2020-2021 AmeriCorps Partners in Learning Grant Agreement Approve Copyrighted
J uly 20, 2020
City of Dubuque Consent Items # 20.
City Council Meeting
ITEM TITLE: 2020-2021 AmeriCorps Partners in Learning GrantAgreementApproval
SUM MARY: City Manager recommending approval of the 2020-2021 AmeriCorps
Partners in Learning Grant agreement recently approved by the
Corporation for National and Community Service.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
2020-2021 AmeriCorps Partners in Learning Grant- City Manager Memo
MVM Memo
Staff inemo Staff Memo
Grant Agreement Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2020-2021 AmeriCorps Partners in Learning Grant Agreement Approval
DATE: July 15, 2020
Leisure Services Manager Marie Ware recommends City Council approval of the 2020-
2021 AmeriCorps Partners in Learning Grant agreement in the amount of $203,761
recently approved by the Corporation for National and Community Service.
The match for the grant is paid for by in-kind supervision, office space, as well as funds
from the Dubuque Community School District, St. Mark Youth Enrichment, Leisure
Services Recreation Division, Carnegie-Stout Public Library. The District provides a
$45,000 match. The City also provides a $20,000 match which was approved as an
improvement package four years ago.
The AmeriCorps grant is a part of the Campaign for Grade Level Reading locally, now
known as Every Child Reads. Twenty-Two AmeriCorps members will serve in thirteen
elementary schools within the Dubuque Community School District. They will tutor
Kindergarten through third graders at least three times a week.
Additionally, during the school year, three AmeriCorps Members will serve with St. Mark
Youth Enrichment and one Full-Time Member will serve with the Carnegie-Stout Public
Library's Children's library. Six AmeriCorps members will serve students in the summer
in neighborhood parks through Leisure Services providing educational programming;
one members will serve at Carnegie-Stout Public Library in summer reading programs;
and six members will serve at St. Mark's Youth Enrichment. Lastly, 12 members will
serve at Dubuque Community School District summer reading.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:jh
Attachment
cc: Crenna Brumwell, City Attorney
Teri Goodmann, Assistant City Manager
Cori Burbach, Assistant City Manager
Marie L. Ware, Leisure Services Manager
2
Dubuque
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: 2020-2021 AmeriCorps Partners in Learning Grant Agreement Approval
DATE: June 14, 2020
INTRODUCTION
The purpose of this memo is to request City Council approval and City Manager
signature of the 2020-2021 AmeriCorps Partners in Learning Grant agreement recently
approved by the Corporation for National and Community Service (CNCS).
BACKGROUND
AmeriCorps Partners in Learning Program has been extremely successful in its 20
years of operation, thirteen of which have been under the leadership of the City of
Dubuque. The program's success is apparent in the over 800 AmeriCorps Alumni
giving over 450,000 hours of service in our community. These members and alumni
have perFormed invaluable service.
AmeriCorps members are paid a living allowance stipend for their service and receive
an education award. The stipends and awards are a part of the grant. These funds are
often directly invested in our community in the form of groceries, rent or tuition to local
colleges and universities as well as other direct living expenses. Some of the
AmeriCorps members are grandparents and earn education awards they are passing
along to their grandchildren.
The Corporation for National and Community Service (CNCS) has established priority
areas of funding for their grants. AmeriCorps Partners in Learning fits nicely into CNCS
priority area of education. CNCS emphasizes performance measures and being able to
measure progress. They require evidence based approaches with evaluative data and
use of a logic model. We must provide evidence that the proposed intervention is
effective for the proposed population and community challenge. A third-party evaluation
was completed prior to the writing of this grant. The evaluation provided excellent
feedback on the AmeriCorps Partners in Learning Program. This was used in the
writing of the grant attached.
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The grant focuses on ensuring students read at grade level by 3rd grade and targeting
students with literacy needs. The program has been awarded three-year grants since
near its inception. The grant is currently in its 6t" year, and this grant will fund years 7 —
9 for the time period of 2020-2023. The grant was submitted first to the lowa
Commission on Volunteer Service and then moved to federal consideration at the
Corporation for National and Community Service where it was approved.
DISCUSSION
AmeriCorps members have become partners in the school they serve. The AmeriCorps
Program has partnered with the Dubuque Community School District to formulate a
program that continues to place AmeriCorps members in elementary schools at the
Kindergarten, 1 St 2na and 3rd grade level. The contact time for students will be 21,600
hours. The School District provides training to the AmeriCorps members that aligns with
the curriculum taught in the schools. By creating this focus, we have moved the needle
with our AmeriCorps program and members and will continue these efforts.
The AmeriCorps grant is a part of the Campaign for Grade Level Reading locally, now
known as Every Child Reads. The City Council's priorities include work on the
Campaign. This focus provides AmeriCorps members to be placed in the schools
serving students to raise their reading proficiency. This service is in line with the
Community Solution Action Plan and efforts around the collective impact model related
specifically to Grade Level Reading.
Twenty-Two AmeriCorps members will serve in thirteen elementary schools within the
Dubuque Community School District. They will tutor Kindergarten through third graders
at least three times a week. The short-term outcome proposed in the grant is for 400 of
the 500 students with literacy needs who complete our program will improve by 10
points as measured by the FAST assessment.
Additionally, during the school year, three AmeriCorps Members will serve with St. Mark
Youth Enrichment and 1 Full-Time Member will serve with the Carnegie-Stout Public
Library's Children's library. Six AmeriCorps members will serve students in the summer
in neighborhood parks through Leisure Services providing educational programming;
one members will serve at Carnegie-Stout Public Library in summer reading programs;
and six members will serve at St. Mark's Youth Enrichment. Lastly, 12 members will
serve at Dubuque Community School District summer reading.
For the last academic year (2018-2019) the AmeriCorps program was a huge success.
97% of the 477 students who worked with AmeriCorps members 30 times or more
improved their FAST Composite Score and are assessments the Dubuque Community
School District uses to assess student's reading proficiency. We are making a
difference in the lives of Dubuque's children.
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This work focuses resources on third grade reading hoping to recover children before
they become disengaged. It is a much better investment to work at the early age.
School District personnel have been leaders in helping the AmeriCorps program focus
the member resources in ways that have been and will continue to be most impactful.
BUDGETIMPACT
The match for the grant is paid for by in-kind supervision, office space, as well as funds
from the Dubuque Community School District, St. Mark Youth Enrichment, Leisure
Services Recreation Division, Carnegie-Stout Public Library. The District provides a
$45,000 match. The City also provides a $20,000 match which was approved as an
improvement package four years ago.
The current 2020-2021 grant has been budgeted in the current FY 2020 city budget and
the remainder will be proposed in the FY 2021 budget. The grant from CNCS is
$203,761 which will be matched with local in-kind and cash funds of$206,824, totaling
to $410,585,325. The in-kind and cash match is paid for by AmeriCorps sites and in-
kind match for administration, supervision and training. This match is 50% of the total
grant. This grant would run from August 1, 2020 through July 31, 2021. This grant
application is a federal grant and will be year one of a three year grant.
