7 20 20 City Clerk's Skeleton Notes and Meeting CallCITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
SPECIAL SESSION
The Dubuque City Council met in special session at 5:00 p.m. on July 20, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque.
Present: Mayor Buol; Council Members Cavanagh, Jd, Resnick, Roussel!, Sran k;
City Manager Van illigen, City Attorney Brumwell
Mayor Buol read the call and stated this is a special session of the City Council called
for the purpose of conducting a work session on Enterprise Resource Planning Project
Update, the Imagine Dubuque Comprehensive Plan Implementation Update, and the Bee
Branch Watershed Flood Mitigation project — Blum Site Progress.
WORK SESSION
1
CITY OF DUBUQUE, IOWA
CITY COUNCIL PROCEEDINGS
REGULAR SESSION
The Dubuque City Council met in regular session at 6:30 p.m. on July 20, 2020.
Due to the COVID-19 pandemic and mandates for social distancing, this meeting was
conducted virtually and aired live on CityChannel Dubuque (Mediacom cable channels 8
and 117.2), streamed live on the city's website at www.cityofdubuque.org/media, and
streamed live on the City's Facebook page at www.facebook.com/cityofdubuque.
Present: Mayor ol; Council Members Ca anagh, J es, Resnick, Roussell,
Sprank; City Manager V,n Milligen, City Attorn ey,_Brumwell
Ab
Mayor Buol read the call and stated this is a regular session of the City Council called
for the purpose of conducting such business that may properly come before the City
Council.
PLEDGE OF ALLEGIANCE
PRESENTATION(S)
1. Presentation of the Women's Leadership Network Women of Achiwement, ,
Award to Jacqueline Hunter
-KeHrWenzelman, President of the Dubuque Women' Leadership Network will "re-
present" the Women of Achievement award that Multicultural Family Center Director
Jacqueline Hunter received in the Service and Support of Non -Profit Work category.
2. COVID-19 Update
Mary Rose Corrigan, Public Health Specialist for the City of Dubuque, will provide an
update on the COVID-19 pandemic and response activities.
PROCLAMATION(S)
1. Parks and Recreation Month (July 2020) was accepted by Leisure Services
Manager MarWare.
2
CONSENT ITEMS
Yays ,
Nays
1
,_Jones
J-''
Buol
-Cavanagh
.Sprank
Roussel)
Resnick
1. Minutes and Reports Submitted
City Council proceedings of 7/6, 7/8, 7/13; Housing Commission of 6/23, Five Flags
Civic Center Commission of 6/22; Proof of publication for City Council proceedings of
6/8, 6/15, 6/22; Zoning Advisory Commission of 7/1; Zoning Board of Adjustment of
6/25; Proof of Publication for City Council proceedings of 6/8, 6/15, 6/20, 6/22; Proof of
publication for List of Claim and Summary of Revenues for month ending 5/31.
Suggested Disposition: Receive and File
2. Notice of Claims and Suits
Dennis Walker for property damage; ECH Properties, LLC / Erich Heimke for property
damage.
Suggested Disposition: Receive and File; Refer to City Attorney
3. Disposition of Claims
City Attorney advising that the following claims have been referred to Public Entity Risk
Services of Iowa, the agent for the Iowa Communities Assurance Pool: Dennis Walker
for property damage.
Suggested Disposition: Receive and File; Concur
4. July 2020 Utility Bill Inserts
City Manager providing copies of two public information brochures included with the
July 2020 utility bills.
Suggested Disposition: Receive and File
5. Approval of City Expenditures
City Manager recommending City Council approval for payment of City expenditures.
RESOLUTION 206-20 Authorizing the Director of Finance and Budget/City Treasurer to
make certain payments of bills that must be paid and approved for payment in
accordance with City procedures
Suggested Disposition: Receive and File; Adopt Resolution(s)
3
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel)
Resnick
6. Acceptance of Grant of Easement for Sidewalk and Public Utilities from Francis
L. Chaffee
City Manager recommending acceptance of a Grant of Easement for Sidewalk and
Public Utilities from Francis L. Chaffee over property at 2011 Clarke Drive for a curb
ramp which is part of the Asphalt Overlay Program.
RESOLUTION 207-20 Accepting a Grant of Easement for sidewalk and public utilities
over and across part of lot 2 of lot 1 of the east 51.4 feet of the south 100 feet of lot 47
in Finley's Addition, in the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
7. Property Acquisition - 6400 Pennsylvania Avenue
City Manager recommending approval to acquire residential property at 6400
Pennsylvania Avenue owned by Mark and Kimmie Heins for the future widening of
Pennsylvania Avenue — Middle Road.
