for those who were interested in relocating. CSEI was able to work with closely with FOF relocating a client identified on their list to Dubuque and provide rapid rehousing assistance. 7. a. In the past year, describe how your agency supports CSEI staff are equipped to meeting clients to access mainstream resources available for persons clients where they are and bring experiencing homelessness.: tools to assist in having resources readily available during client 9 meetings. By having a cell phone and laptop, staff assist clients in applying for mainstream benefits online, connect with providers to make appts, follow up on appts for health, etc. By meeting clients where they are, paperwork that is mailed is more readily available and can be filled out with support. Staff then can either send paperwork out in the mail or drop it off at the specific agency. Staff have created a pocket resource card that is distributed in the community and are currently utilizing the hotline to take food referrals for a local food agency. CSEI can provide direct transportation or bus tickets to assist clients with getting to appointments and access resources. CSEI staff assist with the local Stand Down, which is a care fair for those who are in need. IowaWORKS attend to provide support with job searching, signing up for employment workshops and assistance with resume writing. The last Stand Down was October 2019. Staff receive regular emails from 7. b. In the past year, describe how your agency has IowaWORKS staff providing the calendar of upcoming workshops promoted/created partnerships to provide access to and job fairs held. employment opportunities with employers/employment With PSH participants being organizations:: diagnosed with a disability, staff utilize Vocational Rehab for those who are interested in obtaining employment. Staff currently have one participant is who is working with Vocational Rehab forjob placement. ECIA (the parent agency of CSEI) is a member of Accessdubuquejobs.com. CSEI io promotes the accessdubuquejobs website to those who are searching for career opportunities and assists with navigation through the system to apply for jobs. Gaining Opportunities has six tracks that their participants can follow, employment being one of them. This is a program that CSEI often refers to. CSEI staff, Amanda Hohmann, co coordinate the Eastern lowa CE Region's point in time count, with the specific focus area being Dubuque and Delaware Counties. 8. a. Did your agency participate in the street (unsheltered) The Eastern lowa Region completed the required point in time count count in counties served by your project and how?: done in January 2020. Although not a requirement, the region also does a count July, with the last one done July 2019. *We will not be completing a count this July 2020 due to COVID-19. CSEI submits data for the PSH program, which is administered with the City of Dubuque Housing Department, as well as their own programs for rapid rehousing and street outreach. All were completed 8. b. Did your agency submit the PIT/HIC information for and submitted on time. your projects by the set submission deadline? If not, why?: CSEI staff assisted with data entry for programs in Dubuque and Delaware counties who are not required to report to HMIS. CSEI was able to ensure that all data for Dubuque and Delaware counties was submitted. 9. a. Has this project completed it's first grant full grant cycle? (i.e. 1st year renewal with end date after application Yes date?): ii 9. b. Project grant year end-date completed:: Jun 30, 2020 9. c. Grant amount:: 84739.00 9. d. Total funds expended:: 84739.00 9. e. Funds remaining (unexpended funds):: 0.00 9. f. Unexpended funds% (unexpended funds/grant amount):: 0.00 9. g. Your project had 5%or more of unexpended funds, please explain why funds were not expended. If this is a new grant explain you projected spend down date and if you are on track for full expenditure of funds.: APR Sage Submission Requirement (days): 90 APR Deadline in SAGE:: Sep 28, 2020 10. a. Date APR submitted to HUD in SAGE:: Sep 16, 2019 10. b. Did your project meet the 90-day requirement? : Yes 10. c. If an extension was granted by HUD or SAGE was unavailable, describe. Must have written documentation available upon request.: 11. a. Has HUD monitored the project within the past two No years? : 11. b. Have you received your official monitoring/finding report from the HUD field office?: 11. c. Date of monitoring visit:: 11. e. How many findings of noncompliance were documented by HUD? : 11. f. How many findings of noncompliance have NOT been resolved within the required time frame?: iz 12. a. Failure to participate in supportive services and/or No failure to make progress on a service plan:: 12. b. Loss of income or failure to improve income:: No 12. c. Active substance abuse: : No 12. d. Any other activity not covered in a lease agreement No typically found in the project's geographic area: : 13. a. Transportation assistance is provided to clients to attend mainstream benefit appointments, employment True training, or jobs.: 13. b. At least semi-annual follow-ups are attempted with participants after project exit to ensure that mainstream benefits are received and renewed (and for RRH projects, to True verify that housing stability is maintained)for a period of 2 years.: 13. c. Annual interim reviews with current clients are being completed with 30 days of anniversary date to check on client well-being and update all relevent data including: True income, disability status, health care, etc.: 13. d. Project participants have access to SSI/SSDI technical assistance provided by the applicant, a sub-recipient, or True partner agency.: Yes, the number of clients served achieved staff's levels of service. Program participation and stable housing has been maintained for 14 of the 15 households, with the 15th 14. Did the number of clients served by your project achieve exiting due to passing away. Due to or exceed your estimated levels of service when you last higher rental prices, staff have been applied/renewed this grant? Explain, success/difficulties.: unable to fill the vacancy due to program budget. The goal is to be able to add another participant later this year by utilizing the prioritization list and coordinated entry process. 