RECOMMENDATION
I respectfully request and recommend City Council approval of the 2020-2021
AmeriCorps Partners in Learning grant agreement.
attachment: 20-AC-10 City of Dubuque
CC: Heather Satterly, AmeriCorps Program Director
Jenny Larson, Finance and Budget Director
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Grant Agreement Number: 20-AG 10
IOWA COMMISSION ON VOLUNTEER SERVICE
AMERICORPS GRANT AGREEMENT
GRANTEE: City of Dubuque
GRANT NUMBER: 20-AC-10
EFFECTIVE DATE: August O1, 2020
PROGRAM NAME: AmeriCorps Partners in Learning
TOTAL MAXIMUM GRANT AMOUNT: $203,761
PROGRAM COMPLETION DATE: July 31, 2021
GRANTEE FEDERAL ID #: 42-6004596
THIS AMERICORPS AGREEMENT is made by and between IOWA COMMISSION ON
VOLUNTEER SERVICE, 200 East Grand Avenue, Des Moines, Iowa 50309 ("Commission" or
"Volunteer Iowa"), an agency of the State of Iowa, and City of Dubuque ("Grantee"), 50 West
13th Street, Dubuque, IA 52001, a city government.
WHEREAS,the Commission is designated to receive, administer and disburse AmeriCorps funds;
and
WHEREAS, the Commission desires to disburse grant funds to the Grantee for eligible purposes
primarily addressing community needs identified in the Grant Application; and
WHEREAS, the Grantee submitted an application for funding to the Commission and the
Commission has approved the application; and
WHEREAS, in approving the application, the Commission has relied upon the representations of
the proposed Program activities; management and financial condition of the Grantee; investment
of other Grantee funds; and other material information contained therein; and
WHEREAS, the Grantee has certified to the Commission that the primary purpose for obtaining
AmeriCorps funds is to make a significant impact in the community while providing a meaningful
service opportunity for the AmeriCorps members;
NOW, THEREFORE,the Grantee accepts this grant upon the terms and conditions set forth in this
Agreement.
In consideration of the mutual promises contained in this Agreement, the Parties agree as follows:
ARTICLE 1 - DEFINITIONS
As used in this Agreement, the following terms shall apply:
1.1 ACT. "Act" means the National and Community Service Act of 1990 (42 U.S.C. 12501 et
seq.), as amended by the Serve America Act, (42 U.S.C. 5.12501 et seq.).
1.2 EFFECTIVE DATE. "Effective Date" is August O1, 2020 and means the date on which the
terms of this Grant Agreement become in force and effect.
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Grant Agreement Number: 20-AG 10
1.3 GRANT AGREEMENT or AGREEMENT. "Grant Agreement" or"Agreement" means this
Agreement and all of the e�ibits, attachments and documents referred to in the Agreement and
incorporated by reference.
1.4 PROGRAM. "Program" means the detailed description of the work, services, and other
obligations to be performed or accomplished by the Grantee as described in this Agreement and
the AmeriCorps application approved by the Corporation far National and Community Service
("Corporation" or "CNCS") and the Commission, as authorized by the National and Community
Service Act of 1990, as amended.
1.5 PROGRAM COMPLETION DATE. "Program Completion Date" or "Completion Date" is
July 31, 2021 and is the date by which the Agreement ceases to be in force and effect. The
Agreement eXpires upon the occurrence of one of the following: a)Program tasks have been fully
accomplished including fulfillment of the obligations identified in Article 6 as of the date stated
above; or b) the Agreement is terminated by Volunteer Iowa due to any default under Article 8.1;
or c) the Agreement is terminated in accordance with the provisions set forth in Article 10.3.
Except in limited circumstances, the Program Completion Date will not be extended beyond 90
(ninety) days past the original Program Completion Date.
1.6 ALLOWABLE COSTS. "Allowable Costs"are those costs which are identified in Attachment
A, Grant Application; Attachment B, Budget; and consistent with Federal regulations and
guidelines applicable to the AmeriCorps program.
ARTICLE 2 - FUNDING
2.1 FUNDING SOURCE. The source of funding for the Grant is a federal grant from CNCS
[Code of Federal Domestic Assistance(CFDA) 94.006] far the AmeriCorps Program. The Grantee
shall comply with the requirements, conditions and rules of CNCS, the Commission and any other
public or private entity having authority over the funds or the Grant.
2.2 RECEIPT OF FUNDS. All payments under this Agreement are subject to receipt by the
Commission of sufficient federal funds for the AmeriCorps Program. Any termination, reduction,
ar delay of CNCS funds to the Commission may, in the sole discretion of the Commission, result
in the termination, reduction or delay of CNCS funds to the Grantee and/or termination of this
Agreement.
2.3 PRIOR COSTS. If any grantee has received written approval from the Commission to incur
certain costs prior to the Award Date of this Agreement,then said written approval and those terms
and conditions are incorporated herein and made a part of this Agreement by this reference as if
fully set forth.
2.4 USE OF GRANT FUNDS. The Grantee shall expend funds received under the Grant only for
the purposes and activities described in its application and approved by the Commission and in
compliance with applicable federal and state law and regulations.
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Grant Agreement Number: 20-AG 10
2.5 BUDGET AMENDMENTS. The following budget changes shall be subject to prior approval
of the Commission through the amendment process as provided for in Article 10.6. Budget
amendments shall be requested from the Commission and approved prior to implementation of the
budgetary changes. Budget amendments shall be compatible with the terms of this Agreement and
of such a nature as to qualify as an allowable cost. Budget amendments requested during the final
ninety (90) days of the Agreement period will be approved on a limited basis. The following
circumstances require budget amendments.
a) Budget changes which would result in changes in excess of ten percent(10%) of the total
budget.
b) Budget changes which would lower the Grantee's percent share of costs required under
this Agreement.
c) Budget changes which would add costs in a previously unbudgeted line item or that
include supplies in excess of$1,000 per item or equipment valued at greater than $5000,
regardless of the ten percent budget limitation.
2.6 DISBURSEMENT OF LESS THAN THE TOTAL AWARD AMOUNT.If the total award
amount has not been requested by the Grantee within sixty (60) days following the Completion
Date, then the Commission shall be under no obligation for further disbursement.
2.7 MEMBER COSTS. The award amount contemplated by this Agreement reflects a maximum
possible payment based on full member enrollment. In the event that the Program does not fully
recruit the awarded member service years(MSY),the Commission may reduce the federal funding.
The Commission reserves the right to request repayment of any federal funds disbursed above the
reduced federal amount.
