The URL can be used to link to this page

Approve FY 2021 CDBG Annual Plan Amendment #1 Copyrighted J uly 20, 2020 City of Dubuque Consent Items # 21. City Council Meeting ITEM TITLE: Approve FY2021 CDBGAnnual PlanAmendment#1 SUM MARY: City Manager recommending approval of Amendment#1 to the FY2021 Community Development Block Grant, as recommended by the Community Development Advisory Commission. RESOLUTION Adopting the Fiscal Year 2021 (Program Year 2020) Community Development Block Grant (CDBG)Annual Action Plan Amendment#1 SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type Amendment#1 to FY21 CDBG Annual Action Plan- City Manager Memo MVM Memo Staff Memo Staff Memo Resolution Approving Amendment Resolutions CDBG Annual Plan Amendment#1 Supporting Documentation Dubuque THE CITY OF � ui-Aseria cih DuB E , . � . , � II � Maste iece on tj2e Mississi i zoo�•zoiz•zois YP pp zoi�*zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Community Development Block Grant FY 2021 Annual Action Plan Amendment #1 DATE: July 16, 2020 Housing and Community Development Director Alexis Steger recommends City Council approval of Amendment #1 to the FY2021 Community Development Block Grant, as recommended by the Community Development Advisory Commission. Due to required changes to support proper allocation of time to projects, it is necessary to reallocate funding from certain project activities to administrative activities. It is necessary to increase Housing & Community Development Administration to $156,346 and decrease Planning, Monitoring & Budgeting to $89,250. Additionally, during the City of Dubuque budget process for FY 2021, the Community Development Advisory Commission allocated $5,000 to the RACE in the Heartland conference and is now reflected in this amendment. Other changes include funding for a sidewalk repair program, and annual funding for the VNA lease agreement at their new location. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:jh Attachment cc: Crenna Brumwell, City Attorney Teri Goodmann, Assistant City Manager Cori Burbach, Assistant City Manager Alexis M. Steger, Housing & Community Development Director Dubuque THE CITY OF �+ All•pmaeiea 6i� �� Ju� VQIi YiAL�i��h- -.M iF 1 � I I��' � � Maste iece on the Mississi 1 zao��zoiztzois � pp zo��*zoig TO: Michael C. Van Milligen, City Manager FROM: Alexis M. Steger, Housing & Community Development Director DATE: July 15, 2020 RE: Community Development Block Grant FY 2021 Annual Action Plan Amendment #1 Introduction: The attached memorandum transmits information regarding changes to the FY2021 Annual Action Plan. Background: The City of Dubuque FY 2019 Financial Audit conducted by Eide Bailly included a finding under the Community Development Block Grant (CDBG) related to employee time allocated to projects. Due to this finding, the Housing & Community Development Department immediately attended additional training for CDBG and reviewed policies on time allocations to projects. Discussion: Due to required changes to support proper allocation of time to projects, it is necessary to reallocate funding from certain project activities to administrative activities. It is necessary to increase Housing & Community Development Administration to $156,346 and decrease Planning, Monitoring, & Budgeting to $89,250. Additionally, during the City of Dubuque budget process for FY 2021, the Community Development Advisory Commission allocated $5,000 to the RACE in the Heartland conference and is now reflected in this amendment. Other changes include funding for a sidewalk repair program, and annual funding for the VNA lease agreement at their new location. Please see attached documents for FY2021 Annual Action Plan, Sidewalk Repair Program, and VNA Funding Request that were approved by the Community Development Advisory Commission after holding a public hearing on July 15, 2020. Recommendation: I respectfully request the City Council approve the FY2021 Annual Action Plan Amendment as recommended by the Community Development Advisory Commission. RESOLUTION NO. 218-20 A RESOLUTION ADOPTING THE FISCAL YEAR 2021 (PROGRAM YEAR 2020) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN AMENDMENT #1. Whereas, the City of Dubuque, through a series of public meetings and hearings, proposed a Fiscal Year 2021 (Program Year 2010) Community Development Block Grant Annual Action Plan for inclusion in the City Budget addressing housing and non -housing needs in the community; and Whereas, the Community Development Advisory Commission held a public hearing on July 15tt', 2020 to receive community input on the first amendment to the Fiscal Year 2021 (Program Year 2010) Community Development Block Grant Annual Action Plan; and Whereas, the Community Development Advisory Commission unanimously recommended the City Council approve Amendment#1 to the Fiscal Year 2021 (Program Year 2010) Community Development Block Grant Annual Action Plan on July 15, 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA THAT: Section 1. The Community Development Block Grant Fiscal Year 2021 (Program Year 2020) Annual Action Plan Amendment #1, attached hereto as Exhibit A and by this reference made a part hereof, is hereby approved. Section 2. The amended plan will be prepared and reviewed in accordance with the adopted Citizen Participation Plan prior to submission to the United States Department of Housing and Urban Development; and Section 3. The City Manager is hereby authorized to directed staff to prepare and submit to the United States Department of Housing and Urban Development the Fiscal Year 2021 (Program Year 2020) Annual Action Plan Amendment #1 with all related documents, for the use of Community Development Block Grant funds based on this adopted budget and execute standard contracts and agreements. Passed, approved and adopted this 20th day of July 2020. 