RESOLUTION 208-20 Approving the acquisition of real estate owned by Mark and
Kimmie Heins in the City of Dubuque
Suggested Disposition: Receive and File; Adopt Resolution(s)
8. Awarding the 2020 Asphalt Overlay Ramp Project Three Sections A and B
City Manager recommending that the award for the 2020 Asphalt Overlay Access Ramp
Project Three Section A and B be officially recorded in the minutes of the City Council.
Suggested Disposition: Receive and File; Make Matter of Record
9. Acceptance of 2020 Asphalt Overlay Ramp Project One
City Manager recommending acceptance of the construction contract for the 2020
Asphalt Overlay Access Ramp Project One, as completed by Midwest Concrete, Inc
RESOLUTION 209-20 Accepting the 2020 Asphalt Overlay Access Ramp Project one
and authorizing the final payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
10. Acceptance of Hillcrest-Rosemont Storm Improvement Project
City Manager recommending acceptance of the public improvement contract for the
Hillcrest/Rosemont Storm Sewer Reconstruction Project, as completed by Temperley
Excavating, Inc.
RESOLUTION 210-20 Accepting the Hillcrest / Rosemont Storm Sewer Reconstruction
Project and authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
4
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel)
Resnick
11. Acceptance of Marquette Place Sanitary Sewer and Water Main Improvement
Project
City Manager recommending adoption of resolutions accepting the improvements,
approving the Final Schedule of Assessments, establishing the final contract amount,
and for the payment of the contract amount to Top Grade Excavating for the Marquette
Place Sanitary Sewer and Water Main Improvements.
RESOLUTION 211-20 Accepting the Marquette Place Sanitary Sewer and Water Main
Reconstruction Project and authorizing the payment of the contract amount to the
contractor
RESOLUTION 212-20 Adopting the Final Assessment Schedule for the Marquette
Place Sanitary Sewer and Water Main Reconstruction Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
12. Acceptance of Creekwood Drive Storm Outlet Repair Project
City Manager recommending acceptance of the public improvement contract for the
Creekwood Drive Storm Outlet Repair Project, as completed by Top Grade Excavating,
Inc.
RESOLUTION 213-20 Accepting the Creekwood Drive Storm Outlet Repair Project and
authorizing the payment to the contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
13. Iowa Department of Transportation (IDOT) Traffic Safety Grant Funding
Agreement Northwest Arterial and John F. Kennedy Road
City Manager recommending approval of a resolution authorizing the Mayor to execute
a Funding Agreement with the Iowa Department of Transportation for a Traffic Safety
Improvement Grant to assist with the construction of an extension of the existing
eastbound left -turn lane on the Northwest Arterial at John F. Kennedy Road.
RESOLUTION 214-20 Approving a Funding Agreement (2021-TS-005) with the Iowa
Department of Transportation for a Traffic Safety Improvement Grant to assist with the
construction to extend the existing eastbound left -turn lane on the Northwest Arterial at
John F. Kennedy Road
Suggested Disposition: Receive and File; Adopt Resolution(s)
5
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel)
Resnick
14. Approving Fund Transfers for Capital Projects and Other Expense
Reimbursements in Fiscal Year 2020
City Manager recommending approval of the suggested proceedings approving a
transfer of funds for capital projects and other expense reimbursements. Iowa
Administrative Rules Code 545-2.5(5).
RESOLUTION 215-20 Authorizing the Director of Finance and Budget to make the
appropriate interfund transfers of sums and record the same in the appropriate manner
for the FY 2020 for the City of Dubuque, Iowa
Suggested Disposition: Receive and File; Adopt Resolution(s)
15. U.S. Housing and Urban Development (HUD) Continuum of Care Program
Renewal Application for Fiscal Year 2022
City Manager recommending authorization to submit a one-year renewal application for
Fiscal Year 2022 to the Iowa Balance of State and the U.S. Department of Housing &
Urban Development for the administration of the Continuum of Care Special Needs
Assistance Program, which provides rental assistance to homeless persons with
disabilities.
RESOLUTION 216-20 Authorizing the Mayor to execute an application for the
Continuum of Care Grant and authorizing the Director of Housing and Community
Development and the City Manager to approve the application
Suggested Disposition: Receive and File; Adopt Resolution(s)
16. Community Solutions of Eastern Iowa (CSEI) Agreement & MOU for
Continuum of Care -Special Needs Assistance Grant FY2021
City Manager recommending approval of an agreement for services with Community
Solutions of Eastern Iowa for administration of the Continuum of Care Special Needs
Assistance Program, which provides rental assistance to homeless persons with
disabilities.
RESOLUTION 217-20 Approving an agreement between the City of Dubuque and
Community Solutions of Eastern Iowa for administrative assistance for the Continuum of
Care Special Needs Assistance Grant
Suggested Disposition: Receive and File; Adopt Resolution(s)
6
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel)
Resnick
17. 2020 Justice Assistance Grant (JAG) Grant Application
City Manager recommending approval of the 2020 Justice Assistance Grant (JAG)
application.