2.8 ADMINISTRATIVE COST LIMITATIONS. Federal funds used for reasonable
administrative costs, are allowable.
a) For cost reimbursement grantees, the federal share of administrative costs shall be limited
to five percent(5%) of the CNCS funds in Sections I and II of the approved budget. The
Commission will invoice programs on a quarterly basis for forty percent (40%) of the
allowable federal share of administrative costs from Section III of the approved budget.
(See Exhibit E. Application Instructions for detailed calculations of administrative costs).
Grantees are eligible for additional administrative costs in the Grantee Share of the
budget. These amounts are approved at the time of award and are reflected in the budget.
Administrative costs will only be disbursed proportional to the other grant funds
expended.
b) Fixed-amount grantees are also subject to having 2% of their grant retained by the
Commission, calculated according to guidance from CNCS. The Commission will
invoice programs on a quarterly or other regular basis.
2.9 UNALLOWABLE COSTS. If Volunteer Iowa determines at any time, whether through
monitoring, audit, closeout procedures or by other means, that the Grantee has expended funds
that are unallowable,the Grantee will be notified of the questioned costs and given an opportunity
to justify questioned costs prior to Volunteer Iowa's final determination of the disallowance of
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Grant Agreement Number: 20-AG 10
costs. Appeals of any determinations will be handled in accordance with the provisions of Chapter
15h, Iowa Code. If it is Volunteer Iowa's final determination that costs previously paid by
Volunteer Iowa are unallowable under the terms of the Agreement, the eXpenditures will be
disallowed and the Grantee shall repay to Volunteer Iowa any and all disallowed costs. Grantee
shall repay all disallowed costs within thirty (30) days. Volunteer Iowa may work out a payment
plan with the Grantee at its discretion.
2.10 NATIONAL SERVICE CRIMINAL HISTORY CHECKS DISALLOWED COSTS. If
Volunteer Iowa determines at any time, whether through monitoring, audit, closeout procedures,
program self-reporting, or by other means, that any portion of the National Service Criminal
History Check(NSCHC)process has not been completed as required, Volunteer Iowa will follow
the most recent version of the CNCS NSCHC Enforcement Guide to assess disallowance in cases
of noncompliance or other unallowable circumstances as described in the Guide. Disallowance
payments must be made with non-federal funds.
ARTICLE 3 - TERMS OF GRANT
3.1 GRANT. The Commission grants $203,761, for the time period of 8/1/2020 to 7/31/2021, to
the Grantee for AmeriCorps activities. The services of the Grantee are to commence as of the
Effective Date and shall be undertaken in such a manner as to assure their expeditious completion.
All of the services required hereunder shall be completed on or before the Completion Date.
3.2 WORK TO BE PERFORMED. Subject to the provisions set forth in this Agreement,
Volunteer Iowa grants funds to the Grantee to carry out the grant activities as specifically outlined
in Attachment A entitled "Grant Application" dated 5/6/2020 and incorporated by this reference,
and for such other tasks as Volunteer Iowa and Grantee may agree to in writing.
3.3 DISASTER DEPLOYMENT. In the case of a state-declared disaster, Grantee's members
and/ar grant-funded staff may be voluntarily deployed as an asset of the state. In case of
deployment, allowable related expenses outside of the scope of the approved Application may be
eligible for reimbursement. All disaster deployments must be approved by Volunteer Iowa.
Organizations opting to serve as part of the Iowa Disaster Cadre may also be deployed under the
Volunteer Iowa Cooperative Agreement with the Federal Emergency Management Agency
(FEMA). The terms of these deployments are covered in Attachment C, "Iowa AmeriCorps
Disaster Cadre".
3.4 ADMINISTRATION. The Agreement shall be administered in accordance with all applicable
State and Federal laws,regulations and guidance,including those found in E�ibit F,"AmeriCorps
Program Director Manual", which has been distributed by Volunteer Iowa to the Grantee.
ARTICLE 4 - CONDITIONS TO DISBURSEMENT OF FUNDS
Unless and until the following conditions have been satisfied, the Commission shall be under no
obligation to disburse to the Grantee any amounts under the Grant Agreement:
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Grant Agreement Number: 20-AG 10
4.1 GRANT AGREEMENT EXECUTED. The Grant Agreement shall have been properly
executed and returned to Volunteer Iowa prior to the grant agreement start date or within thirty
(30) days of Volunteer Iowa's transmittal of the final Agreement to the Grantee, whichever is
sooner.
4.2 BINDING FINANCIAL COMMITMENTS. Upon request, the Grantee will provide a
resolution of the Board of Directors, or other Governing Body of the Grantee, authorizing the
eXecution and delivery of this Grant Agreement and such other papers as the Commission may
reasonably request, and specifying the officer(s) authorized to execute the Grant Agreement and
bind the Grantee.
4.3 GRANTEE DOCUMENTATION. The Grantee shall have completed the following Start
Forms related to program management and compliance.
a) Must be approved: Pre-Award Financial Form (new and planning Grantees) or Financial
Survey (returning Grantees).
b) Must be submitted: NSCHC Checklist, Policy, and Training Certifications (all Grantees).
4.4 SUBMISSION OF TAXPAYER IDENTIFICATION NUMBER. Completion and
submission of form "W-9, Request for Taxpayer ldentification Number and Certification."
ARTICLE 5 - REPRESENTATIONS AND WARRANTIES OF GRANTEE
To induce the Commission to make the Grant referred to in this Agreement,the Grantee represents,
covenants and warrants that:
5.1 AUTHORITY. The Grantee is duly organized and validly existing under the laws of the State,
is in good standing, and has complied with all applicable laws of the State of Iowa. The Grantee
is duly authorized and empowered to execute and deliver this Agreement. All action on the part
of the Grantee, such as appropriate resolution of their governing body for the execution and
delivery of the Agreement, has been effectively taken.
5.2 FINANCIAL INFORMATION. All financial statements and related materials concerning
the Grantee and the Program provided to the Commission are true and correct in all material
respects and completely and accurately represent the subject matter thereof as of the effective date
of the statements and related materials, and no material adverse change has occurred since that
date.
5.3 GRANT APPLICATION. The content of the grant application the Grantee submitted to the
Commission for funding is a complete and accurate representation of the Grantee and the Program
as of the date of submission and there has been no material adverse change in the organization,
operation, or key personnel of the Grantee since the date the application was submitted to the
Commission.
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Grant Agreement Number: 20-AG 10
5.4 CLAIMS AND PROCEEDINGS. There are no actions, lawsuits or proceedings pending or,
to the knowledge of the Grantee, threatened against the Grantee affecting in any manner
whatsoever their rights to execute the Agreement or the ability of the Grantee to make the payments
required under the Agreement, or to otherwise comply with the obligations of the Agreement.
5.5 PRIOR AGREEMENTS. The Grantee has not entered into any verbal or written contracts,
agreements or arrangements of any kind, which are inconsistent with the Grant Agreement.