7 n Roy D. Buol, Mayor Attest: K `vin S. FimstaI, City Clerk 1 Dubuque THE CITY OF � All•A�eeriea Cip DuB E ��.x�� ,,,��w � � ��► � � Maste iece on the Mississi 1 zoo�•zoiz-zois � pp zo��*zo�9 PROPOSED FY 21 ANNUAL PLAN FOR USE OF PROGRAM YEAR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS For Inclusion in the Fiscal Year 2021 City Budget. This document is subject to revision. Exhibit A 2 PREPARED BY THE CITY OF DUBUQUE HOUSING & COMMUNITY DEVELOPMENT DEPARTMENT CITY OF DUBUQUE, IOWA FY 2021 ANNUAL ACTION PLAN FOR THE USE OF PROGRAM YEAR 2020 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS The City of Dubuque distinguishes between four different but complementary areas of program development in its overall CDBG program: Housing Development, Economic Development, Neighborhood and Community Development and Planning & Administration. The following description of activities summarizes the projects to be completed in the FY 2021 Annual Action Plan with the use of CDBG funds; the adopted City Budget and recommended amended City Budget are shown in EXhibit A.: RESOURCES CDBG Entitlement FY 2021 $1,100,360 Program Income $254,192 Program income projects are based on forecast for loan repayments based on the loan portfolio and program income generated from CDBG funded programs. TOTAL RESOURCES �1,354,552 PLANNING AND ADMINISTRATION $250,596 $242,504 CDBG regulations limit expenditure on planning and administrative funds to 20%of the current year program income plus the current entitlement. The proposed resources for administration support the plan's current requirements. Housing&Community Development Administration $156,346 $70,143 On-going staff support for general management, oversight, and coordination of the Community Development Block Grant housing programs. Neighborhood Development Administration $0 $63,818 The Neighborhood Development Specialist coordinates the City's neighborhood Development programs and provides technical assistance to organizations and residents to improve Dubuque's neighborhoods. Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Planning,Monitoring,&Budgeting $89,250 $108,543 Staff support for general management. Oversight and coordination of the Community Development Block Grant program; assures compliance with federal regulations and reporting requirements. Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) RACE in the Heartland Conference This project provides funding for a conference held in the community to raise awareness on issues such as fair housing,race relations,LGBTQ+awareness, social justice opportunities in the criminal justice system,and homelessness. This conference targets non-profits,government agencies and others serving a low/mod income population in the communiry.However,this is not a low/mod income activity. 3 Objective/Outcome: Suitable Living Environment/Accessibility(SL1) $5,000 HOUSING DEVELOPMENT PROGRAMS $526,141 $659,135 First Time Home Buyer Program $50,000 Provides for loans to assist low and moderate-income families to purchase their first homes. These funds are used to cover the"entry costs" of homeownership—down payments and closing costs. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Households Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Homeowner Rehabilitation $125,000 1)Residential Rehabilitation Loan Program An on-going program to provide low-interest loans to qualified low and moderate-income homeowners for the rehabilitation of substandard housing units. 2)Home Repair Program Zero%loans to improve conditions of property for income-eligible homeowners 3)Accessibility Zero%and forgivable loans to remove architectural barriers and increase access for people with physical disabilities. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Housing Units Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Lead Hazard Reduction(Lead&Healthy Homes Grant Match) $104,166 Provides activities in support of efforts to reduce lead paint hazards in housing,including assessment and lead paint reduction or abatement,with forgivable loans to low/Moderate-Income residents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 10 Housing units Priority: High Objective/Outcome: Decent Housing/Sustainability(DH3) Purchase/Rehab/Resale $45,000 Provides funding to address the redevelopment of sub-standard and vacant/abandoned city-owned properties. Properties acquired,rehabbed,and sold to low and Moderate-Income homebuyers or to property owners maintaining affordable rents. National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 1 Housing Unit Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) Housing Rehabilitation Services and Staff $151,975 $284,969 On-going staff support, including program management, technical assistance, loan packaging and inspection,for the City's rehabilitation loan program. Priority: High Objective/Outcome: Decent Housing/Accessibility(DH1) Rental Dwelling Rehabilitation Programs $50,000 1)Rental Rehabilitation Loan Program An on-going program to provide loans to qualified housing providers serving low and moderate- 4 income residents for the rehabilitation of substandard housing units. 