Suggested Disposition: Receive and File; Approve
18. Urban Sustainability Directors Network (USDN) Rapid Response Funding
Award
City Manager recommending acceptance of a funding award from the Urban
Sustainability Director's Network (USDN) Rapid Response Grant Program.
Suggested Disposition: Receive and File; Approve
19. Dubuque's North Port Revitalization
City Manager providing a copy of a news release from the U.S. Environmental
Protection Agency (EPA) highlighting Dubuque's North Port Revitalization as a
transformative Browfields Cleanup.
Suggested Disposition: Receive and File
20. AmeriCorps Partners in Learning Grant Agreement for 2020-2021
City Manager recommending approval of the 2020-2021 AmeriCorps Partners in
Learning Grant agreement recently approved by the Corporation for National and
Community Service.
Suggested Disposition: Receive and File; Approve
21. Community Development Block Grant (CDBG) Annual Plan Amendment #1 for
FY2021
City Manager recommending approval of Amendment #1 to the FY2021 Community
Development Block Grant, as recommended by the Community Development Advisory
Commission.
RESOLUTION 218-20 Adopting the Fiscal Year 2021 (Program Year 2020) Community
Development Block Grant (CDBG) Annual Action Plan Amendment #1
Suggested Disposition: Receive and File; Adopt Resolution(s)
22. FY 2019 Audit Finding Clearance from U.S. Department of Housing & Urban
Development
City Manager transmitting information regarding the U.S. Department of Housing &
Urban Development (HUD) Audit Finding Clearance.
Suggested Disposition: Receive and File
7
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel)
Resnick
23. Certified Local Government (CLF) Grant Contract Modification for Four
Mounds Protection Plan
City Manager approval of a scope modification of the CLG Grant Agreement with the
State Historic Preservation Office for Four Mounds Park and to designate the Planning
Services Manager to sign the contract on behalf of the City of Dubuque.
RESOLUTION 219-20 Authorizing Scope of Modification of CLG Grant Agreement with
State Historic Preservation Office for Four Mounds Park
Suggested Disposition: Receive and File; Adopt Resolution(s)
24. ImOn Communications, LLC Co -Location Agreement Amendment No. 5
City Manager recommending approval of the Fifth Amendment to an existing Master
Agreement and Project Statement in place between the City of Dubuque and ImOn
Communications LLC.
Suggested Disposition: Receive and File; Approve
25. ImOn Communications, LLC Co -Location Agreement Amendment No. 6
City Manager recommending approval of the Sixth Amendment to an existing Master
Agreement and Project Statement in place between the City of Dubuque and ImOn
Communications LLC.
Suggested Disposition: Receive and File; Approve
26. Proceedings to Amend the 2010A Sewer Revenue Capital Loan Notes (State
Revolving Fund Loan) for a Rate Reset (Refinancing) — North Catfish Creek
Sanitary Sewer Project
City Manager recommending approval of an amendment to the City Sewer Revenue
State Revolving Fund Loan Agreement entered into as of January 13, 2010.
RESOLUTION 220-20 Approving and authorizing Amendment to Loan and
Disbursement Agreement by and between the City of Dubuque and the Iowa Finance
Authority, and authorizing and providing for the reissuance of the Sewer Revenue
Capital Loan Note, Series 2010A (Rate Reset)
Suggested Disposition: Receive and File; Adopt Resolution(s)
8
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussel!
Resnick
27. Proceedings to Amend the 2010B Stormwater Revenue Capital Loan Notes
(State Revolving Fund Loan) for a Rate Reset (Refinancing) — North Catfish Creek
Stormwater Project
City Manager recommending approval of an amendment to the City Stormwater
Revenue State Revolving Fund (SRF) loan agreement entered into as of January 13,
2010.
RESOLUTION 221-20 Approving and authorizing Amendment to Loan and
Disbursement Agreement by and between the City of Dubuque and the Iowa Finance
Authority and authorizing and providing for the reissuance of the Stormwater Revenue
Capital Loan Note, Series 2010B (Rate Reset).
Suggested Disposition: Receive and File; Adopt Resolution(s)
28. Proceedings to Amend the 2010C Water Revenue Capital Loan Notes (State
Revolving Fund Loan) for a Rate Reset (Refinancing) — Water Meter Changeout
Project
City Manager recommending approval of an amendment to the City Water Revenue
State Revolving Fund (SRF) loan agreement entered into as of February 12, 2010.
RESOLUTION 222-20 approving and authorizing Amendment to Loan and
Disbursement Agreement by and between the City of Dubuque and the Iowa Finance
Authority and authorizing and providing for the reissuance of the Water Revenue Capital
Loan Note, Series 2010C (Rate Reset).