5.6 EFFECTIVE DATE. The covenants, warranties and representations of this Article are made
as of the Effective Date of this Agreement and shall be deemed to be renewed and restated by the
Grantee at the time of each request for disbursement of funds.
ARTICLE 6 - GRANTEE OBLIGATIONS AND AFFIRMATIVE COVENANTS
The Grantee covenants with Volunteer Iowa that:
6.1 PROGRAM WORK AND SERVICES. The Grantee shall perform in a satisfactory and
proper manner, the work and services detailed in the approved Grant Application (Attachment A)
by the Completion Date. Such work and services will be conducted according to the standards
generally acceptable in the Grantee's field for similar tasks and projects, as long as these are in
conformance with AmeriCorps State requirements as determined by the Commission.
6.2 COMPLIANCE WITH LAWS AND REGULATIONS. The Grantee shall comply with all
applicable State and Federal laws, rules, ordinances, regulations and orders, including but not
limited to the National and Community Service Act as amended by the Serve America Act, the
Corporation's regulations (45 CFR §§ 2500-2599), and the AmeriCorps Terms and Conditions.
All Grantees are subject to all requirements under 2 CFR Chapters I and II.
6.3 USE OF DEBARRED, SUSPENDED, OR INELIGIBLE CONTRACTORS OR
SUBRECIPIENTS. CNCS funds shall not be used directly or indirectly to employ, award
contracts to, support with member placements, or otherwise engage the service of, or fund any
organization, or contractor during any period of debarment, suspension, or placement in ineligible
status under 2 CFR Part 180 ar any applicable law or regulation.
6.4 MONITORING. To fulfill its fiduciary responsibilities and programmatic obligations, the
Commission shall conduct grant agreement oversight activities under this Agreement. The
Commission shall conduct monitoring on a routine basis based on the Commission's risk
assessments. The Commission shall conduct grant agreement oversight activities from the
Commission offices, on site at the Grantee's offices, virtually using electronic communications,
ar a combination of these approaches. The Grantee shall implement and maintain sufficient
management practices and systems to assure compliance with all programmatic and fiscal
obligations under this Agreement. The Grantee's responsibilities in this regard extend to oversight
of its sites and their financial and program duties as an agent of the Grantee under this Agreement.
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Grant Agreement Number: 20-AG 10
6.5 ACCESS TO RECORDS. The Grantee shall permit the Commission, Auditor of the State of
Iowa ar any authorized representative of the State, and where federal funds are involved, the
Comptroller General of the United States or any other representative of the United States
Government, to access and examine, audit, andlor copy any directly pertinent books, documents,
papers and records of Grantee relating to orders,invoices,or payments or any other documentation
ar materials pertaining to this Agreement. The Commission shall make every effort to provide
prior notice and to access records from Monday through Friday, between the hours of 8:00 a.m.
and 5:00 p.m. Such rights to access shall continue as long as the records are retained by the
Grantee. Records may be accessed in hard copy, electronically, on site, or in other ways as
necessary to meet the needs of the Commission. Regardless of the method, all records will be
managed by the Commission in accordance with proper records management procedure(s) while
they are in the possession of the Commission. Access to records shall be granted within 72 hours
of the request unless other arrangements have been agreed to by the Commission.
6.6 RECORDS RETENTION. All records of the Grantee relating to this Agreement shall be
retained for a period of three (3) years following the submission date of the Commission's final
FFR covering the grant. A chart detailing disposition dates of past grants can be found in EXhibit
F, AmeriCorps Program Director Manual and on the Volunteer Iowa website. In addition to
financial records and supporting documentation, this includes statistical records, evaluation and
program performance data, member information and personnel records and any other records
needed to document compliance with federal requirements and to justify costs and matching share.
6.7 PROGRAMMATIC DOCUMENTATION. Upon request, the Grantee shall deliver to
Volunteer Iowa or make available for review: (a) copies of all contracts or agreements relating to
the Program, (b) invoices, receipts, statements or vouchers relating to the Program, (c) member or
staff records or files and program performance and evaluation data related to this Program, (d) a
list of all unpaid bills for labor and materials in connection with the Program, (e) budgets and
revisions showing estimated Program costs and funds required at any given time to complete and
pay for the Program, (�current and year-to-date operating statements and(g)any other such grant-
related documents as requested, in order to verify compliance with applicable state and federal
AmeriCorps requirements.
6.8 NOTICE OF PROCEEDINGS. The Grantee shall promptly notify Volunteer Iowa of the
initiation of any claims, lawsuits or proceedings brought against the Grantee that, if unfavorably
determined, would have a material adverse effect on the Grantee's ability to perform this
Agreement.
6.9 NOTIFICATIONS. In the event the Grantee becomes aware of any material alteration in the
Program, initiation of any investigation involving the Program or any similar occurrence, the
Program shall promptly notify the Commission.
6.10 REPORTS. The Grantee shall prepare,review, certify and submit the requests and reports as
outlined below, or in Ch 1.7 of the AmeriCorps Program Director Manual (EXhibit F), in the form
and content specified by Volunteer Iowa. The Grantee shall review all Claims and verify that
claimed expenditures are allowable costs. The Grantee shall maintain documentation adequate to
support all claimed costs reported for federal reimbursement or Grantee Share.
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Grant Agreement Number: 20-AG 10
ITEM SYSTEM OR DUE DATE (as noted or working
FORMAT day before if due date falls on a
weekend or holiday)
Financial Reporting
Claim and Signed GAX Claims component 25th of each month (or on quarterly
form in iowagrants.gov dates provided in AmeriCorps Program
Director Manual, if approved)
Final Claim and Signed Claims component Within 30 days of Grant Agreement
GAX in iowagrants.gov Completion Date
Federal Financial Status Report in Apri125, 2021 and October 25, 2021
Report (FFR) iowagrants.gov
Unexpended Funds Status Report in Apri125, 2021
Report iowagrants.gov
Budget Modification Status Report in Far programs starting August 1, 2020
Request iowagrants.gov or September 1, 2020: Apri130, 2020
For pro�rams startin� January 1, 2021:
July 31, 2020
Financial Desk Review Claims component As assigned by financial
in iowagrants.gov risk/monitoring level
Final FFR Status Report in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
Annual Audit Form, Status Report in Annual Audit form &Management
Second Audit Form & iowagrants.gov Letter: as part of Program Start Forms
Management Letters (see below)
Second Audit Form &Management
��. Letter: within 30 days of audit
completion or publication
Closeout Report Status Report in Within 60 days of Grant Agreement
iowagrants.gov Completion Date
Performance Measure & Program Progress Reporting
Program Start Forms Start Form As noted in the T�olunteer Iowa Start
components in Forms Schedule & Checklist
iowagrants.gov For pro�rams starting Au�ust 1, 2020
or Se�tember 1, 2020: August 1, 2020;
September 1, 2020; October 1, 2020
For pro�rams startin� January 1, 2021:
December 15, 2020; February 1, 2021;
March 1, 2021
Program Progress Status Report in Far programs starting August 15, 2020
Reports (Initial, Mid, iowagrants.gov or Se�tember 1, 2020: January 15,
End, & Final 2021; May 15, 2021; December 15,
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Grant Agreement Number: 20-AG 10
Performance Measure 2021 and/or within 30 days of Grant
Report) Agreement Completion Date
Far programs startin Jg anuary 1, 2021:
April 15, 2021; May 15, 2021;
December 15, 2021 and/or within 30
days of Grant Agreement Completion
Date
Other Reports various formats As contained in the AmeriCorps
Program Director Manual or as
notified by Volunteer Iowa
6.11 REQUIRED TRAININGS & COMMUNICATIONS. The Grantee will send at least one
staff inember to the following trainings (also noted in Ch. 1.7 of the AmeriCorps Program
Director Manual (EXhibit F): Volunteer Iowa new Program Director training (for new
programs/new staff only, in Iowa in advance of the new program year), Volunteer Iowa Program
Staff Launch training (in Iowa in the first few months of the program year), the Iowa Nonprofit
Summit (held every other year in odd years, in Iowa), a National Service Regional Conference
(in the spring/summer in the North Central region). Other trainings may be offered or required
throughout the program year, based on Volunteer Iowa or CNCS monitoring and feedback. The
Grantee will have at least one staff inember participate in monthly Program Director Webinars
led by Volunteer Iowa staff and in regular program/financial monitoring check-in calls with
Volunteer Iowa staff, to be scheduled based on the Grantee's assigned monitoring levels.
