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7 20 20 City Council Agenda - Special and RegularR O LL C AL L O R D E R F O R ME E TIN G O F July 20, 2020 Jones, Buol, C avanagh, S prank, R oussell, R esnick This meeting will be conducted as a virtual meeting. Due to social distancing guidelines related to the C O V ID-19 pandemic, C ity Council member s and City staff will par ticipate by webinar and will not meet in per son. The virtual meeting will be air ed live on CityChannel Dubuque (Mediacom cable channels 8 and 117.2), str eamed live and ar chived on the city’s website at www.cityofdubuque.org/media, and str eamed live on the City’s Facebook page at www.facebook.com/cityofdubuque. The public can provide audio and wr itten input dur ing sections of the agenda where public input is accepted as well as before and after the meeting. Input options during the live meeting include: Log into GoToMeeting using the login links, phone number s and access code below. This option includes audio input and written “chat” input. If you ar e par ticipating via computer, indicate which item you would like to speak to in the Chat function, or note you would like to speak dur ing the public input session. At the appropr iate time, you will be unmuted by the moder ator. All phone lines will also be unmuted during the P ublic Comment period, and attendees who would like to speak ar e asked to self-que so that all who wish may speak. Please join the r egular meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/550632541 Public input is not allowable during the work session portion of the meeting. D ial in by phone. (For supported devices, tap a one-touch number below to join instantly.) United States (Toll Free): 1 877 568 4106 - O ne-touch: tel:+18775684106,,550632541# U nited S tates: +1 (646) 749-3129 - O ne-touch: tel:+16467493129,,550632541# Access C ode: 550-632-541 Commenting thr ough the C ity of Dubuque Facebook page www.facebook.com/cityofdubuque. Individuals must include their name and addr ess in order to be r ecognized. Additionally, written public input can be accepted pr ior to or dur ing the meeting by: Contacting the City C ouncil directly from the City’s webpage at www.cityofdubuque.org/councilcontacts Thr ough the C ity Clerk’s O ffice email at ctyclerk@cityofdubuque.org C IT Y O F D U B U Q U E, IO W A C IT Y C O U N C IL ME E T IN G This meeting will be conducted virtually. P lease r efer ence the infor mation above for viewing, listening, and public input options. July 20, 2020 Council meetings are video streamed live and archived at www.cityofdubuque.org/media and on Dubuque's CityChannel on the Mediacom cable system at cable channel 8 and digital 117.2 W O R K S E S S IO N Pg. 1 1.B eginning at 5:00 P M - E nter prise Resour ce Planning (E R P ) Pr oject U pdate D irec tor of Financ e and B udget J ennifer Larson along with S enior Manager K atie Ludwig and Manager Mark Mack from Government Financ e Offic ers Association Research and C onsulting will present on the E nterprise Resource Planning (E RP ) Project in the Financ e Department. Suggested D isposition: C ouncil Discussion O nly. P ublic Input is not accepted dur ing the work session portion of the meeting. 2.Imagine D ubuque Compr ehensive P lan Implementation U pdate Planning S ervices W ally W ernimont will present an update on the implementation of the I magine D ubuque C omprehensive P lan Suggested D isposition: C ouncil Discussion O nly. P ublic Input is not accepted dur ing the work session portion of the meeting. 3.B ee B ranch W ater shed Flood Mitigation Pr oject - Blum S ite P rogr ess U pdate and Options for Futur e Redevelopment Leisure Servic es Manager Marie W are and Project Manager S teve S ampson-Brown will present an update on the Bee B ranch W atershed Flood Mitigation Project - Blum Site Progress and Options for Future Redevelopment Suggested D isposition: C ouncil Discussion O nly. P ublic Input is not accepted dur ing the work session portion of the meeting. R E G U L AR S E S S IO N 6:30 P M P LED G E O F ALL E G IAN C E P R E S E N TAT IO N(S) 1.Pr esentation of the W omen's Leader ship Networ k W omen of Achievement Award to Jacqueline Hunter Kelly W enzelman, P resident of the D ubuque W omen’s Leadership Network will “re-present” the W omen of Ac hievement award that Multicultural Family C enter Director J acqueline Hunter received in the Servic e and S upport of Non-P rofit W ork category. 