Suggested Disposition: Receive and File; Adopt Resolution(s)
29. Alcohol and Tobacco License Applications
City Manager recommending approval of annual liquor, beer, wine and tobacco license
applications as submitted.
RESOLUTION 223-20 Approving applications for beer, liquor, and/or wine permits, as
required by City of Dubuque Code of Ordinances Title 4 Business and License
Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and
Permits
RESOLUTION 224-20 Approving applications for retail cigarette/tobacco
sales/nicotine/vapor permits, as required by Iowa Code Chapter 453A.47A
Suggested Disposition: Receive and File; Adopt Resolution(s)
9
ITEMS SET FOR PUBLIC HEARING
1. Approval of the Revised Administrative Plan for the Housing Choice Voucher
Program
August 17, 2020
City Manager recommending the City Council set a public hearing for August 17, 2020
on the Revised Administrative Plan for the Housing Choice Voucher Program.
RESOLUTION 225-20 Intent to approve Revision of the Administrative Plan for the
Housing Choice Voucher Program
Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for
August 17, 2020
Yays ,,
Nays
Jones
Buol
Cavanagh
(%''
Sprank
Roussell
Resnick
10
BOARDS/COMMISSIONS
Appointments to the following commissions to be made at this meeting
1. Civil Service Commission (Mayor Appointment)
One, 4-Year term through April 6, 2024 (Vacant term of Stillings)
Applicant: Carla Heathcote, 2529 Stafford St. This commission is subject to the State of
Iowa Gender Balance Law. Three Commissioners total; currently 2 males/1 vacant
'Council Concurrence
2. Long Range Planning Advisory Commission
Two, 3-Year term through July 1, 2023 (Expiring terms of Peroski and Vincent)
Applicants: Michael Peroski, 1935 Coates St.; and Alan Vincent, 565 Woodland Rd.
Yay_,§
Nays
1
Jones
Buol
Cavanagh
Sprank
Roussel!
Resnick
11
(Announce public input options)
PUBLIC HEARINGS
1. Intent to Dispose of City -Owned Property at 2033 Washington
Proof of publication on notice of public hearing to consider disposing of City -owned real
property located at 2033 Washington Street to Emily J. and William C. Andress, and the
City Manager recommending approval.
RESOLUTION 226-20 Disposing of City interest in real property by Deed to Emily J.
and William C. Andress
Suggested Disposition: Receive and File; Adopt Resolution(s)
Yays
Nays
Jones
Buol
1,�-"'
Cavanagh
Sprank
RousselI
Resnick
12
(Announce Public Input options)
PUBLIC INPUT
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ACTION ITEMS
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1. Pet -Friendly Community Work Group Be A.W.A.R.E Education ampaign
City Manager recommending approval for Robin MacFarlane, owner'of That's My Dog,
to present information regarding her Be A.W.A.R.E. education campaign.
Ms. MacFarlane will present information on the five steps of the Be A.W.A.R.E pet
protocol.
Suggested Disposition: Receive and File; Approve, Presentation
Yays
Nays
Jones
-',;
Buol
Cavanagh
Sprank
Roussel)
-Resnick
1<
ikkv
(P/i
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2. Appeal of Pre -Annexation Agreement by Gary Valentine
Gary Valentine, 11429 Edval Lane, requesting exemption from a pre -annexation
agreement with the City.
Suggested Disposition: Receive and File; Refer to City Manager
Yays
Nays
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Jones
Buol
-R
Cavanagh
a.�''
Sprank
° ,
Roussell
Resnick
Yays
Nays
Jones
Buol
Cavanagh
Sprank
Roussell
Resnick
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3. Roosevelt Street Water Tower Construction Update Video
Media Services will show a video update of the Roosevelt Street Water Tower
Construction Project.
Suggested Disposition: Receive and File; Video Presentation
Yays
Nays
Jones
Buol
Cavanagh
Sprank
RousselI
Resnick
COUNCIL MEMBER REPORTS
ADJOURNMENT @
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a special session of the City Council to be held
on Monday, July 20, 2020, at 5:00 p.m. and conducted virtually for the purpose of
conducting work sessions on the Enterprise Resource Planning Update, the
Imagine Dubuque Comprehensive Plan Update, and the Bee Branch Watershed
Flood Mitigation Project — Blum Site Progress.
4/Roy D. Buol, Mayor
TO: Kevin S. Firnstahl, City Clerk
You are hereby directed to call a regular session of the City Council to be held
on Monday, July 20, 2020, at 6:30 p.m. and conducted virtually for the purpose of
conducting such business that may properly come before the City Council.
oy D. Buol, Mayor
Consent Items: Pgs. 2-7
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