6.12 AUDIT.
a) Single Audit. Grantees expending $750,000 or more in federal awards in their fiscal year
shall ensure that an audit is performed in accordance with the Office of Management and
Budget(OMB) Uniform Guidance (2 CFR Chapter I, and Chapter II, Parts 200, 215, 220,
225, and 230) as applicable. The audit and accompanying management letter(or other
accompanying documents) shall be submitted to the Commission within 30 days after the
completion or publication of the audit, unless a longer period is agreed to by both parties.
b) Other Audit of Financial Review. Grantees expending less than $750,000 in federal
awards in a year are exempt from any federal audit requirements for that year, but shall
comply with audit requirements prescribed by state or local law. Grantees that have an
audit or financial review performed that is inclusive of a grant period(s) covered by this
agreement must submit a copy of the audit or review to the Commission within 30 days
after completion.
c) Auditor of State. The Commission may engage the Auditor of State in conducting a
review or audit at any time. If such an engagement occurs, the Grantee must cooperate
with the process and provide records and files to enable the Auditor of State to conduct a
thorough review.
6.13 MAINTENANCE OF PROGRAM PROPERTY AND INSURANCE.
a) State agencies: If the Grantee is an Agency of the State of Iowa and is self-insured for
liability, in general, the Grantee does not purchase commercial liability insurance since
certain statutory protections are provided under Chapter 669 of the Code of Iowa.
Chapter 669 authorizes claims against the State of Iowa on account of wrongful death,
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Grant Agreement Number: 20-AG 10
personal injury or property damage incurred by reason of the negligence of the Agency or
its employees. The Grantee participates with the other State Departments or Regents
Institutions in a self-insurance pool for purposes of vehicular liability on owned and
rented vehicles. Claims up to $250,000 are paid from the self-insurance pool. Claims
exceeding $250,000 are processed through the Tort Claims process, in accordance with
Chapter 669 of the Code of Iowa.
Indemnification for state agencies: As an agency of the State of Iowa, the Grantee is
prohibited by law from indemnifying any person or entity, however, the Grantee agrees to
be responsible for its own negligent acts and omissions and those of its employees as
provided by the Iowa Tort Claims Act, Iowa Code, Chapter 669.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall maintain, with financially sound and reputable insurers, insurance to
cover the project and protect its properties and assets against losses or damages of the
kind customarily insured against by corporations of established favorable reputation
engaged in the same or similarly situated. The requirement of insurance under this
provision may be met by establishing, to the satisfaction of Commission, either of the
following: (i) that a policy covering the project is in effect with any insurance company
of recognized responsibility; or(ii) that Grantee maintains an actuarially sound program
of self-insurance sufficient to cover the project. Grantee shall submit copies of all
applicable agreements, certificates, policies or other documentation requested by the
Commission attesting to insurance coverage and any renewals thereof.
Indemnification for non-state agencies: The Grantee shall indemnify and hold harmless
the Commission, its officers and employees from and against any and all losses in
connection with the Project.
6.14 CERTIFICATIONS. The Grantee certifies and assures that the Program will be conducted
and administered in compliance with all applicable Federal and State laws,regulations and orders.
Certain statutes are expressly made applicable to activities assisted under the Act by the Act itself,
while other laws not referred to in the Act may be applicable to such activities by their own terms.
The Recipient certifies and assures compliance with the applicable orders, laws and implementing
regulations, including but not limited to, the following:
a) Financial Management guidelines issued by the U.S. Office of Management and Budget,
Uniform Guidance (2 CFR 200).
b) Certifications and Assurances agreed upon at the time of application as detailed in the
AmeriCorps Application Instructions, (Exhibit E).
ARTICLE 7 -DOCUMENTS INCORPORATED BY REFERENCE; PRIORITY
7.1 DOCUMENTS INCORPORATED BY REFERENCE. The following documents are
hereby incorporated by reference:
a) Attachments
i. Attachment A, "GRANT APPLICATION", dated 5/6/2020 on the SF424, form
(attached)
ii. Attachment B, "BUDGET" (attached)
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Grant Agreement Number: 20-AG 10
iii. Attachment C, "IOWA AMERICORPS DISASTER CADRE."(attached if applicable)
iv. Attachment D, "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM." (attached if applicable)
b) Exhibits
i. Exhibit A, "ACT", The National and Community Service Act of 1990 as amended by
the Serve America Act,
https://www.nationalservice.gov/sites/default/files/page/Service_Act_09_11_13.pdf
ii. Exhibit B, "FEDERAL REGULATIONS", 45 CFR §§ 2500-2599,
https://www.ecfr.gov/cgi-bin/text-
idx?ID=9e5466ae66bOb60241 f448502b41433b&mc=true&tp1=/ecfrbrowse/Title45/4
Schap�erXXV.t�I
iii. Exhibit C, "AMERICORPS TERMS AND CONDITIONS", 2020 AmeriCorps Terms
and Conditions, including both the General Terms and Conditions and the Program
Specific Terms and Conditions for AmeriCorps State and National
a. "FY2020 General Grant and Cooperative Agreement Terms and Conditions"
https://egrants.cns.gov/termsandconditions/2020GeneralTC20200505508.pdf
b. "2020 Terms and Conditions for AmeriCorps State and National Grants"
https://egrants.cns.�ov/termsandconditions/2020ACSNPro rg amSpecificTC50
820200604.pdf
iv. Exhibit D, "REQUEST FOR GRANT APPLICATIONS", including both the
Volunteer Iowa Request for Grant Applications (RFA) and the Corporation for
National & Community Service Mandatory Supplemental Guidance for 2020
AmeriCorps State and National Grants posted at
https://www.iowagrants.gov/insideLinlcOpps.��sp?documcntPk=1568209761318.
v. Exhibit E, "APPLICATION INSTRUCTIONS", including the New Project Pre-
Application Instructions, Returning Project Pre-Application Instructions, and
Volunteer Iowa Final Application Instructions posted at
https://www.iowa�rants.�ov/insideLinkOpps.lsp?documentPk=1568209761318.
vi. Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL", 2020-2021
AmeriCorps Program Director Manual, which has been distributed by Volunteer Iowa
to the Grantee and is posted to the Volunteer Iowa Current AmeriCorps Grantee
Resources page at https://www.volunteeriowa.or�/americorps/current-americor�s-
�rantee-resources.