2.C O V ID -19 U pdate Mary Rose C orrigan, P ublic Health S pecialist for the City of Dubuque, will provide an update on the C OV I D -19 pandemic and response activities. P R O C L AMATIO N (S ) 1.Parks and Recr eation Month (July 2020) On behalf of the C ity of D ubuque Leisure Servic es Department. C O N S E N T ITEMS The c onsent agenda items are considered to be routine and non-c ontroversial and all consent items will be normally voted upon in a single motion without any separate disc ussion on a partic ular item. I f you would like to discuss one of the C onsent I tems, please go to the microphone and be recognized by the May or and state the item y ou would like removed from the Consent Agenda for separate disc ussion and consideration. 1.Minutes and Reports Submitted Pg. 2 C ity Council proc eedings of 7/6, 7/8, 7/13; Housing Commission of 6/23, Five Flags C ivic C enter C ommission of 6/22; Proof of publication for City C ounc il proceedings of 6/8, 6/15, 6/22; Zoning Advisory C ommission of 7/1; Zoning Board of Adjustment of 6/25; Proof of P ublic ation for C ity Council proc eedings of 6/8, 6/15, 6/20, 6/22; P roof of public ation for List of C laim and S ummary of Revenues for month ending 5/31. Suggested D isposition: R eceive and File 2.N otice of C laims and Suits D ennis W alker for property damage; E C H P roperties, LLC / E rich Heimke for property damage. Suggested D isposition: R eceive and File; R efer to City Attorney 3.D isposition of C laims C ity Attorney advising that the following c laims have been referred to P ublic Entity Risk Servic es of I owa, the agent for the I owa C ommunities A ssuranc e P ool: D ennis W alker for property damage. Suggested D isposition: R eceive and File; C oncur 4.July 2020 Utility B ill Inserts C ity Manager providing c opies of two public information brochures included with the J uly 2020 utility bills. Suggested D isposition: R eceive and File 5.Appr oval of C ity E xpenditures C ity Manager rec ommending C ity Council approval for payment of City expenditures. R E S O L U T IO N A uthorizing the D irec tor of Financ e and B udget/C ity Treasurer to make certain pay ments of bills that must be paid and approved for payment in acc ordance with City proc edures Suggested D isposition: R eceive and File; Adopt R esolution(s) 6.Acceptance of G rant of Easement for Sidewalk and P ublic Utilities fr om Francis L. C haffee C ity Manager rec ommending acc eptance of a Grant of Easement for S idewalk and P ublic Utilities from Francis L. Chaffee over property at 2011 Clarke D rive for a curb ramp which is part of the A sphalt Overlay P rogram. R E S O L U T IO N A cc epting a Grant of E asement for sidewalk and public utilities over and across part of lot 2 of lot 1 of the east 51.4 feet of the south 100 feet of lot 47 in Finley’s Addition, in the City of Dubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) 7.Pr oper ty Acquisition - 6400 P ennsylvania Avenue C ity Manager rec ommending approval to acquire residential property at 6400 Pennsylvania Avenue owned by Mark and K immie Heins for the future widening of P ennsy lvania Avenue – Middle Road. R E S O L U T IO N A pproving the ac quisition of real estate owned by Mark and Kimmie Heins in the C ity of D ubuque Suggested D isposition: R eceive and File; Adopt R esolution(s) 8.Awarding the 2020 Asphalt Over lay R amp P roject Thr ee Sections A and B C ity Manager rec ommending that the award for the 2020 A sphalt Overlay Ac cess Ramp Project Three Section A and B be officially rec orded in the minutes of the C ity Council. Suggested D isposition: R eceive and File; Make Matter of R ecord 9.Acceptance of 2020 Asphalt Over lay R amp P roject O ne C ity Manager rec ommending acc eptance of the c onstruc tion c ontrac t for the 2020 Asphalt Overlay Pg. 3 Ac cess Ramp Project One, as c ompleted by Midwest C oncrete, I nc R E S O L U T IO N Ac cepting the 2020 Asphalt Overlay A cc ess Ramp P rojec t one and authorizing the final pay ment to the c ontrac tor Suggested D isposition: R eceive and File; Adopt R esolution(s) 10.Acceptance of Hillcrest-R osemont Stor m Improvement Pr oject C ity Manager rec ommending acc eptance of the public improvement contract for the Hillcrest/Rosemont Storm S ewer Rec onstruc tion Project, as c ompleted by Temperley Excavating, I nc . R E S O L U T IO N Ac cepting the Hillc rest / Rosemont S torm Sewer Reconstruction P rojec t and authorizing the payment to the contractor Suggested D isposition: R eceive and File; Adopt R esolution(s) 11.Acceptance of Mar quette Place Sanitar y S ewer and W ater Main Impr ovement P roject C ity Manager rec ommending adoption of resolutions ac cepting the improvements, approving the Final Sc hedule of Assessments, establishing the final c