2)Emergency Code Enforcement Loan Program Provides loans to correct code deficiencies and emergency or health and safety corrections for rental properties. The program prevents the displacement of economically disadvantaged tenants resulting from code enforcement actions. 3)Accessibility Rehab Provides forgivable loans to disabled tenants to make rental units accessible to the physically disabled National Objective: Low and Moderate-Income Housing Location: Citywide Proposed Accomplishments: 6 Housing Units Priority: High Objective/Outcome: Decent Housing/Affordability(DH2) PUBLIC FACILITIES $181,769 Comiskey Park $87,700 New playground equipment at Comiskey Park bascd on community input. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: Park Design/Community Input Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Avon Park $94,069 Replace play unit and add accessible surfacing at Avon Park. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: Park Design/Community Input Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) NEIGHBORHOOD and COMMUNITY DEVELOPMENT PROGRAMS $251,773 $276,773 Public Services activities are restricted to 15%of the previous year program income and the current year entitlement. Public Service activities in this plan represent 15%of the proposed expenditures. Neighborhood Recreation Programs $131,499 1)Recreation Programs: $81,718 Targeted and enhanced recreation offered in the City's older low-and moderate-income neighborhoods to meet the needs of at-risk youth,promote self-esteem, and build community. Activities include expanded after-school programs,open gym,basketball league,music lessons,playtime for tots, scholarships, swim passes, summer day camp and other recreational programs. 2)Neighborhood Recreation Program Grants: $49,781 Provide funding to organizations delivering recreational and educational services aligned with the neighborhood and recreation development goals of the Leisure Services Department. National Objective: Low and Moderate-Income Benefit Location: City wide Proposed Accomplishments: 5,730 persons Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) 5 Four Mounds HEART Program $10,000 Youth education program where youth experience hands-on learning while promoting neighborhood revitalization and earning high school diploma. National Objective: Low and Moderate-Income Benefit Location: Citywide Proposed Accomplishments: 12 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Neighborhood Support Grants $14,500 This grant program provides resources for organized neighborhoods in low/mod income areas to encourage self-initiated revitalization efforts including physical improvements,clean-ups,communication efforts or other special projects. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 2,000 People Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) Neighborhood Related Infrastructure Improvements $50,730 $45,730 National Objective: Low and Moderate-Income Benefit Priority: High Objective/Outcome: Suitable Living Environment/Sustainability(SL3) 1)Bus Stop Improvements $20,730 ADA Accessible bus stop improvements including push lighting,cement pads,and benches. Location: Low/Mod Residential Areas Proposed Accomplishments: 3 Bus Stops 2)Multicultural Family Center Sidewalk Program $25,000 Grant program to income eligible homeowners,on a case-by-case basis,to pay a maximum of 75%of the cost to repair public sidewalks in front of their home. Grant amount varies based on percentage of area median income. Location: City Wide Proposed Accomplishments: 1 Sidewalk 3) Sidewalk Repair Program $5,000 Purchase of Services: Grant Competition $37,961 Competitive grant program providing funding for organizations providing human service needs in the community. Services must be consistent with needs identified in the Consolidated Plan and the City's adopted goals and priorities. National Objective: Low and Moderate-Income Benefit Location: City Wide Proposed Accomplishments: 1,200 People Priority: High Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Zoning Inspection/Enforcement $7,710 This projcct provides funding for inspection/enforcement staff services to low/mod income areas for zoning ordinance infractions and to provide support for neighborhood clean-up efforts. National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 45 Housing Units Objective/Outcome: Decent Housing/Sustainability(DH3) Vacant/Abandoned Building Inspection $4,373 This projcct provides funding for part-time inspection staff to ensure sustained code compliance in vacant and abandoned buildings in low/mod income areas. National Objective: Low and Moderate-Income Benefit 6 Location: Low/Mod Residential Areas Proposed Accomplishments: 25 Units Objective/Outcome: Decent Housing/Sustainability (DH3) Acquisition Support: Visiting Nurses Association $20,000 This project provides funding for acquisition and permanent equipment purchase to continue services in the neighborhood for healthcare and other social services National Objective: Low and Moderate-Income Benefit Location: Low/Mod Residential Areas Proposed Accomplishments: 500 People Objective/Outcome: Suitable Living Environment/Accessibility(SL1) Contin�ency $119,273 $19,371 Grand Total: CDBG Funding Proposed for FY 2021 $1,354,552