7.2 ORDER OF PRIORITY. In the event of a conflict between documents of this agreement, the
following order of priority shall govern:
a) Articles I through X herein
b) Exhibit A, "ACT"
c) Exhibit B, "FEDERAL REGULATIONS"
d) Exhibit C, "AMERICORPS TERMS & CONDITIONS"
e) Exhibit D, "REQUEST FOR GRANT APPLICATIONS"
� Exhibit E, "APPLICATION INSTRUCTIONS"
g) Attachment A, "GRANT APPLICATION"including all assurances, certifications,
attachments, and pre-award negotiations
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Grant Agreement Number: 20-AG 10
h) Attachment B, `BUDGET"
i) Exhibit F, "AMERICORPS PROGRAM DIRECTOR MANUAL"
j) Attachment C "IOWA AMERICORPS DISASTER CADRE"
k) Attachment D "ADDITIONAL FEES & REPORTING REQUIREMENTS FOR
GRANTEES NOT USING THE VOLUNTEER IOWA MEMBER MANAGEMENT
SYSTEM"
ARTICLE 8 -DEFAULT AND REMEDIES
8.1 EVENTS OF DEFAULT. The following shall constitute Events of Default under this Grant
Agreement:
a) Material Misrepresentation. If at any time any representation, warranty or statement
made or furnished to the Commission by, or on behalf of, the Grantee in connection with
this Grant Agreement or to induce the Commission to make a grant to the Grantee shall be
determined by the Commission to be incorrect, false, misleading or erroneous in any
material respect when made or furnished and shall not have been remedied to the
Commission's satisfaction within thirty (30) days after written notice by the Commission
is given to the Grantee.
b) Lack of Progress/Failure to Meet Program Requirements. If there is a failure of the
Grantee to make substantial and timely progress toward performance of the Program or
when the Grantee has failed to comply with the Agreement, award conditions or standards.
Full program requirements are outlined in the Agreement and supporting materials Some
key areas of program requirements are full member enrollment, meeting Performance
Measure targets, responsiveness to Volunteer Iowa communication on compliance issues,
timely correction of compliance issues, timely and accurate program and financial
reporting.
c) Noncompliance. If there is a failure by the Grantee to comply with any of the covenants,
terms or conditions contained in this Agreement.
d) Program Incompletion. If the Program, in the sole judgment of the Commission, is not
completed on or before the Completion Date.
e) Misspending. If the Grantee eXpends Grant proceeds for purposes not described in the
AmeriCorps application, this Agreement, or as authorized by the Commission.
� Insolvency or Bankruptcy. If the Grantee becomes insolvent or bankrupt, or admits in
writing its inability to pay its debts as they mature, or makes an assignment for the benefit
of creditors, or the Grantee applies for or consents to the appointment of a trustee or
receiver for the Grantee or for the major part of its property; or if a trustee or receiver is
appointed for the Grantee or for all or a substantial part of the assets of the Grantee and the
order of such appointment is not discharged, vacated or stayed within sixty (60) days after
such appointment; or if bankruptcy, reorganization, arrangement, insolvency, or
liquidation proceedings or other proceedings for relief under any bankruptcy or similar law
ar laws for the relief of debtors, are instituted by or against the Grantee and, if instituted
against the Grantee is consented to, or, if contested by the Grantee is not dismissed by the
adverse parties or by an order, decree or judgment within sixty (60) days after such
institution.
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Grant Agreement Number: 20-AG 10
g) Lack of or Insufficient Insurance. If loss, theft, damage or destruction of any substantial
portion of the property of the Grantee occurs for which there is either no insurance coverage
or for which, in the opinion of the Commission, there is insufficient insurance coverage.
8.2 CORRECTIVE ACTION. Priar to issuing a formal notice of default for any of the events
identified under Article 8.1,Volunteer Iowa may, on reasonable notice to the Grantee,take action
to compel the Grantee to complete corrective action as required by Volunteer Iowa. The
Commission shall have the final authority to assess whether the Grantee is making adequate
progress on their performance measures and other program goals and requirements. The
Commission may require underperforming Grantees to submit Corrective Action Plans designed
to increase the Program's performance. The Commission reserves the right to monitor and
measure the achievement of program performance at any time during or after the Completion
Date. Corrective action may involve the following:
a) Suspend Payments. Volunteer Iowa may suspend the Agreement and withhold future
payments under the Agreement until the program is brought into compliance or develops
a corrective action plan and timeline designed to bring the program into compliance that
is approved by the Commission. Volunteer Iowa may allow such necessary and proper
costs which the Grantee could not reasonably avoid during the period of suspension
provided that Volunteer Iowa concludes that such costs meet the requirements of the
federal regulations.
b) Partial Repayment. Volunteer Iowa may require partial repayment of Grant proceeds
which allows partial credit for the performance targets or programmatic goals which have
been met.
c) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any event of default giving rise to the
Commission seeking to exercise the enforcement of this clause.
8.3 NOTICE OF DEFAULT. Volunteer Iowa shall issue a written notice of default providing
therein a fifteen (15) day period in which the Grantee shall have an opportunity to cure,provided
that cure is possible and feasible.
8.4 REMEDIES UPON DEFAULT. if, after opportunity to cure, the default remains, Volunteer
Iowa may do one or more of the following:
a) Exercise any remedy provided by law,
b) Terminate the Grant Agreement and establish revised reporting deadlines for the purposes
of closing out the grant,
c) Require immediate repayment of the full amount of funds disbursed to the Grantee under
the Grant Agreement,plus interest.
d) Other Remedies. The Commission may require other remedies following the parties'
unsuccessful good faith attempt to resolve any default giving rise to the Commission
seeking to exercise the enforcement of this clause.