ontrac t amount, and for the payment of the c ontrac t amount to Top Grade Excavating for the Marquette Plac e S anitary Sewer and W ater Main I mprovements. R E S O L U T IO N A cc epting the Marquette P lace Sanitary S ewer and W ater Main Reconstruction P rojec t and authorizing the pay ment of the contract amount to the c ontrac tor R E S O L U T IO N A dopting the Final Assessment S chedule for the Marquette P lace Sanitary S ewer and W ater Main Rec onstruc tion Project Suggested D isposition: R eceive and File; Adopt R esolution(s) 12.Acceptance of Cr eekwood D rive S torm O utlet Repair Pr oject C ity Manager rec ommending acc eptance of the public improvement contract for the Creekwood Drive Storm Outlet Repair Project, as c ompleted by Top Grade Excavating, I nc . R E S O L U T IO N Ac cepting the C reekwood D rive Storm Outlet Repair Project and authorizing the payment to the contractor Suggested D isposition: R eceive and File; Adopt R esolution(s) 13.Iowa D epartment of Tr ansportation (ID O T) Tr affic Safety G rant Funding Agreement N orthwest Arterial and John F. K ennedy Road C ity Manager rec ommending approval of a resolution authorizing the Mayor to execute a Funding Agreement with the I owa Department of Transportation for a Traffic Safety I mprovement Grant to assist with the c onstruc tion of an extension of the existing eastbound left-turn lane on the Northwest A rterial at J ohn F. K ennedy Road. R E S O L U T IO N Approving a Funding A greement (2021-TS-005) with the I owa D epartment of Transportation for a Traffic Safety I mprovement Grant to assist with the c onstruc tion to extend the existing eastbound left-turn lane on the Northwest A rterial at J ohn F. Kennedy Road Suggested D isposition: R eceive and File; Adopt R esolution(s) 14.Appr oving Fund Transfer s for C apital Pr ojects and O ther Expense Reimbursements in Fiscal Year 2020 C ity Manager rec ommending approval of the suggested proceedings approving a transfer of funds for c apital projec ts and other expense reimbursements. I owa Administrative Rules Code 545-2.5(5). R E S O L U T IO N A uthorizing the D irec tor of Financ e and B udget to make the appropriate interfund transfers of sums and rec ord the same in the appropriate manner for the FY 2020 for the C ity of D ubuque, I owa Suggested D isposition: R eceive and File; Adopt R esolution(s) Pg. 4 15.U .S. H ousing and Ur ban Development (H U D) Continuum of Care Pr ogram R enewal Application for Fiscal Year 2022 C ity Manager rec ommending authorization to submit a one-year renewal applic ation for Fiscal Year 2022 to the I owa B alance of S tate and the U.S. D epartment of Housing & Urban D evelopment for the administration of the C ontinuum of Care S pecial Needs Assistanc e P rogram, which provides rental assistance to homeless persons with disabilities. R E S O L U T IO N Authorizing the May or to exec ute an application for the C ontinuum of Care Grant and authorizing the D irec tor of Housing and Community Development and the City Manager to approve the applic ation Suggested D isposition: R eceive and File; Adopt R esolution(s) 16.C ommunity S olutions of E aster n Iowa (C S E I) Agr eement & MO U for Continuum of Care- Special N eeds Assistance G rant FY2021 C ity Manager rec ommending approval of an agreement for services with Community S olutions of Eastern I owa for administration of the Continuum of C are Spec ial Needs A ssistance Program, whic h provides rental assistanc e to homeless persons with disabilities. R E S O L U T IO N A pproving an agreement between the City of Dubuque and Community S olutions of Eastern I owa for administrative assistanc e for the Continuum of C are Spec ial Needs A ssistance Grant Suggested D isposition: R eceive and File; Adopt R esolution(s) 17.2020 Justice Assistance Gr ant (JAG ) Gr ant Application C ity Manager rec ommending approval of the 2020 J ustic e Assistanc e Grant (J A G) application. Suggested D isposition: R eceive and File; Approve 18.U rban Sustainability Dir ectors N etwork (U S D N ) R apid Response Funding Award C ity Manager rec ommending acc eptance of a funding award from the Urban Sustainability D irec tor ’s Network (US D N) Rapid Response Grant Program. Suggested D isposition: R eceive and File; Approve 19.D ubuque's N orth P ort Revitalization C ity Manager providing a c opy of a news release from the U.S. Environmental Protec tion A genc y (E PA ) highlighting Dubuque's North P ort Revitalization as a transformative Browfields Cleanup. Suggested D isposition: R eceive and File 20.AmeriC orps Partners in Lear ning Gr ant Agr eement