13 15. Does the agency maintain an average of 14 days or less Yes. between clients' project start and entry into HMIS?: 16. Does your agency maintain an average data No new entries. completeness score of less than 2% missing data?: 17. RRH or TH/RRH: Does your project sufficiently prioritize literally homeless clients or those fleeing domestic violence?: 17. PSH: Does your project sufficiently prioritize literally 100% homeless clients or those fleeing domestic violence?: 18. Was program average time to permanent housing under 30 days?: 0 days - due to no new entries. 19. Is the total move-in date error less than 5%?: 0%. 20. Is the total exit destination error less than 10%?: 0%. 21. RRH or TH/RRH: Percentage of all adult participants who increased total income from entry to exit?: 21. PSH: Percentage of all adult participants remaining who 50%. increased total income?: 22. RRH or TH/RRH: Percentage of exits to Permanent Housing?: 22. PSH: Percentage of successful exits/retention?: 96.43%. 23. RRH or TH/RRH: Chronic population served in project?: Our percentage is 31%. Since obtaining the program in 2016, CSEI has increased participation and is only adding households who are 23. PSH: Chronic population served in project?: defined as Chronically Homeless by HUD's definition. Most participants have been on the program long term and were entered prior to chronically homeless being a requirement at admission, which 14 will always result in a low percentage. The program currently services 5 households who meet this definition and are committed to serving first those who are chronically homeless with this program. While this program doesn't specifically focus on youth, CSEI, in reference to the prioritization list, *Bonus 1. Describe any specific services provided by your has recently entered into MOU's project specifically for unaccompanied youth or youth with the City of Dubuque Housing households: : Authority and EIRHA to utilize coordinated entry when targeting homeless or at risk youth who are exiting the foster care system. The Phoenix Housing Project's (managed by CSEI) main focus is to serve those who are chronically homeless and has dedicated vacant *Bonus 2. Describe any specific services provided by your spots to be filled by someone who project specifically for the chronically homeless/mental is defined as chronically homeless. health/substance abuse:: As apart of case management services, regular referrals are provided to local substance use providers and mental health providers. Please explain why there is an excessive need that your agency believes will be addressed through expansion of this existing grant project:: HMIS 1. In training new users, does the HMIS lead ensure that HMIS access is granted to new users only after completion of all required training modules and demonstration of knowledge? How have you improved training to increase HMIS users in IA BOS CoC?: HMIS 2. How does HMIS Lead ensure submitted reports to HUD and CoC are accurate, based on report programming specifics, project set up, and data quality standards?: I I 15 HMIS 3. What steps are the HMIS Lead taking to increase bed coverage if less than 100%and are they appropriate based on resources and known barriers to HMIS participation?: HMIS 4. Does the HMIS Lead monitor all HMIS participating agencies for data quality and has this monitoring led to improvements in HMIS participating agency data quality?: HMIS 5. How has the HMIS provider supported the Coordinated Entry process in the CoC?: CE 1: Describe the community's approach to coordinated entry, how outreach, access, assessment, and referrals will be or are conducted and the role that this grant will play in supporting the process's development or implementation. The description must also include the community partners involved in coordinated entry and how other funds will be leveraged to support any CoC Program funds during implementation and operation.: CE 2: Describe at least two elements of CE that are working.: CE 3: Describe at least two elements of CE that aren't working, include steps that could be taken to improve the CE process and access to the CE by people experiencing homelessness.: CE 4: Describe your two greatest opportunities and/or concerns about CE over the next project year and resources that may need to be addressed.: CE 5: Are areas of the CoC geography not adequately covered by Coordinated Entry? What are you doing to assist in increasing that coverage?: THRESHOLD ASSURANCES: Attach Housing First/Low Policies & Procedures: View File 4. a. Attach PHA/Housing Voucher documentation for View File verification, such as an email chain or meeting notes.: � � 16 4. b. Attach Move-On Polic documentation for verification, View File such as an email chain or meeting notes.: 11. d. Please attach HUD monitoring report/findings:: 12. f. Attach the project's written termination policy.The effective date must be evident on the policy.: View File PERFORMANCE: Attach "2020 BOS CoC Renewal Application Report" from HMIS/DVIMS: View File I hereby verify the accuracy and validity of this submission � '�. of lowa Balance of State CoC renewal project application:: Direct Link to Image Copyright �O 2020 Formstack,LLC.All rights reserved.This is a customer service email. Formstack, 11671 Lantern Road,Suite 300,Fishers, IN 46038 Click here to report this email as spam. v Certification of Consistency with the Consolidated Plan U.S. Department of Housing and Urban Development I certify that the proposed activities/projects in the application are consistent with the jurisdiction's current, approved Con (Type or clearly print