ARTICLE 9 -DISBURSEMENT PROCEDURES
9.1 REQUEST FOR DISBURSEMENT. All disbursements of proceeds shall be subject to
receipt by the Commission of claims for disbursement submitted by the Grantee. Claims for
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Grant Agreement Number: 20-AG 10
disbursement ("claims") shall be in form and content acceptable to the Commission. Each
requisition shall be submitted to the Commission according to the schedule shown in Article 6.10.
a) Program Income. All program income as defined in 2 CFR 200.307 shall be added to the
Budget and used to meet the grantee share in furthering eligible Program activities as
defined in the Agreement and the approved Grant Application. Program income not used
to further Program activities will be deducted from the federal share for the purpose of
determining the amount of reimbursable costs under the Agreement. In cases of dispute,
final decisions regarding the definition or disposition shall be made by Volunteer Iowa.
Proceeds generated from the AmeriCorps program are considered Program Income.
Programs are required to report all income generated in excess of that which is used to
meet the grantee share of the expenditures on the FFR to the Commission according to the
schedule shown in Article 6.10. All program income shall be expended prior to requesting
federal CNCS funds. Program income received after the Agreement Completion Date shall
be returned to the Commission.
9.2 REQUEST FOR PAYMENT MODIFICATIONS.
a) Quarterly payments. With prior approval, the Grantee may qualify for quarterly claim
submission, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that may be required by Volunteer Iowa. The Commission may revoke the
approval for quarterly payment at any time, if the Grantee fails to meet financial
management requirements or demonstrates significant deficiencies.
b) Advance payments. With prior approval, the Grantee may receive advance payments of
grant funds, provided the Grantee meets the financial management standards specified in
2 CFR Chapters I and II, as applicable, and provided Grantee submits any additional
information that may be required by Volunteer Iowa.
i. Immediate cash flow needs. The amount of advance payments requested by the
Grantee must be based on actual and immediate cash needs in order to minimize
federal cash on hand in accordance with policies established by the U.S.
Commission of the Treasury in 31 CFR Part 205.
ii. Discontinuing advance payments. The Volunteer Iowa may, after providing due
notice to the Grantee, discontinue the advance payment method and either allow
payments in advance based upon individual request and approval, or by
reimbursement only, in cases where the grantee receiving advance payments
demonstrates unwillingness or inability to establish procedures to ensure accurate
reporting,minimize the time elapsing between the receipt of the cash advance and
its disbursement, displays other practices that indicate a potential financial
management problem or in cases where federal funds are not forthcoming or
insufficient due to non-appropriation, termination of the Program, or reduction in
funding level.
iii. Interest earned. In most circumstances, the Grantee must deposit advance funds
received from the Volunteer Iowa in a federally insured, interest-bearing account.
For exceptions to this requirement,refer to 2 CFR Chapters I and II. To the extent
that interest is earned on advances of CNCS funds, this interest shall be returned
to Volunteer Iowa.
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Grant Agreement Number: 20-AG 10
9.3 MATCHING REQUIREMENTS.
a) The Grantee agrees to provide local matching contribution to the Program as defined in the
"Grantee Share" column of the budget shown in Attachment B, `Budget". The Grantee is
expected to meet the budgeted match percent of the Grantee share for each reporting period,
unless otherwise agreed upon by the Commission.
b) The Grantee shall comply with OMB Cost Principles 2 CFR Part 200, Subpart E
requirements related to allowable kinds and sources of match and match documentation
requirements. Grantees utilizing match funds from other Federal sources must have
consent from the other Federal source allowing the use of the funds as match under this
Grant. Grantees shall report the amount and sources of federal funds, other than those
provided by CNCS, used to carry out its Program. This includes other federal funds
expended by Program Subrecipients and operating sites. This information shall be reported
on the Federal Financial Report (FFR).
c) If a Program fails to meet the matching requirements, the Commission will notify the
Grantee in writing of the situation and request that the costs be brought into alignment with
the budgeted federal and match percentages within one reporting period. If there is an on-
going issue related to match, the Commission may notify the Financial Representative,
Program Representative and/or the Authorized Representative of the Grantee agency. The
Commission may suspend payment of reimbursement request(s) until the situation is
corrected.
ARTICLE 10 - GENERAL TERMS AND PROVISIONS
10.1 BINDING EFFECT. This Grant Agreement shall be binding upon the Grantee and the
Commission, and their respective successors, legal representatives and assigns. The obligations,
covenants, warranties, acknowledgments, waivers, agreements, terms, provisions and conditions
of this Grant Agreement shall be jointly and severally enforceable against the parties to this Grant
Agreement.
10.2 SUSPENSION. Volunteer Iowa may suspend a grant for not more than thirty (30) calendar
days. Examples of situations necessitating a suspension may include,but are not limited to:
a) Serious risk to persons or property.
b) Violations of Federal, state or local criminal statutes.
c) Material violation(s) of the grant agreement.Violations that are sufficiently serious that
they outweigh the general policy in favor of advance notice and opportunity to show cause.
d) Corrective action. As part of a corrective action plan undertaken according to Article 8.2.
10.3 TERMINATION.
a) Circumstances for Termination. This agreement may be terminated in the following
circumstances. (The Administrative Rules of Volunteer Iowa in regards to the appeals
process apply in all situations.)
i. For Convenience. With thirty (30) days notice, Volunteer Iowa or the Grantee may
terminate the Agreement in whole, or in part, when all parties agree that the
continuation of the Program would not produce beneficial results commensurate with
the future disbursement of funds.
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Grant Agreement Number: 20-AG 10
ii. For Cause. As a result of Grantee's default under this Agreement, as stated in Article
8.
iii. Due to Non-appropriation or Reduction of CNCS Funding. If funds anticipated for
the continuing fulfillment of this Agreement are at any time not forthcoming or
insufficient due to non-appropriation, termination of the Program, or reduction in
funding level, then Volunteer Iowa shall have the right to terminate this Agreement
without penalty by giving the Grantee not less than thirty (30) days written notice. In
the event of termination of this agreement under this Article, the exclusive, sole and
complete remedy of the Grantee shall be payment of services rendered prior to
termination.
b) Procedures Upon Termination.
i. Termination Notice. Volunteer Iowa shall provide written notice to the Grantee of the
decision to terminate, the reason(s) for the termination, the effective date of the
termination,and final reporting obligations and deadlines. If there is partial termination
due to a reduction in funding, the notice will set forth the change in funding and the
changes in the approved budget. The Grantee shall not incur new obligations after the
effective date of the termination and shall cancel as many outstanding obligations as
possible.
ii. Rights in Products. All finished and unfinished documents, data, reports and other
material prepared by the Grantee under the Agreement, except for any intellectual
property, shall, at Volunteer Iowa discretion,become the property of the Commission.
iii. Return of Funds. Volunteer Iowa's share of noncancelable obligations which
Volunteer Iowa determines were properly incurred prior to notice of cancellation will
be allowable under the Grant Agreement. The Grantee shall return to the Commission
any costs previously paid by the Commission which are subsequently determined to be
unallowable through audit, monitoring or closeout procedures within thirty (30) days
of the disallowance. In case of termination, all unencumbered Grant proceeds shall be
returned to Volunteer Iowa within thirty (30) days of the of receipt of Notice of
Termination.