for 2020-2021 C ity Manager rec ommending approval of the 2020-2021 Ameri C orps Partners in Learning Grant agreement recently approved by the Corporation for National and C ommunity Servic e. Suggested D isposition: R eceive and File; Approve 21.C ommunity Development Block G rant (C D B G ) Annual P lan Amendment #1 for F Y2021 C ity Manager rec ommending approval of Amendment #1 to the FY 2021 C ommunity D evelopment B lock Grant, as rec ommended by the C ommunity D evelopment Advisory Commission. R E S O L U T IO N A dopting the Fiscal Year 2021 (P rogram Year 2020) C ommunity D evelopment B lock Grant (C D B G) A nnual Ac tion Plan A mendment #1 Suggested D isposition: R eceive and File; Adopt R esolution(s) 22.FY 2019 Audit Finding Clear ance fr om U .S. D epartment of H ousing & U rban D evelopment C ity Manager transmitting information regarding the U.S. D epartment of Housing & Urban D evelopment (HUD ) A udit Finding C learanc e. Pg. 5 Suggested D isposition: R eceive and File 23.C er tified Local Gover nment (C LF) G rant C ontract Modification for Four Mounds Pr otection Plan C ity Manager approval of a sc ope modification of the C LG Grant Agreement with the S tate Historic Preservation Offic e for Four Mounds P ark and to designate the P lanning Servic es Manager to sign the c ontrac t on behalf of the C ity of D ubuque. R E S O L U T IO N A uthorizing S cope of Modific ation of C LG Grant Agreement with State Historic Preservation Offic e for Four Mounds P ark Suggested D isposition: R eceive and File; Adopt R esolution(s) 24.ImO n C ommunications, LL C C o-Location Agr eement Amendment No. 5 C ity Manager rec ommending approval of the Fifth A mendment to an existing Master A greement and Project S tatement in plac e between the City of Dubuque and I mOn Communications L L C . Suggested D isposition: R eceive and File; Approve 25.ImO n C ommunications, LL C C o-Location Agr eement Amendment No. 6 C ity Manager rec ommending approval of the Sixth Amendment to an existing Master Agreement and Project S tatement in plac e between the City of Dubuque and I mOn Communications L L C . Suggested D isposition: R eceive and File; Approve 26.Pr oceedings to Amend the 2010A S ewer R evenue C apital Loan Notes (S tate R evolving Fund Loan) for a R ate R eset (Refinancing) – Nor th C atfish Cr eek S anitary Sewer Pr oject C ity Manager rec ommending approval of an amendment to the C ity S ewer Revenue State Revolving Fund Loan A greement entered into as of J anuary 13, 2010. R E S O L U T IO N approving and authorizing A mendment to Loan and Disbursement Agreement by and between the C ity of D ubuque and the I owa Finance A uthority, and authorizing and providing for the reissuanc e of the S ewer Revenue C apital Loan Note, Series 2010A (Rate Reset) Suggested D isposition: R eceive and File; Adopt R esolution(s) 27.Pr oceedings to Amend the 2010B Stor mwater R evenue C apital Loan Notes (S tate R evolving Fund Loan) for a Rate Reset (R efinancing) – N orth Catfish C reek Stor mwater Pr oject C ity Manager rec ommending approval of an amendment to the C ity S tormwater Revenue State Revolving Fund (S RF) loan agreement entered into as of J anuary 13, 2010. R E S O L U T IO N approving and authorizing A mendment to Loan and Disbursement Agreement by and between the C ity of D ubuque and the I owa Finance A uthority and authorizing and providing for the reissuanc e of the S tormwater Revenue C apital Loan Note, Series 2010B (Rate Reset). Suggested D isposition: R eceive and File; Adopt R esolution(s) 28.Pr oceedings to Amend the 2010C W ater Revenue Capital Loan N otes (State Revolving Fund Loan) for a R ate R eset (Refinancing) – W ater Meter C hangeout Pr oject C ity Manager rec ommending approval of an amendment to the C ity W ater Revenue State Revolving Fund (S RF) loan agreement entered into as of February 12, 2010. R E S O L U T IO N approving and authorizing A mendment to Loan and Disbursement Agreement by and between the C ity of D ubuque and the I owa Finance A uthority and authorizing and providing for the reissuanc e of the W ater Revenue C apital Loan Note, Series 2010C (Rate Reset). Suggested D isposition: R eceive and File; Adopt R esolution(s) 29.Alcohol and Tobacco License Applications Pg. 6 C ity Manager rec ommending approval of annual liquor, beer, wine and tobac co license applic ations as submitted. R E S O L U T IO N Approving applications for beer, liquor, and/or wine permits, as required by C ity of D ubuque C ode of Ordinances Title 4 Business and Lic ense Regulations, C hapter 2 Liquor C ontrol, Artic le B Liquor, B eer and W ine Licenses and Permits R E S O L U T IO N Approving applications for retail c igarette/tobacc o sales/nic otine/vapor permits, as required by I owa Code C hapter 453A .47A Suggested D isposition: R eceive and File; Adopt R esolution(s) IT E MS S E T F O R P U B LIC H E AR IN G These agenda items ar e being scheduled for a futur e public hearing on the date indicated. 