the following information:) ApplicantName: City of Dubuque ProjectName: Phoenix Housing CoC Special Needs Assistance Program Location of the Project: Name of the Federal Program to which the applicant is applying: Name of Certifying Jurisdiction: Certifying Official of the Jurisdiction Name: %City of Dubuque Housing & Community Development Department 350 W 6th Street Suite 312 Dubuque, IA 52001 HUD Continuum of Care Program City of Dubuque Roy D. Buol Title: Mayor Signature: Date: July 20, 2020 solidated Plan. Page 1 of 1 form HUD-2991 (3/98) Certification of Consistency with the Consolidated Plan U.S. Department of Housing and Urban Development I certify that the proposed activities/projects in the application are consistent with the jurisdiction's current, approved Con (Type or clearly print the following information:) ApplicantName: Hawkeye Area Community Action Program, Inc. ProjectName: HACAP Housing First Location of the Project: Name of the Federal Program to which the applicant is applying: Name of Certifying Jurisdiction: Certifying Official of the Jurisdiction Name: Various tenant based rental units within the City of Dubuque Continuum of Care Program City of Dubuque Roy D. Buol Title: Mayor Signature: /lam2 • rr- r Date: July 20, 2020 solidated Plan. Page 1 of 1 form HUD-2991 (3/98) U.S. Department of Housing and Urban Development Office of Community Planning and Development 1616 Capitol Avenue Suite 329 Omaha, NE 68102-4908 Grant Number: IA0061L7D011909 Tax ID Number: 42-6004596 DUNS Number: 148218832 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and City of Dubuque (the "Recipient"). This Agreement is governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"); the Continuum of Care Program rule (the "Rule"), as amended from time to time; and the Notice of Funds Availability for the fiscal year competition in which the funds were awarded. The terms "Grant" or "Grant Funds" mean the funds that are provided under this Agreement. The term "Application" means the application submissions on the basis of which the Grant was approved by HUD, including the certifications, assurances, technical submission documents, and any information or documentation required to meet any grant award condition. All other teiiiis shall have the meanings given in the Rule. The Application is incorporated herein as part of this Agreement, except that only the project (those projects) listed below are funded by this Agreement. In the event of any conflict between any application provision and any provision contained in this Agreement, this Agreement shall control. HUD's total funding obligation for this grant is $87,211, allocated between the projects listed below and, within those projects, between budget line items, as shown below. www.hud.gov espanol.hud.gov Page 1 Project No. Grant Term IA0061 L7D011909 12 months a. Continuum of Care planning activities b. Acquisition c. Rehabilitation d. New construction e. Leasing f. Rental assistance Supportive services h. Operating costs i. Homeless Management Information System j. Administrative costs k. Relocation Costs 1. HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium -term rental assistance g• Performance Period Total Amount 07-01-2020 - 06-30-2021 www.hud.gov espanol.hud.gov $87,211 $0 $0 $0 $0 $0 $83,280 $0 $0 $0 $3,931 $0 $0 $0 Page 2 If any new projects funded under this Agreement are for project -based rental assistance for a teaili of fifteen (15) years, the funding provided under this Agreement is for the performance period stated herein only. Additional funding is subject to the availability of annual appropriations. The performance period of renewal projects funded by this Agreement will begin immediately at the end of the performance period under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's final operating year under the grant agreement being renewed and the date of this Agreement is executed by both parties may be reimbursed with funds from the first operating year of this Agreement. No funds for renewal projects may be drawn down by Recipient before the end date of the project's final operating year under the grant that has been renewed. For any transition project funded under this Agreement the performance period of the transition project(s) will begin immediately at the end of the Recipient's final operating year under the grant being transitioned. Eligible costs, as defined by the Act and the Rule incurred between the end of Recipient's final operating year under the grant being renewed and the execution of this Agreement may be paid with funds from the first operating year of this Agreement. HUD designations of Continuums of Care as High -performing Communities (HPCS) are published in the HUD Exchange in the appropriate Fiscal Years' CoC Program Competition Funding Availability page. Notwithstanding anything to the contrary in the Application or this Agreement, Recipient may only use grant funds for HPC Homelessness Prevention Activities if the Continuum that designated the Recipient to apply for the grant was designated an HPC for the applicable fiscal year. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the performance periods for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Application, unless the Recipient changes the address and key contacts in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. www.hud.gov espanol.hud.gov Page 3 The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development (Signature) Francis T Severin, Director (Typed Name and Title) July 6, 2020 (Date) RECIPIENT City of Dubuque (Name of Organization) By: Authorized Official) Roy D. Buol, Mayor (Typed Name and Title of Authorized Official) August 4, 2020 (Date) www.hud.gov espanol.hud.gov page 4 Indirect Cost Schedule Agency/Dept./Major Function Indirect Cost Rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate infotination for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments). www.hud.gov espanol.hud.gov Page 5