10.4 SURVIVAL OF AGREEMENT.If any portion of this Grant Agreement is held to be invalid
or unenforceable, the remainder shall be valid and enforceable. The provisions of this Grant
Agreement shall survive the execution of all instruments herein mentioned and shall continue in
full force and effect until the Grant Agreement is terminated or the proceeds are paid in full.
10.5 GOVERNING LAW. This Grant Agreement shall be interpreted in accordance with the law
of the State of Iowa, and any action relating to the Grant Agreement shall only be commenced in
the Iowa District Court for Polk County or the United States District Court for the Southern District
of Iowa.
10.6 AMENDMENT.
a) Joint Modification. The Agreement may only be amended through written priar approval
of the Commission. The Commission or the Grantee may, during the duration of this
Agreement, deem it necessary to modify provisions of this Agreement, which make a
substantial change in the scope of services, extend the period of operation, modify the
performance measures or make other changes to programmatic elements of the Agreement.
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Grant Agreement Number: 20-AG 10
The provisions of the amendment shall be in effect as of the date the modification is signed
by both the Commission and the Grantee, unless otherwise specified within the
amendment.
b) Unilateral Modification. Notwithstanding paragraph (a) above, Volunteer Iowa may
unilaterally modify this Agreement at will in order to accommodate any change in the Act
ar any change in the interpretation of the Act or any applicable federal, state or local laws,
regulations, rules or policies. A copy of such unilateral modification will be given to the
Grantee as an amendment to this Agreement. Volunteer Iowa will give the Grantee
reasonable prior notice of any proposed unilateral modification of this agreement.
c) Volunteer Iowa Review. Volunteer Iowa will consider whether an amendment request is
so substantial as to require CNCS written approval or as to necessitate reevaluating the
Commission's funding decision on the Program. An amendment will be denied if it
substantially alters the circumstances under which the Program funding was originally
approved ar if it does not meet federal or state requirements.
10.7 NOTICES.Whenever this Grant Agreement requires or permits any notice or written request
by one party to another, it shall be in writing, and delivered at Volunteer Iowa's discretion via
electronic means (such as email), with a read receipt requested, to the Authorized Representative,
Financial Representative, or Program Representative as noted on this Grant Agreement (or to
another Authorized Representative who may have been designated by written notice) or enclosed
in an envelope, addressed to the party to be notified at the address heretofore stated (or at such
other address as may have been designated by written notice), properly stamped, sealed and
deposited in the United States Mail, as Certified Mail, return receipt requested. Any such notice
given hereunder shall be deemed delivered upon the earlier of actual receipt or two (2) business
days after posting. The Commission may rely on the address of the Grantee and Authorized
Representative set forth heretofore, as modified from time to time, as being the address and
Authorized Representative of the Grantee.
10.8 WAIVERS.No waiver by the Commission of any default hereunder shall operate as a waiver
of any other default or of the same default on any future occasion. No delay on the part of the
Commission in exercising any right or remedy hereunder shall operate as a waiver thereo£ No
single ar partial exercise of any right or remedy by the Commission shall preclude future exercise
thereof or the exercise of any other right or remedy.
10.9 LIMITATION.The Commission shall not,under any circumstances,be obligated financially
under this Grant Agreement except to disburse funds according to the terms of the Agreement. It
is eXpressly understood and agreed that the maximum amounts to be paid to the Grantee by the
Commission for any item of work or service shall conform to the Budget as presented in
Attachment B. It is further understood and agreed that all payments to the Grantee by the
commission for all work and services required under this Agreement shall not exceed the Total
Maximum Grant Amount unless modified by written amendment of this Agreement as provided
for in Article 10.6.
10.10 ENFORCEMENT EXPENSES.
a) State agencies: If the Grantee is an Agency of the State of Iowa, if any dispute arises
between the parties in connection with this Agreement and it cannot be resolved by
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Grant Agreement Number: 20-AG 10
mutual agreement of the parties, the remaining dispute shall be submitted to a board of
arbitration in accordance with the procedure set forth in Iowa Code §679A.19.
b) Private nonprofits, private institutions of higher education, city governments, school
districts, and other grantee types: If the Grantee is not an Agency of the State of Iowa,
the Grantee shall pay upon demand any and all reasonable fees and expenses of the
Commission, including the fees and expenses of their attorneys, experts and agents, in
connection with the exercise or enforcement of any of the rights of the Commission under
this Grant Agreement, following the parties' unsuccessful good faith attempt to resolve
any default giving rise to the Commission seeking to exercise the enforcement of its
rights.
10.11 HEADINGS. The headings in this Grant Agreement are intended solely for convenience of
reference and shall be given no effect in the construction and interpretation of this Grant
Agreement.
10.12 PROGRAM NONDISCRIMINATION. Grantee shall comply with the provisions of
federal, state and local laws and regulations to ensure that no employee, member or applicant for
employment is discriminated against because of race, creed, religion, colar, age, sex, gender
identity, sexual orientation, national origin, disability, or other protected class. Grantee shall
provide state or federal agencies with appropriate reports as required, ensuring compliance with
equal employment laws and regulations. Grantee shall ensure that all authorized subcontractors
comply with provisions of this clause. A breach of this Article shall be considered a material breach
of this Agreement.
10.13 NON-ASSIGNMENT. This Agreement may not be assigned without prior Commission
written consent. The Grantee may not discontinue administration of activities under this
Agreement without the prior written disclosure to and priar written consent of the Commission.
10.14 INTEGRATION. This Grant Agreement contains the entire understanding between the
Grantee and the Commission and any representations that may have been made before or after the
signing of this Grant Agreement, which are not contained herein, are nonbinding, void and of no
effect. Neither of the parties has relied on any such prior representation in entering into this Grant
Agreement.
10.15 COUNTERPARTS. This Agreement may be eXecuted in any number of counterparts, each
of which shall be deemed to be an original, but all of which together shall constitute but one and
the same instrument.
[Remainder of Page Intentionally Left Blank—Signature Page FollowsJ
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Grant Agreement Number: 20-AG 10
IN WITNESS WHEREOF, the parties have executed this Grant Agreement as of the Award Date
first stated.
For City of Dubuque
Michael Van Milligen
City Manager
For Iowa Commission on Volunteer Service I�,
�
Adam Lounsbury
Executive Director
For the purposes of this Agreement, please add the following designees:
Program Representative Name and Title
(To be addcd by Authorized Representative)
Financial Officer Name and Title
(To be added by Authorized Representative)
� , �
�"
Please indicate below your participation in the Iowa Disaster Cadre:
❑ Yes, the program will participate in the Iowa Disaster Cadre
❑ No, the program will not participate in the Iowa Disaster Cadre
_
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