1.Appr oval of the R evised Administr ative P lan for the H ousing Choice Voucher P rogr am C ity Manager rec ommending the City C ounc il set a public hearing for A ugust 17, 2020 on the Revised Administrative P lan for the Housing C hoice Voucher P rogram. R E S O L U T IO N I ntent to approve Revision of the Administrative P lan for the Housing C hoice Voucher P rogram Suggested D isposition: R eceive and File; Adopt R esolution(s), Set Public H earing for August 17, 2020 B O AR D S/C O MMIS S IO N S 1.B oar ds and Commission Appointments Appointments to the following c ommissions to be made at this meeting MAYO R AP P O IN TME N T C ivil S er vice Commission One, 4-Year term through A pril 6, 2024 (Vacant term of S tillings) Applicant: C arla Heathc ote, 2529 Stafford St. This commission is subject to the State of I owa Gender Balance Law. 3 Commissioners total; currently 2 males/1 vacant Long R ange Planning Advisory C ommission Two, 3-Year term through J uly 1, 2023 (Expiring terms of P eroski and Vinc ent) Applicants: Mic hael Peroski, 1935 Coates St. Alan Vinc ent, 565 W oodland Rd. P U B L IC H E AR IN G S Citiz ens are invited to address the C ity Council r egarding the following agenda items. Please come to the podium and state your name and address when the item you wish to speak to is being consider ed. 1.Intent to D ispose of City-O wned Pr oper ty at 2033 W ashington Proof of publication on notice of public hearing to consider disposing of C ity-owned real property loc ated at 2033 W ashington Street to E mily J . and W illiam C . Andress, and the C ity Manager recommending approval. Pg. 7 R E S O L U T IO N Disposing of C ity interest in real property by D eed to E mily J . and W illiam C . Andress Suggested D isposition: R eceive and File; Adopt R esolution(s) P U B L IC IN P U T A t this time, any one in the C ounc il Chambers may address the C ity Council on the A ction I tems on the agenda or on matters under the c ontrol of the C ity Council. C itizens are asked to approac h the podium and state their name and address before proceeding with their c omments. I ndividual remarks are limited to five minutes, and the overall P ublic I nput period is limited to 30 minutes. Under the I owa Open Meetings Law, the City C ounc il can take no formal ac tion on comments given during Public I nput which do not relate to Ac tion I tems on the Agenda. AC T IO N ITEMS These are items where discussion is held by the City C ouncil - public comments are not allowed except as author ized by the Mayor. 1.Pet-Fr iendly C ommunity W or k G roup Be A.W.A.R.E E ducation C ampaign C ity Manager rec ommending approval for Robin Mac Farlane, owner of That’s My D og, to Pg. 8 /s/Kevin S. Firnstahl, CMC, City Clerk by dialing 711 or (800) 735-2942. ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard-of-hearing individuals can use RelayIowa assistance should contact the City Clerk's Office at (563) 589-4100, TDD/TTY (563) 690-6678, Individuals with limited English proficiency, vision, hearing or speech impairments or requiring special St., Dubuque, IA 52001, before or at said time of meeting. Written comments regarding the above items may be submitted to the City Clerk's Office, 50 W. 13th of Dubuque, Iowa and/or governmental body holding the meeting. This notice is given pursuant to Chapter 21, Code of Iowa, and applicable local regulations of the City Clerk's Office, 50 W. 13th Street, during regular business hours. The agenda with supporting documents may be accessed at www.cityofdubuque.org or at the City ADJOURNMENT COUNCIL MEMBER REPORTS Receive and File; Video Presentation Suggested Disposition: Project. Media Services will show a video update of the Roosevelt Street Water Tower Construction 3. Roosevelt Street Water Tower Construction Update Video Suggested Disposition: Receive and File; Refer to City Manager the City. Gary Valentine, 11429 Edval Lane, requesting exemption from a pre-annexation agreement with . Appeal of Pre-Annexation Agreement by Gary Valentine2 Receive and File; Approve, Presentation Suggested Disposition: Ms. MacFarlane will present information on the five steps of the Be A.W.A.R.E pet protocol. present information regarding her Be A.W.A.R.E. education campaign.